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Home My WebLink About6.b. 10-Year Capital Improvement Plan (CIP) Working ProgramAGENDA ITEM: 10 -Year Capital Improvement Plan (CIP) Working Program AGENDA SECTION: Consent PREPARED BY: Jeff May, Finance Director AGENDA NO. ATTACHMENTS: 10 -Year CIP Summary Pages APPROVED BY: RECOMMENDED ACTION: Motion to approve the 10 -Year CIP Working Program for the City of Rosemount for the years 2007 through 2016 ROSEMOUNT CITY COUNCIL City Council Meeting Date. November 21, 2006 EXECUTIVE SUMMARY ISSUE Approve the annual updating of the 10 Year CIP Working Program. BACKGROUND This item is on the agenda for Council to formally approve the final draft of the 10 -Year CIP Working Program This is the eleventh 10 -year CIP that has been completed. Each year we try to make the plan better and 2007's has evolved into a very realistic working document that will be easy to build upon in the future. The CIP planning is utilized in conjunction with the Key Financial Strategies (ICFS) process to plan for the future. Both the CIP and KFS benefit the City as outside agencies look at us and how we are planning I believe the document before you this evening to be a good working program that will continue to evolve in the future The pages attached are the summaries of the 10 years of activity with an additional page that addresses projects that have been identified but not in a specific year yet Once approved a final document will be produced that will be given to you for your future reference as well as copies that will be forwarded to the appropriate agencies SUMMARY Recommend the above motion to approve the 10 -Year CIP Working Program.. Packet page 49 of 148 BACKGROUND 10 -YEAR CAPITAL IMPROVEMENT PLAN (CIP) Historically, the City of Rosemount has usually had some form of 5 -year CIP in place to utilize for its capital improvements There have been times where just a single year's capital improvements have been addressed and funded As the City continues to grow, we believe that the careful development and continuous utilization of a realistic Capital Improvement Plan is essential to the proper management of the City. As we looked at developing a new 5- year CIP, it became apparent that the dilemma that the City of Rosemount faces is one of continued growth combined with restoration/reconstruction of the older portions of our city This being the case, it was almost impossible to develop a plan for a 5 -year period that was very realistic. As work continued on the plan, we decided to explore the possibility of looking out farther and developing a longer plan that would more realistically allow us to plan for the City's future. What has evolved is the follow ing 10 -year Capital Improvement Plan. We believe that great strides have been made to more accurately plan for the future of the City of Rosemount. This document is only a working guide that is utilized by the City Council and its staff to prepare for the future. The first year of the plan will be included as part of the formal budget that is prepared yearly as part of our Truth -in- Taxation process with the following years developed as a working tool for future years' discussions. GENERAL /ADMINISTRATIVE DESCRIPTION The CIP provides for specific funding of items, the nature of which is not considered "current" in their use or life expectancy. These items are generally of a higher estimated cost than $5,000 and will have a life expectancy of 3 years or greater The source of funding for these expenditures is typically the general tax levy. In some instances, other funding is utilized. For example, beginning in 1996, revenues received from user fees are being designated in various CIP funds for capital improvement/equipment purchases. If these revenues are realized, the equipment or project will be completed and if the revenue is not realized the equipment will not be purchased. Individual departments are designated for each item proposed for purchase in this plan. TYPES OF CAPITAL IMPROVEMENT FUNDS Another area of change for the CIP is the implementation of three separate funds to isolate and better track the types of capital improvements being planned for The following briefly describes each of the three: Building CIP Fund This fund is used to account for the on -going capital improvements and possible additions to government buildings Street CIP Fund This fund is used to account for the on -going street construction and reconstruction projects within the City and all other major maintenance items related to both paved and unpaved streets including. but not limited to, street lights, signal lights, sidewalks and gravel road resurfacing Equipment CIP Fund This fund is used to account for the on -going replacement of and additions to City equipment. 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