HomeMy WebLinkAbout6.j. Approve Expenditure of Funds from the Police Equipment FundAGENDA ITEM: Approve Expenditure of Funds From the
Police Equipment Fund
AGENDA SECTION:
Consent
PREPARED BY: Gary Kalstabakken, Chief of Police
AGENDA NO. (f
ATTACHMENTS: Worksheet
APPROVED BY:
a Q)
RECOMMENDED ACTION: Motion to authorize expenditure of funds in the amount of
$3096.76 from the Police Equipment Fund for the purchase of body armor.
ROSEMOUNT
City Council Meeting: July 5, 2011
CITY COUNCIL
EXECUTIVE SUMMARY
BACKGROUND
The Police Equipment Fund was set up to accept donations and some grant funds for the purchase of
police equipment. Council authorization is needed for the expenditure of any monies from this fund.
ISSUE
Council is asked to approve the expenditure of funds from the Police Equipment Fund for the purpose of
purchasing replacement body armor for Sergeant Burkhalter and Sergeant Sommers and the initial issue
body armor for Officer Swenson. The total amount requested is $3096.76 for the body armor. Funds are
available in the Equipment Fund to cover this expense. In addition, a reimbursement program through
the Department of Justice and the MN Department of Public Safety will reimburse a portion of the cost to
the City and these funds will be returned to the Equipment Fund when received.
RECOMMENDATION
Staff recommends the use of Police Equipment Fund monies for the purchase of body armor for three
officers.
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received On:
Amount Received:
Purpose of Donation:
Account for Donation: 101 22222
(Must be Liability Assigned for Each Individual Department)
EXPENDITURE OF DONATION
Amount to be Spent: 3096.76
To be Spent from Account #:101 42110 01 208.02
(Must be Expenditure Corresponding to Individual Department)
Purpose of Expenditure: Body armor three officers
AMENDMENT OF BUDGETS
Amend Donation Revenue Account #101 36230.00: 3096.76
Amend Expenditure Account #101 -22222 3096.76
(The Two Dollar Amounts Must be the Same)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY
Debit: #101 -22222 (Donation Liability 3096.76
Credit:101- 36230.00 3096.76
Journal entry to reduce deferred donation revenue account and increase donation
revenue account to actual per City Council action on: July 5, 2011