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Home My WebLink About6.d. Budget AmendmentsAGENDA ITEM: Budget Amendments AGENDA SECTION: Consent PREPARED BY: Jeff May, Finance Director AGENDA NO (p4 ATTACHMENTS: Council Memo, Resolution Donation Worksheets APPROVED BY: Ord RECOMMENDED ACTION: Motion to adopt A Resolution Approving the Amendment of Certain 2011 Budget Items for the General Fund as outlined in the attached memo. 4 ROSEMOUNT CITY COUNCIL City Council Meeting Date: April 5, 2011 EXECUTIVE SUMMARY ISSUE Amend the General Fund budget to reflect donations expended during the 1S` quarter of 2011. BACKGROUND This item is on the agenda for Council to formally amend the 2011 General Fund budget by resolution for donation items that Council had previously authorized covering expenditures made during the first quarter of 2011. Rather than bringing a resolution before the Council each time there is a need to spend money from donations previously received, we have developed procedures that allow us to have you authorize the expenditure and amend the budgets at the time the expenditure is made and then periodically bring to you a resolution that formally amends the budgets for a number of these donation expenditures. The attached memo and donation worksheets support the figures given in the resolution. SUMMARY Recommend the above motion to approve the budget amendments for the 1st quarter of 2011. 4 ROSEMOUNT MINNESOTA M E M O R A N D U M To: Mayor Droste Council Members DeBettignies, Kearney, Shoe Corrigan Weisensel From: Jeff May, Finance Director Date: March 17, 2011 Subject: Budget Amendments This is a request to amend both the revenue and expenditure budgets for the General Fund for expenditures of donations previously received. This memo is to show the line by line detail of the actual changes to be made to the budgets, of which the totals are summarized in the Resolution before you. GENERAL FUND DETAIL Detail for Revenues: 101 36230.00 (Donations) Total Revenues Detail for Expenditures: 101 45100 -01- 439.00 (Other Miscellaneous Charges) Total Expenditures 4,502.33 4,502.33 4,502.33 4,502.33 ATTEST: Amy Domeier, City Clerk CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 2011 A RESOLUTION APPROVING THE AMENDMENT OF CERTAIN 2011 BUDGET ITEMS WHEREAS, the City Council recognizes the need to amend certain items from the 2011 General Fund Operating Budget, the totals which are as follows: (1) General operating revenues, the total which reflects an increase of $4,502.33; (2) General operating expenditures, the total which reflects an increase of $4,502.33; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Rosemount hereby approves the amendment of the above listed budget items for the 2011 General Fund Operating Budget. ADOPTED this 5th day of April, 2011. William H. Droste, Mayor RECEIPT OF DONATION Donation Received on: Amount Received: Receipt for Donation: Purpose of Donation: DONATION REVENUE WORKSHEET 10 -19 -10 N/A Account for Donation: 101 22223.00 (Must be Liability assigned for each individual Department.) Amount to be Spent: To be Spent from Acct Purpose of Expenditure: Debit: 101 22223.00 (Donation Liability $720.00 Credit: 101- 36230.00 $2000 Lions Club of Rosemount Egg Hunt NtI Entertainment Supplies EXPENDITURE OF DONATION $720.00 101- 45100 -01- 439.00 (Must be Expenditure corresponding to individual Department.) Egg Hunt Ntl Entertainment Supplies AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101 36230.00: $720.00 Amend Expenditure Acct #101 45100 -01- 439.00 $720.00 (The two- dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY $720.00 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on February 1, 2011. 2 AGENDA ITEM: Expenditure Approval from the Donation Account Parks Recreation Dept. AGENDA SECTION: Consent PREPARED BY: Dan Schultz, Parks Recreation Director AGENDA NO. 1t•1/l. ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: Gig RECOMMENDED ACTION: Motion to approve the donation expenditure of $720.00 for the Spring Egg Hunt to be held on April 16, 2011 as detailed on the attached donation revenue worksheet. EXPENDITURE AMOUNT USE /ITEM PURCHASED DONATION FROM 3720.00 National Entertainment Tech Egg Hunt Supplies Rosemount Lions 4 ROSEMOUNT CITY COUNCIL City Council Regular Meeting: February 1, 2011 EXECUTIVE SUMMARY SUMMARY Please consider the expenditure of funds from the Donation Account for the above item. i RECEIPT OF DONATION DONATION REVENUE WORKSHEET Donation Received on: Various Amount Received: Various Receipt for Donation: N/A Purpose of Donation: Account for Donation: 101 22223.00 (Must be Liability assigned for each individual Department.) Amount to be Spent: To be Spent from Acct Purpose of Expenditure: Family Fun Fest AlphaBits, USA Infiatables, Crown Rental EXPENDITURE OF DONATION $928.33 101- 45100 -01- 439.00 (Must be Expenditure corresponding to individual Department.) Amend Donation Revenue Acct #101 36230.00: $928.33 Amend Expenditure Acct #101- 45100 -01- 439.00 $928.33 (The two dollar amounts should be the same.) Debit: 101 22223.00 (Donation Liability $928.33 Credit: 101- 36230.00 $928.33 Family Fun Fest AlphaBits, USA Infiatables, Crown Rental AMENDMENT OF BUDGETS GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on March 1. 2011. 2 EXPENDITURE AMOUNT USE /ITEM PURCHASED DONATION FROM $535.02 USA Inflatables Family Fun Fest Activities Various $118.31 Crown Rental Family Fun Fest Refreshments (Sno Cone Machine and supplies) Various $275.00 AlphaBits Family Fun Fest Musical Entertainment Various $2,854.00 Haldeman -Homme Inc Glass Backboards with Hoops RAAA $3,782.33 TOTAL AGENDA ITEM: Expenditure Approval from the Donation Account Parks Recreation Dept. AGENDA SECTION: Consent PREPARED BY: Dan Schultz, Parks Recreation Director AGENDA NO. (pj ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: OW RECOMMENDED ACTION: Motion to approve the donation expenditure of $928.33 for the Family Fun Fest that was held on February 18, 2011 and $2,854 to be used toward the purchase of new glass backboards with hoops for the Community Center Gym, as detailed on the attached donation revenue worksheets. ROSEMOUNT CITY COUNCIL City Council Regular Meeting: March 1, 2011 EXECUTIVE SUMMARY SUMMARY Please consider the expenditure of funds from the Donation Account for the above items. RECEIPT OF DONATION Donation Received on: Amount Received: Receipt for Donation: Purpose of Donation: Amount to be Spent: To be Spent from Acct Purpose of Expenditure: Credit: 101- 36230.00 DONATION REVENUE WORKSHEET February 2011 from RAAA $2,854 N/A Account for Donation: 101- 22223.00 (Must be Liability assigned for each individual Department.) Misc Community Center Gym Backboards /Hoops EXPENDITURE OF DONATION $2,854 Debit: 101 22223.00 (Donation Liability $2,854 101- 45100 -01- 439.00 (Must be Expenditure corresponding to individual Department.) Amend Donation Revenue Acct #101 36230.00: $2,854 Amend Expenditure Acct #101 45100 -01- 439.00 $2,854 (The two-dollar amounts should be the same.) Misc Community Center Gym Backboards /Hoops AMENDMENT OF BUDGETS GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY $2,854 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on March 1. 2011. 3 EXPENDITURE AMOUNT USEIITEM PURCHASED DONATION FROM $535.02 USA Inflatables Family Fun Fest Activities Various $118.31 Crown Rental Family Fun Fest Refreshments (Sno Cone Machine and supplies) Various $275.00 AlphaBits Family Fun Fest Musical Entertainment Various $2,854.00 Haldeman -Homme Inc Glass Backboards with Hoops RAAA $3,782.33 TOTAL AGENDA ITEM: Expenditure Approval from the Donation Account Parks Recreation Dept. AGENDA SECTION: Consent PREPARED BY: Dan Schultz, Parks Recreation Director AGENDA NO. (p ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: Oa) RECOMMENDED ACTION: Motion to approve the donation expenditure of $928.33 for the Family Fun Fest that was held on February 18, 2011 and $2,854 to be used toward the purchase of new glass backboards with hoops for the Community Center Gym, as detailed on the attached donation revenue worksheets. ROSE MOUNT CITY COUNCIL City Council Regular Meeting: March 1, 2011 EXECUTIVE SUMMARY SUMMARY Please consider the expenditure of funds from the Donation Account for the above items.