HomeMy WebLinkAbout2.e. Community Facilities/AmenitiesAGENDA ITEM: Community Facilities /Amenities
AGENDA SECTION:
Discussion
PREPARED BY: Dan Schultz, Parks and Recreation
Director
AGENpA,N�.
s.i�
2
ATTACHMENTS: Athletic Complex Master Plans, Public
Education Information, List of Facility
Options, Facilities Task Force
Recommendations and Meeting Minutes.
APPROVED BY:
RECOMMENDED ACTION: None, discussion only
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4 ROSEMOUNT
CITY COUNCIL
City Council Work Session: February 15, 2006
EXECUTIVE SUMMARY
ISSUE
The Parks and Recreation Commission has identified the immediate need to acquire land for a future
athletic complex They have asked that the City Council place this item on their agenda for their February
goal setting meeting
The Commission has also reviewed the facilities that were reviewed by the 2004 Facihues Task Force and
feels that the City's priormes should be placed on a multi- purpose facility that focuses on an aquatic
facility, indoor ice, and additional multipurpose /gymnasium space.
BACKGROUND
The Parks and Recreation Commmssion recently discussed the issue of master planning for an athletic
complex and the public education information that would need to accompany the master plans. The need
for additional athletic facilities is based on increased need for facilities and our proposed growth Please
see the attached meeting minutes and other attached information
The Commission also discussed different options regarding the facilities that were reviewed by the
Facilities Task Force in 2004 They felt there is a need to start planning to meet the needs of existing or
potential users. `they felt that focusing on a multi- purpose facility the Including an aquatic facihty, indoor
ice, and additional multipurpose /gymnasium was a priority over a teen center, senior center and
arts /cultural center Because there is not a current demand or a grassroots group asking for a teen center
or arts /cultural center and the seniors are having their needs met at our existing Community Center, the
Commission felt these items could be reviewed later as part of the Old St. Joseph's School /Church
discussion
SUMMARY
Staff would like the City Council to discuss these two issues and direct staff on how to proceed and /or
what additional information they would like to see
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Introduction
Determining Needs
A Need for Additional Athletic Facilities
The standard or measurement to determine absolute park and recreation needs for a community
does not exist. Each community is unique m its needs and opportunities Rosemount's park and
recreation needs were deterinmed through a combination of analysis tools Comparing park acres to
a national standard based on population growth, a recent community survey, application of service
areas and future recreational trends all helped to form Rosemount's park and recreation plan
Needs based on population growth
The demand for park land within a community is closely linked to the community's population and
past practice Because of this, a review of Rosemount's existing and projected population will prove
important in determining future park and recreation needs
The current park system was developed following standards set forth m the City's 1991 and 2002
Comprehensive Parks and Trails P1'ins The 2002 plan estabhshed a standard of 10 to 20 acres of
active park land per 1,000 population '1 hese park acreage figures are for the core park system of mini-
parks, neighborhood parks, playfields and community parks They do not include trail corridors,
greenways, special use parks, school lands, regional parks or conservation areas With a current
population estimated at 21,000 and the core parks system acreage at 230, the standard appears to be
met at the low end of the range.
The populauon of Rosemount is estimated to grow to more than 45,000 with the recently proposed
expansion of development These new neighborhoods will have recreational needs that must be met
by new areas of park land that will need to be outlined m a future update of the Parks, Trails and
Open Space Plan
Needs based on recreational trends
The following national (reported by the National Recreation and Park Association) and local
trends and issues affect the future park system:
1. Desire to preserve open space and unique natural resources.
According to the recent survey completed by the City open space was placed as high
priority to residents. This is also a national trend.
2. Increase m competitive and organized youth sports. These facility needs can't be met by
neighborhood parks, thus school facilities with athletic fields or athletic complexes
withm community parks will be needed to more effectively accommodate the increase in
use.
3. Increase m trail recreational expenences such as running, biking, mime bladmg and
walking.
The City emphasis on trail systems will not only offer a recreational opportunity in itself,
but also help to connect the community parks with the neighborhoods.
4. Increase m alternative recreational opportunities The City has seen more requests for
facihties such as skate parks, BMX areas, tubing or sledding hill and a disc golf course.
5. The enactment of the 1992 Americans with Disabilities Act This amendment to the
1968 Civil Rights Act is changing the procedures used m the design, renovation and
management of all pubhc parks and facilities.
6. Development of recreational facilities will be demand -based Rather than relying on
national standards, each community will monitor demand for specific facihties such as
tennis courts and soccer fields such that its community's recreauonal needs are met
Key factors in why additional facilities are needed.
1 Residential, Commercial and Industrial Growth
2. Recreational trends #2 and #6)
3 Increased participations levels of in -house sports programs
4 The 2002 Parks Trail and Open Space Plan identifies purchasing 80 acres for a community
playfield in 2003 and building the facihre in 2006 and 2007
5 ADD LE11ER OF SUPPORT FROM RAAA
6 COMPARATIVE ANALYSIS OF NEIGHBORING CITIES FACILITIES
7 JANUARY 20 ARTILCE FROM TOWN PAGES RELATIVE TO FACILITIY NEEDS
8 RETURN ON INVESTMENT INFORMATION
9. ISD #196 does not have plans to build any new indoor or outdoor athletic facilities.
Facility Options
Senior Center Cost
Keep same service level as currently available 0
Use a portion of St. Joe's Church or School $400,000 $1,500,000
Build a stand alone senior center NA
Lease /rent or buy space for a senior center NA
YouthlTeen Center
Keep same service level as currently available 0
Use a portion of St. Joe's Church or School $400,000 $1,500,000
Budd a stand alone teen /youth Center NA
Lease /rent or buy space for a senior center NA
2nd sheet of Indoor Ice /Multi Purpose floor
Keep same service level as currently available 0
Build more outdoor rinks as requested by RAHA $30,000 $45,000 per nnk
Build a new stand alone rink $4,000,000
Partner with other local community on a shared nnk $2,000,000
Build a outdoor refrigerated rink with sun shelter $600,000
Pool /Aquatic Center
Keep same service level as currently available 0
Build a new pool /aquatic park $2,000,000 $12,000,000
Partner with Hotel, YMCA or Health Club NA
Arts /Cultural Center
Keep same service level as currently available 0
Use a portion of St. Joe's Church or School $400,000 $1,500,000
Build a stand alone arts center NA
RECOMMENDATIONS
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The Facilities Task Force needs assessment of recreational facilites focused on the City's current
level of service for recreational facilities. To have a level of service that the Task Force feels would
best satisfy our community needs, the Task Force is submitting the following recommendations:
Senior Center In 2005, provide a part-time coordinator to organize the programs and activities
offered to the seniors. (The increase in organized programming should result in an increase in the
participation in an already active group). This would increase the immediate need for a senior center.
The City should secure a space that can be used on a permanent basis and will meet the needs of the
seniors The seniors would like a place to call home and to create an identity that can help them
recnutpthers to participate in the opportunities provided.
Aquatic Facility In 2005, conduct a feasibility study to determine the financial impact of indoor
and outdoor pools. The reason for an indoor versus outdoor facility was to try meeting a different
Trinket than the other local outdoor aquatic facilities. It would possibly be available during the year
for birthday parties, special events and competitive swimming.
Second Sheet of Ice /Multi Purpose Arena The hockey association feels that a second sheet of
ice would need to be a multi- purpose facility. They feel that with our community's projected growth
they will be able to purchase a majority of the available ice. There is an immediate need for the City
to start reviewing financial plans and possible locations for a second sheet of ice/multi-purpose
arena. In the near future the local youth hockey organization will have limited ice available to rent
from other local rinks which will not be able to provide space for all of those wanting to play.
Arts and Cultural Center The Task Force felt this resource was valuable to have in our
community. In the last City survey, having a strong arts and cultural presence was viewed by 781/4 of
residents as being somewhat or very important The Task Force felt it was also important but also
noted that 751/4 of people surveyed felt there were enough facilities and programs to meet household
needs. The thought was that if we built an arts and cultural center, we would need to create or
search for a user. This is why an arts /cultural center could be more of a gathering place to help with
building community. A coffee shop was also mentioned as a possible on -site amenity.
The members did feel the community should be supportive of a grassroots movement to provide
access to cultural and art opportunities.
Teen Center The Task Force recommended that the City approach Project 540 and ask if they
would consider taking on a project or further discussing the idea of a Teen /Youth Center. The
members of the Task Force felt that other local communities did not have long standing and
successful teen centers for a numbers of reasons. Competition with school and church activities,
teens having their own transportation and a feeling of not wanting adults or city government
providing activities and then watching over them, were a few of the reasons why teen centers might
tend to be less successful than other facilities. There was also an idea to focus more on middle
school age youth rather than actual teens.
PARKS RECREATION COMMISSION
Regular Meeting Minutes
January 23, 2006
4. AUDIENCE INPUT: None.
5 DISCUSSION (Response to Audience Input): None.
6. OLD BUSINESS:
DRAFT
Members Present: Leslie Defnes, Enc Johnson, Mark Jacobs, Kelly Sampo
Members Absent: Mike Ehason
Staff Present: Dan Schultz, Director of Parks and Recreation and Sonja Honl, Recording Secretary
Student Volunteer: Jonathan Nutzmann
Others Present: None
1. CALL TO ORDER: Johnson called the meeting to order at 7:00 p.m.
2. ADDITIONS TO THE AGENDA: None.
3 APPROVAL OF THE DECEMBER 2005 MEETING MINUTES: MOTION by Jacobs to approve
the minutes of the December 2005 meeting SECOND by Defnes Ayes 4 Nays 0 Motion passed
a. City Code Updates This item was brought back to the Commission with additional information
Schultz reviewed information he had received regarding how several MN communities handle alcohol in
their parks Schultz was recommending that the Park Regulations be updated to allow bccr in all areas of
Erickson Park and for wine and beer to be allowed in all City parks bi- permit only He attached a copy of
the Parks Regulations which included these changes Johnson felt that the changes proposed were actually
more restrictive than the original wording The goal of the Commission in looking into this was to allow
for more flexibility, so that a person would be able take a beer across the street to the park and play
Frisbee, watch their kids, etc or for a neighborhood group to be able to have bccr or wine at an organized
event in a park Schultz stated that he had spoken to the City Attorney and Chief of Police regarding the
ordinance and based on these discussions the pohcy had been revised as noted in the attachment The
intent was not to restrict alcohol use, but to keep some restrictions for safety reasons Initially, the
Commissioners preferred the Elk River ordinance which states that alcohol is permitted, provided that it is
for your own /family use, no laws are broken, and that no unruly behavior occurs The Commission felt
that this addressed what we were looking for in a more flexible ordinance The Commission had asked
during a previous meeting if it was legal to walk down the street with a beer or drink, and Schultz
informed the Commission that per the Chief of Police, it is The questions then was asked, if it's legal to
walk down the street with an alcoholic bevetage, it should be legal to have a drink in a park. There was
also discussion concerning the validity of having a separate designation for Erickson Park After more
discussion, Jacobs suggested a modified version of Elk River's policy, while Sampo felt alcohol
consumption should be by permit only in all parks that alcohol be allowed with a permit for a group
event, but prohibited on a daily /individual basis m all parks MOTION by Jacobs to recommend that the
City Attorney re -write the language as follows a include the Elk River concept, b eliminate B 1, the
separate designation for Erickson Park, and c modify the language in B 2 to incorporate adult league play
SECOND by Defnes Ayes 3 Nays 1 (Sampo) Motion passed Schultz will take the Commission's
motion to the City Attorney to make sure the language is as it should be
b. Master Planning for Athletic Complex Schultz asked a landscape architect to come up with five
athletic complex drawings based on the acreages and facilities we had requested Schultz reviewed each
of the options and provided the Commission with a list of needs based on recreational trends and the
key factors why additional facilities were needed The Comirnssion felt that we really needed to focus
on acquiring die land for this f iciltty before moving forward with other decisions regarding a facility
They felt that this should be done as soon as possible, that the available property options for the facility
should be prioritized, and if needed, a referendum should take place in November 2006 They asked
Schultz to add this item m the City Council's goal setting meeting in February, making sure that
PARKS RECREATION COMMISSION
Regular Meeting Minutes
January 23, 2006
everything the Commission has asked for is included They wanted to stress to the City Council the
need to work on this and find a location for the athleuc complex Johnson stated that we need to look
at this as if acquiring land from Flint Hills Resources, Dakota County Technical College (DCTC) or
UMORE will not be an option If we are going to proceed, we need to look at funding the purchase
ourselves, and if that is through a referendum process, then we need to look at having a referendum that
includes funds to purchase land as well as to build the facility We may need to look at land that is
designated as residential in the 2020 plan and we may need to pay what's required in order to get the
land This should be part of the referendum We do ourselves a disservice by continuing to wait to see
whether one of the educational or private facilities is going to be able to provide or not provide land to
us Tuning is a factor, and we should also consider the cost of having the referendum only vs adding it
to the general election coming up this November The February City Council goal setting session needs
to be the decision point The City Council already knows how much we need the facility. We need to
come out of tonight's meeting with enough details to give to the City Council so they can make a
decision in February Johnson also pointed out that one of the things we need to provide is a facility
that is large enough for those using it to host tournaments, and that none of the five drawings provide
for this Defiles asked for clanficanon regarding the areas of land that are available It was her
understanding from previous meetings that there were three sites available Per Schultz, there were
several properties being considered including Flint Hills Resources, DCTC, UMORE, the tuning
company, the Bester property, and the Cortose property Schultz reviewed the locations of each of
these properties on a map of the City When staff talked to the property owners pieviously, none were
interested in selling to the City. Jacobs felt that in order to move forward with the land purchase, we
should develop a list of support documents for the City Council that would include the following a
comparison of facilities in Apple Valley, Burnsville, etc. as far as facilities available vs population, the
RAAA article from the Town Pages, and the item from RAAA fisting the top 10 priorities for our
community, letters of support to the City Council stating that we need these facilities and why we need
them, and similar support letters from RAHA and other affected groups Finally, regarding the strategy
for support, we should include nformauon on return on investment All of these support materials
would help define things for the City Council He asked that the City Council approve the athletic
complex as one of their goals foil 2006 Discussion of available land continued Some of the property
owners Schultz spoke with previously were not wilting to sell and one is now under contract with a
developer, but land owned by Earl Bester was sell a possibility Schultz also suggested looking at
property on the east side of Hwy 52, although sewer and water services would be an issue at this
location The availability of the Rich Valley Golf Course was also discussed Schultz pointed out
various sites on a map of the City, including the potential site for the air cargo facility, the golf course
and land that may be available east of IIwy 52 After further discussion, the Commission felt that the
160 acre property immediately east of Hwy 52 would be a good option due to the visibility from the
highway and the fact that Rosemount will be developing m that direction MOTION by Defies to
recommend that the City Council add the development of an athletic complex to their February goal
setting session The Parks and Recreation Commission has identified three potential property sites (but
is not luniting potenual sites to these) for the athleuc complex 1 the Bester property 75 acres, 2 Rich
Valley Golf Course, and 3 the 160 acre parcel immediately to the east of Hwv 52 and approximately
one -half mile south of Co Rd 42 SECOND by Sampo Ayes- 4 Nays 0 Motion passed
MOTION by Jacobs to move that as part of the support matenals related to the athleuc complex, we
include the following 1 the "Need for Additional Athletic Facilities" document as prepared by Schultz,
2 a comparative analysis of the facilities in nearby cities, 3 letters of support from RAAA and other
interested associations, 4 the article from the January 20, 2006 Rosemount Town Pages relative to
facility needs, 5 any return on investment information we can provide, and 6 information from District
196 regarding their future facility development plans SECOND by Sampo Ayes 4 Nays: 0
Motion passed
C Trail /Sidewalk Plan (Pedestrian Improvement Plan) Between the November and December
2005 Commission meetings, Schultz sent the Commissioners updated information on the Trail/Sidewalk
Improvement Plan The City Council approved moving forward with nine segments identified on the
plan list and should have a cost estimate by mind- February A public meeting has been scheduled for
Thursday, February 23, and the affected home /property owners will be invited An e -mail address has
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also been set up so that the public may contact the City with any questions or concerns they may have
Schultz will be bringing back updates to the Commission on a regular basis. Jacobs asked if the any of
the Commission members would recommend moving forward with this project in an accelerated
manner, instead of extending it until 2017. Sampo was in favor of accelerating the improvement project
with the use of parks dedication funds as she felt that some of the connections were the responsibility of
the Parks and Recreation Commission Schultz explained that the 2017 completion date was eliminated
from the project list to provide for more flexibihry in completing the project The City Council will
review the list on an annual basis Schultz stated that approximately $40.000 of parks dedication funds
will be used and we are also worlung with the DNA on pre approval funding MOTION by Jacobs to
recommend that the funding for the trail /sidewalk improvement plan be included m the 2006 City
Council goal setting session in February SECOND by Defnes Ayes 4 Nays. 0 Motion passed.
7. NEW BUSINESS:
PARKS RECREATION COMMISSION
Regular Meeting Minutes
January 23, 2006
a. Fa Options Report Schultz reviewed a draft hst of facility options, the recommendation
from the 2004 Facilities Task Force, and the facility opuons and costs After discussion, the
Commission felt that the top prioriues should be a multi purpose facility that would include a second
sheet of ice as well as basketball and volleyball courts, and a pool The senior center, teen center and
arts /cultural center were not considered as high a priority, and it was suggested that they could possibly
be housed at the St Joseph's Church site MOTION by Sampo that regarding pnorinzauon of the
recommendations from the facility opuons report, the Commission's priority is a multi- purpose, field
house type facility that would include a second sheet of ice with a multi purpose floor, an aquatic center
and gym space for basketball and volleyball The other three items (senior center, teen center,
arts /cultural center) are not a priority of the Commission for this facility but should be included in Items
that are discussed as part of the St Joe's Church future use plan. SECOND by Defnes. Ayes 4
Nays 0 Motion passed
b. Bloomfield Park Shelter RFQ's Staff sent out RFQ's for the Bloomfield Park project and
received responses from three architectural firms Schultz was recommending JEA Architects based on
the fact that we have worked with them in the past and that their proposed compensation for Basic
Professional Services (architectural, structural, mechanical and electrical engineering) would range from
6 5°'° to 8 5% of construction costs Schultz would recommend using this firm as long as the contract
specified that Basic Professional Service fees would be 8% or less of construcnon costs MOTION by
Jacobs to recommend that the City enter into a contract with JEA Architects to design, create the plans
and specifications, and act as a construction administrator for the construcuon of the park shelter
building at Bloomfield Park as long as their maximum Professional Service fees do not exceed 8% of
total construction costs SECOND by Defnes. Ayes 4 Nays 0 Morton passed
C Director's Report The Park Improvement Fund Balance as of December 31, 2005 was
$1,665,052.69 Interest of $1,748 03 was received and there were expenditures of $18,698 92
Meeting with Rosemount Area Athletic Association (RAAA) Members of the City Council,
the Parks and Recreation Commission (Jacobs and Johnson) and City staff attended a RAAA
Board /Program Director meeting on Monday, January 9, 2006 The purpose of the meeting was to
discuss RAAA's needs Staff asked them to provide us with a hst of the top ten things that need to be
addressed right now. The City is willing to support and work with RAAA in addressing these issues,
8. ADJOURNMENT
MOTION by Sampo to adjourn the meeting SECOND by Defnes Ayes: 4 Nays 0 Motion
passed The meeting was adjourned at 10 11 p m.
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Respectfully submitted by
Sonja Honl,
Recording Secretary