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Home My WebLink About6.f. Budget AmendmentsAGENDA ITEM: Budget Amendments AGENDA SECTION: Consent PREPARED BY: Jeff May, Finance Director AGENDA NO. 61 ATTACHMENTS: Council Memo, Resolution, Donation Worksheets APPROVED BY: RECOMMENDED ACTION: Motion to adopt A Resolution Approving the Am dment of Certain 2006 Budget Items for the General Fund as outlined in the attached memo 4 ROSEMOUN 1' CITY COUNCIL City Council Meeting Date: October 3, 2006 EXECUTIVE SUMMARY ISSUE Amend the General Fund budget to reflect donations expended during the 3r quarter of 2006. BACKGROUND This item is on the agenda for Council to formally amend the 2006 General Fund budget by resolution for donation items that Council had previously authorized covering expenditures made during the third quarter of 2006 Rathet than bringing a resolution before the Council each time there is a need to spend money from donations previously received, we have developed procedures that allow us to have you authorize the expenditure and amend the budgets at the time the expenditure is made and then periodically bruag to you a resolution that formally amends the budgets for a number of these donation expenditures. The attached memo and donation worksheets support the figures given in the resolution. SUMMARY Recommend the above motion to approve the budget amendments for the 3r quarter of 2006. Detail for Revenues: 101 -36230 00 (Donations) Total Expenditures 4 ROSEMOLIN T MINNESOTA M E M O R A N D U M To: Mayor Droste Council Members Baxter, DeBettignles, Shoe Corrigan Sterner From: Jeff May, Finance Director Date: September 25, 2006 Subject: Budget Amendments This is a request to amend both the revenue and expenditure budgets for the General Fund for expenditures of donations previously received. This memo is to show the hne by line detail of the actual changes to be made to the budgets, of which the totals are summarized in the Resolution before you GENERAL FUND DETAIL Total Revenues Detail for Expenditures: 101-42110 (Miscellaneous Supplies Equipment) 101 42210 -01 -581 00 (Other Equip Purchases -Fire Station #2) 101- 45100 -01- 439.00 (Other Miscellaneous Charges) 11,110.70 11,110.70 1,274.69 7,356.13 2,479.88 11,110 70 WHEREAS, the City Council recognizes the need to amend certain items from the 2006 General Fund Operating Budget, the totals which are as follows (1) General operating revenues, the total which reflects an increase of $11,110 70; (2) General operating expenditures, the total which reflects an increase of $11,110.70; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Rosemount hereby approves the amendment of the above hsted budget items for the 2006 General Fund Operating Budget. ADOPTED this 3rd day of October, 2006 Al l EST: Amy Domeier, City Clerk CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 2006 A RESOLUTION APPROVING THE AMENDMENT OF CERTAIN 2006 BUDGET ITEMS William H Droste, Mayor Motion by: Seconded by: Voted in favor Voted Against. Members Absent Amount to be Spent: (,-4 DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received On: d t I C 1 a.ca `-F= Amount Received: ta Purpose of Donation: xc Account for Donation i o (Must be Liability Assigned for Each individual Department) EXPENDITURE OF DONATION To be Spent from Account 101 42110 -01 -208.1 k 1 a� H Lz.5_ (Must be Expenditure Corresponding to Individual Department) Purpose of Expenditure: t`,..4) nc c,c C. 4 tc75 L t peep' 15es'cc& AMENDMENT OF BUDGETS Amend Donation Revenue Account #101- 36230.00: 1 a, y II Amend Expenditure Account #101- 42110 -01 -208 @fir `f (The Two Dollar Amounts Must be the Same) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY Debit: (v 1 a a,D (Donation Liability q Gz Credit e cres' Journal entry to reduce deferred donation revenue account and increase donation �y L. tv 1 �o revenue account to actual per City Council action on AGENDA ITEM: Receipt of Donation Police Equipment Fund Expenditure Approval Police Equipment Fund t AGENDA SECTION: Consent AGENDA NO. 6i PREPARED BY: Gary Kalstabakken, Chief of Po e 1 ,A ATTACHMENTS: Worksheet APPROVED BY: RECOMMENDED ACTION: Motion to accept donations in the amount of $727 53 for the Police Equipment Fund for the purpose of buying miscellaneous equipment and supplies, and body armor for the police reserves, AND Motion to authorize expenditure of funds in the amount of $1274 69 from the Police Equipment Fund for the purpose of purchasing raingear, traffic vests and other miscellaneous gear for the police reserves ROSEMOUNT City Council Meeting July 11, 2006 CITY COUNCIL EXECUTIVE SUMMARY ACCEPT DONATIONS The Police Reserves hosted a fundraiser on May 6, 2006 in cooperation with Applebee's Neighborhood Bar Gull. A pancake breakfast and silent auction raised $1273.53 Council is asked to accept this amount as a donation to the Pohce Equipment Fund to be used for purchases m support of the Pohce Reserve program Council is also asked to accept a donation m the amount of $6000 from the Lions Club of Rosemount. The Lions recuested that the donation be designated for the purchase of protective body avnor_ i e 'bullet proof' vests for the Police Reserves This donation is from the charitable gambling proceeds being managed by the Lions Club. In 2006, the Lions have designated the Rosemount Pohce and Fire Departments as the recipients for the gamblug proceeds EXPENDITURE APPROVAL Council is asked to approve the expenditure of $1274 69 from the Police Equipment Fund for the purchase of gear bags, raingear, gloves, traffic vests and hats for the Pohce Reserves. There are sufficient funds in the fund to cover thus expenditure amount RECEIPT OF DONATION Donation Received on. Amount Received Receipt for Donation. Purpose of Donation DONATION REVENUE WORKSHEET Various dates N/A Account for Donation 101 -22220 00 (Must be Liability assigned for each individual Department Amount to be Spent To be Spent from Acct (Must be Expenditure corresponding to individual Department Purpose of Expenditure: Amend Donation Revenue Acct #101- 22220.00: Amend Expenditure Acct #101- 42210 -01- 581.00 (The two dollar amounts should be the same Total account amount $12,879.28 AMENDMENT OF BUDGETS Purchase equipment needed for the Fire Department (undesignated) EXPENDITURE OF DONATION $7356 13 101- 42210 -01- 581.00 Purchase of fire station equipment a GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY Debit 101- 22220.00 (Donation Liability $7356 13 57356 13 $7356 13 57356 13 Credit: 101 9.9- >4230.av Journal entry to reduce deferred °oration revenue and increase donation revenue to actual per Council action on Aucust 15 2006 roaTrff 0 AGENDA ITEM: Expenditure approval Fire Donation Fund AGENDA SECTION: Consent PREPARED BY: Scott Aker, Fire Chief Dawn Weitzel. Assistant City Administrator AGENDA NO. 6d. ATTACHMENTS: Worksheet APPROVED BY: RECOMMENDED ACTION: Motion to authorize expenditure of funds in the amount of S7,356.13 from the Fire Department Donation Fund for the purpose of providing equipment for Fire Station II training facility 4 ROSEMOUNT CITY COUNCIL City Council Regular Meeting: August 15, 2006 EXECUTIVE SUMMARY Council is asked to approve the expenditure of $7,356.13 from the fund maintained by the Rosemount Fire Department to collect donations. The money will be used for purchase of tables, armless chairs, and a chair storage dolly to be used in the meeting room at Fire Station II. By utilinmg money from this fund, it is anticipated that the overall expenditures for the new fire station -will fall within budget. The room will serve as a facility for required firefighting and lifesaving traming. This meeting space will also be used as an Emergency Operations Centet in tunes of disaster Space to seat 60 people will permit departments to conduct trainuzg in more efficient groups. Staff requested bids from four vendors and negotiated a low price with the proposed vendor far below the remaining three After this expenditure, about $5,500 would remain m the Donation Fund. D 0 T 9 x N 0 0 0 2 TO 0 y m 0 0 o 0 n -1 N J 0 c 0 -1 0 Z U a w N z r r 3 5 V 3 U I 1 ow Qty Drawing Tag ESA SA NF•n I_ Fr D 1ESA SA SA NP6 LTE Pn 'SPO PKY U bL 1 K S N IPKTr /NG Model Number Sand Edge_ Sand Frame Freight for folding fables only Based on KI's contractual agreements, a freighufuel Surcharge may he apolled at the Prole of order 1 u S end ra F me Sand Frame FE PREMIER 30X72 ",FIXED HT FOLD TBL,HNYCMB CORE TOP Tungsten I_voly laminate Cnnil r 1 FE PREMIER 18X96',FIXED HT FOLD TBL,HNYCMB CORE TOP 1 Sand Frame 1 1 FE PREMIER 16X72 ",FIXED H7 FOLD TBL,HNYCMB DORF TOP PERRY ARMLESS CHAIR TRANSPORT DOLLY Freight Fuel Surcharge for Perry 8 dolly Mass poly Chrome frame PERRY ARMLESS STACK POLYPROPYLENE No glide 22300 i 187 00 I 21100 18300 339 00 ea e 205 00 446 00 561 00 1 1,055 00 1 1,830 00 339 00 1 12,300 00 Extended List Price 57 25 57 26 57 25 I 5725 1 5725 57 25 iv Hi fA frrxto HE9 [n di i9 ry+fA I 5 5401 I 1 FREIGHT TOT NET TOTAL 95 33 t o e 79 94 C$ 90 20 I f R 78 23 I a 14402 •t 87 64 5 235 00 95 33 w 79 94 9020 I$ 7823 144 92_ a 87 64 289 5 7.35611 5 5 915 00 1906E r 451 OC Aw av U LP--$ 762 3C 5 144 92 5,258 40 D 0 T 9 x N 0 0 0 2 TO 0 y m 0 0 o 0 n -1 N J 0 c 0 -1 0 Z RECEIPT OF DONATION Donation Received on: Amount Received Receipt for Donation' Purpose of Donation. Amount to be Spent. To be Spent from Acct Purpose of Expenditure: DONATION REVENUE WORKSHEET Various Various N/A Account for Donation: 101 -22223 00 (Must be Liability assigned for each individual Department.) Safety Camp Supplies, Presentations EXPENDITURE OF DONATION $1158 26 (Must be Expenditure corresponding to individual Department AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101- 36230.00. $1158 26 Amend Expenditure Acct #101- 45100 -01 -439 00 $1158 26 (The two dollar amounts should be the same O cf GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY Debit: 101 -22223 00 (Donation Liability $1158 26 Credit' 101 36230.00 $1158 26 101 45100 -01 -439 00 Safety Camp Supplies, Presentations Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on Jule 11, 2005. 2 AGENDA ITEM: Expenditure Approval from the Donation Account Parks Recreation Dept. AGENDA SECTION: Consent PREPARED BY: Dan Schultz, Parks Recreation Director AGENDA NO. 6h ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: RECOMMENDED ACTION: Motion to approve the donation expenditure of $1158.26 for the Safety Camp program, EXPENDITURE AMOUNT USE /ITEM PURCHASED DONATION FROM $1158 26 Rosemount Express Account Safety Camp Underwater Adventures Presentation, Pilgrim Promonons t- shirts, Pizza N Pasta, Science Explorers Presentation. Vanous City Council Regular Meeting: July 11, 2006 SUMMARY ROSEMOUNT CITY COUNCIL EXECUTIVE SUMMARY Please consider the expenditure of funds from the Donation Account for the above items. RECEIPT OF DONATION Donation Received on: Amount Received' Receipt for Donation: Purpose of Donation DONATION REVENUE WORKSHEET 04 -05 -05 $200 from CF Industries N/A Fishing Derby Supplies Account for Donation' 101 -22223 00 (Must be Liability assigned for each individual Department.) Amount to be Spent $199 69 To be Spent from Acct 101- 45100 -01 -439 00 (Must be Expenditure corresponding to individual Department.) Purpose of Expenditure. Amend Donation Revenue Acct #101 -36230 00. Amend Expenditure Acct #101- 45100- 01-439 00 (The two dollar amounts should be the same.) Credit. 101- 36230 00 EXPENDITURE OF DONATION Fishing Derby Supplies AMENDMENT OF BUDGETS "GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY Debit 101 22223,00 (Donation Liability S199 69 $199 69 $199.69 3199 69 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on August 2, 2006 2 AGENDA ITEM: Expenditure Approval from the Donation Account Parks Recreation Dept AGENDA SECTION: Consent PREPARED BY: Dan Schultz, Parks Recreation Director AGENDA NiO. 6h ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: RECOMMENDED ACTION: Motion to approve the donation expenditure of 5199 9 for the Leprechaun Days Fishing Derby, and $242.53 for the Run for the Gold. EXPENDITURE AMOUNT USE /ITEM PURCHASED DONATION FROM $199.69 Target Fishing Derby Supplies/Prizes CF Industries 242.53 Sam's Club Run for the Gold Supplies Olympus 24 Hr Health Fitness ROSTEMOUNT City Council Regular Meeting. August 2, 2006 SUMMARY CITY COUNCIL EXECUTIVE SUMMARY Please consider the expenditure of funds from the Donation Account for the above items. RECEIPT OF DONATION Donation Received on: Amount Received Receipt for Donation Purpose of Donation. Account for Donation: 101- 22223 00 (Must be Liability assigned for each individual Department Amount to be Spent To be Spent from Acct DONATION REVENUE WORKSHEET 05 -02 -06 EXPENDITURE OF DONATION (Must be Expenditure corresponding to individual Department Purpose of Expenditure. Amend Donation Revenue Acct #101 -36230 00. Amend Expenditure Acct #101-45100-01-439.00 (The two dollar amounts should be the same.) AMENDMENT OF BUDGETS Credit 101 -36230 00 $242 53 $250 Olympus 24 Hr Health Fitness N/A Run for the Gold Supplies 5242 53 101- 45100 -01- 439.00 Run for the Gold Supplies $242.53 5242 53 GE KRAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY Debit 101 -22223 00 (Donation Liability $242.53 Journal entry to reduce deferred donation revenue and 'ncrease donation revenue to actual per Council action on Auoust 2 2006. 3 AGENDA ITEM: Expenditure Approval from the Donation Account Parks Recreation Dept AGENDA SECTION: Consent PREPARED BY: Dan Schultz, Parks Recreation Director AGENDA NO. 6h ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: RECOMMENDED ACTION: Motion to approve the donation expenditure of $199 9 for the Leprechaun Days Fishing Derby, and $242.53 for the Run for the Gold EXPENDITURE AMOUNT USE /ITEM PURCHASED DONATION FROM $199.69 Target Fishing Derby Supplies /Prizes CF Industries 242.53 Sam's Club Run for the Gold Supplies Olympus 24 Hr Health Fitness ROSEMOUNT CITY COUNCIL City Council Regular Meeting' August 2, 2006 EXECUTIVE SUMMARY SUMMARY Please consider the expenditure of funds from the Donation Account for the above items. RECEIPT OF DONATION Donation Received on Amount Received: Receipt for Donation Purpose of Donation Amount to be Spent To be Spent from Acct Purpose of Expenditure Amend Donation Revenue Acct #101-36230.00 Amend Expenditure Acct #101- 45100 -01 -439 00 (The two dollar amounts should be the same DONATION REVENUE WORKSHEET 04 -04 -06 Account for Donation: 101 22223.00 (Must be Liability assigned for each individual Department $1400 from Rosemount Lions Club N/A Lep Days Battle cf Bands EXPENDITURE OF DONATION $679 40 (Must be Expenditure corresponding to individual Department AMENDMENT OF BUDGETS GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY Debit. 101 -22223 00 (Donation Liability S679.40 Credit. 101- 36230.00 $679.40 101 45100 -01 -439 00 Lep Days- Battle of Bands $679 40 S679 40 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on August 15, 2006. 2 AGENDA ITEM: Expenditure Approval from the Donation Account Parks Recreation Dept. AGENDA SECTION: Consent PREPARED BY: Dan Schultz, Parks Recreation Director AGENDA NO. 6e. ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: in RECOMMENDED ACTION: Motion to approve the donation expenditure of $679.40 for the Leprechaun Days Battle of the Bands event. EXPENDITURE AMOUNT USE/ITEM PURCHASED DONATION FROM $679.40 Battle of the Bands Supplies; Sound and Lights; Prizes Lions Club ROS .MOUNT SUMMARY CITY COUNCIL City Council Regular Meeting August 15, 2006 EXECUTIVE SUMMARY Please consider the expenditure of funds from the Donation Account for the above items. RECEIPT OF DONATION Donation Received on: Amount Received: Receipt for Donation' Purpose of Donation Amount to be Spent: To be Spent from Acct Purpose of Expenditure' Credit 101 -36230 00 DONATION REVENUE WORKSHEET 04 -04 -06 (Must be Liability assigned for each individual Department $200 from CF Industries N/A Blarney Stone Hunt Account for Donation. 101 -22223 00 EXPENDITURE OF DONATION $200 (Must be Expenditure corresponding to individual Department) Blarney Stone Hunt AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101 36230.00: $200 Amend Expenditure Acct #101- 45100 -01 -439 00 $200 (The two dollar amounts should be the same,) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY Debit. 101 -22223 00 (Donation Liability $200 101- 45100 -01 -439 00 $200 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on September 5, 2006 2 AGENDA ITEM: Expenditure Approval from the Donation Account Parks Recreation Dept AGENDA SECTION: Consent PREPARED BY: Dan Schultz, Parks Recreation Director AGENDA NO. 6h. ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: RECOMMENDED ACTION: Motion to approve the donation expenditure of AO for the Leprechaun Days Blarney Stone Hunt. EXPENDITURE AMOUNT USE /ITEM PURCHASED DONATION FROM $200 Rosemount Express Account Leprechaun Days Blarney Stone Hunt CF Industries 4 ROSE E OUNt 1 CITY COUNCIL City Council Regular Meeting: September 5, 2006 EXECUTIVE SUMMARY SUMMARY Please consider the expenditure of funds from the Donation Account for the above item.