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HomeMy WebLinkAbout6.f. Public Health Preparedness Planning Grant ResolutionAGENDA ITEM: Public Health Preparedness Planning Grant Resolution AGENDA SECTION: /Consent PREPARED BY: Gary Kalstabakken, Chief of Police AGENDA NO. ljcf ATTACHMENTS: Grant Agreement, Resolution APPROVED BY: RECOMMENDED ACTION: Motion to authorize the execution of a grant with Da to County for the purpose of public health preparedness planning and authorizing M yor Droste and City Administrator Verbrugge to execute the grant agreement. 4 ROSEMOUNT CITY COUNCIL City Council Meeting: February 6, 2007 EXECUTIVE SUMMARY The Council is asked to authorize the execution of a grant agreement with Dakota County regarding public health preparedness planning. A grant application was submitted on behalf of the City and has been approved by the Public Health Department of Dakota County. Upon execution of this grant agreement, the City will be eligible to receive $12,000 to assist m the preparation of the City's continuity of service plan, exercising of the plan and preparation of educational materials for outreach programs regarding pandemic flu and preparedness. The attached resolution will authorize Mayor Droste and City Administrator Verbrugge to execute the grant agreement GRANT AGREEMENT BETWEEN THE COUNTY OF DAKOTA AND CITY OF ROSEMOUNT FOR PUBLIC HEALTH PREPAREDNESS PLANNING 1. Purpose. The purpose of this Agreement is to enable the City of Rosemount to enhance its planning activities regarding the health and other needs of its residents during a community -wide public health emergency and to develop or update its continuity of operations plan 2. Effective Date. The effective date of this Agreement shall be the date that this Agreement has been signed by the City of Rosemount and the County of Dakota 3. Term The term of this Agreement shall be from the effective date of this Agreement to sixty calendar days following August 15, 2007 4. Grant Protect City of Rosemount agrees to perform and complete in a satisfactory and proper mariner the grant project(s) specified in Exhibit A, in accordance with the terms and conditions of this Agreement. 5 Maximum Grant Amount. The County of Dakota agrees to make available to the City of Rosemount a grant up to $12.000 for the grant project activities The County of Dakota shall bear no responsibility for cost overruns that may be incurred by the City of Rosemount in the performance of the grant funded activities The County of Dakota shall distribute grant funds as follows All payments shall be made on a reimbursement basis only To obtain reimbursement under this Agreement, the City of Rosemount must submit a report which includes a description of the activities undertaken pursuant to this Agreement and an itemization for which reimbursement is requested. 6 Authorized Uses. City of Rosemount is authorized to use the grant funds awarded under this Agreement only for costs directly incurred for the grant project activities No other use of the funds is permitted. 7. Use of Contractors City of Rosemount may engage Contractors to perform the grant project activities. However, the City of Rosemount retains primary responsibility for performance of the grant project activities and the use of contractors does not relieve the City of Rosemount from any of its obligations under this Agreement If the City of Rosemount engages any contractors to perform the grant project activities, the City of Rosemount agrees that the contract for such services shall include provisions requiring the contractor to establish and maintain information in accordance with paragraph 8 and to allow audit in accordance with paragraph 9. 8. Accounting and Bookkeeping Requirements. City of Rosemount agrees to establish and maintain accurate and complete records relating to the City of Rosemount's performance under this Agreement. the City of Rosemount shall establish and maintain all such information in accordance with generally accepted accounting principles and practices and shall retain all grant project information until six years following the term of this Agreement 9. Audit The accounts and records of the City of Rosemount relating to the grant project activities shall be audited in the same manner as all other accounts and records of the City of Rosemount are audited. During the time that the records are being maintained pursuant to Paragraph 8 authorized representatives of the County of Dakota or the State Auditor will have access to all such accounts and records for the purpose of in spection, audit and copying during normal business hours. City of Rosemount- 6822.doc Page 1 k06 -274 reimbursement.dot 10. Final Report Upon completion of the grant project activities, the City of Rosemount must submit a final report describing the activities and expenditures of the grant project and contain a final accounting of grant expenditures 11 Contact Persons; Grant Manager. The authorized contact persons for receipt of notices, reports, invoices and approvals under this agreement are the following City: Gary Kalstabakken City of Rosemount 2875 West 145` Street Rosemount, MN 55068 Telephone: 651 423 -4491 The County's grant manager Kathy Wick Dakota County Public Health 14955 Galaxie Avenue Apple Valley, MN 55122 (952) 891-7149 City of Rosemount -6822 doc County. Kathy Wick Dakota County Public Health 14955 Galaxie Avenue Apple Valley, MN 55122 (952) 891 -7149 for purposes of administration of this Agreement is: 12. Amendments. The terms of this Agreement may be changed only by mutual agreement of the parties, which shall be effective only upon the execution of written amendments signed by authorized officers of the parties. 13. Indemnification. Each party to this Agreement shall be liable for its own acts and the results thereof to the extent authorized by law and shall not be responsible for the acts of the other party, its officers, employees or agents Each party hereby agrees to indemnify, hold harmless and defend the other, its officers and employees against liability, loss, costs, damages, expenses, claims or actions, including attorney's fees which the other, its officers and employees may hereafter sustain, incur or be required to pay, arising out of or by reason of any act or omission of the party, its agents, servants or employees, in the execution, performance, or failure to adequately perform its obligations pursuant to this Agreement. Nothing in this Agreement is intended as a waiver of liability limits or immunities that the parties are entitled to under law 14. Acknowledgement. City of Rosemount shall appropriately acknowledge the grant assistance made by the County of Dakota under this Agreement in any promotional materials, reports and publications relating to the grant project activities 15. Compliance with Laws, Standards City of Rosemount shall abide by all Federal, State or local laws; statutes, ordinances, rules and regulations pertaining to this Agreement and this Agreement shall be construed in accordance with the substantive and procedural laws of the State of Minnesota All proceedings related to this Agreement shall be venued in the County of Dakota, State of Minnesota 16 Nondiscrimination. City of Rosemount agrees that, in the hiring of all labor for the performance of any work under this Agreement, it will not, by reason of race, creed, color, sex, national origin, disability, sexual orientation, age, marital status or public assistance status, discriminate against any person who is a citizen of the United States and who qualifies and is available to perform the work to which such employment relates City of Rosemount agrees to comply with all Federal, State, and local non- discrimination laws and ordinances, in particular the applicable provisions of the Civil Rights Act of 1964, as amended. 17 Data Practices. For purposes of this Agreement all data on individuals collected, created, received, maintained or disseminated shall be administered consistent with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, and the Minnesota Rules implementing the Act now in Page 2 k06 -274 reimbursement.dot force or hereafter adopted as well as Federal laws on data privacy. All subcontracts shall contain the same or similar data practices compliance requirements. 18. Termination. Either party upon thirty days written notice to the other party may terminate this Agreement, with or without cause Notice of termination shall be made by certified mail or personal delivery to the person signing this Agreement on behalf of the other party Termination of this Agreement shall not discharge any liability, responsibility or right of any party, which arises from the performance of or failure to adequately perform the terms of the Agreement prior to the effective date of termination. 19. Termination by County Lack of Fundino. Notwithstanding any provision of this Agreement to the contrary, the County may immediately terminate this Agreement if it does not obtain funding from the Minnesota Legislature, Minnesota Agencies or other funding source, or if its funding cannot be continued at a level sufficient to allow payment of the amounts due under this Agreement. Written notice of termination sent by the County to Contractor by facsimile is sufficient notice under the terms of this Agreement. The County is not obligated to pay for any services that are provided after written notice of termination for lack of funding The County will not be assessed any penalty or damages if the Agreement is terminated due to lack of funding. 20. Liable for Own Acts Each party to this Agreement shall be liable for the acts of their own agents, volunteers or employees and the results thereof to the extent authorized by law and shall not be responsible for the acts of the other party, its agents, volunteers, or employees. It is understood and agreed that the provisions of Municipal Tort Claims Act, Minn Stat. Ch. 466, and other applicable laws govern liability arising from the parties' acts or omissions Each party warrants that they are able to comply with the aforementioned indemnity requirements through an insurance or self insurance program and that each has minimum coverage consistent with the liability limits maintained in Minn Stat Ch. 466. Approved by Dakota County Board COUNTY OF DAKOTA Resolution No 06 -422 06 -578 Approved as to form: Karen A Schaffer 1/10/07 Assistant County Attorney /Date Contract No. 6822 K/06/06 -274 main reimbursement City of Rosemount- 6822.doc By David A. Rooney Title Community Services Director Date of Signature CITY OF ROSEMOUNT (I represent and warrant that 1 am authorized by law to execute this Contract and legally bind the Contractor). By Title Date of Signature By Title Date of Signature Page 3 k06 -274 reimbursement.dot Name of city applying: City of Rosemount FUNDING APPLICATION Applications will be accepted until December 22, 2006. Completed applications must include the funding application, description of proposed projects, and proposed budget. Questions may be directed to Dori Makundi at 952 -891 -7568 or David Gisch at 651 438 -4703 Return your completed application to: EXHIBIT A Email to Dori.Makundi(Wco.dakota mn.us Mail Dori Makundi Dakota County Public Health Department 14955 Galaxie Ave Apple Valley, MN 55124 FAX: 952- 891 -7565 ATTN Dori Makundi List community based organizations you plan to work with (if applicable): Northern Dakota County Chamber of Commerce Community Action Council Rosemount Area Seniors Neighborhood Watch National Night Out Rosemount Area Churches First Baptist, Our Savior's Lutheran, United Methodist, Community of Hope, Lighthouse Community, St. Joseph's, and Rich Valley Lutheran List schools you plan to work with (if applicable): Saint Joseph Catholic School First Baptist School of Rosemount Contact person from the city for this application: Gary Kalstabakken Mailing address: 2875 West 145 Street, Rosemount, MN 55068 Telephone: 651 -423 4491 FAX number: 651- 423 -4485 Email Address: gary kalstabakken @ci rosemount.mn us City of Rosemount -6822 doc Page 4 k06 -274 reimbursement.dot ,x u, T w V -T c 6. O_ N- of D j Q, C First draft by February 15, 2007. Final product by May 1, 2007 1,:ie nt9�ls' 4 t Cr•;ii';,�'nrr'I 'I4,1,;;; 71i rrY!.,;�C ;`r,• l, Whatts'',yd iii „achert „I?Izn ?,'What;�'j activities; Will he: .done,:to ach ?i; `r yout' qg oaIs`and• abjectives ?;,I;r'' We plan to have 6 planning meetings to discuss and develop this plan. The City Administrator will take the lead in developing the plan Meet with department directors and administration to discuss and develop the plan Anticipate 3 meetings to discuss plan, gather information and review draft document This activity will be done in conjunction with the development of COS annex Follow same process. Development of Table Top Exercise Conduct Table Top Exercise Write After Action Report Review materials with City's Senior Staff �`F �I�'l1 .3`;;'V1I,11 0,;�!/I p,�b�e: i q i respdttsible,'to tarn' r opt the activiti!s, ewes Consultant Emergency Manager /Chief of Police Consultant Emergency Manager /Chief of Police Consultant Emergency Manager /Chief of Police City Administrator, City Planner Chief of Police Emergency Manager, Assistant City Administrator, Communications Coordinator, 1 Consultant Consultant, Emergency Manager, Department Directors, City Administrator, Ass't City Administrator Consultant, Emergency Manager, Department Directors, City Administrator, Ass't City Administrator Consultant, Emergency Manager, Department Directors, City Administrator, Ass't City Administrator, Some first hne supv in Public Works, Park Rec and Police Depts irq,, t tR; >3& yioi,ii I' 3 Wi l laViII ^,It7V 1.11C 11 IO LI Ut LI V l'0. 31 Lisf t „v of•th'erequiredi`G•ity Planning',, componje of your• pr„oject.:ill' function during a pandemic influenza Objectives Develop Service 1. Attend an orientation on the mini -grant application 2 Develop Continuity of Service annex to the Emergency Operations Plan 4 Participate in one multidisciplinary pandemic related exercise (tabletop, functional, or full scale) by June 30, 2007 and development of an After Action Report and Corrective Action Report following the exercise c 0 a) as CD w N 0 a c 0 m I D C O O a Q E a. LL 2 CO LU o- ca O 0 E 0 0 co k06-274 reimbursement.dot City of Rosemount-6822 doc co co UJ CO co co co cl 0 c E o CD N 0) a Budget estimate J Description $8000 Pay for consultant to prepare the Continuity of Service annex, prepare and facilitate the Table Top Exercise, complete After Action Report and assist in selection of communication and education materials. $3500 Pay for copying, duphcating and marling costs of community education and outreach. $500 Pay for expenses of holding meetings with selected community groups and communrty- wide meeting, e g refreshments, room rental, advertising as applicable. $12,000 TOTAL REQUESTED LAG. u rl,V. Budget estimate Description $4,000 To pay for a consultant to prepare our service continuation annex to our Emergency Operations Plan $8,000 To pay for expenses of our school district to hold outreach /education meetings to plan a community forum for parents on pandemic flu $12,000 Total requested PROPOSED BUDGET Provide an estimated budget and a brief description on how you will use the funding. (See p. 3 for information about the items and activities that can be funded.) Form NOTE: Applications will be accepted until December 22, 2006. Completed applications must include the funding application, description of proposed projects, and proposed budget. Return your completed application to: Email to: Dorl.Makundl q(7, dakota mn.us Mail: Dori Makundi Dakota County Public Health Department 14955 Galaxie Ave Apple Valley, MN 55124 FAX 952- 891 -7565 ATTN: Dori Makundi City of Rosemount -6822 doc Page 7 k06 -274 rermbursement.dot ATTEST: Amy Domeier, City Clerk CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 2007 A RESOLUTION AUTHORIZING EXECUTION OF GRANT AGREEMENT BETWEEN THE COUNTY OF DAKOTA AND CITY OF ROSEMOUNT FOR PUBLIC HEALTH PREPAREDNESS PLANNING WHEREAS, the City of Rosemount desires to enhance its planning activities regarding the health and other needs of its residents during a community -wide pubhc health emergency and to develop its continuity plan, WHEREAS, the County of Dakota through its Public Health Department has authorized the funding of grants for municipal governments within the County for the purpose of these planning activities, NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Rosemount, Minnesota that the City enter into a grant agreement with the County of Dakota for pubhc health preparedness planning BE IT FURTHER RESOLVED, that William Droste, Mayor, and James Verbrugge, City Admmistratot are hereby authorized to execute and sign such grant agreement and subsequent amendments as are necessary to implement the project on behalf of the City Council of the City of Rosemount. ADOPTED this 6th day of February, 2007, by the City Council of the City of Rosemount. William H Droste, Mayor Motion by: Second by: Voted in favor: Voted against Member(s) absent: