HomeMy WebLinkAbout6.m. Approve Energy Cost Savings AgreementsAGENDA ITEM: Approve Energy Cost Savings
Agreements
AGENDA SECTION:
Consent
PREPARED BY: Jamie Verbrugge, City Administrator
AGENDA NO. 6m.
ATTACHMENTS: Energy and Cost Saving
Recommendations report
APPROVED BY:
RECOMMENDED ACTION: Approve contracts and authorize staff to enter into
agreements
ROSEMOUNT
CITY COUNCIL
City Council Meeting September 5, 2006
SUMMARY
Staff recommends approval of the energy and cost savings agreements.
EXECUTIVE SUMMARY
ISSUE
City staff worked with Xcel Energy to have an energy audit performed on the public works facilities and
fire station #1. Based on the audits, Xcel made recommendations for improvements that will result in
long -term savings to the city.
BACKGROUND
The total cost of upgrades is $20,092 That is after program rebates from Xcel and the Center for Energy
and Environment that total $11,048. Total installed costs without the rebates would have been
approximately $31,000.
The estimated savings is about $4,938 per year, or about a 4 -year payback. Financing is available through
Xcel that would total about $5225 per year However, staff recommends using a combinahon of
encumbered funds (about $15,000) and charge the remainder against the government buildings budget for
building improvements this year. Paying immediately will allow for a reduction in the 2007 budget of
about $13,000 ($8,000 prelimmanly programmed for these improvements plus $5,000 for savings) while
not having to continue budgeting the addinonal $5,200 a year for financing.
The other compelling reason to do this now is that Xcel has informed staff that, starting in 2009, it will not
supply any of the older equipment (such as ballasts or less efficient bulbs) that does not meet energy
standards. The City would likely need to invest at that time without any rebate program.
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XCEL ENERGY ONE -STOP EFFICIENCY SHOP PROGRAM RULES
CUSTOMER QUALIFICATIONS
One -Stop Efficiency Shop Lighting Efficiency Program rebates apply only to lighting retrofits for Xcel Energy electric business
customers in Minnesota
This program applies only to lighting systems (equipment) operating during normal business hours or peak demand periods
REBATE PROGRAM GUIDELINES
Xcel Energy offers cash rebates to customers who purchase and install qualifying energy- efficient lighting products m existing
buildings The rebate check will be sent to the contractor listed on the retrofit invoice Maximum rebate amount is 60% of installation
and equipment costs The rebates are based on calculated electric demand (KW) savings
Energy- efficient equipment must result in load reduction
One -Stop F tf ciency Shop recommends Illuminating Engineering Society (IES) light levels
C &1 Lighting incentives cover:
Fluorescent Tl2s to T8 or T5 with electronic ballasts
Mercury vapor to metal halide or high pressure sodium
Incandescent to fluorescent, T8, 15, MH, HPS or CFL
Incandescent exit sigrn to LED exit higns
Metal halide or T12 strips to industrial multi-CFL
fixture
Metal halide or high pressure sodium to pulse -start
metal halide (must result to lamp wattage reduction)
HID sources to fluorescent
C &I Lighting incentives do not cover
Incandescent to tungsten halogen
Con ersions to energy saying T12 fluorescent products
Incandescent exit si giis to compact fluorescent exit signs
Compact fluorescent exit signs to LED exit signs
See your One -Stop Efficiency Shop representative to determine qualification of custom or specialty lighting projects
Energy- efficient electronic and cathode disconnect ballasts must meet the following minimum performance criteria:
Power factor greater than 90% Class A' sound rating
Current Crest Factor (CCF) less than 1 7 Three -year warranty
U L approved Class P' Ballast factor greater than 0 7
Total Harmonic Distortion (TED) less than 20%
Reflectors must be Installed pemranently in the fixture, have a minimum 4 -year manufacturer's product warranty, be U L approved and
result in the permanent removal of fluorescent lamps from the existing fixture and permanent repositioning of remaining lamps, when
required for optimum lighting performance
Compact fluorescent lamps must meet the following minimum criteria
Power factor 90% Total Harmonic Distortion (MD) 35%
WARRANTY INFORMATION
Warrantees are between customer and equipment manufacturer(s) and lighting retrofit vendors. Xcel Energy and the Center for Energy
and Environment (CEE) make no warranties, expressed or implied, with respect to equipment operation material, workmanship or
manufacturing Xcel Energy and CEE do not guarantee that a specific level of energy or cost savings will result from the implementation
of energy conservation measures or the use of products funded under this pi ngram In no event shall Xcel Energy or CEE be liable for
any incidental or consequential damages Xeel Energy and CEE are not responsible tor the disposal of lamps and /or ballasts replaced as
a result of this program when required for optimum lighting performance One -Stop Efficiency Shop contractors warrant all labor and
materials furnished or performed under this contract against defects in workmanship for a period of twelve (12) months after installation
is completed
OTHER IMPORTANT REBATE PROGRAM RULES
Installation must be complete before submitting rebate
Xcel Energy will issue rebates in the form of checks, not utility bill credits Rebate and financing checks will be sent directly to the
lighting contractor that submits an invoice The minimum rebate is $5
Customers and vendors must submit itemized equipment invoices along with rebate application& To ensure that the equipment installed
meets One -Stop Efficiency Shops performance standards, these invoices must itemize labor charges, quantity and price of the equipment
installed, and information regarding the manufacturer and model numbers for all lamps, ballasts and fixtures included m the rebate
Xeel Energy and CEE reserve the right to conduct random inspections of installations Retain one sample of each type of ofd lamp or
ballast for at least 90 days
Customers must apply for rebates within one year of the purchase date shown on the equipment invoice
One -Stop Efficiency Shop's conservation rebate programs are subject to 60 days nonce of cancellation The customer is responsible for
checking with a One -Stop Efficiency Shop representative to ask whether or not the program is still in effect and to verify program parameters
CKS R ILL BE'SEN
0 YOUR C-ONTRACTORIN643 M
Page 5 Customer Report
8115/2006
Program ID#
38157
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XCEL ENERGY ONE -STOP EFFICIENCY SHOP PROGRAM RULES
CUSTOMER QUALIFIC %TIONS
One -Stop Efficiency Shop Lighting Efficiency Program rebates apply only to lighting retrofits for Xcel Energy electric business
customers m Minnesota
This program applies only to lighting systems (equipment) operating during normal business hours or peak demand penods.
REBATE PROGRAM GUIDELINES
Xcel Energy offers cash rebates to customers who purchase and Install qualifying energy efficient lighting products in existing
buildings The rebate check will he sent to the contractor listed on the retrofit invoice Maximum rebate amount is 60% of installation
and equipment costs 1 he rebates are based on calculated electric demand (KW) savings
Energy- efficient equipment must result in load reduction
One -Stop Efficiency Shop recommends Illuminating Engineering Society (IES) light levels.
C &L Lighting incentives cover:
Fluorescent T12s to T8 or T5 with electronic ballasts
Mercury vapor to metal halide or high pressure sodium
Incandescent to fluorescent, T8, T5, MH HPS or CFL
Incandescent exit signs to LED exit signs
Metal halide or T12 strips to industrial multi-CFL
fixture
Metal halide or high- pressure sodium to pulse -start
metal halide (must result in lamp wattage reduction)
HID sources to fluorescent
C &L Lighting incentives do not cover
Incandescent to tungsten halogen
Conversions to energy saving T12 fluorescent products
Incandescent exit signs to compact fluorescent exit signs
Compact fluorescent exit signs to LED exit signs
See your One -Stop Efficiency Shop representative to determine qualification of custom or specialty hghtfng projects
Energy efficient electronic and cathode-disconnect ballasts must meet the following minimum performance criteria:
Powei factor greater than 90% Class 'A' sound rating
Current Crest Factor (CCF) less than 1.7 Three -year warranty
U L approved Class 1" Ballast factor greater than 0.7
Total Harmonic Distortion (THD) less than 20%
Reflectors must be installed permanently in the fixture, have a minimum 4 -year manufacturer's product warranty, be TJ.L approved and
result in the permanent removal of fluorescent lamps from the existing fixture and permanent repositioning of remaming lamps, when
required for optimum lighting performance
Compact fluorescent lamps must meet the following minimum criteria
Power factor 90% Total Harmonic Distortion (THD) 35%
WARRANTY INFORMATION
Warrantees are between customer and equipment manufacturer(s) and lighting retrofit vendors. Xcel Energy and the Center for Energy
and Environment (CEE) make no warranties, expressed or implied with respect to equipment operation, material, workmanship or
manufacturing Xcel Energy and CEE do not guarantee that a specific level of energy or cost savings will result from the implementation
of energy amsenation measures or the use of products funded under this program In no event shall Xcel Energy or CEE be liable for
any incidental or consequential damages Xcel Energy and CEE are not responsible for the disposal of lamps and /or ballasts replaced as
a result of this program, when required for optimum lighting performance One -Stop Efficiency Shop contractors warrant all labor and
materials furnished or performed under this contract against defects in workmanship for a period of twelve (12) months after installation
is completed
OTHER IMPORTANT REBATE PROGRAM RULES
Installation must be complete before submitting rebate.
Xcel Energy will issue rebates in the form of checks, not utility bill credits. Rebate and financing checks will be sent dtrectl) to the
lighting contractor that submits an invoice The minimum rebate is $5
Customers and vendors must submit itemized equipment invoices along with rebate applications To ensure that the equipment installed
meets One -Stop Efficiency Shop's performance standards, these invoices must itemize labor charges, quantity and price of the equipment
installed and information regarding the manufacturer and model numbers for all lamps ballasts and fixtures included in the rebate
Xcel Energy and CEE reserve the right to conduct random inspections of installations Retain one sample of each type of old lamp or
ballast for at least 90 days
Customers must apply for rebates within one year of the purchase date shown on the equipment invoice
One -Stop Efficiency Shop's conservation rebate programs are subject to 60 days' notice of cancellation The customer is responsible for
checking with a One -Stop Efficiency Shop representative to ask whether or not the program is still in effect and to verify program parameters
Page 6 Customer Report
8115/2006
Program ID#
1 37541
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XCEL ENERGY ONE -STOP EFFICIENCY SHOP PROGRAM RULES
CUSTOMER QUALIFICATIONS
One -Stop Efficiency Shop Lighting Efficiency Program rebates apply only to lighting retrofits for Xeel Energy electric business
customers in Mmncsota
This program applies only to lighting systems (equipment) operating during normal business hours or peak demand periods
REBATE PROGRAM GUIDELINES
Xcel Energy otters cash rebates to customers who purchase and install qualifying energy-efficient lighting products in existing
buildings The iebate check will be sent to the contractor listed on the retrofit Invoice Maximum rebate amount is 60% of installation
and equipment costs The rebates are based on calculated electric demand (KW) savings.
Energy efficient equipment must result in load reduction
One -Stop Efficiency Shop recommends Illuminating Engineering Society (TES) light levels.
C &7 Lighting incentives cover:
Fluorescent T12s to T8 in T5 with electronic ballasts
Mercury vapor to metal halide or high pressure sodium
Incandescent to fluorescent 78, T5, MH, TIPS or CFL
Incandescent exit signs to LED exit signs
Metal halide or T12 strips to industrial multi -CFL
fixture
Metal halide or high- pressure sodium to pulse -start
metal halide (must result in lamp wattage reduction)
HID sources to fluorescent
C &L Lighting incentives do not cover
Incandescent to tungsten halogen
Conversions to energy saving T12 fluorescent products
Incandescent exit signs to compact fluorescent exit signs
Compact fluorescent exit signs to LED exit signs
See your One -Stop Efficiency Shop representative to determine qualification of custom or specialty lighting projects,
Energy efficient electronic and cathode disconnect ballasts must meet the following minimum performance criteria
Power factor greater than 90% Class 'A' sound rating
Current Crest Factor (CCF) less than 1 7 Three -year warranty
U L approved Class `P' Ballast factor greater than 0 7
Total Harmonic Distortion (THD) less than 20%
Reflectors must be installed permanently in the fixture, have a minimum 4 -year manufacturer's product warranty, be U L approved and
result in the permanent removal of fluorescent lamps from the existing fixture and permanent repositioning of remarmng lamps, when
required for optimum lighting performance
Compact fluorescent lamps must meet the following minimum criteria
Power factor 90% Total Harmonic Distortion (THD) 35%
WARRANTY INFORMATION
Warrantees are between customer and equipment manufacturer(s) and lighting retrofit vendors Xcel Energy and the Center for Energy
and Environment (CEE) make no warranties, expressed or implied, with respect to equipment operation, material, workmanship or
manufacturing Xcel Energy and CEE do not guarantee that a specific level of energy or cost savings will result from the implementation
of energy conservation measures or the use of products funded under this program In no event shall Xcel Energy or CEE be liable for
any incidental or consequential damages Xcel Energy and CEE are not responsible for the disposal of lamps and /or ballasts replaced as
a result of this program, when required for optimum lighting performance One -Stop Efficiency Shop contractors warrant all labor and
materials furnished or performed under this contract against defects m workmanship for a period of twelve (12) months after installation
is completed
OTHER IMPORTANT REBATE PROGRAM RULES
Installation must be complete before submitting rebate
Xcel Energy will issue rebates in the form of checks, not utility bill credits. Rebate and financing checks will be sent directly to the
lighting contractor that submits an invoice The minimum rebate is $5
Customers and vendors must submit itemized equipment invoices along with rebate applications To ensure that the equipment installed
meets One -Stop Efficiency Shop's performance standards, these invoices must itemize labor charges, quantity and price of the equipment
installed and information regarding the manufacturer and model numbers for all lamps ballasts and fixtures included m the rebate
Xcel Energy and CEE reserve the right to conduct random inspections of installations_ Retain one sample of each type of old lamp or
ballast for at least 90 days
Customers must apply for rebates within one year of the purchase date shown on the equipment invoice
One -Stop Efficiency Shop's conservation i ebate programs are subject to 60 days' notice of cancellation The customer is responsible for
checking with a One-Stop Efficiency Shop representative to ask whether or not the program is still in effect and to verify program parameters
E °CHECKS WILL BE SENT TO YOUR CONTRACTOR IN643
Page 7 Customer Report
8/22/2006
Program IDS
39409
September 5, 2006
Departments
FUNDING REQUIREMENTS USES
(INCLUDING FIRE STATION LEVY)
2006 2007
Adopted Proposed
Budget Budget Difference Percentage
Council Budget $167,900 $297 100 $129,200 76 95%
(Preliminary Levy Overall Reduction $0 ($191,500) ($191,500)
Administration Budget 515 600 584,400 68,800 13 34%
Elections Budget 38,900 61,000 22,100 5681%
Finance Budget 308,900 324,000 15,100 4 89%
General Government Budget 361,700 372,100 10,400 2 88%
Community Development Budget 886,000 930,100 44,100 4 98%
Police Budget 2,339,700 2,650,000 310,300 13 26%
Fire Budget 283,400 291,600 8,200 2 89%
Public Works Operating Budgets
Government Buildings Budget 390,500 450 400 59,900 15 34%
Fleet Maintenance Budget 478,000 536,500 58500 12 24%
Street Maintenance Budget 1,153 700 1,180,400 26700 2 31%
Parks Maintenance Budget 532,800 601,600 68,800 12 91%
Park Rec Budget- General Operating 967,700 1,039,100 71,400 7 38%
Park Rec Budget Special Programs 91,500 102,500 11,000 1202%
Total Operating Budgets General Fund $8,516,300 $9,229,300 $713,000 B 37%
Building CIP Requirements 24,000 24,000 o D 00%
Street CIP Requirements 1 100,000 1,050,000 (5Q 000) -4 55%
Equipment CIP Requirements 250,900 333,000 82,100 32 72%
Insurance Budget Requirements 260,000 260,000 0 0 00%
Port Authority Operating Levy 60,000 0 (60,000) -100 00%
Bonded Indebtedness 1,599,360 1,545,364 (53,996) -3 38%
Bonded Indebtedness Fire Station Levy 154,308 142,527 (11,781) -7 63%
Armory Anticipatory Levy (Value 7 /18/06) 248,422 269,428 21,006 8 46%
195,000 ($2,185,821,500 x 00798
Water Enterprise Fund 1,258,400 1,887,300 628,900 49 98%
Sewer Enterprise Fund 1,432,000 1,453 700 21700 1 52%
Storm Water Enterprise Fund 748,000 817,700 69,700 9 32%
Arena Enterprise Fund 421,200 441,800 20,600 4 89%
Total Funding Requirements $16,072,890 $17,454,119 $1,381,229 8,59%
NOTE Special Levies include (1)Bonded Indebtedness, (2)Fire Station Levy and (3)Armory Anticipatory Levies
9a.
September 5, 2006
Types
FUNDING REQUIREMENTS SOURCES
(INCLUDING FIRE STATION LEVY)
2006 2007
Adopted Proposed
Budget Budget Difference Percentage
Internal Revenue Generated
Licenses and Permits 859,700 651,100 (208,600) -24 26%
Intergovernmental 525,000 555,300 30,300 5 77%
Charges for Services 1,160,700 911,900 (248,800) -21 44%
Fines Forfeits 90,000 90,000 0 0 00%
Recreational Fees 236,200 228,000 (8,200) -347%
Miscellaneous Revenues 152,000 182,500 30,500 20 07%
Transfers In 3,500 3,500 0 0 00%
Enterprise Revenues 3,859,600 4,600,500 740,900 19 20%
Total Internal Revenues 6,886,700 7,222,800 336,100 4 88%
MVHC Cuts Made Later To Include in Levy 350,330 350,330
Levy Sources
Special Levies 2,002,090 1,957,319 (44,771) -2 24%
General Levy 7,534 430 8,624,330 1,089,900 14 47%
Total Levy $9,536,520 $10,581,649 $1,045,129 10.96%
Loss of MVHC from State Funding $350,330 $350,330 $0 nla
Total Revenue Sources $16,072,890 $17,454,119 $1,381,229 8.59%
NOTE Special Levies include (1)Bonded Indebtedness, (2)Fire Station Levy and (3)Armory Anticipatory Levies
2006 GENERAL PROPERTY TAX LEVY PAYABLE 2007
GENERAL LEVY
GENERAL FUND $6,957,330
BUILDING CIP FUND $24,000
STREET CIP FUND $1,050,000
EQUIPMENT CIP FUND $333,000
INSURANCE FUND $260,000
PORT AUTHORITY OPERATING LEVY
TOTAL GENERAL LEVY $8,624,330
BONDED INDEBTEDNESS
G 0 MUNICIPAL BUILDING REFUNDING BONDS 1998A (ICE ARENA) (Authorized $258,957) $258,957
G 0 IMPROVEMENT BONDS 19996 (Authonzed $19,533) $19,533
G 0 IMPROVEMENT BONDS 2001A (Authorized 5119 604) $0
G 0 PUBLIC FACILITY BONDS 2001C (Port Authority) (Authorized $168,504) $168,504
G 0 COMMUNITY CENTER REFUNDING BONDS 2001E (Authorized $94,704) $94,704
G 0 IMPROVEMENT BONDS 2002A (Authorized $10,772) $10,772
G 0 PORT AUTHORITY BONDS 2002C (Authorized $258,650) $258550
G 0 IMPROVEMENT BONDS 2003A (Authorized $86,354) (City Assumed Special Assessments) $86,354
G 0 CAPITAL IMPROVEMENT PLAN (CIP) BONDS 2005A (Authorized $210,737) $210,737
G 0 EQUIPMENT CERTIFICATES 2005B (Authorized $349,198) $349,198
G 0 EQUIPMENT CERTIFICATES 2006A (Authorized $87,955) $87,955
G 0 IMPROVEMENT BONDS 2006B (Authorized $75,081)
TOTAL BONDED INDEBTEDNESS $1,545,364
MARKET VALUE BASED REFERENDUM -1995 FIRE STATION LEVY
G 0 FIRE STATION REFUNDING BONDS, 2005D (Authorized $142,527)
TOTAL FIRE STATION LEVY
PRINCIPAL AND INTEREST ON ARMORY BONDS
ARMORY ANTICIPATORY LEVIES ($95,000 ($2,185,821,500 x 00798 (As of 7/18/06)
TOTAL PRINCIPAL AND INTEREST ON ARMORY BONDS
GRAND TOTAL 2006 PROPERTY TAX LEVY
Last Updated 8/24/06
$142,527
$142,527
$269,428
$269,428
$10,581,649
SPREAD LEVY COMPUTATIONAL WORKSHEET
(INCLUDING FIRE STATION LEVY)
Total Funding Requirements
Less Internal Revenues
Less Market Value Based Levy Fire Station (See Below)
Equals Revenues Needed
Add Back in State MVHC Cuts to Reflect Actual Levy
Levy Certified by City to County Auditor
2004 2005
14,088,246
6,165,131
152,193
350,330
8,121,252
County Auditor Adjustments (All Subtractions):
Fiscal Disparities Distributuion Levy (Metro Area) 844,509
7,276,743 (1)
Spread Levy Used to Compute Local Tax Rate
Increase from Previous Year in Spread Levy
Market Value Based Referendum Levy Fire Station
Last Updated 8124/06
14,809,814
6,258,800
153,426
2006
16,072,890
6,886,700
154,308
(Proposed)
2007
17,454,119 (4)
7,222,800
142,527 (3)
7,770,922 8,397,588 9,031,882 10,088,792
n/a 350,330 350,330
8,397,588 9,382,212 10,439,122
804,414 770,288 870,514 (2)
7,593,174 (1) 8,611,924 (1) 9,568,608 (5)
435% 13.42% 11 11%
152,193 153,426 154,308 142,527 (3)
(1) Actual Spread Levy Based on Numbers from Dakota County
(2) 2007 Number Provided by Dakota County as of 8109106
(3) Market Value Based Levy for Fire Station Based on $142,527 Levy Spread to Taxable Market Value on 12/31/06
Last Update from Dakota County 7/18/06 Shows the Levy of $142,527 1 52,185,821,500 0652 per $1,000 as our Estimate
(4) In 2004 Started Including the Water, Sewer, Storm Water Arena Enterprise Funds in These Figures
(5) (Includes a $191,500 Reduction to Reach 2% Rate Cut Figure)