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Home My WebLink About6.f. Budget AmendmentsAGENDA ITEM: Budget Amendments AGENDA SECTION: Consent PREPARED BY: Jeff May, Finance Director AGENti ATTACHMENTS: Council Memo, Resolution, Donation Worksheets APPROVED BY: RECOMMENDED ACTION: Motion to adopt A RESOLUTION APPROVING THE AMENDMENT OF CERTAIN 2006 BUDGET ITEMS for the General Fund and the Street CIP Fund as outlined in the attached memo ROSEMOUNT CITY COUNCIL City Council Meeting Date' April 4, 2006 EXECUTIVE SUMMARY ISSUE Amend the General Fund budget to reflect donations expended during the 1" quarter of 2006 and to amend the Street CIP Fund budget for the AUAR for the CR 42 /Akron Avenue area the Council approved on February 7 BACKGROUND This item is on the agenda for Council to formally amend the 2006 General Fund budget by resolution for donation items that Council had previously authorized covering expenditures made during the first quarter of 2006. Also, we are requesting that the budget be formally amended to approve the action that the Council took at the February 7r meeting to conduct the AUAR for the CR 42 /Akron Avenue area. This action will allow the budget to accurately reflect how the study will be paid for. Rather than bringing a resolution before the Council each time there is a need to spend money from donations previously received, we have developed procedures that allow us to have you authorize the expenditure and amend the budgets at the time the expenditure is made and then periodically bring to you a resolution that formally amends the budgets for a number of these donanon expendinires. The attached memo and donation worksheets support the figures given in the resoluuon. SUMMARY Recommend the above motion to approve the budget amendments for the 1 quarter of 2006. 4 ROSEMOUNT MINNESOTA M E M O R A N D U M To: Mayor Droste Council Members Baxter, DeBettignles, Shoe Corrigan Sterner From: Jeff May, Finance Director Date: March 24, 2006 Subject: Budget Amendments This is a request to amend both the revenue and expenditure budgets for the General Fund for expenditures of donations previously received. There is also a request to amend the Street CIP Fund for the AUAR for the CR 42 /Akron Avenue Area that the Council approved on February 7 of this year. This memo is to show the lore by line detail of the actual changes to be made to the budgets, of which the totals are summarized in the Resolution before you. Detail for Revenues: Detail for Expenditures Total Expenditures GENERAL FUND STREET CIP FUND DETAIL 101 36230.00 (Donations) 8,860.88 203 36260 00 (Other Revenue- Developer Contributions) 67,000.00 203 36265.00 (Use of Reserve Funds) 31,921.00 Total Revenues 107,781 88 101 42110 -01 -208 01 (Miscellaneous Supplies -D A R E.) 101- 42110 -01- 208.02 (Miscellaneous Supplies Equipment) 101 45100 -01- 439.00 (Other Miscellaneous Charges) 203 49003 -01- 431.00 (Other Professional Services) 709.32 7,037.84 1,113 72 98,921.00 107,781.88 CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 2006 A RESOLUTION APPROVING THE AMENDMENT OF CERTAIN 2006 BUDGET ITEMS WHEREAS, the City Council recognizes the need to amend certain items from the 2006 General Fund Operating Budget, the totals which are as follows: (1) General operating revenues, the total which reflects an increase of $8,860.88; (2) General operating expenditures, the total which reflects an increase of $8,860.88; WHEREAS, the City Council recognizes the need to amend certain items from the 2006 Street CIP Fund Budget, the totals which are as follows: (1) Street CIP revenues, the total which reflects an increase of $98,921.00; (2) Street CIP expenditures, the total which reflects an increase of $98,921 00; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Rosemount hereby approves the amendment of the above listed budget items for the 2006 General Fund Operating Budget and the 2006 Street CIP Budget. ADOPTED this 4th day of April, 2006. ATTEST; James D. Verbrugge, Deputy City Clerk William H Droste, Mayor Motion by: Seconded by: Voted in favor: Voted Against: Members Absent: RECEIPT OF DONATION Donation Received On Amount Received: Purpose of Donation: Account for Donation: (Must be Liability Assigned for Each Individual Department) Amount to be Spent: 3 0 7 DONATION REVENUE WORKSHEET EXPENDITURE OF DONATION To be Spent from Account #:101- 42110 -01- 208.0) (Must be Expenditure Corresponding to Individual Department) Purpose of Expenditure: ,kio 09e-pc owrf1;c i S c t (J A K AMENDMENT OF BUDGETS Amend Donation Revenue Account #101 36230.00: 1 Amend Expenditure Account #101 42110 01 20 .01: 3 P// �7 (The T-ko Dollar Amounts Must be the Same) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY Debit: jO\— 31 )onation Liability N 1 Credit:101- 36230.00 1 Journal entry to reduce deferred donation revenue account and increase donation revenue account to actual per City Council action on ,17; -ttr4r y 0 cb AGENDA ITEM: Expenditure from Donation Account D.A R E. Account AGENDA SECTION: Consent PREPARED BY: Gary Kalstabakken, Chief of Police {,z 1 t:E` AGgND`A�NO.,s ATTACHMENTS: Worksheet v APPROVEDyBzY he/ RECOMMENDED ACTION: Motion to approve an expenditure of $334.87 From the DA R.E. Account. ACTION: City Council Meeting Date. May 3, 2005 BACKGROUND The D.A.R E. Fund was set up to accept donations that are used to purchase classroom and instructional supplies for the D.A.R.E. program SUMMARY CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION Council is asked to approve the expenditure of funds from the D.A.R.E account to pay for supplies for the D A.R.E program this school year. These supplies will be used at the three schools in which D A.R.E. Is taught; Rosemount Elementary, Shannon Park Elementary and Saint Joseph's. Supplies in the amount of $384.87, including workbooks and Daren the bons for classroom use, are needed to start the program. There are sufficient donated funds within the account to cover all the expenses incurred. Amount to be Spent t q DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received On Amount Received: Purpose of Donation: Account for Donation: (Must be Liability Assigned for Each Individual Department) EXPENDITURE OF DONATION To be Spent from Account 101 42110 -01- 208.0 3,94- (Must be Expenditure Corresponding to Individual Department) �J Purpose of Expenditure: C (Cs coo k fe l e AMENDMENT OF BUDGETS Th? y *c Amend Donation Revenue Account #101 36230.00: Amend Expenditure Account #101- 42110 -01- 208.04: (The Two Dollar Amounts Must be the Same) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY Debit: to 2• a-D a (Donation Liability $3.2 `r S Credit:101 -36230 00 tLs Journal entry to reduce deferred donation revenue account and increase donation revenue account to actual per City Council action on: J G I AGENDA ITEM: Expenditure of Funds from Donation Account DARE AGENDA SECTION: Consent PREPARED BY: Gary Kalstabakken, Chief of Police r`\ AGENDA iii It 0 Fr ATTACHMENTS: Worksheet APPROVED BY: Ct,' 67 RECOMMENDED ACTION: Motion to approve the expenditure of $324.45 from the DARE Fund for the purchase of classroom supplies for the 2006 classes 4' ROSEMOUNT CITY COUNCIL City Council Meeting: March 21, 2006 EXECUTIVE SUMMARY BACKGROUD The DARE Fund was set up to accept donations designated for the Police Department's DARE program. SUMMARY Council is asked to approve the expenditure of $324.45 from the DARE Fund for the purchase of classroom supplies for the 2006 DARE classes. Donations specifically designated for the support of the DARE program have been received and there are sufficient funds in the donation account to cover these expenses. Amount to be Spent. Debit: t o l aaaaa Credit:101- 36230.00 DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received On: Amount Received: Purpose of Donation Account for Donation: (Must be Liability Assigned for Each Individual Department) EXPENDITURE OF DONATION 1d3l, To be Spent from Account 10121 1 0- 01- 208.Ca -a31 (Must be Expenditure Corresponding to Individual Department) Purpose of Expenditure: 1-�-0aL.‘ A o c AMENDMENT OF BUDGETS Amend Donation Revenue Account #101 36230.00: Amend Expenditure Account #101- 42110 -01- 208.01 (The Two Dollar Amounts Must be the Same) �U�1•� GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY (Donation Liability $1 -1 y Journal entry to reduce deferred donation revenue account and increase donation revenue account to actual per City Council action on. 1 C 2. 1 D. c a AGENDA ITEM: Approve Expenditure of Funds From the Police Equipment Fund AGENDA SECTION: Consent PREPARED BY: Gary Kalstabakken, Chief of Police 9 AGEN' s `t x ATTACHMENTS: Worksheet APPROVED BY: 0 RECOMMENDED ACTION: Motion to authorize expenditure of funds in the amount of $7037 84 from the Police Equipment Fund for the purpose of purchasing body armor for police officers. ROSF VIOU T CITY COUNCIL City Council Meeting. March 21, 2006 EXECUTIVE SUMMARY Council is asked to approve the expenditure of funds from the Pohce Equipment Fund for the purpose of purchasing replacement body armor for police officers. Body armor is replaced on a set schedule which is consistent with the manufacturer's warranty penod and the approved replacement schedule of both the state and federal governments' reimbursement programs. The Equipment Fund does have sufficient funds to cover this expense when the reimbursement amounts are included. The fund will show a negative balance until the reimbursement amount is received and deposited in the account to off -set the requested expenditure. RECEIPT OF DONATION Donation Received on Amount Received. Receipt for Donation: Purpose of Donation. Account for Donation: 101- 22223.00 (Must be Liability assigned for each individual Department.) Amount to be Spent: To be Spent from Acct Purpose of Expenditure: Amend Donation Revenue Acct #101 36230.00. Amend Expenditure Acct #101 45100 -01- 439.00 (The two- dollar amounts should be the same.) DONATION REVENUE WORKSHEET Jan 2006 N/A EXPENDITURE OF DONATION $672 12 101 45100 -01 -439 00 (Must be Expenditure corresponding to individual Department.) AMENDMENT OF BUDGETS Debit: 101- 22223.00 (Donation Liability $672.12 Credit: 101- 36230.00 $672.12 Baseball Association 191, Rosemount VFW 9433 Egg Hunt National Entertainment Tech Egg Hunt National Entertainment Tech $672.12 $672.12 GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on February 7, 2006 2 AGENDA ITEM: Expenditure Approval from the Donation Account Parks Recreation Dept. AGENDA SECTION: Consent PREPARED BY: Dan Schultz, Parks Recreation Director AGENT ES ATTACHMENTS: Donation Revenue Worksheet APPROVED BY:a RECOMMENDED ACTION: Motion to approve the donation expenditure of $672.12 for the Egg Hunt program as detailed on the attached donation revenue worksheet. EXPENDITURE AMOUNT USE /ITEM PURCHASED DONATION FROM $672.12 National Entertainment Tech Egg Hunt Baseball Assoc. 191, Rosemount VFW 4 ROSEMOUNT CITY COUNCIL City Council Regular Meeting: February 7, 2006 SUMMARY EXECUTIVE SUMMARY Please consider the expenditure of funds from the Donation Account for the above it m. RECEIPT OF DONATION DONATION REVENUE WORKSHEET Donation Received on: Various Amount Received Various Receipt for Donation. N/A Purpose of Donation: Account #for Donation 101 -22223 00 (Must be Liability assigned for each individual Department Amount to be Spent To be Spent from Acct Vets Memorial EXPENDITURE OF DONATION $157.04 101- 45100 -01- 439.00 (Must be Expenditure corresponding to individual Department.) Purpose of Expenditure. Vets Memorial Amend Donation Revenue Acct #101 36230.00 Amend Expenditure Acct #101 45100 -01 -439 00 (The two- dollar amounts should be the same AMENDMENT OF BUDGETS Debit 101 -22223 00 (Donation Liability $157 04 Credit: 101 -36230 00 $157 04 $157.04 $157 04 6 GJGENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on February L 2006 3 EXPENDITURE AMOUNT USE /ITEM PURCHASED DONATION FROM $34.56 Winter Fest Sam's Club Supplies McDivot's Sports Pub Eatery $250.00 Winter Fest Rosemount Express Acct Reimbursement for Sled Dog Rides McDwot's Sports Pub Eater $157.04 Veterans' Memomd. Ken Talbert Flags Flag Poles Various $441.60 TOTAL AGENDA ITEM: Expenditure Approval from the Donation Account Parks Recreation Dept. AGENDA SECTION: Consent PREPARED BY: Dan Schultz, Parks Recreation Director AGE ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: RECOMMENDED ACTION: Motion to approve the donation expenditure of $1 7 04 from the Veterans' Memorial account and $284 56 for the Winter Fest program as detailed on the attached donation revenue worksheets. 4 ROSEMOUN T SUMMARY CITY COUNCIL City Council Regular Meeting February 21, 2006 EXECUTIVE SUMMARY Please consider the expenditure of funds from the Donation Account for the above items. RECEIPT OF DONATION Donation Received on. Amount Received Receipt for Donation. Purpose of Donation. DONATION REVENUE WORKSHEET Jan. 2005 3500 N/A WinterFest Account for Donation' 101 -22223 00 (Must be Liability assigned for each individual Department.) Amount to be Spent: To be Spent from Acct EXPENDITURE OF DONATION $284 56 101 45100 -01- 439.00 (Must be Expenditure corresponding to individual Department Purpose of Expenditure' Amend Donation Revenue Acct #101 -36230 00: Amend Expenditure Acct #101 45100 -01 -439 00 (The two dollar amounts should be the same WinterFest AMENDMENT OF BUDGETS GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY Debit: 101 -22223 00 (Donation Liability $284 56 Credit: 101 -36230 00 $284.56 $284 56 $284 56 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on February a\ 2006 EXPENDITURE AMOUNT USE /ITEM PURCHASED DONATION FROM $34.56 Winter Fest Sam's Club Supphes McDivot's Sports Pub Eatery $250.00 Winter Fest Rosemount Express Acct Reimbursement for Sled Dog Rides MCDtvot's Sports Pub Eater $157.04 Veterans' Memorial Ken Talbert Flags Flag Poles Vanous $441.60 TOTAL AGENDA ITEM: Expenditure Approval from the Donation Account Parks Recreation Dept. AGENDA SECTION: Consent PREPARED BY: Dan Schultz, Parks Recreation Director AGE e tf'_.; ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: RECOMMENDED ACTION: Motion to approve the donation expenditure of $1 7 04 from the Veterans' Memorial account and $284 56 for the Winter Fest program as detailed on the attached donation revenue worksheets. ROSFMOUN T CITY COUNCIL City Council Regular Meeting February 21, 2006 SUMMARY EXECUTIVE SUMMARY Please consider the expenditure of funds from the Donation Account for the above items AGENDA ITEM: Authorize Preparation of Alternative Urban Areawide Review (AUAR) for 42 /Akron Area AGENDA SECTION: Consent PREPARED BY: Kim Lindquist, Community Development Director AG �}��7.. ITEM,/ ATTACHMENTS: WSB Letter for Scope of Services, Map APPROVED BY: RECOMMENDED ACTION: 1) Motion to Authorize the Preparation of an Alternative Urban Areawide Review (AUAR) for the 42 /Akron Area; and 2) Motion to Authorize the Mayor and Clerk to Enter into Contracts with Landowners for Payment of the Cost of the AUAR Provided such Agreement Requires Payment of at Least 50% of the Cost in Advance, with the Obligation to Pay the Remainder Secured by Cash Deposit, Letter of Credit, Payment Bond or Other Security Approved by the City Attorney and City Administrator. 4ROSEMOUN BACKGROUND: CITY COUNCIL City Council Meeting: February 7, 2006 EXECUTIVE SUMMARY 6 iio ISSUE: With the pending Met Council approval of the City's Comprehensive Guide Plan amendment to expand the Municipal Urban Service Area (MUSA) and re -guide the land area north of CSAH 42 along Akron Avenue, it is anticipated that several of the property owners will come forth with development proposals. In anticipation of these development proposals, Staff has initiated discussions with the larger land owner /developers within the area highlighted on the attached exhibit regarding the environmental review process. Based on the size of the individual land holdings, the majonty of the development proposals will require a mandatoy Environmental Assessment Worksheet (EAW) and several will be close to the threshold for a mandatory Environmental Impact Statement (EIS). As an alternative to the preparation of muluple individual EAW's or EIS', the Environmental Quality Board (EQB) allows for the preparation of an AUAR The advantages of preparing an AUAR for a larger project area are. One comprehensive review is completed for multiple development areas versus individual EAW EIS with each development proposal. The AUAR will outline rnittgauve measures to impacts identified for the proposed development area. The AUAR allows for the environmental review to be completed earher in the development process than an EAW or EIS. The preparation of an AUAR is more cost effective than mulnple EAW's. The attached letter from Andi Moffatt with WSB outlines the environmental review options, scope of services to prepare the AUAR, esmnated fee and schedule. As the cost of environmental reviews is the responsibility of the property owner /developer, Staff has met with several of the larger landowner /developers to discuss the merits of prepanng an AUAR and depositing monies with the City to contnbute towards the cost of the AUAR Based on the estimated fee of $98,921 and the study area of 1,475 aces, the estimated per acre tate fot the ALTAR is $67 /acre. The initial participating landowner /developers comprise 995 acres of the study area and will therefore fund approximately $67,000 of the estunated cost The remainuig cost is proposed to be up fronted by the City with landowner /developer reimbursement when the propertv develops Funding for the City portion of the upfront cost is proposed to be from the Street CIP Reserve Fund. Several of the landowner /developers have inquired about making an initial cash deposit (50 with the remainder collected by the City as costs are incurred To address this request, a motion is presented for Council consideration that authorizes the execution of an agreement between the City and developer should a developer choose to not deposit the full amount upfront. The intended agreement would require adequate secunties on the part of the developer to ensure payment to the City for the full parucipatory- cost of the AUAR. SUMMARY: Staff recommends Council adoption of the motions as presented. 2