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HomeMy WebLinkAbout2.e. Community Facilities/AmenitiesAGENDA ITEM: Community Facilities /Amenities AGENDA SECTION: Discussion PREPARED BY: Dan Schultz, Parks and Recreation Director AGENpA,N�. s.i� 2 ATTACHMENTS: Athletic Complex Master Plans, Public Education Information, List of Facility Options, Facilities Task Force Recommendations and Meeting Minutes. APPROVED BY: RECOMMENDED ACTION: None, discussion only r 4 ROSEMOUNT CITY COUNCIL City Council Work Session: February 15, 2006 EXECUTIVE SUMMARY ISSUE The Parks and Recreation Commission has identified the immediate need to acquire land for a future athletic complex They have asked that the City Council place this item on their agenda for their February goal setting meeting The Commission has also reviewed the facilities that were reviewed by the 2004 Facihues Task Force and feels that the City's priormes should be placed on a multi- purpose facility that focuses on an aquatic facility, indoor ice, and additional multipurpose /gymnasium space. BACKGROUND The Parks and Recreation Commmssion recently discussed the issue of master planning for an athletic complex and the public education information that would need to accompany the master plans. The need for additional athletic facilities is based on increased need for facilities and our proposed growth Please see the attached meeting minutes and other attached information The Commission also discussed different options regarding the facilities that were reviewed by the Facilities Task Force in 2004 They felt there is a need to start planning to meet the needs of existing or potential users. `they felt that focusing on a multi- purpose facility the Including an aquatic facihty, indoor ice, and additional multipurpose /gymnasium was a priority over a teen center, senior center and arts /cultural center Because there is not a current demand or a grassroots group asking for a teen center or arts /cultural center and the seniors are having their needs met at our existing Community Center, the Commission felt these items could be reviewed later as part of the Old St. Joseph's School /Church discussion SUMMARY Staff would like the City Council to discuss these two issues and direct staff on how to proceed and /or what additional information they would like to see 1 Athletic Complex Alternatives A r City of Rosemount Parks Recreation Department W A N A (r D 00 m Dc m r r> m 7 m omm m or w r M o m o r T 0 m m r 1 P,re 338-1181:a Horsington Koegler Group Inc Athletic Complex Alternatives City of Rosemount Parks Recreation Department re 1s 21375 0117 Hoisingfon Noegler Group Inc CD 0 ct Athletic Complex Alternatives City of Rosemount Parks Recreation Department r m CO IV A O>to n mzn -IA oOmcom ..A r to rn r �om- r (n D cn0 cn en r HK 3i 441m eapol MU 65401 r 33 3e Hoisinglon Koegler Group Inc OOTBALL FIEL I is I o C p<< C SOCCER FIELD: I I II V Yr I 1111 Ili 1 o .r1 1 W..r- CD 0 ct Athletic Complex Alternatives City of Rosemount Parks Recreation Department r m CO IV A O>to n mzn -IA oOmcom ..A r to rn r �om- r (n D cn0 cn en r HK 3i 441m eapol MU 65401 r 33 3e Hoisinglon Koegler Group Inc p f D r- ALTERNATE 2C K LIST o> a( JJ m U) CO 5 5 ACRES IDOOR SWIMMING DIVING FA (DOOR FUTURE ICE RINK ARKING (400 STALLS) 1 e w 1 1 ma tis IS 0 gl I PI o p 1 I ‘C71 o S g I I D O P INOOORYRACK r Z r N 0 E ti N I i E` 3 a8; Athletic Complex Alternatives City of Rosemount Parks V 123 No US SIMI gym ”1E121 xNfm3e u Recreation Department Remington Koegler Group Inc R a r A 1h re 1111111111111111111111111 HMO \.__/11111111111111/111 1111111111111111111111111 imff H ID 0 J 1 1 1 IIII II III1111111111111111111 ❑1111111 II III G1I III III II III IIIpW LL01111111 I O 11111111111111 1 1111111111111 I MP 1 MO MED cum IBM 1 ti 0 4- 1 1 1 1 0 0 1 0 1 W N Athletic Complex Alternatives City of Rosemount Parks Recreation Department 1 Y CO Co A rncnr O 0>> V, ;U D W T rD rm or D WO T o or m x m m r r roN O Drn X Z mzZ� co C 0 En 5 -4 0 F w C rn m co Co D o r r co Z w.e- M..15!nut en I6t2) BBL. Holsington Kaegler Group Inc Introduction Determining Needs A Need for Additional Athletic Facilities The standard or measurement to determine absolute park and recreation needs for a community does not exist. Each community is unique m its needs and opportunities Rosemount's park and recreation needs were deterinmed through a combination of analysis tools Comparing park acres to a national standard based on population growth, a recent community survey, application of service areas and future recreational trends all helped to form Rosemount's park and recreation plan Needs based on population growth The demand for park land within a community is closely linked to the community's population and past practice Because of this, a review of Rosemount's existing and projected population will prove important in determining future park and recreation needs The current park system was developed following standards set forth m the City's 1991 and 2002 Comprehensive Parks and Trails P1'ins The 2002 plan estabhshed a standard of 10 to 20 acres of active park land per 1,000 population '1 hese park acreage figures are for the core park system of mini- parks, neighborhood parks, playfields and community parks They do not include trail corridors, greenways, special use parks, school lands, regional parks or conservation areas With a current population estimated at 21,000 and the core parks system acreage at 230, the standard appears to be met at the low end of the range. The populauon of Rosemount is estimated to grow to more than 45,000 with the recently proposed expansion of development These new neighborhoods will have recreational needs that must be met by new areas of park land that will need to be outlined m a future update of the Parks, Trails and Open Space Plan Needs based on recreational trends The following national (reported by the National Recreation and Park Association) and local trends and issues affect the future park system: 1. Desire to preserve open space and unique natural resources. According to the recent survey completed by the City open space was placed as high priority to residents. This is also a national trend. 2. Increase m competitive and organized youth sports. These facility needs can't be met by neighborhood parks, thus school facilities with athletic fields or athletic complexes withm community parks will be needed to more effectively accommodate the increase in use. 3. Increase m trail recreational expenences such as running, biking, mime bladmg and walking. The City emphasis on trail systems will not only offer a recreational opportunity in itself, but also help to connect the community parks with the neighborhoods. 4. Increase m alternative recreational opportunities The City has seen more requests for facihties such as skate parks, BMX areas, tubing or sledding hill and a disc golf course. 5. The enactment of the 1992 Americans with Disabilities Act This amendment to the 1968 Civil Rights Act is changing the procedures used m the design, renovation and management of all pubhc parks and facilities. 6. Development of recreational facilities will be demand -based Rather than relying on national standards, each community will monitor demand for specific facihties such as tennis courts and soccer fields such that its community's recreauonal needs are met Key factors in why additional facilities are needed. 1 Residential, Commercial and Industrial Growth 2. Recreational trends #2 and #6) 3 Increased participations levels of in -house sports programs 4 The 2002 Parks Trail and Open Space Plan identifies purchasing 80 acres for a community playfield in 2003 and building the facihre in 2006 and 2007 5 ADD LE11ER OF SUPPORT FROM RAAA 6 COMPARATIVE ANALYSIS OF NEIGHBORING CITIES FACILITIES 7 JANUARY 20 ARTILCE FROM TOWN PAGES RELATIVE TO FACILITIY NEEDS 8 RETURN ON INVESTMENT INFORMATION 9. ISD #196 does not have plans to build any new indoor or outdoor athletic facilities. Facility Options Senior Center Cost Keep same service level as currently available 0 Use a portion of St. Joe's Church or School $400,000 $1,500,000 Build a stand alone senior center NA Lease /rent or buy space for a senior center NA YouthlTeen Center Keep same service level as currently available 0 Use a portion of St. Joe's Church or School $400,000 $1,500,000 Budd a stand alone teen /youth Center NA Lease /rent or buy space for a senior center NA 2nd sheet of Indoor Ice /Multi Purpose floor Keep same service level as currently available 0 Build more outdoor rinks as requested by RAHA $30,000 $45,000 per nnk Build a new stand alone rink $4,000,000 Partner with other local community on a shared nnk $2,000,000 Build a outdoor refrigerated rink with sun shelter $600,000 Pool /Aquatic Center Keep same service level as currently available 0 Build a new pool /aquatic park $2,000,000 $12,000,000 Partner with Hotel, YMCA or Health Club NA Arts /Cultural Center Keep same service level as currently available 0 Use a portion of St. Joe's Church or School $400,000 $1,500,000 Build a stand alone arts center NA RECOMMENDATIONS 8 (tirec The Facilities Task Force needs assessment of recreational facilites focused on the City's current level of service for recreational facilities. To have a level of service that the Task Force feels would best satisfy our community needs, the Task Force is submitting the following recommendations: Senior Center In 2005, provide a part-time coordinator to organize the programs and activities offered to the seniors. (The increase in organized programming should result in an increase in the participation in an already active group). This would increase the immediate need for a senior center. The City should secure a space that can be used on a permanent basis and will meet the needs of the seniors The seniors would like a place to call home and to create an identity that can help them recnutpthers to participate in the opportunities provided. Aquatic Facility In 2005, conduct a feasibility study to determine the financial impact of indoor and outdoor pools. The reason for an indoor versus outdoor facility was to try meeting a different Trinket than the other local outdoor aquatic facilities. It would possibly be available during the year for birthday parties, special events and competitive swimming. Second Sheet of Ice /Multi Purpose Arena The hockey association feels that a second sheet of ice would need to be a multi- purpose facility. They feel that with our community's projected growth they will be able to purchase a majority of the available ice. There is an immediate need for the City to start reviewing financial plans and possible locations for a second sheet of ice/multi-purpose arena. In the near future the local youth hockey organization will have limited ice available to rent from other local rinks which will not be able to provide space for all of those wanting to play. Arts and Cultural Center The Task Force felt this resource was valuable to have in our community. In the last City survey, having a strong arts and cultural presence was viewed by 781/4 of residents as being somewhat or very important The Task Force felt it was also important but also noted that 751/4 of people surveyed felt there were enough facilities and programs to meet household needs. The thought was that if we built an arts and cultural center, we would need to create or search for a user. This is why an arts /cultural center could be more of a gathering place to help with building community. A coffee shop was also mentioned as a possible on -site amenity. The members did feel the community should be supportive of a grassroots movement to provide access to cultural and art opportunities. Teen Center The Task Force recommended that the City approach Project 540 and ask if they would consider taking on a project or further discussing the idea of a Teen /Youth Center. The members of the Task Force felt that other local communities did not have long standing and successful teen centers for a numbers of reasons. Competition with school and church activities, teens having their own transportation and a feeling of not wanting adults or city government providing activities and then watching over them, were a few of the reasons why teen centers might tend to be less successful than other facilities. There was also an idea to focus more on middle school age youth rather than actual teens. PARKS RECREATION COMMISSION Regular Meeting Minutes January 23, 2006 4. AUDIENCE INPUT: None. 5 DISCUSSION (Response to Audience Input): None. 6. OLD BUSINESS: DRAFT Members Present: Leslie Defnes, Enc Johnson, Mark Jacobs, Kelly Sampo Members Absent: Mike Ehason Staff Present: Dan Schultz, Director of Parks and Recreation and Sonja Honl, Recording Secretary Student Volunteer: Jonathan Nutzmann Others Present: None 1. CALL TO ORDER: Johnson called the meeting to order at 7:00 p.m. 2. ADDITIONS TO THE AGENDA: None. 3 APPROVAL OF THE DECEMBER 2005 MEETING MINUTES: MOTION by Jacobs to approve the minutes of the December 2005 meeting SECOND by Defnes Ayes 4 Nays 0 Motion passed a. City Code Updates This item was brought back to the Commission with additional information Schultz reviewed information he had received regarding how several MN communities handle alcohol in their parks Schultz was recommending that the Park Regulations be updated to allow bccr in all areas of Erickson Park and for wine and beer to be allowed in all City parks bi- permit only He attached a copy of the Parks Regulations which included these changes Johnson felt that the changes proposed were actually more restrictive than the original wording The goal of the Commission in looking into this was to allow for more flexibility, so that a person would be able take a beer across the street to the park and play Frisbee, watch their kids, etc or for a neighborhood group to be able to have bccr or wine at an organized event in a park Schultz stated that he had spoken to the City Attorney and Chief of Police regarding the ordinance and based on these discussions the pohcy had been revised as noted in the attachment The intent was not to restrict alcohol use, but to keep some restrictions for safety reasons Initially, the Commissioners preferred the Elk River ordinance which states that alcohol is permitted, provided that it is for your own /family use, no laws are broken, and that no unruly behavior occurs The Commission felt that this addressed what we were looking for in a more flexible ordinance The Commission had asked during a previous meeting if it was legal to walk down the street with a beer or drink, and Schultz informed the Commission that per the Chief of Police, it is The questions then was asked, if it's legal to walk down the street with an alcoholic bevetage, it should be legal to have a drink in a park. There was also discussion concerning the validity of having a separate designation for Erickson Park After more discussion, Jacobs suggested a modified version of Elk River's policy, while Sampo felt alcohol consumption should be by permit only in all parks that alcohol be allowed with a permit for a group event, but prohibited on a daily /individual basis m all parks MOTION by Jacobs to recommend that the City Attorney re -write the language as follows a include the Elk River concept, b eliminate B 1, the separate designation for Erickson Park, and c modify the language in B 2 to incorporate adult league play SECOND by Defnes Ayes 3 Nays 1 (Sampo) Motion passed Schultz will take the Commission's motion to the City Attorney to make sure the language is as it should be b. Master Planning for Athletic Complex Schultz asked a landscape architect to come up with five athletic complex drawings based on the acreages and facilities we had requested Schultz reviewed each of the options and provided the Commission with a list of needs based on recreational trends and the key factors why additional facilities were needed The Comirnssion felt that we really needed to focus on acquiring die land for this f iciltty before moving forward with other decisions regarding a facility They felt that this should be done as soon as possible, that the available property options for the facility should be prioritized, and if needed, a referendum should take place in November 2006 They asked Schultz to add this item m the City Council's goal setting meeting in February, making sure that PARKS RECREATION COMMISSION Regular Meeting Minutes January 23, 2006 everything the Commission has asked for is included They wanted to stress to the City Council the need to work on this and find a location for the athleuc complex Johnson stated that we need to look at this as if acquiring land from Flint Hills Resources, Dakota County Technical College (DCTC) or UMORE will not be an option If we are going to proceed, we need to look at funding the purchase ourselves, and if that is through a referendum process, then we need to look at having a referendum that includes funds to purchase land as well as to build the facility We may need to look at land that is designated as residential in the 2020 plan and we may need to pay what's required in order to get the land This should be part of the referendum We do ourselves a disservice by continuing to wait to see whether one of the educational or private facilities is going to be able to provide or not provide land to us Tuning is a factor, and we should also consider the cost of having the referendum only vs adding it to the general election coming up this November The February City Council goal setting session needs to be the decision point The City Council already knows how much we need the facility. We need to come out of tonight's meeting with enough details to give to the City Council so they can make a decision in February Johnson also pointed out that one of the things we need to provide is a facility that is large enough for those using it to host tournaments, and that none of the five drawings provide for this Defiles asked for clanficanon regarding the areas of land that are available It was her understanding from previous meetings that there were three sites available Per Schultz, there were several properties being considered including Flint Hills Resources, DCTC, UMORE, the tuning company, the Bester property, and the Cortose property Schultz reviewed the locations of each of these properties on a map of the City When staff talked to the property owners pieviously, none were interested in selling to the City. Jacobs felt that in order to move forward with the land purchase, we should develop a list of support documents for the City Council that would include the following a comparison of facilities in Apple Valley, Burnsville, etc. as far as facilities available vs population, the RAAA article from the Town Pages, and the item from RAAA fisting the top 10 priorities for our community, letters of support to the City Council stating that we need these facilities and why we need them, and similar support letters from RAHA and other affected groups Finally, regarding the strategy for support, we should include nformauon on return on investment All of these support materials would help define things for the City Council He asked that the City Council approve the athletic complex as one of their goals foil 2006 Discussion of available land continued Some of the property owners Schultz spoke with previously were not wilting to sell and one is now under contract with a developer, but land owned by Earl Bester was sell a possibility Schultz also suggested looking at property on the east side of Hwy 52, although sewer and water services would be an issue at this location The availability of the Rich Valley Golf Course was also discussed Schultz pointed out various sites on a map of the City, including the potential site for the air cargo facility, the golf course and land that may be available east of IIwy 52 After further discussion, the Commission felt that the 160 acre property immediately east of Hwy 52 would be a good option due to the visibility from the highway and the fact that Rosemount will be developing m that direction MOTION by Defies to recommend that the City Council add the development of an athletic complex to their February goal setting session The Parks and Recreation Commission has identified three potential property sites (but is not luniting potenual sites to these) for the athleuc complex 1 the Bester property 75 acres, 2 Rich Valley Golf Course, and 3 the 160 acre parcel immediately to the east of Hwv 52 and approximately one -half mile south of Co Rd 42 SECOND by Sampo Ayes- 4 Nays 0 Motion passed MOTION by Jacobs to move that as part of the support matenals related to the athleuc complex, we include the following 1 the "Need for Additional Athletic Facilities" document as prepared by Schultz, 2 a comparative analysis of the facilities in nearby cities, 3 letters of support from RAAA and other interested associations, 4 the article from the January 20, 2006 Rosemount Town Pages relative to facility needs, 5 any return on investment information we can provide, and 6 information from District 196 regarding their future facility development plans SECOND by Sampo Ayes 4 Nays: 0 Motion passed C Trail /Sidewalk Plan (Pedestrian Improvement Plan) Between the November and December 2005 Commission meetings, Schultz sent the Commissioners updated information on the Trail/Sidewalk Improvement Plan The City Council approved moving forward with nine segments identified on the plan list and should have a cost estimate by mind- February A public meeting has been scheduled for Thursday, February 23, and the affected home /property owners will be invited An e -mail address has -2- also been set up so that the public may contact the City with any questions or concerns they may have Schultz will be bringing back updates to the Commission on a regular basis. Jacobs asked if the any of the Commission members would recommend moving forward with this project in an accelerated manner, instead of extending it until 2017. Sampo was in favor of accelerating the improvement project with the use of parks dedication funds as she felt that some of the connections were the responsibility of the Parks and Recreation Commission Schultz explained that the 2017 completion date was eliminated from the project list to provide for more flexibihry in completing the project The City Council will review the list on an annual basis Schultz stated that approximately $40.000 of parks dedication funds will be used and we are also worlung with the DNA on pre approval funding MOTION by Jacobs to recommend that the funding for the trail /sidewalk improvement plan be included m the 2006 City Council goal setting session in February SECOND by Defnes Ayes 4 Nays. 0 Motion passed. 7. NEW BUSINESS: PARKS RECREATION COMMISSION Regular Meeting Minutes January 23, 2006 a. Fa Options Report Schultz reviewed a draft hst of facility options, the recommendation from the 2004 Facilities Task Force, and the facility opuons and costs After discussion, the Commission felt that the top prioriues should be a multi purpose facility that would include a second sheet of ice as well as basketball and volleyball courts, and a pool The senior center, teen center and arts /cultural center were not considered as high a priority, and it was suggested that they could possibly be housed at the St Joseph's Church site MOTION by Sampo that regarding pnorinzauon of the recommendations from the facility opuons report, the Commission's priority is a multi- purpose, field house type facility that would include a second sheet of ice with a multi purpose floor, an aquatic center and gym space for basketball and volleyball The other three items (senior center, teen center, arts /cultural center) are not a priority of the Commission for this facility but should be included in Items that are discussed as part of the St Joe's Church future use plan. SECOND by Defnes. Ayes 4 Nays 0 Motion passed b. Bloomfield Park Shelter RFQ's Staff sent out RFQ's for the Bloomfield Park project and received responses from three architectural firms Schultz was recommending JEA Architects based on the fact that we have worked with them in the past and that their proposed compensation for Basic Professional Services (architectural, structural, mechanical and electrical engineering) would range from 6 5°'° to 8 5% of construction costs Schultz would recommend using this firm as long as the contract specified that Basic Professional Service fees would be 8% or less of construcnon costs MOTION by Jacobs to recommend that the City enter into a contract with JEA Architects to design, create the plans and specifications, and act as a construction administrator for the construcuon of the park shelter building at Bloomfield Park as long as their maximum Professional Service fees do not exceed 8% of total construction costs SECOND by Defnes. Ayes 4 Nays 0 Morton passed C Director's Report The Park Improvement Fund Balance as of December 31, 2005 was $1,665,052.69 Interest of $1,748 03 was received and there were expenditures of $18,698 92 Meeting with Rosemount Area Athletic Association (RAAA) Members of the City Council, the Parks and Recreation Commission (Jacobs and Johnson) and City staff attended a RAAA Board /Program Director meeting on Monday, January 9, 2006 The purpose of the meeting was to discuss RAAA's needs Staff asked them to provide us with a hst of the top ten things that need to be addressed right now. The City is willing to support and work with RAAA in addressing these issues, 8. ADJOURNMENT MOTION by Sampo to adjourn the meeting SECOND by Defnes Ayes: 4 Nays 0 Motion passed The meeting was adjourned at 10 11 p m. 3 Respectfully submitted by Sonja Honl, Recording Secretary