HomeMy WebLinkAbout6.d. Amendments to the 2011 Schedule of Rates and Fees4 ROSEMOUNT
CITY COUNCIL
City Council Regular Meeting: January 18, 2011
SUMMARY
Staff requests approval of the above motion.
EXECUTIVE SUMMARY
AGENDA SECTION:
Consent
AGENDA ITEM: Amendments to the 2011 Schedule of
Rates and Fees
PREPARED BY: Amy Domeier, City Clerk
ATTACHMENTS: Memo, Draft Resolution
AGENDA NO.
APPROVED BY:
RECOMMENDED ACTION: Motion to Adopt a Resolution Amending Resolution 2010 -90
A Resolution Approving Amendments Setting the 2011 Schedule of Rates and Fees.
ISSUE
The fee schedule is updated on a yearly basis upon review of frequent fees established by City
departments. After the adoption of the 2011 Schedule of Rates and Fees in December, staff found
amendments to the resolution were necessary within the Parks and Recreation Fees. The proposed
changes are found in the attached memo and draft resolution.
ROSEMOUNT
PARKS AND RECREATION
M E M O R A N D U M
To: Amy Domeier, City Clerk
From: Dan Schultz, Director of Parks and Recreation
Date: December 29, 2010
Subject: Parks and Recreation 2011 Fees and Fee Policy
On December 27, 2010, the Parks and Recreation Commission reviewed the Parks and Recreation
Department's staff recommendations regarding changes to the City's Fees and Fee Policy. The
Commission supported the proposed changes and recommend the City Council consider approving
the changes. The proposed changes are listed below and attached for review.
Community Center. Page 26, renumber for Fee Class and Users. Page 27, add tax to class 1
auditorium /banquet room rentals. Page 29, remove slide projector, reduce rental of LCD projector
from $200 to $100 and add a $10.00 rental fee for using a sound box for lap top computers.
Park Rentals: Page 32, increase the per day field fee for non league facility rentals from $35 to $40
and decrease the per day field fee for camps from $45 to $40. This will provide a consistent price for
renting a field for one day.
Steeple Center. Rental fees for the Steeple Center are currently not part of the City's Fees and Fee
Policy. The original fees to be charged were introductory and were to be reviewed at the first of the
year and added to the Fees and Fee Policy. The original fees for 2010 and proposed 2011 fees are
attached to this memo for review.
Please let me know if you have any questions regarding this memo.
WHEREAS, the City Council has reviewed the 2011 Schedule of Fees and Rates and recognizes
the need to amend certain rates and fees for 2011; and
WHEREAS, the City Council has found the need to amend certain Parks and Recreation Fees as
described in Attachment 1.
THEREFORE, BE IT RESOLVED by the City Council of the City of Rosemount, that it
adopts the attachment amending Parks and Recreation Fees.
ADOPTED this 18th day of January, 2011 by the City Council of the City of Rosemount.
ATTEST:
Amy Domeier, City Clerk
CITY OF ROSEMOUNT
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2011
A RESOLUTION AMENDING RESOLUTION 2010 -90
A RESOLUTION APPROVING AMENDMENTS SETTING THE
2011 SCHEDULE OF RATES AND FEES.
William H. Droste, Mayor
A. Definitions
PARKS AND RECREATION FEES
1. COMMUNITY CENTER, ARENA, AND FACILITIES
2. Civic and Non -Profit Groups
Includes civic organizations, political groups, churches, athletic associations,
fraternal groups, charitable groups, and character building organizations devoted to
social, educational, recreational and civic development or other like purposes.
3. Commercial Groups
Includes groups that operate for profit or the purpose of promotion or
advertisement.
RESOLUTION 2009 -75
1. City Groups. Organizations. or Activities (City sponsored activities.)
Includes Rosemount Halloween Festivity, Leprechaun Days, and Shamrock
Awards Banquet.
4. Governmental Agencies
Includes county, state, federal, and special tax districts serving Rosemount
residents.
5. Non Resident Groups
Includes groups having more than one -half of their members m a living within the
Rosemount City limits.
6. Resident
Any person who maintains a residential address in the City of Rosemount.
7. Resident Groups
Includes groups having more than one -half of their members living within the
Rosemount City limits.
8. School District #196
Includes all directly related school activities including curricular, co- curricular, extra
curricular and all directly controlled school organizations; including Community
Education.
9. Resident Athletic Groups
Includes RAAA and RAHA.
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B. Priority for Scheduling Facilities
1. Purpose
Due to the large number of organizations that request Community Center facilities,
the City Council has deemed it necessary to group by activity these organizations and
establish a priority in order to insure that Community Center facilities are made
available so as to best meet community needs.
2. Priority of Users
a. Rosemount Parks and Recreation programs
b. Community events
c. National Guard
d. All others
3. Permits and Rental Agreements
2. Fee Class of Users
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RESOLUTION 2009 -75
Uses may be determined by permit, contract or rental agreement on such terms as
mutually agreed upon.
C. Facility Fees
1. Purpose
The City Council establishes the following user classifications for the purpose of
setting fees. Specific fee charges are dependent on the purpose of the activities, type
of group, facility that is requested and special services and /or equipment needed,
with consideration to the market place and such other factors as may be deemed
relevant. A fee schedule will be established by the City Council after review and
recommendation of the Parks and Recreation Commission. The fee schedule will be
reviewed as necessary but not less than annually by the Parks and Recreation
Commission. Under supervision of the Parks and Recreation Director, the
management staff at the Community Center would have the ability to negotiate for
last minute rentals, long term rentals, and special events in order to maximize use of
the Community Center. Staff would provide quarterly exception reports.
C /afS .x City sponsored activities
C Ia tS z .15:" Residents, resident civic, resident non -profit groups, ISD 196 schools, and other
Rosemount schools
6 Jk js 3 j! Non- residents, non resident civic, non resident non -profit groups, and other
governmental agencies
C/a ss fl! Commercial groups
3. Fees
a. Auditorium
Auditorium alone:*
FEE CLASS
Class 1
Class 2
Class 3
Class 4
Auditorium with the Banquet Room and adjoining Lobby:* (all day fee)
FEE CLASS SATURDAY FEE
Class 1 $700 7 »X
Class 2
Class 3
Class 4
$850 tax
$1,050 tax
$1,250 tax
HOURLY RATE 8 HOURS OR MORE
RESOLUTION 2009 -75
Fees based upon cleaning and set -up costs and other costs directly
associated with the event
$50 tax per hour $350 tax
$55 tax per hour $400 tax
$75 tax per hour $550 tax
FRIDAY FEE WEEKDAY FEE
(Sun- Thurs)**
Fees based upon cleaning and set -up costs and other
costs directly associated with the event.
$750 tax
$950 tax
$1,150 tax
A fee tax will be assessed if using audio visual equipment other than microphones and standard
lighting. (see 3 e. for Audio Visual Equipment fees)
Add $100 tax for Sunday Thursday rentals scheduled past 10:00 p.m., no later than
midnight.
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$400 tax
$600 tax
$800 tax
b. Banquet Room
FEE CLASS SATURDAY FEE FRIDAY FEE WEEKDAY FEE
(Sun- Thurs)**
RESOLUTION 2009 -75
Class 1 $550 tax Fees based upon cleaning and set -up costs and other
costs directly associated with the event.
Class 2 $700 tax $600 tax $300 tax
Class 3 $850 tax $750 tax $350 tax
Class 4 $900 tax $800 tax $400 tax
Add $100 tax for Sunday Thursday rentals scheduled past 10:00 p.m., no later than
midnight.
c. Classrooms
FEE CLASS PER CLASSROOM
Class 1 Fees based upon cleaning and set -up costs and other costs directly
associated with the event.
Class 2 $25 tax per 3 hours per Classroom
Class 3 $30 tax per 3 hours per Classroom
Class 4 $30 tax per 3 hours per Classroom
Regular use of the Classrooms:
The Classrooms will be available for regular meetings. An organization in Fee Class 2 that is a
resident civic or resident non -profit group can reserve one Classroom at no charge for one meeting
per month. Dependent upon space availability, Rosemount Community Center Staff will
coordinate the free meeting space to best accommodate multiple users. An organization can
reserve up to one year in advance of the reservation period, and is charged a $25 reservation fee.
An additional fee may be assessed relating to cleaning and setup costs.
28
mixt
RESOLUTION 2009 -75
d. Gymnasium
FEE CLASS FULL GYM FULL DAY
Class 1 Fees based upon cleaning and set -up costs and other costs directly associated
with the event
Class 2 $30 tax per hour $200 tax
Class 3 $40 tax per hour $300 tax
Class 4 $60 tax per hour $450 tax per day.
The Gymnasium Kitchen may be rented for $50 tax per day.
Banquets or dance events in the Gymnasium will be charged Banquet Room rates.
Groups of 50 or more using the Gymnasium will be charged a custodial fee of $15 per hour of use.
e. Audio Visual Equipment
Easels, paper and markers may be rented for $15 tax per use. (Easels are free of charge if no
paper and markers are requested.) The remaining equipment including the overhead projectors,
and TV /VCR's may be rented for $10 tax per use. There is no charge for use of
microphones and lecterns. A portable LCD projector may be rented for $2e1Cr+ tax per use, subject
to availability. a /0 0
f. Arena
Prime Time Ice
Non Prime Time Ice
Summer Ice
$185 tax per hour (During Prime Season)
$125 tax per hour (During Prime Season)
$125 tax per hour
Prime Ice Season: January, February, March, September, October, November and December
Summer Ice Season: April, May, June, July and August
Prime Time Rental Hours: Monday Sunday 7:00 a.m. 10:00 p.m.
Non -Prime Rental Hours: Monday Sunday 10:00 p.m. 7:00 a.m.
Dry Floor Events: Fees tax to be negotiated by management staff
Public Skating Fees:
Evening and Holiday Vacation $4.00 tax included
Daytime Public Skating Fee $2.00 tax included
Daytime Youth Open Hockey $2.00 tax included
Open Skate Passes 8 for $20.00 tax included
Skate Sharpening $4.00
Skate sharpening Passes 8 for $20.00 tax included
Adult Opening Hockey $4.00 tax included
29
RESOLUTION 2009 -75
The order of priority for scheduling of ice time to major users +200 hours per year) is as follows:
1. Community Center sponsored programs (Open Skating, Learn to Skate, events, etc.)
2. Rosemount High School Girls and Boys Hockey games and practices, based on limits
mutually agreed upon.
3. Rosemount Area Hockey Association
4. Other hockey associations or organizations requesting 200 or more hours per year.
After the above groups have been scheduled consecutively, ice time for secondary users (less than 200 hours per
year) will be scheduled on a first come, first served basis.
5. Cancellations: Cancellations will be subject to 50% of the rental fee.
4. Deposits
a. Specific to Banquet Room events, a damage deposit of $300 is required two weeks prior to
the event. As to the Auditorium and Gymnasium, depending on the type of event and group
size, a damage deposit of up to $300 may be added to rental charges. Pending the rental space
does not incur any damages; the deposit will be refunded within 21 days after the event date.
b. Specific to the Auditorium, Banquet Room and Gymnasium, a non refundable rental deposit
of one -half the fee is required within two weeks of permit issue. The renter will forfeit the
reservation if the rental deposit is not received within two weeks after the permit issue date.
The balance of the room fee is due two weeks prior to the event.
c. Specific to the Ice Arena, a non refundable deposit of 50% of the total contract price is
required upon receipt of the Ice Arena contract for use. The remainder of the contract shall be
paid before the group gets on the ice. RAHA and RHS (ISD 196) are exempt from paying a
deposit and will make full payment for the previous month's ice bill.
d. Specific to the Classrooms, the rental fee is required with the signed permit. The reservation
is not confirmed until both the signed permit and the fees are paid.
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II. OUTDOOR FACILITIES
A. Park Facility Priority Use
All City of Rosemount Parks and Recreation Activities will be given priority; all facilities will be
scheduled to accommodate these activities. After all Parks and Recreation activities have been
scheduled accordingly, then requests will be granted to other users in order of their priority as listed
below. User Groups 2, 5, 6 and 7 are charged facility fees for tournaments and camps only. Fees
are not charged for regular season play.
1. City Sponsored Events All Parks and Recreation Activities which include, but are not limited
to, adult leagues, tournaments, playground programs, special events, etc.
2. RAAA, Dakota Rev and RAHA
3. Rosemount Non Profit and Civic /Service Groups
4. Rosemount Residents
5. Rosemount ISD 196 Schools
6. Rosemount Non -Public Schools
7. Rosemount Colleges and Universities
8. All Other Requests
B. Facility Fees
1. Erickson Softball Complex and Tournament Fees:
Athletic Fields (Ball, Soccer) $40 tax /field /day
Field Maintenance $30 /hour or cost incurred by City
Chalk Cost incurred by City
Field Dry Cost incurred by City
2. Park Shelter Fees:
Open Shelter (does not include other
park amenities)
Enclosed Shelter (does not include
other park amenities)
Amphitheater (comes with use of
Central Park Shelter)
$30 tax /day (Resident)
$50 tax /day (Non- Resident)
$80 tax /day (Resident)
$130 tax /day (Non- Resident)
$150 tax /day (Resident)
$250 tax /day (Non- Resident)
31
RESOLUTION 2009 -75
3. Non League Facility Fees:
Fields (Ball, Soccer)
Tennis Court
Hockey Rink
Volleyball Court
4. Camps
5. Independent League Field Fees:
Fields (Ball, Soccer, Outdoor Rinks)
6. Other Fees:
Portable Toilet
Damage Deposit
Lost Key Fee
7. Cancellations will
fio
RESOLUTION 2009 -75
tax /field /day
$10 tax /court /4 hours
$15 tax /rink /4 hours
$10 tax /court /day
8
tax /field /day (Resident)*
$55 tax /field /day (Non- Resident)*
Direct Maintenance Fees for camps will be added to rental
fees
$300 tax /team /12 week season
Based upon price quoted by toilet provider
$150 for all events (refundable)
$50 per key
be subject to 50% of the rental fee. No refunds for inclement weather
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The Rosemount Steeple Center
2010 Rental Rates
Event
Rental
Rental
Rental
(6-hr Rental)*
Thursday- Saturday
(4-hr Rental)*
Monday Wednesday
(6 -hr Rental)
Sundays
ASSEMBLY HALL
(Theater Seating Capacity 220)
(Banquet Seating Capacity 192)
Seating is dependent on stage
configuration), including space for
wheelchairs.
Assembly Hall is 36 ft X 70 ft.
Stage is 23' to 38' wide and up to
28' deep.
Banquet seating for up to 192 at 5-
foot round tables (depending on
stage configuration).
Gathering Space is 30 ft x 55 ft and
has a maximum capacity of 30 (with
tables).
Long term or multiple day rental
prices are negotiated by staff.
Users are to provide their own
specialized lights, sound and
support staff.
Event /Performance
(Public events or
attended by an
audience.)
Practice /Rehearsal
(Events not
attended by an
audience.)
$110.00
($30 /hr additional)*
$70.00
($20 /hr additional)*
*6 Hour Rental
$65.00
($30 /hr additional)
$40.00
($20 /hr additional)
*4 Hour Rentals
$200.00
($30 /hr additional)
$70.00
($20 /hr additional)
*6 Hour Rental
Blocks Include:
Blocks Include:
Blocks Include:
8:00 am 2:00 pm
5:00 pm —9:00 pm
8:00 am 2:00 pm
5:00 pm 11:00 am
Dav time hours
4:00 pm 10:00 pm
*Additional Hours
dependent upon
request
may be purchased for
set -up or clean -uo
needs.
ADDITIONAL FEES:
$200.00 Damage Deposit per rental
$175.00 Security Fee
f liquor is served
Item
Fee
RENTAL
Individuals /organizations using the
facility may rent a portable screen
and /or an LCD projector.
Screen Rental
LCD Projector
TV /DVD Player
$25 /per event
$100 /per event
$25 /per event
The Rosemount Steeple Center
2010 Rental Rates
The Rosemount Steeple Center
2011 Rental Rates
Monday- Thursday
4 -Hour Rental Block
Friday
6- Hour Rental. Block
Or
14 -Hour Rental Block
Saturday
14 -Hour Rental Block
Sunday
5 -Hour Rental Block
or
12-Hour Rental Block
ASSEMBLY HALL
(Theater Seating Capacity 220)
(Banquet Seating Capacity 192)
Seating is dependent on
room configuration, including
space for wheelchairs.
Assembly Hall is 36 ft X 70 ft.
Stage is 23' to 38' wide and
up to 28' deep.
Banquet seating for up to
192 at 5 -foot round tables.
Long term or multiple day
rental prices are negotiated
by staff.
Users are to provide their
own specialized lights, sound
and support staff.
Gathering Space (Lobby area)
is30ftx55ftandhasa
maximum capacity of 30
(with tables and chairs).
4 -Hour Rental
6 -Hour Rental
14 -Hour Rental
5 -Hour Rental
5:00 pm -9:00 pm*
Resident: $100.00
Non Resident: $140.00
($30 /hr additional)
*Day -time hours
dependent upon
request.
9:00 am 3:00 pm
Or
5:00 pm 11:OOpm
Resident: $150.00
Non Resident: $210.00
($30 /hr additional)
Or
14 -Hour Rental
9:00 am 11:00 pm
Resident: $350.00
Non Resident: $490.00
9:00 am 2:00 pm
Or
4:00 pm 9:00 pm
Resident: $125.00
Non Resident: $175.00
($30 /hr additional)*
12 -Hour Rental
9:00 am 11:00 pm
Resident: $350.00
Non- Resident:$490.00
9:00 am 9:00 pm
Resident: $300.00
Non Resident: $420.00
ADDITIONAL FEES:
$200.00 Refundable Damage Deposit per event
$210.00 Security Fee if alcohol is served (see Alcohol Policy)
EQUIPMENT RENTAL:
Item:. Fee:
Individuals /organizations using the facility may rent a
portable screen, TV /DVD and /or an LCD projector.
Screen Rental $25 /per event
LCD Rental $100 /per event
TV DVD Rental $25 /per event
The Rosemount Steeple Center
2011 Rental Rates