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Home My WebLink About6.j. Approve Joint Powers Agreement for 2007 raffic Markings, Cracksealing and SealcoatingAGENDA ITEM: Approve Joint Powers Agreement for 2007 Traffic Markings, Cracksealing and Sealcoatinq AGENDA SECTION: Consent PREPARED BY: Andrew J. Brotzler, PE, City Engineer4) AGENDA NO. j ATTACHMENTS: Joint Powers Agreement APPROVED BY/V RECOMMENDED ACTION: Motion to Approve the 2007 Joint Powers Agree er�5 nt for Traffic Markings, Cracksealing and Sealcoating and Authorize the Necessary Signatures 4 ROSEMOUNT City Council (meeting type): January 2, 2007 BACKGROUND: CITY COUNCIL EXECUTIVE SUMMARY This item is for adopting the attached Joint Power Agreement for Traffic Markings, Cracksealing and Sealcoating for the year 2007. This program has been an asset to the City of Rosemount for many years and will be again in 2007. By combining quantities with a large group of cities, the pnces of these services are far below what we could get on our own. Staff is currently workmg on what streets will be cracksealed and sealcoated for the upcoming season. Street markings and striping will be done as usual with the exception of the new and updated streets. SUMMARY: Staff recommends approval of this motion. G \Streets \JPASeaI CrackCCI -2 -07 doc December 15, 2006 Mr Mike Glewwe City of Apple Valley CMF 6442 140 Street West Apple Valley, MN 55124 Mr Don Volk City of Lakeville 20195 Holyoke Avenue Lakeville, MN 55044 Mr. Steve Albrecht City of Prior Lake 17073 Adelmann St. SE Prior Lake, MN 55372 Sincerely, City of BURNSVILLE Vii/ 100 Civic Center Parkway Burnsville, Minnesota 5533 7 -3 81 7 CITYOF BURNSVILLE Cleve Crowningshield Engmeenng Department Cleve.Crownmgshieldna ci.burnsville.mn.us Enclosures: Joint Powers Agreement 2007 -2008 Schedule 2006 -2007 Abstract Mr. Tom Struve City of Eagan 3501 Coachman Point Eagan, MN 55122 Mr. Rich Lonnquist City of Rosemount 2875 145th Street West Rosemount, MN 55068 Mr Dave Sanocki City of Farmington 325 Oak Street Farmington, MN 55024 Mr. Bruce Loney City of Shakopee 129 Holmes Street South Shakopee, MN 55379 Mr Al Wiita City of Savage 6000 McColl Dnve Savage, MN 55378 Mr. Matt Saam City of West St. Paul 1616 Humbolt Ave. West St. Paul, MN 55118 952- 895 -4400 www burnsvdle org Ms. Sue McDermott City of Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 RE: 2007 -2008 JOINT POWERS AGREEMENT FOR TRAFFIC MARKINGS, STREET SWEEPING, CRACK SEALING, SCREENING AND SEAL COATING Joint Powe noup Enclosed is a copy of the Joint Powers Agreement (JPA) for the Joint bidding on the above referenced items This Agreement includes the shdmg scale percentage for the actual construction cost for each City The City of Burnsville collects this cost to cover coordination, legal and administrative costs. This will be billed to each City at the end of the year Please call or e and indicate if you wish to participate in the 2006 2007 JPA, and also place this Agreement on an early agenda for your Council's action. After Council action, please sign the JPA for your City and return the origmal to me at the Burnsville Engineering Depailuient Our City Council is considenng the JPA on January 16, 2007, with the bid opening on February 23, 2007. I will be calling in two weeks to get the necessary quantities or you can e -mail them to me by January 5, 2007. Also, enclosed is a copy of the 2007 -2008 schedule and last year's abstract for your review. If you have any questions, comments or suggestions, please feel free to call me at (952) 895 -4541. JOINT POWERS AGREEMENT 2007 -2008 TRAFFIC MARKINGS, STREET SWEEPING CRACK SEALING, SCREENING SEAL COATING BURNSVILLE, APPLE VALLEY, EAGAN, LAKEVILLE, ROSEMOUNT, SAVAGE, PRIOR LAKE, SHAKOPEE, FARMINGTON, MENDOTA HEIGHTS AND WEST ST. PAUL AGREEMENT made this 16` day of January, 2007, by and between the cities of Burnsville, Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior Lake, Shakopee, Farmington, Mendota Heights, and West St. Paul RECITALS This agreement is made pursuant to the authority conferred upon the parties pursuant to Minnesota Statutes 471.59. The purpose of this agreement is to provide street maintenance materials and service for the cities of Burnsville, Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior Lake, Shakopee, Farmington, Mendota Heights and West St. Paul utilizing one common contractor for each service. NOW, THEREFORE, the parties agree as follows: 1. Subject to the other provisions of this agreement, Burnsville shall prepare any plans, specifications, bid proposals and advertise for bids for the placement of street traffic markings, street sweeping, crack sealing, screening and seal coating services. 2. Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior Lake, Shakopee, Farmington, Mendota Heights, and West St. Paul shall provide to Burnsville the estimated quantities for these services in each respective community, and shall also approve the bid documents. 3. Bumsville shall tabulate the bids upon their receipt and make a recommendation of award to Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior Lake, Shakopee, Farmington, Mendota Heights and West St. Paul and upon their approval, award the contract pursuant to State Law. Joint Powers Agreement Page 2 4. Each city shall be responsible for: Preparing maps showing the proposed locations for these services including estimating the quantities. Preparing the streets for markings in accordance with the specifications and coordinating with the contractor as to the timing of the actual work. Inspecting the contractor's work, measuring the quantities of work performed, approving and certifying the progress or final payments to the contractor. Pay a percentage of actual construction cost to City of Burnsville for legal and administrative cost on a sliding scale basis as follows: $0 $50,000 2% $50,000 $100,000 1.5% Over $100,000 1.0% 5. In accordance with the specifications, the contractor will submit an itemized invoice to each city separately for the work performed in each city. Upon approval of the invoice by the respective city, that city will remit the approved invoice amount directly to the contractor. 6. It is agreed that the cities of Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior Lake, Shakopee, Farmington, Mendota Heights and West St. Paul each of them, indemnify, save, and hold harmless the City of Burnsville and all of its agents and employees from any and all claims, demands, actions, or causes of action, for whatever nature, arising out of the contracting procedure by reason of the execution or performance of the work purchased for each respective city under this agreement, and that the cities of Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior Lake, Shakopee, Farmington, Mendota Heights and West St. Paul further agree to defend, at their sole cost and expense, any actions or proceedings commenced against their respective cities for the purposes of asserting any claim of whatsoever character arising hereunder. Joint Powers Agreement Page 3 7. This agreement can be terminated on the part of any individual city by giving sixty (60) days notice to the other cities; otherwise the agreement will automatically terminate on March 15, 2008. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date indicated below. CITY OF BURNSVILLE BY Mayor Elizabeth B. Kautz DATE: BY City Manager Craig L. Ebeling CITY OF APPLE VALLEY BY Mayor BY Clerk CITY OF EAGAN BY Mayor BY Clerk CITY OF LAKEVILLE BY Mayor BY Clerk CITY OF ROSEMOUNT BY Mayor BY Clerk CITY OF SAVAGE BY Mayor BY: Clerk DATE: DATE: DATE: DATE: DATE: Joint Powers Agreement Page 4 CITY OF PRIOR LAKE BY Mayor BY Clerk CITY OF SHAKOPEE BY Mayor BY Clerk CITY OF FARMINGTON BY Mayor BY Clerk CITY OF MENDOTA HEIGHTS BY Mayor BY Clerk CITY OF WEST ST. PAUL BY Mayor BY Clerk DATE: DATE: DATE: DATE: DATE: