HomeMy WebLinkAbout6.c. Budget AmendmentsROSEMOU
EXECUTIVE SUMMARY'
r CITY COUNCIL
City Council Meeting Date: October 18, 2011
AGENDA ITEM: Budget Amendments AGENDA SECTION:
Consent
PREPARED BY: Jeff May, Finance Director AGENDA NO. -�.
ATTACHMENTS: Council Memo, Resolution & Donation APPROVED BY:
Worksheets ;
RECOMMENDED ACTION: Motion to adopt A Resolution Approving the Amendment of
Certain 2011 Budget Items for the General Fund as outlined in the attached memo.
ISSUE
Amend the General Fund budget to reflect donations expended during the 3rd quarter of 2011.
BACKGROUND
This item is on the agenda for Council to formally amend the 2011 General Fund budget by resolution for
donation items that Council had previously authorized covering expenditures made during the third
quarter of 2011.
Rather than bringing a resolution before the Council each time there is a need to spend money from
donations previously received, we have developed procedures that allow us to Have you authorize the
expenditure and amend the budgets at the time the expenditure is made and then periodically bring to you
a resolution that formally amends the budgets for a number of these donation expenditures. The attached
memo and donation worksheets support the figures given in the resolution.
SUMMARY 4
Recommend the above motion to approve the budget amendments for the 3` quarter of 2011.
a �
4'
4ROSEMOUNIT
MINNESOTA
M E M O R A N D U M
To: Mayor Droste
Council Members DeBettignies, Kearney, Shoe- Corrigan & Weisensel
From: Jeff May, Finance Director
Date: October 4, 2011
Subject: Budget Amendments
This is a request to amend both the revenue and expenditure budgets for the General Fund for
expenditures of donations previously received. This memo is to show the line by line detail of the
actual changes to be made to the budgets, of which the totals are summarized in the Resolution
before you.
GENERAL FUND DETAIL
Detail for Revenues:
101- 36230.00 (Donations) $ 7,310.58
Total Revenues $ 7,310.58
Detail for Expenditures:
101 - 42110 -01- 208.01 (Miscellaneous Supplies — D.A.R.E.) $ 4,095.60
101- 45100 -01- 439.00 (Other Miscellaneous Charges) 3,214.98
Total Expenditures $ 7,310.58
d
a
f
� d
d CITY OF ROSEMOUNT
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2011 —
A RESOLUTION APPROVING THE AMENDMENTOF
CERTAIN 2011 BUDGET ITEMS
WHEREAS, the City Council recognizes the need to amend certain items from the 2011 General
Fund Operating Budget, the totals which are as follows:
(1) General operating revenues, the total which reflects an increase of $7,310.58;
E' a
y (2) General operating expenditures, the total which reflects an increase of $7,310.58;
4
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Rosemount
hereby approves the amendment of the above listed budget items for the 2011 General Fund
Operating Budget.
ADOPTED this 18th day of October, 2011.
William H.' Droste, Mayor
4
7
C a �
ATTEST:
Amy Domeier, City Clerk
' r c
i
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
American Legion (Police Department Donation
Donation Received on: r )
Amount Received: Various
Receipt # for Donation: # N/A
Purpose of Donation:
Safety Camp —Valley Bike & Ski — B ike Helm
Account # for Donation: 10 1- 22 222.00
(Must be Liability # assigned for each individual Department.)
EXPENDITURE OF DONATION
Amount to be Spent: $ 498.8 4
To be Spent from Acct #: 101 - 42110 -01- 208.02
(Must be Expenditure # corresponding to individual Department.)
Purpose of Expenditure: Safety.Camp —Valley Bike & Ski - Bike Helmets
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101 - 36230.00: $498.84
Amend Expenditure Acct #101 - 42110 -01- 208.02 ,$498.84
(The "two- dollar amounts should be the same.)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: 101 - 22222.00 (Donation Liability' #) $498.84
Credit: 101 - 36230.00 $4
Journal entry to reduce deferred donation revenue and increase donation revenue to actual "per,,Council
action on July 5 2011
5
1;
F
1
ROSEMOUNT
CITY COUNCIL
City Council Regular Meeting: July 5, 2011
r
EXECUTIVE SUMMARY
AGENDA ITEM: Expenditure Approval from the Donation
Account — Parks, & Recreation Dept.
AGENDA SECTION:
Consent
PREPARED BY: Dan Schultz, Parks & Recreation Director
AGENDA NO.
ATTACHMENTS: Donation Revenue Worksheet
APP,ROVEC� BY:
'
p
RECOMMENDED ACTION: Motion to approve the donation expenditure of $2,481.37 for
the June 17, 2011 Safety Camp programming costs.
Science Explorers —Safety Camp — Program
EXPENDITURE
DONATION
AMOUNT
USEIITEM PURCHASED A
FROM
1" State Bank of
$300
Science Explorers —Safety Camp — Program
Rosemount, Dakota
Electric, MN Energy
Resources
1" State Bank of
$1,125.48
Pilgrim Promotions — Safety Camp - T- Shirts
Rosemount, Dakota
¢
Electric, MN Energy
Resources
.
1" State Bank of
$557.05
Suzie's hitchen — Safety Camp — Lunch
Rosemount, Dakota
Electric, MN Energy
Resources
$498.84
Valley Bike & Ski — Safety Camp — Bike Helmets
1
American Legion -
$2,481.37
TOTAL
Q
B
SUMMARY
Please consider the expenditure from the Donation Account for the above items.
r
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
{
Donation Received On: 5, 2011
Amount Received: $1000.00
Purpose of Donation: Bike helmets, prizes, food for youth events
Account # for Donation: 101 -22222
(Must be Liability # Assigned for Each Individual Department)
EXPENDITURE OF DONATION
Amount to,be Spent: $ 1000.00
To be Spent from Account #: 42110 01 208.02
(Must be Expenditure # Corresponding to Individual Department)
Purpose of Expenditure: Bike helmets, prizes, food
AMENDMENT OF BUDGETS
Amend Donation Revenue Account #101 - 36230.00: $ 1000.00
'Amend Expend iture'Account # 101 -22222 $.1000.00
(The Two Dollar Amounts Must be the Same)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
F'
Debit: # 101 -22222 (Donation Liability #) $ 1 SW v , -O
Credit: 101-36230.00 $ 19$9 60 S\.o "jj CW
Journal entry to reduce deferred donation revenue account and increase donation
revenue account to actual per City Council� on: July 5, 2011
x 4ROSEMOUNT
CITY COUNCIL
City Council Meeting: July 5, 2011'
EXECUTIVE SUMMARY-
AGENDA ITEM: Donation Account Expenditure -Police
AGENDA SECTION:
Equipment Fund
Consent
PREPARED BY: Gary Kalstabakken, Chief of Police
AGENDA NO.,p
ATTACHMENTS: Worksheet
APPROVED BY: 6
RECOMMENDED ACTION: Motion to approve an expenditure from`the Police Equipment
Fund Account in the amount of $1000.
BACKGROUND
The Police Equipment Fund was set up to accept donations designated for the Police Department.
Expenditures of funds from this account require Council approval.
ISSUE
The American Legion designated that a donation be used to purchase bike hehnets or other items to
be used or given away during safety presentations' held for children in the community. Bike helmets have
been purchased for bike safety presentations. One event has been held as part of Safety Camp and other
events will be held later this summer.
The American Legion designated that a $500 donation be used to purchased prizes, food and similar items
for use at a teen dance held at the Legion during Leprechaun Days. This event is-staffed by Legion
members and Police Reserve Officers. This is the second year that the event will be held as part of the
community festival.
RECOMMENDATION
f
Council is asked to approve an expenditure of $1000 from the Police Equipment Fund.
0
'c.
s
t
f
` 9
DONATION REVENUE WORKSHEET
R
RECEIPT OF DONATION
Donation Received On:
Amount Received:
Purpose of Donation:
Account # for Donation: 101 -22222
(Must,be Liability # Assigned for Each Individual Department)
EXPENDITURE OF DONATION
Amount to be Spent: $ 3096.76
To be Spent from Account #1 0142110 01 208.02
(Must be Expenditure # Corresponding to Individual Department)
Purpose of Expenditure: Body armor — three officers
AMENDMENT OF BUDGETS
Amend Donation Revenue Account #101 - 36230.00: $ 3096.76'
Amend Expenditure Account # 101 -22222 $ 3096.76
(The Two Dollar Amounts" Must be the Same)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: # 101 -22222 (Donation Liability #) $ 3096.76
Credit: i01-36230.00 $ 3096.76
Journal entry to reduce deferred donation revenue account and increase donation
revenue account to actual per City "Council action'on: _July 5, 2011
® 0 D
4 ROSEMOUNT
CITY COUNCIL
G E:
City Council Meeting: July 5, 2011
EXECUTIVE SUMMARY
Y
AGENDA ITEM: Approve Expenditure of Funds From the
AGENDA SECTION:
Police Equipment Fund
-Consent
PREPARED BY: Gary Kalstabakken, Chief of Police `� /
AGENDA NO.
ATTACHMENTS: Worksheet
APPROVED BY:
.RECOMMENDED ACTION: Motion to authorize expenditure of funds in the amount,of
$3096.76 from the Police Equipment Fund for the purchase of body, armor.
BACKGROUND
The Police Equipment Furid was set up to accept donations and some grant funds for the purchase of
police equipment. Council authorization is needed for the expenditure of any monies from this fund.
a 4
ISSUE
Council is asked approve the expenditure of funds from the Police Equipment Fund for the purpose of
purchasing replacement body armor for Sergeant Burkhalter and Sergeant Sommers and the initial issue
body armor for Officer Swenson. The total amount requested is $3096.76 for the body armor. Funds are
available in the Equipment Fund to cover this expense. In addition, a reimbursement program through
the Department of Justice and the VIN Department of Public Safety will reimburse a portion of the cost to
the Cite and these funds will be.returned to the Equipment Fund when received.
RECOMMENDATION
Staff recommends the use of Police Equipment Fund monies for the purchase of body armor for three
officers.
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received on: CF Industries
Amount Received: 03 -01 -11
Receipt # for Donation: # N/A
Purpose of Donation:
Fishing Derby Supplies — Trophies — Lep Days
Account # for Donation: 101 - 22223.00
"(Must be Liability # assigned for each individual Department.)
EXPENDITURE OF DONATION
Amount to be Spent: $62.52
To be Spent from Acct #: 1 01- 4510 -01- 4
(Must be Expenditure # corresponding to individual Department.)
Purpose of Expenditure: Fishing Derby Supplies — Trophies — Ldp Days
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101- 36230.00: $62.52
Amend'Expenditure Acct #101 - 45100 -01- 439.00 $62.52
(The two - dollar amounts should be the same.)
�D GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: 101 - 22223.00 (Donation Liability #)- $ 62.52
4
6
Credit: 101 - 36230.00 $62.52`
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on July 19, 2011
.M e
i
W S - fiff
awaft
0
2
4ROSEMOUNT
CITY COUNCIL
City Council °Regular Meeting: July 19, 2011
a
EXECUTIVE SUMMARY
AGENDA ITEM: Expenditure Approval from the Donation
AGENDA SECTION:
Account Parks & Recreation Dept.
Consent
PREPARED BY: Dan Schultz, Parks & Recreation Director
AGENDA NO.
$62.52
1
CF Industries
,
ATTACHMENTS: Donation Revenue Worksheet
APPROVED BY:
$316.35
A �
RECOMMENDED ACTION: Motion to approve the donation ekpenditure of $62.52 for
Leprechaun Days Fishing Derby trophies and $316.35 for inflatable jumpers for Wet N Wild
Day.
EXPENDITURE
DONATION
AMOUNT
USE /ITEM PURCHASED'
FROM
$62.52
Dakota Awards — Leprechaun Days Fishing Derby-
CF Industries
Trophies
$316.35
r
'Fun Jumps Entertainment = Inflatable Jumpers for Party in
Various
the Park
$378.87
TOTAL
SUMMARY
Please consider the expenditure'from the Donation Account for the above items.
s
9'
r.
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received on: 02 -16 -11 — CF Industries
Amount Received: 200.00
Receipt # for Donation: # N/A
Purpose of Donation:
r Leprechaun Days Blarney Stone Hunt
Account # for Donation: 101 - 22223.00
(Must be Liability # assigned for each individual Department.)
EXPENDITURE OF DONATION
Amount to be Spent: $200.00
To be Spent from Acct #: 101 - 45100 -01- 439.00
(Must be Expenditure #corresponding to•individual Department.)
Purpose of Expenditure: Leprechaun Days Blarney Stone Hunt
W AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101"36250.00: $200.00
Amend Expenditure Acct #101- 45100 -01- 439.00 $200.
(The two-do lla mounts should be the same.)
GENERAL JOURNAL ENTRY TO DONATION LIABILITY #
Debit: 101 - 22223.00 (Donation Liability #) $200.00
Credit: 101 - 36230.00 $200.00
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on August 1, 2011
REM
3
4 4
DC-'N
EXECUTIVE SUMMARY
CITY COUNCIL,
City Council Regular Meeting: August 1, 2011
AGENDA ITEM: Expenditure Approval from the Donation
AGENDA SECTION:
Account — Parks & Recreation Dept.
Consent
x
PREPARED BY: Dan Schultz, Parks & Recreation Director
AGENDA NO. (
AMOUNT
lP
ATTACHMENTS: Donation Revenue Worksheet
APPROVED BY:
RECOMMENDED ACTION:` Motion to approve the donation expenditure,of $241.12 for the
annual Run for the Gold event and $200 for the Blarney Stone Hunt.
SUMMARY
Please consider the expenditure of funds from the Donation Account for the above items.
u
f
EXPENDITURE
DONATION
AMOUNT
USE /ITEM PURCHASED
FROM
$241:12
Sam's Club — Run for the Gold Supplies
Olympus 24 Hour
$200.00
First State Bank of Rosemount — Coins for Blarney Stone
CF Industries
Hunt.
$450.00
TOTAL +
SUMMARY
Please consider the expenditure of funds from the Donation Account for the above items.
u
f
w
t
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received on: CF Industries
Amount Received: - 03 -01 -11
Receipt # for Donation: # N/A
Purpose of Donation: ;
Fishing Derby Prizes — Leprechaun Da
Account # for Donation: 101 -22223
x (Must be Liability # assigned for each" individual Department.)
EXPENDITURE OF DONATION
Amount to be Spent: $201.38 (Credit Card Transaction)
To be Spent from Acct #: 101 - 4 - 01- 4 39.00
(Must be Expenditure # corresponding to individual Department.)
Purpose of Expenditure: Fishing Derby Prizes — Leprechaun Days
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101 - 36230.00: $201.38
Amend Expenditure Acct #101 - 45100 -01- 439.00 $
(The two - dollar amounts should be the same.)
GENERAL .JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: 101 -22223 (Donation Liability #) $201.38
Credit: 101 - 36230.00 $2 01.38
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on Auqust 16, 2011
REM 3
!C ROSEMOUNT
CITY COUNCIL
City Council Regular Meeting: August 16, 2011
EXECUTIVE SUMMARY
AGENDA ITEM: Expenditure Approval from the Donation
AGENDA SECTION:
Account — Parks & Recreation Dept.
Consent
USE %ITEM PURCHASED
FROM
$211.08
Fun Jumps Entertainment — Inflatable Jumpers for Party in
PREPARED BY: Dan Schultz, Parks ,& Recreation - Director
AGENDA NO.
ATTACHMENTS: Donation Revenue Worksheet
APPROVED BY:
RECOMMENDED ACTION: Motion to approve the donation expenditure of,,$211.08 for
inflatable jumpers Party in the Park and $201.38 for Leprechaun Days Fishing Derby
prizes. d
J
i
EXPENDITURE
a
DONATION
AMOUNT
USE %ITEM PURCHASED
FROM
$211.08
Fun Jumps Entertainment — Inflatable Jumpers for Party in
Various
the Park
$201.38
Wal -Mart — Fishing Derby Prizes
Various
$412.46
TOTAL
a
a
SUMMARY
Please consider the expenditure from the Donation Account for the above items.
'� ¢�� f q7)
TS111
DONATION REVENUE WORKSHEET
;RECEIPT OF DONATION
Donation Received on:
Various
Amount Received:,
Various
Receipt # for Donation:
# t /A
Purpose of Donation:
Party in the Park — Inflatable J umper — Y o u th Prg
Account # for Donation:
101 -22223
(Must be Liability # assigned for each individual Department.)
EXPENDITURE OF DONATION
Amount to be Spent: $211.08
To be Spent from Acct #: 101- 45100 -01- 439.00
(Must be Expenditure # corresponding to individual Department.)
Purpose of Expenditure: Party in the Park — Inflatable Jumper — Youth Prg
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101- 36230.00: $211.08
Amend Expenditure Acct #101- 45100 -01- 439.00 $2
(The two - dollar amounts should be the same.)
GENERAL JOURNAL ENTRY TO ADJUST- DONATION LIABILITY #
Debit: 101 -22223 (Donation 'Liability #) $211.08
Credit: 101- 36230.00 $ 211.08
Journal entrylo reduce deferred donation revenue and increase donation revenue to actual per Council
action on August 16, 2011
Lfw�-,Y_\P_�t nDD 2
R OSEMOUNT
CITY COUNCIL
City Council Regular Meeting: August'16, 2011
I
k
EXECUTIVE SUMMARY
AGENDA ITEM: Expenditure Approval from the Donation
AGENDA SECTION:
Account - Parks & Recreation Dept.
Consent
PREPARED BY: Dan Schultz, Parks & Recreation Director
AGENDA NO. -�,
ATTACHMENTS: Donation Revenue Worksheet
[ APPROVED BY:
RECOMMENDED ACTION: Motion to approve the donation expenditure of $211.08 for
inflatable jumpers Party in the Park and $201.38 for Leprechaun Days Fishing Derby
prizes.
EXPENDITURE
AMOUNT
USE /ITEM PURCHASED
DONATION
FROM
$211.08
Fun Jumps Entertainment — Inflatable Jumpers for Party in
the Park
Various
$201.38
Wal -Mart — Fishing Derby Prizes
Various
$412.46
TOTAL
SUMMARY'
Please consider the expenditure from the Donation Account'for the above items.
v
a
t f
i
t
r
E
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received on: 08 -01 -11 — Olympus 24 Hour
Y
Amount Received: $250.00
Receipt # for Donation: #' N/A
Purpose of Donation:
Run for the Gold Supplies
t
I
Account # for Donation: 101 -22223
(Must be Liability # assigned for each individual Department.)
4
EXPENDITURE OF DONATION'
Amount to be Spent: $241.12
To be Spent from Acct #: 101- 45100 -01- 439.
(Must be Expenditure # corresponding to individual Department.)
Purpose of Expenditure: Run for the Gold Supplies
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101- 36230.00: $241.12
Amend Expenditure Acct #101 - 45100 -01- 439.00 $241.12
(The two - dollar aunts should be the same.)
GENERAL JOURNAL ENTRY TO ADJUST „DONATION LIABILITY #
Debit: 101 -22223 (Donation Liability #) $241.12
Credit: 101- 36230.00 $241.12
Journal entry to reduce deferred donation revenue and increase donation revenue to actual Council
action on August 1,-2011
b, 4 ROSEMOUNT
E
XE UTIVE SUMMARY
CITY COUNCIL
City Council Regular Meeting: August 1, 201
AGENDA ITEM: Expenditure Approval from the Donation
AGENDA SECTION:
Account— Parks & Recreation Dept.
k
Consent
PREPARED BY: Dan Schultz, Parks & Recreation Director
AGENDA NO.
$200.00
First State Bank-of Rosemount — Coins for Blarney Stone
Hunt.
ATTACHMENTS: Donation Revenue Worksheet
APPROVED BY:
RECOMMENDED ACTION: Motion to approve the donation expenditure of $241.12 for the
annual Run for the Gold event and $200 for the Blarney Stone Hunt.
EXPENDITURE
AMOUNT
USE /ITEM PURCHASED
DONATION
FROM
$241.12
Sam's Club — Run for the Gold Supplies
Olympus 24 Hour
$200.00
First State Bank-of Rosemount — Coins for Blarney Stone
Hunt.
CF Industries
$450.00-
TOTAL
fi
SUMMARY
Please consider the expenditure of funds from the Donation Account for the above items.
a d
4
f
DONATION REVENUE WORKSHEET.
RECEIPT `OF DONATION - 1
Donation Received on: 1s` State Bank of'Rosemount, Dakota Electric, MN
Energy Resources
Amount Received: Various
Receipt # for Donation: # N/A
Purpose of Donation:
Safety Camp — Science Explorers - Program
Account # for Donation: 101- 22223.00
(Must be Liability # assigned for each individual Department.)
EXPENDITURE OF DONATION
Amount to be Spent: $300.00
To be Spent from Acct #:° 101 - 45100 -01- 439.00
(Must be Expenditure # corresponding to individual Department.)
Purpose of Expenditure: Safety Camp — Science Explorers - Program
AMENDMENT OF BUDGETS
Amend _Donation Revenue Acct #101 - 36230.00: $300.00
Amend m Expenditure Acct #101 - 45100 -01- 439.00 $300.00
r
(The two - dollar amounts should be the same.)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: 101 - 22223.00 (Donation Liability, #) $300.00
Credit: 101 - 36230.00 $300.00
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on July 5. 2011 ..
L
2
4 ROSEMOUNT EXECUTIVE SUMMARY '
a ,
CITY COUNCIL
I
k
City Council Regular Meeting: July 5, 2011
AGENDA ITEM: Expenditure Approval from the Donation
AGENDA SECTION:
Account — Parks & Recreation Dept.
Consent
PREPARED BY: Dan Schultz, Parks & Recreation Director
AGENDA NO. �I ,
ATTACHMENTS: Donation Revenue Worksheet
APPROVED BY:
f. 1" State Bank of
p
Science Explorers — Safety Camp — Program
RECOMMENDED ACTION: Motion to approve the donation expenditure of $2,4B1.37 for
the June 17, 2011 "Safety, Camp programming costs.
�.
EXPENDITURE
;`
DONATION
AMOUNT
A USE /ITEM PURCHASED
- FROM
f. 1" State Bank of
$300
Science Explorers — Safety Camp — Program
Rosemount, Dakota
Electric, MN Energy
Resources
t
1" State Bank of
$1,125.48
Pilgrim Promotions — Safety Camp — T= Shirts
Rosemount, Dakota
Electric, MN Energy
Resources
1" State Bank of
$557.05
Suzie's Kitchen — Safety Camp — Lunch
Rosemount, Dakota
Electric, MN Energy
Resources
$498.84
Valley Bike & Ski — Safety Camp — Bike Helmets
a
American Legion
$2,481.37
TOTAL
+r
SUMMARY'
Please consider the expenditure "from the Donation Account for the above items.
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received on:
Various
Amount Received:
, Various
Receipt # for Donation.
F # N/A
Purpose�of Donation:
Wet N Wild Day" Inflatable Jumper — Youth Prg
Account # for Donation:
101 - 22223.00
(Must be Liability # assigned for each individual Department.)
EXPENDITURE OF DONATION
Amount to be Spent: $316.35
To be Spent from Acct #:. 101- 45100 -01- 439.00
(Must be Expenditure #corresponding to individual Department.)
Purpose of Expenditure: Wet N Wild Day — Inflatable Jumper — Youth Prg
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101 - 36230.00: $316.35
Amend Expenditure Acct #101 - 45100 -01- 439.00 $316.35
(The two - dollar amounts should be the same.)
GENERAL`JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: 101- 22223.00 (Donation Liability #) $316.35
Credit: 101 - 36230.00 $316.35
Journal entry to reduce deferred donation revenue and increase °donation revenue to actual per Council
action on July 19, 2011
3
4ROSEMOUNT
CITY COUNCIL
t
City Regular Meeting: July 19, 2011
EXECUTIaVE SUMMARY
AGENDA ITEM: Expenditure Approval from the Donation
AGENDA SECTION:
Account — Parks & Recreation Dept.
Consent
n
PREPARED BY: Dan Schultz, Parks & Recreation Director
AGENDA NO.
ATTACHMENTS: Donation Revenue Worksheet
APPROVED BY:
CF Industries
DnJ
RECOMMENDED ACTION:, Motion to approve the donation expenditure of $62.52 for
Leprechaun Days Fishing Derby trophies and $316.35 for inflatable jumpers for Wet N Wild
Day.
EXPENDITURE
DONATION
AMOUNT
USE /ITEM PURCHASED`
FROM
$62.52
Dakota Awards — Leprechaun Days Fishing Derby
CF Industries
Trophies
$316.35,,
Fun Jumps Entertainment — Inflatable Jumpers for Party in
Various
the Park
$378.87
TOTAL
SUMMARY
Please consider the expenditure from the Donation Account for the above items.
DONATION, REVENUE WORKSHEET
RECEIPT OF DONATION g
Donation Received:on: 1s' State Bank of Rosemount, Dakota Electric, MN
Energy Resources
Amount Received: Various
Receipt # for Donation: # N/A
Purpose of Donation:
Safety Camp — Suzie's Kitchen — Lunch (credit card)
W
Account # for Donation: 101 - 22223.00
(Must be Liability #assigned fo each individual Department.)
EXPENDITURE OF DONATION
Amount to be Spent:, $557.05
To be Spent from Acct #: 101 - 45100 -01- 439.00
(Must be Expenditure # corresponding to individual Department.)
Purpose of Expenditure: Safety Camp Suzie's Kitchen Lunch (credit card)
AMENDMENT OF BUDGETS
4
Amend Donation Revenue Acct #101 - 36230.00: $557.05
Amend Expenditure Acct #101 - 45100 -01- 439.00 $557.05
(The two - dollar amounts should the same.)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY#
Debit: 101- 22223.00 (Donation Liability #) $557.05
Credit: 101 - 36230.00 $557.05
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on July 5, 2011
A
R OSEMOUNT
CITY COUNCIL
City Council Regular Meeting: July 5, 2011
EXECUTIVE SUMMARY
AGENDA ITEM: Expenditure Approval from the Donation
Account — Parks & Recreation Dept.
AGENDA SECTION:
Consent
PREPARED BY: Dan Schultz, Parks & Recreation Director
AGENDA NO.
ATTACHMENTS: Donation Revenue Worksheet
APPROVED BY:
D
RECOMMENDED ACTION: Motion to approve the donation expenditure of $2,481.37 for
the June 17, 2011 Safety -Camp programming costs.
f
EXPENDITURE
AMOUNT
USE /ITEM PURCHASED
DONATION
FROM
$300
Science Explorers - Safety Camp — Program
1" State Bank of
Rosemount, Dakota
Electric, MN Energy
Resources
$1,125.48
Pilgrim'Promotions — Safety Camp — T- Shirts
1" State Bank of
Rosemount, Dakota
k ,
Electric, MN Energy
Resources
$557.05
Suzie's Kitchen — Safety Camp — Lunch.
1" State Bank of
Rosemount, Dakota
Electric, MN Energy
Resource's
$498.84
Valley Bike & Ski — Safety Camp — Bike Helmets
1-
American Legion
$2,481.37
TOTAL
SUMMARY
Please consider the expenditure from the Donation Account for the above items.
n
DONATION REVENUE WORKSHEET `
RECEIPT OF DONATION
Donation Received on: 1St State Bank of Rosemount, Dakota Electric, MN
Energy Resources
Amount Received: Various
Receipt # for Donation: # N/A
Purpose of Donation:
Safety Camp — Pilgrim Promotions — T- Shirts
- Account # for Donation: 101 - 22223.00
(Must be Liability # assigned for each in8ividual Department.)
r
Amount to be Spent: $1,125.48
To be Spent from Acct #: 101- 45100 -01- 439.00
(Must be Expenditure # corresponding to individual Department.)
Purpose of Expenditure: Safety Camp — Pilgrim Promotions — T -Shirts
AMENDMENT OF BUDGETS
a
Amend Donation Revenue Acct #10 1 -36230.00: $1,125.48
Amend Expenditure Acct #101 - 45100 -01- 439.00 $1,125.48
(The two - dollar amounts should be the same.)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: 101 - 22223.00 (Donation Liability #) $1,125.48
Credit: 101 - 36230.00 $1,125.48
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on July 5, 2011
REM
t 3.
4 ROSEM OUNT
CITY COUNCIL
City Council:Regular Meeting: July 5, 2011
EXECUT'1VE S,UMMA
AGENDA ITEM: Expenditure Approval from the Donation
Account — Parks & Recreation Dept.
AGENDA SECTION:
Consent
PREPARED BY: Dan Schultz, Parks & Recreation Director
AGENDA NO.
ATTACHMENTS: Donation Revenue Worksheet
APPROVED W:
D
RECOMMENDED ACTION: Motion to approve the donation expenditure of $2,481.37 for
the June 17, 2011 Safety Camp programming costs.
P
EXPENDITURE
DONATION
AMOUNT-
USE /ITEM PURCHASED
FROM
1s` State Bank of
$300
Science Explorers — Safety Camp — Program
Rosemount, Dakota
Electric, MN Energy
Resources
'
1" State Bank of
$1,125.48.
Pilgrim Promotions — Safety Camp — T- Shirts
Rosemount, Dakota
Electric, MN Energy
Resources
Y-
1" State Bank of
$557.05
Suzie's Kitchen — Safety Camp — Lunch
Rosemount, Dakota-
Electric, MN Energy
Resources
$498.84
Valley Bike & Ski — Safety Camp — Bike Helmets
American Legion
$2,481.37
TOTAL
SUMMARY
Please consider the expenditure from the Donation Account for the above items.
El
It
L