HomeMy WebLinkAbout6.g. 2006 Leprechaun Days Service AgreementAGENDA ITEM: 2006 Leprechaun Days Service
Agreement
AGENDA SECTION:
Consent
PREPARED BY: Dan Schultz, Parks Recreation Director
AGENDA v "i't
ATTACHMENTS: Proposed Service Agreement
APPROVED BY:
RECOMMENDED ACTION: Motion to approve the 2006 Service Agreement with the
Rosemount Leprechaun Days Committee
ROSEMOUNT
CITY COUNCIL
City Council Regular Meeting: April 4, 2006
EXECUTIVE SUMMARY
ISSUE
In February of 2004, the City Council approved a Special Event Pohcy that was adopted to see that in-land
services provided by the City to special event coordinators were being used in an efficient and effective
manner.
BACKGROUND
In 2005, community members organized a new Leprechaun Days Committee to coordinate the
celebration.
The attached service agreement is the same service agreement signed by past Leprechaun Days and
Halloween Event coordinators.
SUMMARY
The new committee who organized the 2005 Leprechaun Days event has provided staff with necessary
documentation required in the City's special event pohcy including committee bylaws, proof of insurance,
requests for City services, meeting agendas and meeting minutes.
Staff is recommending the City Council approve the 2006 Service Agreement with the Leprechaun Days
Committee.
SERVICE AGREEMENT
BETWEEN THE CITY OF ROSEMOUNT
AND ROSEMOUNT LEPRECHAUN DAYS COMMITTEE
THIS AGREEMENT is made the day of Apnl, 2006 by and between the City of
Rosemount, a Minnesota municipal corporation (hereinafter referred to as "City and the
Rosemount Leprechaun Days Committee, a Minnesota association (hereinafter referred to as "RLDC
WITNESSETH:
WHEREAS, for a number of years RLDC has conducted an annual civic community festival
known as Rosemount Leprechaun Days (hereinafter referred to as "Leprechaun Days and
WHEREAS, the city council of the City has determined that it is in the best interest of the City and
its citizens to promote the City and its businesses and to provide recreational opportunities for its residents
by entering into a contract with RLDC to conduct Leprechaun Days in 2006;
NOW, THEREFORE, on the basis of the premises and the mutual covenants and agreements
hereinafter set forth, it Is agreed as follows:
1. RLDC will organize and conduct, in cooperation with the city staff, the Leprechaun Days for
2006, which shall run for ten days which shall be agreed upon by the RLDC and the city
council, m accordance with practices and standards of such festivals conducted in past years.
Services shall include the recruitment, selection, training, and managing of such employees
and volunteers as are necessary to conduct Leprechaun Days, and shall include but not be
limited to
a. advertising and promotions including the design, production and distribution of
buttons, flyers and posters, and the development and installation of signs and
banners;
b. securing all necessary governmental permits and seeking approval of street closings
and other required City action;
c. soliciting financial support from individuals, businesses and organizations including
sponsorships of certain events; and
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1) Medallion Hunt
2) Trike, Bike and Scooter Races
3) Penny Scramble
4) Bathtub Race
5) Bingo
6) Bowl for D.A.R.E.
7) Puppets in the Park
8) Fishing Derby
9) Music in the Park
10) Run for the Gold
11) Rosemount Family Fitness Walk
12) Bench Press Contest
13) Grand Day Parade
14) Mid Sunnner Faire
15) Family Fun Night
16) Ice Cream Social /Resource Fair
17) 500 Tournament
18) Leprechaun Days Entertainment
19) Fireworks Display
20) Sneaky Pete's Garden Tractor Pull
21) Kiddie Parade
22) Blarney Stone Hunt
23) Amusement Rides
24) Wet N' Wild Day
25) Teen Bowling at City Limits
26) Kvam's Softball Tournament
27) Public Ice Skate
28) Hamster and Gerbil Races
conducting the following events or arranging for them to be conducted by other
cooperating organizations, provided that events may be deleted by the RLDC or
added with the approval of the city council
29) BBQ Beef and Com on the Cob Feed at
the Legion
30) Euchre Tournament
31) 51.00 Days Bowling at City Limits
32) Family Fun Day at Cub Foods
33) Toilet Bowl Races
34) Steak Fry at the Legion
35) Classic Car Show
36) Aviation Extravaganza
37) Fun Pet Show
38) Wheel Chair Basketball Tournament
39) Root Beer Floats at Legion
40) Teen Battle of The Bands
41) Karaoke at Legion
42) Sit Down Breakfast at Legion
43) Fireball Open Golf Tournament
44) Lighten Up the Leprechauns Lighthouse
Church
45) Children's Colonng Contest
46) Big Band Concert
47) Wine Tasting
48) Traveling Leprechaun
49) Coffee Event/Ice Cream Social
50) Button Sales and Prize Drawing
51) Royalty Competition
2. RLDC will undertake the work of this agreement as an independent contractor, and RLDC
officers, employees, volunteers, and agents shall not be deemed agents or employees of the
City for any purposes including, but not limited to, income tax withholding, workers'
compensation and unemployment compensation.
3. As consideration for the services provided by RLDC, the City will pay monies received as
contributions in support of the Leprechaun Days. The amount actually paid will be limited
to the amount of such contnbutions received. The City will advise RLDC, on request, of the
status of funds received and funds reasonably expected to be received.
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4. RLDC will maintain liability insurance providing the following coverages: Commercial
general liability with personal injury limits of not less than $1,000,000 per occurrence and a
general aggregate limitation of not less than $2,000,000. The City of Rosemount will be
named as additional insured on all such policies and proof of insurance will be provided to
the City.
5. All services and activities conducted by RLDC shall be on a nondiscriminatory basis and in
full compliance with all state and federal civil and human rights laws, regulations and
rulings.
6. Those possessing current peddlers' /solicitors' licenses cannot be part of Leprechaun Days or
Mid- Summer Faire events unless they have registered with the RLDC and have been
approved by the committee.
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CITY OF ROSEMOUNT
By:
William Droste, Mayor
By:
Deputy Clerk
LEPRECHAUN DAYS
By:
RLDC Treasurer
By:
RLDC Chair