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Home My WebLink About6.g. Receive Bids and Award Contract for Fire Station II ProjectAGENDA ITEM: Receive Bids and Award Contract for Fire Station II Project AGENDA SECTION: Consent PREPARED BY: Dawn Weitzel, Assistant City Administrator 7i+ AGEN i t 6 ATTACHMENTS: Resolution Construction Manager Report (AMCON) APPROVED BY: RECOMMENDED ACTION: Motion to adopt a resolution receiving bids and to award overhead door contract for the Fire Station II construction project. 4 ROSEMOUN 1 CITY COUNCIL City Council Regular Meeting: May 2, 2006 EXECUTIVE SUMMARY BACKGROUND The attached resolution lists the recommended bid for the overhead door contract, C -18. The lowest bid received did not meet the project specifications and after review and discussion with the bidder, Vetter Johnson and AMCON have recommended that the low bid be rejected as non responsive and the second low bidder be awarded the contract. This will result m an increase of $12,021 from the previously projected cost for the overhead doors. The mcrease will be covered by contingency funds in the fire station construction budget. By accepting the bid at this time the overhead doors can be ordered and construction kept on schedule. The construction manager for the project, AMCON Construction, has prepared a report requesting approval to proceed with the contract listed in the attached resolution. SUMMARY The attached resolution lists the lowest responsible bid for the overhead door contract in the construction of Fire Station II. ADOPTED this 2nd day of May, 2006. ATTEST: James D Verbrugge, Deputy City Clerk CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 2006 A RESOLUTION RECEIVING BIDS, REJECTING THE LOW BID AND AWARDING A CONTRACT FOR THE FIRE STATION II CONSTRUCTION PROJECT WHEREAS, the City Council of the City of Rosemount had ordered the second Advertisement for Bids for the construction of Fire Station II and such bids were opened and read aloud publicly on January 26, 2006; and NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Rosemount, Minnesota, as follows. 1. All bids on the construction of Fire Station 11 have been received and tabulated. 2. The lowest bid for overhead doors, submitted by Overhead Door Company of the Northland is found to be non responsive and is therefore rejected, for the following reasons: a. Some of the doors included in the bid were not proposed to be painted as required by the specifications. b. The bid did not specify a price for the alternate as required by the specifications. c. The bid was not in form specified and added additional contract terms not included in the specifications. 3. The bid from Garage Door Store in the amount of $48,570 for C -18 Overhead Doors is in accordance with the plans and specifications and advertisement for bids and is the lowest responsible and responsive bid and shall be and hereby is accepted. 4. The Mayor and Deputy City Clerk are hereby authorized and directed to enter into a contract with the Garage Door Store for overhead doors for Fire Station II for and on behalf of the City of Rosemount. William H. Droste, Mayor April 19, 2006 Attention. Dawn Weitzel City of Rosemount 2875 145 Street West Rosemount, MN 55068 Dear Dawn Todd Christopherson, P.E. President cc: Mark Vetter, WA Bill Tyra, Amcon SAr1COrsJ DESIGN /BUILD I CONSTRUCTION MANAGEMENT 1 GENERAL CONTRACTING Subject: Contract for Overhead Doors at Fire Station 2 We had not previously recommended a contract award for the overhead door contract, C -18 The low bid that was received was $36,549 from Overhead Door Company of the Northland. Their bid does not meet the project specifications after further review and meeting with them to discuss the requirements for painting the doors as specified In addition, they did not bid on the alternate as specified as they were not able to meet those requirements either In consultation with Mark Vetter we are recommending that we reject that bid as non- responsive and use the second low bidder which is The Garage Door Store at a bid amount of $48,570 In meeting with them recently and having Mark review their proposed system and painting methods, we find that they are responsive to the bidding requirements One other bid received from Twin City Garage Door was for $59,500. The project budget as last presented shortly after the bid opening and analysis of the bids was based upon the low bid from Northland ($36,549) and now we are recommending using the next bidder at the higher number. This Is an increase in the previously projected cost of $12,021 which we need to advise you of We believe that this contract should be awarded by City Council and that it is the best available price given the specifications and painting requirements which are important to providing the City with a long lasting coating of the color desired Please present this recommendation to the City Council for approval. Once the Council has approved this award, we will issue the formal contract to the Garage Door Store We have already given them a verbal notice to proceed and they are working toward meeting our project schedule requirements Copies of their bid as well as the bid being rejected are attached. Please call me if you have any questions regarding this or any other aspect of the project. Respectfully, Amcon CM, LLC 1715 Yankee Doodle Road, Suite 200 1 Eagan, Minnesota 55121 -1616 1 Tel• 651379.9090 I Fax: 651.379.9091 Email: custsery @amconconstruction.com 1 Website: www.amconconstructon.com US:22p OVERHEAD DOOR CO 3, OVERHEAD DOOR COMPANY OF THE NORTHLAND 3195 TERMINAL DRIVE EAGAN, MN 55121 I.D E.A Accredited Dealer Tel 651- 683 -0307 website www overheaddoomorthlandcom Proposal JLL -6397 Fax 6514883 -0625 e-mail JimL @OHDNLC com Estimate 5 48 DATE. 1/23/2006 SUBMITTED TO: Job Name CITY OF ROSEMOUNT CITY HALL ROSEMOUNT FIRE STATION 2875 1457)-? STREET WEST Job Location ROSEMOUNT, MN ROSEMOUNT, MN 55068 Ebritiane ATTN 08330 08360 OVERHEAD DOORS FURNISH AND INSTALL: SECTION 08330 08360 OVERHEAD DOORS COILING DOORS Phone Number 651 -379 -9091 AMCON FAX Fax Number 651 -423 -5203 CITY HALL (3) 14 2 x 14 0 511 Series Commercial Aluminum Sectional Ooor (3) 14 x 14 592 Series Thermacore Ribbed (2") Comm, Sectional Door, (see note below) (6) JST Jackshaft Side Mount 112 HP 208 -3 -60 (1) 8 -2 x 4-4 511 Senes Commercial Aluminum Sectional Door (1) MD JaLkshaft Hoist- Sectional Doors 1/2 HP 115 -1 -60 (1) 3-6 x 7-4 640 Counter Fire Door(s) (Galvanized Steel) (1) CDO Momentary Contact Counter Fire Door Version wwtlt4w•y11tw Hwllwww Aww"wf +Mlt1 *f11twwtltlM*itlw wltlwwitltl {•11 tit 4tw tene..iwe11w'****Iw* ryfwl wtnwwf,•ti GMT•••• 'EXCLUSION' +v MODEL #592 CANNQT BE POWDER COAT PAINTED. (KYNAR PAINT AVAILABLE, NOT INCLUDED W BID) We hereby propose to compiele in accordance with above specification, for the sum ot Thirty Six Thousand Five Hundred Forty Nine Dollars and No Cents Purchaser: Signature Signat AN LUNDBERG Page 1 of 1 rea Dml. 651 683 0307 $36,549.00 TERMS AND CONDITIONS Payment to be made as follows: Prices subject to change if not accepted in 45 days BY OTHERS Jambs, spring pads, all wiring to motor and control stations, unless otherwise stated above, are not included. M work to be completed in a workmanlike manor using all non -union labor according to standard practices Any alterations or deviat ons from the above specifications involving extra costs will be executed only upon written change orders- It is the responsibility of the General Contractor to keap OHO/Northland informed of any addendums or rhanges to to above 3peofcations as they may pertain to the proposal OHO Northland reserves the nght to accept or reject any Subcontract based on conditions within said subcontract agreement. All proposals are void after date fisted above if not accepted All agreements are contingent upon stnkes, accidents and delays beyond our control Returned checks will be subject to a $30 00 fee If payment is not received with -in 30 days after completion date, a 515.00 isle fee will be charged Plus there shalt be 1 12%a seance charge per month for all payments due and owing after 30 days. Any bill past 90 days will be tumed over to a collection agency for collection and be charged a collection rate of 30% of actual invoice amount. (where applicable by law) As per MN Law Statutes 1999, 514 011 "Any person or company suppling labor or materials for this improvement to your property may file a lien against your property if that person nr company is not paid for the Wrltnbutlons. Property owner agrees to pay any and all reasonable attomey or collection fees ACCEPTANCE Terms, Price, and specifications on aN pages of this proposal are hereby accepted and the work authorized rue Date al- -Acceptance