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Home My WebLink About6.e. Budget AmendmentsAGENDA ITEM: Budget Amendments AGENDA SECTION: Consent PREPARED BY: Jeff May, Finance Director AGENDA NO. 6e ATTACHMENTS: Council Memo, Resolution, Donation Worksheets APPROVED BY: RECOMMENDED ACTION: Motion to adopt A Resolution Approving the Am ndment of Certain 2006 Budget Items for the General Fund as outlined in the attached memo. ROSEMOUNT CITY COUNCIL City Council Meeting Date July 11, 2006 EXECUTIVE SUMMARY ISSUE Amend the General Fund budget to reflect donations expended during the 2 quarter of 2006. BACKGROUND This item is on the agenda for Council to formally amend the 2006 General Fund budget by resolution for donation items that Council had previously authorized covering expenditures made during the second quarter of 2006. Rather than bringing a resolution before the Council each time there is a need to spend money from donations previously received, we have developed procedures that allow us to have you authorize the expenditure and amend the budgets at the time the expenditure is made and then periodically bang to you a resolution that formally amends the budgets for a number of these donation expenditures. The attached memo and donation worksheets support the figures given in the resolution SUMMARY Recommend the above motion to approve the budget amendments for the 2 quarter of 2006. 4 ROSEMOUNT MINNESOTA M E M O R A N D U M To: Mayor Droste Council Members Baxter, DeBettignies, Shoe Corrigan Sterner From: Jeff May, Finance Director Date: June 29, 2006 Subject: Budget Amendments This is a request to amend both the revenue and expenditure budgets for the General Fund for expenditures of donations previously received. This memo is to show the hne by hne detail of the actual changes to be made to the budgets, of which the totals are summarized in the Resolution before you. GENERAL FUND DETAIL Detail for Revenues: 101 36230.00 (Donations) Total Revenues Detail for Expenditures• 101 42110 208.01 (Miscellaneous Supplies -D.A.R E.) 101- 45100 -01- 439.00 (Other Miscellaneous Charges) Total Expenditures 4,069.71 4,069 71 1,704 18 2,365.53 4,069.71 WHEREAS, the City Council recognizes the need to amend certain items from the 2006 General Fund Operating Budget, the totals which are as follows. (1) General operating revenues, the total which reflects an increase of $4,069.71, (2) General operating expenditures, the total which reflects an increase of $4,069.71; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Rosemount hereby approves the amendment of the above listed budget items for the 2006 General Fund Operating Budget. ADOPTED this 11th day of July, 2006. ATTEST. Amy Domeier, City Clerk CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 2006 A RESOLUTION APPROVING THE AMENDMENT OF CERTAIN 2006 BUDGET ITEMS William H. Droste, Mayor Motion by: Seconded by: Voted m favor: Voted Against Members Absent: RECEIPT OF DONATION Donation Received On. S5 L -e CQ a o° S° Amount Received: CO, 5v Purpose of Donation: H� DONATION REVENUE WORKSHEET Account for Donation: f o I a cacm-a I (Must be Liability Assigned for Each Individual Department) EXPENDITURE OF DONATION Amount to be Spent: 1 1 0 To be Spent from Account 101 42110 -01- 208.0 (Must be Expenditure Corresponding to Individual Department) p r Purpose of Expenditure: AMENDMENT OF BUDGETS $imot4X Amend Donation Revenue Account #101 36230.00: Amend Expenditure Account #101 42110 -01- 208.00: (The Two Dollar Amounts Must be the Same) rV9 `GENERAL JOURNAL ENTRY TO ADJUST DONATION LABILITY Debit: I ()I— :?'awl. t (Donation Liability n o 4 I t Credit:101 -36230 00 Journal entry to reduce deferred donation revenue account and increase donation revenue account to actual per City Council action on: ,J t, r L Q $(10q) AGENDA ITEM: Receipt of Donation DARE Program Expenditure from Donation Account DARE ENDA SECTION: onsent PREPARED BY: Gary Kalstabakken, Chief of Poll AGENDA NO. 6d ATTACHMENTS: Worksheet APPROVED BY: Q� RECOMMENDED ACTION: Motion to accept a donation from the Father Carey e'' ouncil No. 5569 Knights of Columbus in the amount of $1650 00 for the DARE Program. AND Motion to approve the expenditure of $1704.18 from the DARE account to purchase tee shirts, certificates and other supplies for the 2006 DARE graduations ROSEMOUNT City Council Meeting: June 6, 2006 CITY COUNCIL EXECUTIVE SUMMARY DONATION Council is asked to approve a donation of $1650.00 for the DARE program. The Father Carey Council No 5569 Knights of Columbus, based at Saint Joseph's Catholic Church, held a Pancake Breakfast fundraiser for the DARE program. Proceeds from the fundraiser were advertised as being for DARE A donation in the amount of $1650.00 has been received from the Knights of Columbus. Council is asked to accept this donation, the funds will be used for the DARE program during the 2006 -2007 school year EXPENDITURE Council is asked to approve the expenditure of funds from the DARE account to pay for items for the 2006 graduation ceremonies for DARE students. The funds are used to purchase tee shirts and certificates for each student completing the program. Other miscellaneous supplies are also purchased for the graduation ceremonies. Total request for expenditures is $1704.18. RECEIPT OF DONATION Donation Received on: Amount Received. Receipt for Donation Purpose of Donation. DONATION REVENUE WORKSHEET Jan. 2006 N/A Account for Donation. 101 -22223 00 (Must be Liability assigned for each individual Department.) Amount to be Spent: To be Spent from Acct EXPENDITURE OF DONATION $689 10 101 45100 -01 -439 00 (Must be Expenditure corresponding to individual Department Purpose of Expenditure. Amend Donation Revenue Acct #101 -36230 00: Amend Expenditure Acct #101 45100 -01 -439 00 (The two dollar amounts should be the same.) Debit: 101 -22223 00 AMENDMENT OF BUDGETS Baseball Association 191, Rosemount VFW 9433 Egg Hunt Supplies Sam's Club Egg Hunt Supplies Sam's Club $689.10 $689 10 GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY (Donation Liability $689.10 Credit 101- 36230.00 $689.10 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on April 4 2006 2 AGENDA ITEM: Expenditure Approval from the Donation Account Parks Recreation Dept AGENDA SECTION: Consent DONATION FROM PREPARED BY: Dan Schultz, Parks Recreation Director AGEN xs 4.; ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: RECOMMENDED ACTION: Motion to approve the donation expenditure of $689 10 for the annual Egg Hunt event. EXPENDITURE AMOUNT USE /ITEM PURCHASED DONATION FROM $689.10 Egg Hunt Sam's Club Supplies Baseball Assoc. 191, Rosemount VFW ROSEMOUN T CITY COUNCIL City Council Regular Meeting: April 4, 2006 EXECUTIVE SUMMARY SUMMARY Please consider the expenditure of funds from the Donation Account for the above item. RECEIPT OF DONATION Donation Received on: Amount Received• Receipt for Donation: Purpose of Donation Amount to be Spent: To be Spent from Acct Purpose of Expenditure: Amend Donation Revenue Acct #101 36230.00. Amend Expenditure Acct #101 45100 -01 -439 00 (The two- dollar amounts should be the same.) Credit 101- 36230.00 DONATION REVENUE WORKSHEET Various Baseball Association 191, Rosemount VFW 9433 N/A Account for Donation: 101 -22223 00 (Must be Liability assigned for each individual Department Egg Hunt Supplies Sam's Club EXPENDITURE OF DONATION $232 90 101 45100 01 439 00 (Must be Expenditure corresponding to individual Department.) AMENDMENT OF BUDGETS Debit 101 -22223 00 (Donation Liability $232 90 Egg Hunt Supplies Sam's Club S232 90 $232.90 $232 90 GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on May 2. 2006. 2 AGENDA ITEM: Expenditure Approval from the Donation Account Parks Recreation Dept. AGENDA SECTION: Consent PREPARED BY: Dan Schultz, Parks Recreation Director AGENx 'r 'X ATTACHMENTS: Donation Revenue Worksheet nf APPROVED BY: `I RECOMMENDED ACTION: Motion to approve the donation expenditure of $232.90 for the annual Egg Hunt event. EXPENDITURE AMOUNT USE /ITEM PURCHASED DONATION FROM $232.90 Egg Hunt Sam's Club Supplies Baseball Assoc. 191, Rosemount VFW 4 ROSEMOO ult 1 CITY COUNCIL City Council Regular Meeting: May 2, 2006 EXECUTIVE SUMMARY SUMMARY Please consider the expenditure of funds from the Donation Account for the above item. RECEIPT OF DONATION Donation Received on: Amount Received: Receipt for Donation Purpose of Donation: DONATION REVENUE WORKSHEET Dakota Electric $500.00 N/A Arbor Day Trees Account for Donation: 101 22223.00 (Must be Liability assigned for each individual Department.) Amount to be Spent: To be Spent from Acct (Must be Expenditure corresponding to individual Department.) Purpose of Expenditure: Amend Donation Revenue Acct #101 -36230 00. Amend Expenditure Acct #101- 45100 01-439 00 (The two dollar amounts should be the same.) EXPENDITURE OF DONATION $500 00 AMENDMENT OF BUDGETS GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY Debit: 101- 22223.00 (Donation Liability S500 00 Credit 101 36230.00 S500.00 101 45100 -01 -439 00 Arbor Day Trees $500 00 $500 00 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on June 6 2006 3 AGENDA ITEM: Expenditure Approval from the Donation Account Parks Recreation Dept. AGENDA SECTION: Consent PREPARED BY: Dan Schultz, Parks Recreation Director AGENDA NO. 6f ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: RECOMMENDED ACTION: Motion to approve the donation expenditure of 43.53 for the annual Memorial Day event and $500 for the annual Arbor Day event EXPENDITURE AMOUNT USE /ITEM PURCHASED DONATION FROM $500 00 Cross Nurseries trees purchased for Arbor Day Dakota Electric $943.53 Cub, Ace Hardware, Sam's Club, Crown Rental, FedEx /I{ nko's, Office of Rep. John Kline -Flag Requests Various Supplies for Memorial Day Event 9 ROSE MOUNT CITY COUNCIL City Council Regular Meeting: June 6, 2006 EXECUTIVE SUMMARY SUMMARY Please consider the expenditure of funds from the Donation Account for the above items. RECEIPT OF DONATION Donation Received on: Amount Received Receipt for Donation: Purpose of Donation: DONATION REVENUE WORKSHEET Various Various N/A Account for Donation: 101 -22223 00 (Must be Liability assigned for each individual Department Amount to be Spent To be Spent from Acct EXPENDITURE OF DONATION $943.53 101 45100- 01-439 00 (Must be Expenditure corresponding to individual Department.) Purpose of Expenditure: Amend Donation Revenue Acct #101 -36230 00• Amend Expenditure Acct #101 45100 -01 -439 00 (The two dollar amounts should be the same.) Vets' Memorial Memorial Day Event Supplies Debit' 101- 22223.00 (Donation Liability $943.53 ENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY Credit: 101 36230.00 Vets' Memorial Memorial Day Event Supplies AMENDMENT OF BUDGETS $943 53 $943.53 $943.53 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on June 6, 2006. 2 EXPENDITURE AMOUNT USE /ITEM PURCHASED DONATION FROM $500.00 Cross Nurseries trees purchased for Arbor Day Dakota Electric $943 53 Cub, Ace Hardware, Sam's Club, Crown Rental, FedEx /Kinko's, Office of Rep. John Kline -Flag Requests Supplies for Memorial Day Event Various iROSEN. OUNT EXECUTIVE SUMMARY CITY COUNCIL City Council Regular Meeting: June 6, 2006 AGENDA ITEM: Expenditure Approval from the Donation AGENDA SECTION: Account Parks Recreation Dept Consent PREPARED BY: Dan Schultz, Parks Recreation Director ATTACHMENTS: Donation Revenue Worksheet AGENDA NO. 6f APPROVED B RECOMMENDED ACTION: Motion to approve the donation expenditure of 43.53 for the annual Memorial Day event and $500 for the annual Arbor Day event. SUMMARY Please consider the expenditure of funds from the Donation Account for the above items.