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Home My WebLink About3.b. Pandemic Flu Mini-GrantAttachment: Mini -grant 4 ROSEMOUNT POLICE DEPARTMENT M E M O R A N D U M Updates &.B. To: Mayor and Council Members From: Gary Kalstabakken, Chief of Police Date: January 4, 2007 Subject: Pandemic Flu Mini -Grant The Dakota County Public Health Department and Dakota County Emergency Management offered mum -grants to mumcipahties within Dakota County. Grants are available in the amount of up to $12,000 The overall goals of the muu -grant initiative are to: 1. Increase community awareness and preparedness around pandemic influenza and personal and family preparedness. 2. Develop collaboration among municipalities and community partnering organizations such as schools and community -based organizations. 3. Increase community readiness by developing and exercising Continuity of Service Plans. A grant was submitted on behalf of the City requesting $12,000. The dollars requested m the grant include: $8000 for hiring of consultant $3500 for copying, prmtmg, mailing of educational materials $500 for meeting related expenses, e.g refreshments, room rental, publicity The consultant recommended to be hired for this project is Merle Lohse Mr. Lohse retired from the Apple Valley Pohce Department in May of 2005. For the last four (4) years of his career, Merle was the Emergency Management Coordinator for Apple Valley and has experience m wnting emergency operations plans and conducting table top exercises. Mr.Lohse's services are will be utilized specifically for meeting three of the grant's requirements 1. Develop a Continuity of Service annex to the Emergency Operations Plan. 2 Develop a Continuity of Service flow chart 3. Design, coordinate and conduct a multidisciplinary pandemic related tabletop exercise and development of an After Action Report and Corrective Acton Report following the exercise. Mr. Lohse will assist in developmg educational materials but community meetings and other educational efforts will be conducted by city staff. A contract for Mr. Lohse is expected to be presented to Council at the January 16, 2007 Council Meeting. Preparing Cities, Communities and Neighborhoods for Pandemic Influenza and other Public Health Emergencies APPLICATION FOR FUNDING A mini -grant opportunity for Dakota County municipalities APPLICATION DEADLINE: December 22, 2006 Public Health Department 14955 Galaxie Avenue Apple Valley, MN 55124 -8579 Introduction: Following the emergencies of September 11 and Katrina, government agencies and communities have increased efforts to prepare for potential emergencies. The possibility of a pandemic influenza has heightened the need to inform and prepare the public in order to minimize the impact of a public health emergency. To assist municipalities in Dakota County to plan, prepare and ready their community to respond to a public health emergency, including a pandemic influenza outbreak, the Dakota County Public Health Department and Dakota County Emergency Management are providing an opportunity for financial assistance. This one -time funding will be awarded to cities that are interested in further developing their Continuity of Service Plans, and to provide education and outreach to their communities through collaborations with schools and community -based organizations. The overall goals of the mini -grant initiative is to: 1 Increase community awareness and preparedness around pandemic influenza and personal and family preparedness. 2. Develop collaboration among municipalities and community partnering organizations such as schools and community -based organizations. 3. Increase community readiness by developing and exercising Continuity of Service Plans. Dakota County will provide technical assistance, informational resources and training to participants in the mini -grant initiative. This mini -grant application has been sent to city administrators and police chiefs. Administrators of community -based organizations and schools will receive an informational letter notifying them about the mini -grant process and that cities may contact them requesting collaboration. Funding for this project is provided by the Minnesota Department of Health, and Homeland Security and Emergency Management (HSEM). Funding Information: Each city that submits an acceptable action plan and budget will be eligible to receive $12,000 in funding Funds must be used by cities to complete internal plans on how they will continue to provide services in the event of a pandemic influenza, as well as to conduct community outreach and education on community and individual preparedness. It is recommended that cities form partnerships with schools and community -based organizations, including faith -based organizations, in theirjunsdictions to complete the community preparedness components of the grants. Cities may redirect funding to their community partners to support outreach and education activities. Funding Period: Applications will be accepted until December 22, 2006. Applications will be reviewed to assure that the activities meet the intent of the grant Applicants will be notified of their application status by January 12, 2007 Payment of invoices is dependent on receipt of deliverables. If partial payment is required to begin work, a special request of up to $2000 can be made. All expenses must be submitted by June 15, 2007 2 of 9 Deliverables: All applicant cities are required to complete all of the City Planning deliverables, and at least two of the Community Education and Outreach deliverables. The Community Education and Outreach deliverables may be carried out either by the city or through collaboration with a community partner, such as a local school or community -based organization. City Planning deliverables (all are mandatory) 1. Attend an orientation on the mini -grant application. 2. Develop Continuity of Service annex to the Emergency Operations Plan. 3. Develop a Continuity of Service flow chart 4 Participate in one multidisciplinary pandemic related exercise (tabletop, functional, or full scale) by June 30, 2007 and development of an After Action Report and Corrective Action Report following the exercise. Community Education and Outreach deliverables (complete at least two by August 15, 2007) 1. Host a community event or training on pandemic flu personal and family preparedness. 2. Work with existing groups to distribute materials on personal and family preparedness and pandemic flu (Examples: CERT, Neighborhood Watch programs, faith -based organizations, Adopt a Highway, youth or seniors group) 3 Work with Community -based organizations in your municipality to develop Continuity of Service Plans that address how they will assist in meeting surge requests for basic needs (e.g food, clothes, shelter) in the face of shortages. 4. Develop and implement a plan to communicate critical information (e.g., activation of emergency operation plans, infection control, or changes in absentee policies) to employees during a public health emergency including pandemic influenza. 5. Collaborate with organizations in your community to jointly develop a community pandemic influenza response plan. This plan should articulate how you will coordinate and share resources, materials, and information to meet the needs of your community during pandemic influenza. Fundable items: Salary costs for hiring or reassigning additional staff Contractor fees Development or purchase of educational materials Development or purchase of promotional materials Costs associated with training to include staff time, space rental, refreshments Costs of shipping, postage or copying Other expenses may be allowed please specify in proposed budget 3 of 9 Name of city applying: City of Rosemount FUNDING APPLICATION Applications will be accepted until December 22, 2006. Completed applications must include the funding application, description of proposed projects, and proposed budget. Questions may be directed to Dori Makundi at 952 891 -7568 or David Gisch at 651- 438 -4703 Return your completed application to: Email to: Dori Makundieco dakota.mn.us Mail: Dori Makundi Dakota County Public Health Department 14955 Galaxie Ave Apple Valley, MN 55124 FAX 952- 891 -7565 ATTN Dori Makundi List community -based organizations you plan to work with (if applicable): Northern Dakota County Chamber of Commerce Community Action Council Rosemount Area Seniors Neighborhood Watch National Night Out Rosemount Area Churches First Baptist, Our Savior's Lutheran, United Methodist, Community of Hope, Lighthouse Community, St. Joseph's, and Rich Valley Lutheran List schools you plan to work with (if applicable): Saint Joseph Catholic School First Baptist School of Rosemount Contact person from the city for this application: Gary Kalstabakken Mailing address: 2875 West 145 Street, Rosemount, MN 55068 Telephone: 651 -423 4491 FAX number: 651 423 -4485 Email Address: gary.kalstabakken @ci.rosemount.mn us 4 of 9