HomeMy WebLinkAbout6.h. Approve Agreement with Excel Energy for Utility Relocation - Old County Road 38, City Project #387AGENDA ITEM: Approve Agreement with Xcel Energy for
Utility Relocation Old County Road 38,
City Project #387
AGENDA SECTION:
Consent
PREPARED BY: Andrew J. Brotzler, P E City Engineer
1%
AGENDA NO. 0.h.
ATTACHMENTS: Relocation Agreement
APPROVED BY:
RECOMMENDED ACTION: Motion to Approve an Agreement with Xcel Energ for the
Utility Relocation to Accommodate Improvements on Old County Road 38 and Authorize
the Necessary Signatures.
4 ROSEM0UNT
CITY COUNCIL
City Council Meeting. September 19, 2006
ISSUE:
EXECUTIVE SUMMARY
City staff requests Council authorization for the execution of an agreement with Xcel Energy for
relocation of transmission power poles along the Old County Road 38 project corridor.
BACKGROUND:
Several Xcel Energy transmission line poles along the Old County Road 38 corridor need to be relocated
to accommodate roadway widening. Engineering design, as well as construction of these relocations is
performed in-house by Xcel Energy Because the current pole locations now exist within utility easements
previously secured by Xcel, compensation to Xcel Energy by the City for both design services and
construction related to the relocations are required. The agreement in question provides for Xcel's design,
engineering, construction, admunstration, and other associated activities that must be performed m order
to relocate their transmission poles and lines.
A Relocation Agreement, attached here, has been drafted by Xcel Energy. This agreement has been
reviewed by the Citv's attorney, and minor revisions requested by the City's attorney have been
incorporated into the Relocanon Agreement as a result. These revisions have been reviewed by Xcel
Energy representatives and are acceptable to Xcel Energy.
Xcel Energy's estimated cost of the relocation is $600,254.00 for project construction and associated costs.
Payment of 80% of this estimated cost, or $480,203.20, is required at the time this agreement is executed
and must be made before relocation construction can begin.
SUMMARY:
Staff recommends Council authorization for the execution of the attached Relocation Agreement with
Xcel Energy and payment to begin relocation.
G ENGPROJ 387 XcelEnergyAgreementCC9-19-06 doc
WITNESSETH THAT:
RELOCATION AGREEMENT
THIS AGREEMENT, made this day of 2006, between
NORTHERN STATES POWER COMPANY, a Minnesota corporation, dba, XCEL ENERGY
(hereinafter referred to as XCEL ENERGY) and City of ROSEMOUNT (hereinafter referred to
as City).
WHEREAS, CITY has requested that XCEL ENERGY relocate a transmission line and
appurtenances there "Facilities to accommodate the construction of a relocation project for City,
and
WHEREAS XCEL ENERGY's existing facilities are located on private property, XCEL
ENERGY has requested reimbursement of the actual cost it incurs in relocating said Facilities and
CITY agrees to so reimburse XCEL ENERGY; and
WHEREAS, XCEL ENERGY has estimated the cost of this relocation to be $600,254.
Attached hereto, marked Exhibit "A and made a part hereof, is a detailed and itemized estimate of
the cost of the work to be performed by XCEL ENERGY in relocating said Facilities;
Also attached hereto, marked Exhibit "B" and made a part hereof, are detailed plans
indicating the facilities involved, their present and proposed location.
NOW THEREFORE, in consideration of the mutual covenants and agreements set forth, it
is hereby agreed as follows:
1. XCEL ENERGY will relocate said Facilities in accordance with Exhibit "A Any
changes in the relocation from that shown on Exhibit "A" will be coordinated with
CITY. CITY w ill not require any XCEL ENERGY Facilities relocated
pursuant to this agreement to be relocated at any future time, except at CITY
expense.
2. CITY will pay the actual costs of such relocation. Such actual costs shall include
the wages (including all fringe benefits) of all employees of XCEL ENERGY
devoting time toward design, engineenng, construction. administration, or any other
activity associated with said project, costs of any necessary nght of way, overhead
costs associated with surveying, construction and other operations in the field
(including but not limited to charges for mileage, equipment rental or cost, etc.); and
matenal cost for all items associated with said construction CITY agrees that said
costs include overhead charges based on matenal and labor costs associated with
said project. At the conclusion of this project, XCEL ENERGY will prepare an
invoice for all costs using its standard accounting practices and CITY agrees to pay
same.
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3. Upon execution of this Relocation Agreement, CITY will pay $480,203.20 to
XCEL ENERGY representing 80% of the estimated cost of relocating XCEL
ENERGY's Facilities; ($600,254 X 80% S480,203.20)
4. Upon completion of the relocation project, XCEL ENERGY will furnish CITY two
itemized statements of the actual cost of relocating said facilities CITY will pay
XCEL ENERGY any excess of the actual costs over the 80% deposit received by
XCEL ENERGY. Should the initial 80% exceed the cost, any overpayment will be
refunded to CITY.
5. XCEL ENERGY will relocate its Facilities in coordination with CITY's
construction, subject to allowances of extra time for stnkes or unforeseen delays in
delivery of necessary materials, or other unforeseen contingencies, or because of
XCEL ENERGY's need to transfer electncal energy without interruption.
6. CITY will indemnify and hold XCEL ENERGY harmless from and against all
claims, damages, liabilities, costs and expenses (including attorney's fees) arising in
connection with the relocation project, except such claims, Liabilities, costs and
expenses (including attorney's fees) caused by the gross negligence of XCEL
ENERGY. Nothing herein shall be deemed a waiver by CITY of the limitations
on liability set forth in Minnesota Statutes, Chapter 466; and CITY shall not be
required to indemnify XCEL ENERGY in an amount in excess of the limitations
set forth therein, less any amounts CITY is required to pay on behalf of itself, its
officers, employees and agents for claims arising out of the same occurrence.
After execution of this Relocation Agreement and the receipt of $480,203.20, XCEL
ENERGY will proceed with the actual field construction as soon as possible and in a timely
manner.
IN WITNESS WHEREOF, the parties hereto have caused these presents to be duly
executed as of this
day of 2006.
WITNESS: CITY OF ROSEMOUNT
WITNESS: NORTHERN STATES POWER COMPANY,
dba, XCEL ENERGY
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By
Its
By
Douglas W Jaeger
Xcel Energy Services Inc
Authorized Agent for Northern States Power
Company, a Minnesota corporation,
d /b /a Xcel Energy
Xcel Energy®
Deposit for this estimate 8233 634
Requester Initial Date
An "Appropriation Estimate" is provided by Xcel Energy at the specific request of a requesting entity
(Requester) There is usually a cost associated with an Appropriation Estimate It is based on actual costs,
including appropnate overheads, for the Xcel Energy resources and other telated expenses required to
produce the estimate Prior to Xcel Energy preparing the Appropriation Estimate, Requester agrees to pay a
deposit, and upon receipt of the estimate to pay Xcel Energy for the actual costs incurred in making the
estimate, less the deposit.
Requester Name.
Address
Appropriation Estimate
Andy Brotzler Phone (651) 423 -4411
City of Rosemount FAX (651) 322 -2694
2875 145th Street West
Rosemount,1\LN. 55068 -4997
Project Information
Xcel Energy has rehed on the Scope shown below to produce the estimate. Consequential changes m the
Project Scope (before- during or after actual construction) will necessitate a new Appropriations Estimate
See attached design guide for a more detailed description.
Transmission Line. 0703 Kegan Lake West to Open Line
Location: Rosemount, MN County Rd. 38 between South Robert Trail and Akron Ave.
Scope A section of 69 KV Transtmssion Line 0 703 between South Robert Trail and Akron
Ave is impacted by the City of Rosemount's Hwy 38 toad widening Eleven 11
structures between Robert Trail South and the Kegan Lake Substation will need to
be re laced d r-located due to the n w ro. d adin Xcel Ener• is distribution
hne will be moved onto Line 0703 as under build. The under build will be
considered betterment and not charge to the C i v of Rosemount See attached
Design Guide for a detailed description.
Project Assumptions
Xcel Energy has relied on the Assumptions shown below to produce the estimate Consequential changes
in the Project Assumptions (before, during or after actual construction) w711 necessitate a new
Appropriations Estimate
A new easement will be required for all structures East of South Robert Trail If the easement can
not be acquired then steel poles will have to be utilized The use of steel poles will increase lead
times and project cost
The City of Rosemount will alert existing residents of Xcel Energy's necessary construction efforts.
The construction lead time noted under construction milestones starts from the return of the
Relocation Agreement and associated fee to Xcel Energy.
-Page 1 of 3-
If the city contractor starts grading before Xcel Energy has had a chance to relocate its existing
structures the city will be responsible to maintain proper soil mounding around the structures.
By signing below Requester agrees that this document sets forth the correct Project Information
and Project Assumptions.
Permitting Requirements Lead Time in Months
Obtain New Easements
Construction Requirements
Xcel Energy has reviewed the construction requirements for this project, and estimates the following lead
times are necessary to attain each milestone
Construction Milestones Lead Time m Months
Engineering Design /Material Req /Purch /Dehv
Construction
Total Lead Time 7-12
These are Xcel Energy's best estimates of lead time for the project However, there will be many factors
that influence these lead time estimates, such as: permitting authorities and required siting approvals,
inclement weather and other acts of god; equipment delivery; company and non company labor scheduling
and availability, ability to schedule outages on the electric systems of Xcel Energy and other electric
companies, emergencies occurring on the systems of Xcel Energy or other electric companies; and other
factors not specifically identified here.
Based on the estimated lead times, the estimated in- service date for this project would be twelve (12)
months from the date Requester completes a Relocation Agreement or other construction contract, and
makes appropriate payment as required by those documents.
This Appropriation Estimate is Xcel Energy's best evaluation of the costs to complete the project as
described above However, there will be many factors that influence actual costs, such as: construction
requirements of permitting authorities to secure approvals, inclement weather and other acts of god,
unexpected increases in material costs, unexpected increases or changes in labor charges; scheduling,
availability, and /or mobilization, ability to schedule outages on the existing electric facilities of Xcel Energy or
other electric companies, emergencies occurring on the electric systems of Xcel Energy or electric companies;
and other factors not specifically identified herein.
Xcel Energy will promptly notify Requester of any conditions of which it becomes aware that could.
increase the Appropriation Estimate for the project by more than 2O
increase the estimated tune from date of Relocation Agreement or other authorization -to- proceed to
in- service date by more than 20%
-Page 2 of 3-
4-6
1 -3
Total Cost from Detailed Estimate $325,200
Distribution Betterment $11,000 ($1,000 per structure)
Appropnation Estimate of Costs $314,200
This estimate is vand 180 days from the date shown below.
An Appropriation Estimate must be signed by both parties and dated. Each signature below is made
contingent upon this document being signed by the other party
Prepared By Colt Moedl
HDR Engineering Inc.
6/29/06
Approved By:
Approved By.
Approved By
Wiliam Pun
Xcel Ener
Transrmssfl ngineer /Sponsor
Ant one Ja
Xcel Energy
Transmission Engineering Manager
Andy Brotzler
City of Rosemount
-Page 3 of 3-
Date
Date
XCEL Energy Substation/Transmission Minneapolis, MN
Services July 21, 2006
PROJECT DESIGN GUIDE
Location Line 0703 Rosemount, Minnesota
Protect Title: Kegan Lake TR 830A
Project Number: 10786292
I. Project Scope
The City of Rosemount requires the relocation of Eleven (11) wood
pole structures due to the upgrade of County Road 38 (SAP208-
105-01). They will be replaced with Eleven (11) wood pole
structures Also the distribution line North of County Rd 38 will be
placed on the new transmission line as under build Construction
for this project is scheduled to occur between January 16, 2007
and January 29, 2007.
II. Specific Design Features
1. Install six (6) 69kV (00 -00' to 00 -30') TC -0301 (N)
horizontal post wood structures. This includes structures
1028 -1030 and 1032 -1034
2. Install one (1) 69kV (02 -30' to 10 °00') TC -0303 (P)
horizontal post wood structure This is for structure 1027.
3. Install one (1) 69kV (10 -00' to 30 °00') TC -0304 (L)
suspension wood structure This is for structure 1031.
4. Install one (1) 69kV special dead end wood structure. This
will be structure 1026. This will be a non typical structure to
prevent impacts to existing structure 1025 and allow for
transition between 3 #6 Copper Conductor and 336.4 26/7
ACSR Conductor.
5. Install two (2) 69kV (60 -00' to 90 -00') TC -0306 (L)
horizontal post dead end wood structures This is for
structures 1035 and 1036.
6. Transfer approximately 3000 ft of 3/8" 7 Strand Steel shield
wire
7. Install approximately 9000 ft of 336 4 kcmil 26/7 ACSR
conductor
8. Remove eleven (11) 69kV wood pole structures
-IOF2-
XCEL Energy Substation/Transmission Minneapolis, MN
Services July 21 2006
III. Outages
1. An outage on Line 0703 will be required for the duration of
construction. The required outage for this project will be
approximately two (2) weeks
IV. Related Projects
TR 830B Line 0742 East of Kegan Lake Substation
SAP208- 105 -01 County Road 38 Upgrade
Prepared by: HDR Engineering Inc.
Reviewed and Approved
HDR Engineering J.E. Anderson JEA 6/28/06
Project/Sponsor Engineer W.S Pim (,d f. 24-
Const. Supervisor D.J Berklundc` f,._� 7- Z[ -0(o
-2OF2-
Approved Date
PROJECT NO 10786292
IN- SERVICE DATE Proposed 2/5/07
LABOR ESCALATION 0.0%
MATERIAL ESCALATION 0 0%
LABOR ADJUSTMENT 7 0%
ADMIN &GENERAL 45%
INSTALLATION
LAND LAND RIGHTS $15,000
EQUIPMENT MATERIAL
P &W
SUBTOTAL:
CONSTRUCTION LABOR: $83,146
LABOR INDIRECTS $65,802
TRANSPORTATION $11,171
RENTAL COSTS $0
SUBTOTAL:
ESTIMATE SUMMARY
TOTAL INSTALLATION COST $270,638
Page 1 of 3
XCEL ENERGY
MINNEAPOLIS, MINNESOTA
TRANSMISSION LINE PROJECT ESTIMATE
LINE NAME NUMBER. Line 0703 Kegan Lake TR 830A
PROJECT DESCRIPTION Relocation for County Rd 38 Upgrade near Rosemount MN
ORIGINAL ESTIMATE. $325,200 DATE ISSUED 4/22/2006
REVISED ESTIMATE: xx DATE ISSUED
TOTAL NET EXPENDITURE: $325,200
DESCRIPTION
SEE DESIGN GUIDE
THE LABOR FOR THIS ESTIMATE HAS BEEN BASED ON AVERAGE WEATHER CONDITIONS AND ON
AN AVERAGE ANTICIPATED AMOUNT OF OVERTIME FOR CRITICAL OUTAGES AND CUTOVERS ALL
COSTS ARE BASED ON CURRENT PRICES, WITH THE FOLLOWING FACTORS APPLIED AS
APPROPRIATE.
$44,004 INCLUDING SALES TAX
$6,161
$50,165
$160,119
AFF $0 OHOURS
E &S HDR $28,000 350 HOURS
E &S MN. $7200 90 HOURS
A &G 59,463
CORPORATE $691
SUBTOTAL: $45,354
1512 HOURS
INCLUDING LIVING MISC EQUIP
REMOVAL
LABOR $20,900
LABOR INDIRECTS $16,540
E &S MN $0
TOTAL REMOVAL COSTS
OPERATIONS MAINTENANCE
LABOR $9,570
LABOR INDIRECTS $7,574
TOTAL 0 M COSTS
$37,440
$17,144
TOTAL ESTIMATE: $325,222
DETAILED INSTALLATION ESTIMATE
380 HOURS
INCLUDING LIVING MISC EQUIP
24 HOURS
INCLUDING LIVING MISC EQUIP
LAND AND LAND RIGHTS
CODE QUANTITY UNIT DESCRIPTION MATERIAL HOURS LABOR
EASEMENT 1 LOT LAND COST OF EASEMENT $15,000 00 0 00 $0 00
$15,000 0 $0
STEEL TOWERS, POLES FIXTURES
CODE QUANTITY UNIT DESCRIPTION MATERIAL HOURS LABOR RENTAL
$0 00 0 00 $0 00 $0 00
$0 00 0 00 $0 00 $0 00
$0 0 $0 $0
WOOD POLES FIXTURES UNDERGROUND CONDUIT
CODE QUANTITY UNIT DESCRIPTION MATERIAL HOURS LABOR RENTAL
CONTIN7 1 LT CONTINGENCIES $5,00000 90.00 $4.950 00 $0 00
TCO301(J) 6 EA WOOD POLE STRUC HORIZ TAN 69KV $417 56 120 00 56 600 00 $0 00
TCO303(K) 1 EA WOOD POLE STRUC HORIZ ANG 69KV $268 17 28 00 $1,540 00 $0 00
TCO304(G) 1 EA WOOD POLE STRUC HORIZ ANG 69KV $566 68 50 00 $2,750 00 $0 00
TCO306(G) 2 EA WOOD POLE STRUC HORIZ ANG 69KV $1,644 08 240 00 $13,200 00 $0 00
SPECIAL STR 1 EA WOOD POLE STRUC HORIZ ANGLE 69KV $950 00 140 00 $7,700 00 $0 00
TP0110 -BD 1 EA 0 H GUY ANCHOR TYPE B $60 26 20 00 $1,100 00 $0 00
TP0110 -HD 1 EA 0 H GUY ANCHOR TYPE H $432 75 60 00 $3,300 00 $0 00
TP0609 -114 2 EA SWAMP CULVERT 1P 14 FT $1,158 56 50 00 $2,750 00 $0 00
070173 1 EA WOOD POLE DF 40 PENTA CLS 3 $229 00 17 00 $935 00 $0 00
070290 1 EA WOOD POLE DF 55 PENTA CLS H1 $848 00 23 00 $1,265 00 $0 00
070360 1 EA WOOD POLE DF 65 PENTA CLS H1 $1,368 00 27 00 $1,485 00 $0 00
070393 1 EA WOOD POLE DF 70 PENTA CLS 3 $958 00 29 00 $1,595 00 $0 00
070420 2 EA WOOD POLE DF 75 PENTA CLS H1 $3,024 00 62 00 $3 410 00 $0 00
070420B 2 EA WOOD POLE DF 75 PENTA CLS H2 $3,218 00 62 00 $3,410 00 $0 00
070421 1 EA WOOD POLE DF 75 PENTA CLS 1 $1,381 00 36 00 $1,980 00 $0 00
070450B 1 EA WOOD POLE DF 80 PENTA CLS H2 $1,766 00 33 00 $1,815 00 $0 00
070451 1 EA WOOD POLE DF 80 PENTA CLS 1 $1,474 00 33 00 $1,815 00 $0 00
070453 1 EA WOOD POLE DF 80 PENTA CLS 3 $1,148 00 33 00 $1,815 00 $0 00
070470B 1 EA WOOD POLE DF 85 PENTA CLS H2 $1,955 00 35 00 $1,925 00 $0 00
070471 1 EA WOOD POLE DF 85 PENTA CLS 1 $1,677 00 35 00 $1,925.00 $0 00
$29,544 1223 $67,265 $0
Page 2 of 3
CONDUCTOR FITTING CODES
CODE QUANTITY UNIT DESCRIPTION MATERIAL HOURS LABOR
STRING1 3600 FT STRINGING COSTS 3PH $0 00 252 00 $13,860 00
TCO301 M 6 EA MISC STR MAIL FOR TCO301 $272 58 0 00 $0 DO
TCO303M 1 EA MISC STR MATL FOR TCO303 $17 72 0 00 $0 00
TCO304M 1 EA MISC STR MATL FOR TCO304 $24 96 0 00 $0.00
TCO306M 3 EA MISC STR MATL FOR TCO306 SPEC.STR $100 41 0 00 $0 00
030460 4200 LB COND -ALUM 336 4 ACSR 26/7 $5,615 40 0 00 $0 00
034480 300 FT SHIELD WIRE -3/8 7 GALV EHS $49 50 0 00 $0 00
034663 21 EA INSUL ITEM 8 -024 $2,407 86 10 50 $577 50
034781 105 EA INSUL ITEM 8 -032 $1,137 57 26 25 $1,443 75
0506 8 EA 3/8" EHS STEEL SW FTG CODE $130 97 0 00 $0 00
0523 3 EA 3f8" EHS STEEL SW FTG CODE $834 60 0 00 $0 00
5601 1 EA 336 4 ACSR 26/7 FTG CODE $98 87 0 00 $0 00
5616 7 EA 336 4 ACSR 26/7 FTG CODE $706 29 0.00 $0 00
5645 3 EA 336 4 ACSR 26/7 FTG CODE $968 00 0 00 $0 00
$12,365 289 $15,881
**EXCLUDES LAND AND LAND RIGHTS
REVIEWED AND APPROVED
TOTAL INSTALLATION HOURS** 1512
DETAILED REMOVAL ESTIMATE
REMOVAL
QUANTITY UNIT DESCRIPTION SALVAGE HOURS LABOR
Tree Clearing and Removal $0 80 $4,400
Removal of (11) Wood Pole Str s $0 300 $16,500
$0 380 $20,900
PROJECT ENGINEER /SPONSOR -W S. PIM
CONSTRUCTION---- D J BERKLUND
HDR ENGINEERING, INC.- —J E ANDERSON
DETAILED OPERATIONS ESTIMATE
UNIT DESCRIPTION
TOTAL REMOVAL HOURS 380
DETAILED MAINTENANCE ESTIMATE
Page 3 of 3
JEA
HOURS AMOUNT
$0
$0
0 $0
UNIT DESCRIPTION HOURS AMOUNT
Transfer Conductor ends strs 24 $1,320
Transfer Static Wire 150 $8250
174 $9,570
APPROVED DATE
f
7 -1 /ro!
1-Zit
6/28/2006
STRUCTURE
TO BE REPLACED
TYPE
POLE (H /C)
RELOCATION REASON
1036
TC -0306
80/3
STR 1035
1035
TC -0306
85/1
BIKE PATH
1034
TC -0301
85/H2
BIKE PATH
1033
TC -0301
80/H2
ROAD OBSTRUCTION
1032
TC -0301
75/H2
ROAD GRADING
1031
TC -0304
80/1, 55/H1
ROAD OBSTRUCTION
1030
TC -0301
75/H1
BIKE PATH
1029
TC -0301
75/H1
ROAD OBSTRUCTION
1028
TC -0301
75/H2
ROAD OBSTRUCTION
1027
TC -0303
70/3
BIKE PATH
1026
SPECIAL STR.
65/H1, 40/3
STR 1027
Relocation Engineering Agreement Exhibit -1
TR -830A
Structure Replacement Detail
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Relocation Engineering Agreement Exhibit-2
TR-830A
Impacted Area Line 0703
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$7,000
$7,000
$30,000
$30,000
$8,500
$50,000
$1,022
$59,522
$1,000
$6,000
$7,000
$2,000
$2,000
$0
$12,000
$12,000
$200,000
$200,000
$7,700
$7,700
Relocation Engineering Agreement Exhibit -5
Transmission Project Forecast
-This forecast represents typical expenditures and commitments for this project based on average
conditions
Adjustments to this forecast may be necessary to factor in delays or expediting efforts
Project: 10786292
Location: Rosemount, MN
Title: Kegan Lake TR -830A
Costs from Estimate
Jun -06
Jul -06
Aug -06
Sep -06
Oct -06
Nov -06
Dec -06
Jan -07
Feb -07
Enoineenn
Description
Installation
Removal
Oper. Mainten.
Cost
$270,638
$37,440
$17 144
Total Estimated Expenditure $325,222
Material Construction
Total
TNE: $325 222
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Xcel Energy®
Appropriation Estimate
An "Appropriation Estimate" is provided by Xcel Energy at the specific request of a requesting entity
(Requester) There is usually a cost associated with an Appropriation Estimate It is based on actual costs,
including appropriate overheads, for the Xcel Energy resources and other related expenses required to
produce the estimate Prior to Xcel Energy preparing the Appropriation Estimate, Requester agrees to pay a
deposit, and upon receipt of the estimate to pay Xcel Energy for the actual costs incurred m making the
estimate, less the deposit.
Requester Name Andy Brotzler Phone (651)423 -4411
Address City of Rosemount Fax (651)- 322 -2694
2875 145th Street West
Rosemount, MN. 55068 -4997
Deposit for this estimate $366 620
Requester Initial Date
Project Information
Xcel Energy has relied on the Scope shown below to produce the estimate. Consequential changes m the
Project Scope (before, during or after actual construcnon) will necessitate a new Engineering Estimate.
Transnussion Line: 0742 Kegan Lake to Wescott
Locatton: Rosemount VIN County Rd 38 be tween South Robert Trail and Akron Ave.
Scope. A section of 69 KV Line 0742 located b een South Robert Tra and Akron Av
is im.acted b the 0 of Rosemount's Hi•hwa 38 road ex.ansion Xcel Ene
will need to remove and relocate twenty -four (24) single pole wood structures due
to impacts from the proposed road work
Project Assumptions
Xcel Energy has relied on the Assumptions shown below to produce the estimate. Consequential changes
in the Project Assumptions (before, during or after actual construction) will necessitate a new
Appropriations Estimate
A new easement will be required for all poles and anchors requiring relocation. If the easement
can not be acquired then the proposed line route may have to change and lead times will be
increased.
The City of Rosemount will alert existing residents of Xcel Energy's construction efforts.
The construction lead time noted under construction milestones starts from the return of the
Relocation Agreement and associated fee to Xcel Energy
If the City contractor starts grading before Xcel Energy has had a chance to relocate its existing
structures the city will be responsible to maintain proper soil mounding around the structures.
If the soil condition near the existing pond (between Structures 1047 and 1049) is poor then a
redesign with steel poles on foundations or wood 1d -frame type structures spanning the pond may
-Page 1 of 3-
be necessary. The use of steel poles will increase overall project cost and lead time The current
design is to use wood poles with culvert protection in the area.
By signing below Requester agrees that this document sets forth the correct Project Information
and Project Assumptions.
Permitting Requirements
Obtain New Easements
Construction R
Xcel Energy has reviewed the construction requirements for this project, and estimates the following lead
times are necessary to attain each milestone:
Construction Milestones Lead Time in Months
Engineering Design /Material Req /Punch /Deity
Construction
d
Lead Time in Months
2 -3
2-4
Total Lead Time $-13
These are Xcel Energy's best estimates of lead time for the project However, there will be .many factors
that influence these lead time estimates, such as pen-rutting authonnes and iequired siting approvals,
inclement weather and other acts of god, equipment delivery; company and non company labor scheduling
and availability; ability to schedule outages on the electric systems of Xcel Energy and other electric
companies; emergencies occurring on the systems of Xcel Energy or other electric companies, and other
factors not specifically identified here
Based on the estimated lead times, the estimated in- service date for this project would be thirteen (13)
months from the date Requester completes a Relocation Agreement or other construction contract, and
makes appropriate payment as required by those documents.
This Appropriation Estimate is Xcel Energy's best evaluation of the costs to complete the project as
described above However, there will be many factors that influence actual costs, such as. construction
requirements of permitting authorities to secure approvals, inclement weather and other acts of god,
unexpected increases m material costs, unexpected increases or changes in labor charges, scheduling,
availability, and /or mobilization; ability to schedule outages on the existing electric facilities of Xcel Energy or
other electric companies; emergencies occurring on the electric systems of Xcel Energy or electric companies;
and other factors not specifically identified herein
Xcel Energy will promptly notify Requester of any condmons of which it becomes aware that could.
increase the Appropriation Estmate for the project by more than 20
increase the estimated time from date of Relocation Agreement or other authorization -to- proceed to
m- service date by more than 20%
Appropriation Estimate of Costs: $521 500
This estimate is vand 180 days from the date shown below.
-Page 2 of 3-
An Appropriation Estimate must be signed by both parties and dated. Each signature below is made
contingent upon this document being signed by the other party
Prepared By Colt Moedl
HDR Engineering Inc.
7/12/06
Approved By:
Approved By.
L. 2 -3i -06
William Pim
Xcel Ener
Trans i s on E a veer /Sponsor
Date
Anthon
Xcel Energi.
Transmission Engineering Manager
Approved By:
Andy Brotzler
City of Rosemount
-Page 3 of 3-
1-3L -oC
Date
Date
XCEL Energy Substation/Transmission Minneapolis, MN
Services July 31, 2006
PROJECT DESIGN GUIDE
Location: Line 0742 Rosemount, Minnesota
Proiect Title: Kegan Lake TR 830B
Project Number: 10786614
I. Project Scope
The City of Rosemount requires the relocation of Twenty -four (24)
wood pole structures due to the upgrade of County Road 38
(SAP208- 105 -01). They will be replaced with Twenty -four (24) wood
pole structures Construction for this project is scheduled to occur
between January 30, 2007 and March 5, 2007. See attached
Exhibit One for a detailed description of impacts.
II. Specific Design Features
1. Install eighteen (18) 69kV (00 -00' to 00 -30) TC -0301 (N)
horizontal post wood structures. This includes structures.
1032 -1038, 1047 -1051, 1054 -1056, and 1060 -1063.
2. Install two (2) 69kV (02 -30' to 10 °00') TC -0303 (P)
horizontal post wood structure This includes structures
1039 and 1057.
3 Install three (3) 69kV (10 -00' to 30 °00') TC -0304 (L)
suspension wood structure. This includes structures 1052,
1053 and 1059.
4. Install one (1) 69kV (30 -00' to 60 -00) TC -0305 (L)
suspension wood structures This is for Structure 1064
5. Replace approximately 9300 if of 5/16" S.M. steel static wire
with 3/8" EHS steel static wire Transfer of the existing wire
will not be possible due to aging.
6. Replace approximately 27,880 ft of 3 #6 Copper conductor
with 336 4 26/7 ACSR Conductor Transfer of the existing
conductor will not be possible due to aging.
7. Remove twenty -four (24) 69kV wood pole structures
1 OF 2
XCEL Energy Substahon/Transmission Minneapolis, MN
Services July 31, 2006
111. Outages
1. An outage on Line 0742 will be required for the duration of
construction. The required outage for this project will be
approximately five (5) weeks.
Iv. Related Projects
TR 830A Line 0703 West of Kegan Lake Substation
SAP208- 105 -01 County Road 38 Upgrade
Prepared by: HDR Engineering Inc.
Reviewed and Approved
HDR Engineering J.E. Anderson
Project/Sponsor Engineer W S Pim
Const. Supervisor------- -D.J. Berklund
-20F2-
Approved Date
7/12/06
7 -3/-4e
7- 3l -o6
PROJECT NO 10786614
IN- SERVICE DATE Proposed 3/16/07
DESCRIPTION
SEE DESIGN GUIDE
LABOR ESCALATION'
MATERIAL ESCALATION
LABOR ADJUSTMENT:
ADMIN GENERAL:
INSTALLATION
LAND LAND RIGHTS:
EQUIPMENT MATERIAL
P W.
CONSTRUCTION LABOR
LABOR INDIRECTS
TRANSPORTATION
RENTAL COSTS.
AFF
E&S HDR
E &S MN.
A &G•
CORPORATE'
SUBTOTAL:
w o 10786614
XCEL ENERGY
MINNEAPOLIS, MINNESOTA
TRANSMISSION LINE PROJECT ESTIMATE
LINE NAME NUMBER 0742 Kegan Lake Sub to Wescott Sub
PROJECT DESCRIPTION. Kegan Lake East of Sub
ORIGINAL ESTIMATE $521,500 DATE ISSUED 7/12)2006
REVISED ESTIMATE: xx DATE ISSUED
TOTAL NET EXPENDITURE: $521,500
THE LABOR FOR THIS ESTIMATE HAS BEEN BASED ON AVERAGE WEATHER CONDITIONS AND ON
AN AVERAGE ANTICIPATED AMOUNT OF OVERTIME FOR CRITICAL OUTAGES AND CUTOVERS. ALL
COSTS ARE BASED ON CURRENT PRICES, WITH THE FOLLOWING FACTORS APPLIED AS
APPROPRIATE
0.0%
0 0%
7.0%
4.5%
ESTIMATE SUMMARY
$10,000
$64,814 INCLUDING SALES TAX
$9,074
SUBTOTAL: $73,888
$164,723
$130,362
$29,5D8
$0
SUBTOTAL: $324,593
$0
$32,000
$4,800
$17,932
$1.205
$55,937
2534 HOURS
INCLUDING LIVING MISC EQUIP
0 HOURS
400 HOURS
80 HOURS
Page 1 of 3
TOTAL INSTALLATION COST: $464,418
REMOVAL
LABOR $31,200
LABOR INDIRECTS $24,692
E &S MN $1,200
TOTAL REMOVAL COSTS.
OPERATIONS MAINTENANCE
LABOR $0
LABOR INDIRECTS $0
TOTAL 0 M COSTS
TCO303(K)
TCO304(G)
TCO305(G)
TP0108 -CC
TP0113 -12A
TP0113 -13A
TP0609 -212
070133
070332
070333
070362
070363
070391
070392
070422
TOTAL ESTIMATE:
STRING1
STRING3
TCO301 M
TCO303M
W 0 10786614
$57,092
$0
$521,510
DETAILED INSTALLATION ESTIMATE
LAND AND LAND RIGHTS
CODE QUANTITY UNIT DESCRIPTION
EASEMENT 1 LT LAND COST OF EASEMENT
STEEL TOWERS, POLES FIXTURES
CODE QUANTITY UNIT DESCRIPTION
WOOD POLES FIXTURES UNDERGROUND CONDUIT
CODE QUANTITY UNIT DESCRIPTION
TCO301(J) 18 EA WOOD POLE STRUC HORIZ TAN 69K
2 EA WOOD POLE STRUC HORIZ ANG 69P
3 EA WOOD POLE STRUC HORIZ ANG 691'
1 EA WOOD POLE STRUC HORIZ ANG 691'
1 EA 0 H GUY ANCHOR TYPE C
14 EA SCREW ANCHOR GS -12A 15000 LB
6 EA SCREW ANCHOR GS -13A
4 EA SWAMP CULVERT 2P 12 FT
1 EA WOOD POLE DF 35 PENTA CLS 3
3 EA WOOD POLE DF 60 PENTA CLS 2
9 EA WOOD POLE DF 60 PENTA CLS 3
3 EA WOOD POLE DF 65 PENTA CLS 2
6 EA WOOD POLE DF 65 PENTA CLS 3
1 EA WOOD POLE DF 70 PENTA CLS 1
1 EA WOOD POLE DF 70 PENTA CLS 2
1 EA WOOD POLE DF 75 PENTA CLS 2
CONDUCTOR FITTING CODES
CODE QUANTITY UNIT DESCRIPTION
9300 FT STRINGING COSTS 3PH
9300 FT STRINGING COSTS 1 SHLD WIRE
18 EA MISC STR MATL FOR TCO301
2 EA MISC STR MATL FOR TCO303
480 HOURS
INCLUDING LIVING MISC EQUIP
20 HOURS
0 HOURS
INCLUDING LIVING MISC EQUIP.
MATERIAL HOURS
$10,000 00 0 00
0 0
$10,000 0
MATERIAL HOURS
0 0
0 0
$0 0
MATERIAL HOURS
$1,25269 360.00
$536 33 56 00
$1,700 05 150 00
$414 13 50 00
$87 14 30 00
$2,544 72 140 00
$1,19888 6000
$3,024 00 152 00
$144 00 15 00
$2,100 00 75 00
$5,643 00 225 00
$2,490 00 81 00
$4,332 00 162 00
$1,266 00 29 00
$1,169 00 29 00
$1,161 00 3100
$29,063 1645
MATERIAL HOURS
$0 00 651 00
$0 00 223 20
$81774 000
$35 44 0 00
LABOR
$0 00
0
$0
LABOR
0
0
$0
LABOR
$23,400 00
$3,640 00
$9,750 00
$3,250 00
$1,950 00
$9,100 00
$3,900 00
$9,880 00
$975 00
$4,875 00
$14,625 00
$5,265 00
$10,530.00
$1,885.00
$1,885 00
$2,015 00
$106,925
LABOR
$42.315 00
$14,508 00
$o 00
$0 00
Page 2 of 3
RENTAL
0
0
$0
RENTAL
$0.00
50 00
$0 00
$0 00
$0 00
$0 00
$0 00
$0 00
$0 00
$0 00
$0 00
$0 00
$0 00
$0 00
$0 00
$0 00
$0
TCO304M 3 EA MISC STR MATL FOR TCO304 $74.89 0 00 $0 00
TCO305M 1 EA MISC STR MATL FOR TCO305 $156 60 0 00 $0 00
030460 12908 LB COND -ALUM 336 4 ACSR 26/7 $19,362 00 0 00 $0 00
034480 9300 FT SHIELD WIRE -3/8 7 GALV EHS $1,860 00 0.00 $0 00
034663 60 EA INSUL ITEM 8 -024 $6,879 60 0 00 $0 00
034781 60 EA INSUL ITEM 8 -032 $650 04 15 00 $975 00
0506 24 EA 3/8" EHS STEEL SW FTG CODE $392.90 0 00 $0 00
5601 3 EA 336.4 ACSR 26/7 FTG CODE $296 60 0 00 $0 00
5603 1 EA 336 4 ACSR 26/7 FTG CODE $121 08 0 00 $0 00
5616 20 EA 336 4 ACSR 26/7 FTG CODE $2,017 98 0 00 $0 00
$32,665 889 $57,798
TOTAL INSTALLATION HOURS** 2534
*"EXCLUDES LAND AND LAND RIGHTS
REVIEWED AND APPROVED
DETAILED REMOVAL ESTIMATE
REMOVAL
QUANTITY UNIT DESCRIPTION SALVAGE HOURS LABOR
REMOVE (24) STRUCTURES $0 480 $31,200
$0 0 $0
$0 480 $31,200
TOTAL REMOVAL HOURS 480
DETAILED OPERATIONS ESTIMATE
UNIT DESCRIPTION HOURS AMOUNT
0 $0
0 $0
0 $0
DETAILED MAINTENANCE ESTIMATE
UNIT DESCRIPTION HOURS AMOUNT
$0
0 $0
0 $0
PROJECT ENGINEER /SPONSOR -W. S. PIM
CONSTRUCTION D J BERKLUND
HDR ENGINEERING INC J E ANDERSON
APPROVED DATE
,-'P
JEA
W 0 10786614 Page 3 of 3
3! -oL
7 2' -ot'
7/12/2006
STRUCTURE
TO BE REPLACED
TYPE
POLE (H /C)
RELOCATION REASON
1064
TC -0305
75/2
ROAD GRADING
1063
TC -0301
70/2
STR 1064
1061
TC -0301
60/3
STR 1060
1060
TC -0301
60/3
BIKE PATH
1059
TC -0304
65/3
ROAD GRADING
1057
TC -0303
65/2
BIKE PATH
1056
TC -0301
60/2
BIKE PATH
1055
TC -0301
60/2
BIKE PATH
1054
TC -0301
60/2
BIKE PATH
1053
TC -0304
65/2
BIKE PATH
1052
TC -0304
70/2
ROAD OBSTRUCTION
1051
TC -0301
65/3
ROAD OBSTRUCTION
1050
TC -0301
65/3
ROAD OBSTRUCTION
1049
TC -0301
65/3
ROAD OBSTRUCTION
1048
TC -0301
65/3
ROAD OBSTRUCTION
1047
TC -0301
60/3
STR 1048
1039
TC -0303
60/3.35/3
STR 1038
1038
TC -0301
60/3
ROAD OBSTRUCTION
1037
TC -0301
60/3
ROAD OBSTRUCTION
1036
TC -0301
60/3
ROAD GRADING
1035
TC -0301
65/2
ROAD GRADING
1034
TC -0301
65/3
ROAD GRADING
1033
TC -0301
60/3
ROAD GRADING
1032
TC -0301
60/3
ROAD GRADING
Relocation Engineering Agreement Exhibit -1
'1R -830B
Structure Replacement Detail
Relocation Engineering Agreement Exhibit-2
TR-830B
Impacted Area
Comemare Tr
1th a 41
Area of Concern
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Task Name Duration
L rn a 0742 KLK WESCOTT REL
FOR CITY OF ROSENOUNT HWY 38
WIDENING SR #00493449
Field Survey
Plan Mow/ Land Tie Dngs
Prot Engrg Estimate
Pm ale !VW Acquisitions
Engmeermg Design
final Trans Const 6
Review C0110 Package
Order/Dal POles,Wee,Ins.SWS
0
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LE
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CD no CO
LL
As of 7f2712006
$14,000
$14,000
$35,000
$35 000
$8,500
$55,000
$2,000
$65,500
$1,000
$6,000
$7,000
$500
$4,000
$4,500
$500
$500
$500
$8,000
$8,500
$500
$30,000
$30,500
$500
$304,010
$304,510
$1,000
$50,000
$51,000
$500
$500
Relocation Engineering Agreement Exhibit -5
Transmission Project Forecast
-This forecast represents typical expenditures and commitments for this project based on average
conditions
Adjustments to this forecast may be necessary to factor in delays or expediting efforts
Project: 10786614
Location: Rosemount, MN.
Title: Kegan Lake TR-830B
Costs from Estimate:
Jun -06
Jul -06
Aug-06
Sep -06
Oct -06
Nov -06
Dec -06
Jan -07
Feb -07
Mar -07
Apr -07
Enoineerin
Description
Installation
Removal
Oper. Mainten.
Total Estimated Expenditure $521,510
Material Construction
Total
TNE: $521,510
Cost
$464,418
$57,092
$0
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