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HomeMy WebLinkAbout2.b. Work Plan for Outdoor Recreations ComplexAGENDA ITEM: Work Plan for Outdoor Recreation Complex AGENDA SECTION: Discussion PREPARED BY: Dan Schultz, Parks and Recreation Director AGENe 1 ATTACHMENTS: Work Plan APPROVED BY: RECOMMENDED ACTION: None, discussion only ROSEMOUNT CITY COUNCIL City Council Work Session: April 12, 2006 EXECUTIVE SUMMARY SUMMARY During the recent City Council goal setting meetings, the Council asked staff to develop a work plan for developing an Outdoor Recreation Complex Staff have discussed this opportunity and have developed a work plan that will cover all pleases of the development of an outdoor recreation complex. Staff has contacted neighboring cities and they have used smnlar processes for developing their outdoor recreation complexes. Staff would like for the City Council to review the work plan and discuss it with staff. Work Plan for Outdoor Recreation Complex 1. Identify a Need 8. Decide if a Referendum is Prudent FNS Step 1— Identify a Need Step 2 Site Selection 2. Site Selection 7. Survey Residents 3. Master Plan the Site! Feasibility Study /Cost Estimate 6. Share Plans with Residents n 4 Meet with Special Interest Groups .97 5. Create Marketing Tools Identify why additional field space is being requested. In many cases the additional needs come from community growth, introduction of new sports such as lacrosse, increase in participation and land use issues. Site selection is the second step m the process of developing an outdoor recreation complex The site selection plays a vital role in the process because it is the starting point for the complex design. Key factors in selecting a site Include topography, access, location and size of the land. Work Plan for Outdoor Recreation Complex Step 3 Master Plan the Site /Conduct Feasibility Study /Create Cost Estimate Once the need has been established and a site has been selected, the design process will begin by master planning the site and conducting a feasibility study on the site The master plan wall give us an idea of the lav out of the site and the feasibility study will pros ide mformauon on whether the proposed site layout is feasible and what the estimated costs to develop the site could be Step 4 Meet with Special Interest Groups Following the in -depth participation from the Parks and Recreation Commission in the first three steps, the next step would be to involve the special interest groups These are often the groups requesting additional fields or asking about when additional fields will be available Getting these special interest groups to support the planning efforts from this point on is crucial If the people who will be using the facilities most don't approve of the planning efforts, it will be more difficult to gam the support of the remamder of the community Step 5 Create Marketing Tools These items are typically maps and other literature that are visually pleasing and very informative The marketing tools will help people understand exactly what is being proposed. Step 6 Share Plans with Residents This is the time when the City of Rosemount (City Council, Park and Recreation Commission and staff) share the plan with the general public. This could consist of a series of pubhc open houses, cable broadcasts, press conferences, and other presentations to let the residents see what the City feels will best meet the community's needs and improve their quality of life Step 7 Survey Residents Many cities have used item specific resident surveys to measure the interest of the community on a specific topic such as recreational facilities The surveys let the City know liow the community feels about the recreational facility being planned and whether they would be willing to pay for the facility. Step 8 Decide if a Referendum is Prudent If a referendum is being considered, by this step in the process we should have a feeling on how to best move forward.