HomeMy WebLinkAbout6.i. Donation Account Expenditure - Police Equipment FundAGENDA ITEM: Donation Account Expenditure Police
Equipment Fund
AGENDA SECTION:
Consent
PREPARED BY: Gary Kalstabakken, Chief of Police
AGENDA NO. W
ATTACHMENTS: Worksheet
APPROVED BY:
Utz
RECOMMENDED ACTION: Motion to approve an expenditure from the Police Equipment
Fund Account in the amount of $1000.
4 ROSEMOUNT
City Council Meeting: July 5, 2011
CITY COUNCIL
EXECUTIVE SUMMARY
BACKGROUND
The Police Equipment Fund was set up to accept donations designated for the Police Department.
Expenditures of funds from this account require Council approval.
ISSUE
The American Legion designated that a $500 donation be used to purchase bike helmets or other items to
be used or given away during safety presentations held for children in the community. Bike helmets have
been purchased for bike safety presentations. One event has been held as part of Safety Camp and other
events will be held later this summer.
The American Legion designated that a $500 donation be used to purchased prizes, food and similar items
for use at a teen dance held at the Legion during Leprechaun Days. This event is staffed by Legion
members and Police Reserve Officers. This is the second year that the event will be held as part of the
community festival.
RECOMMENDATION
Council is asked to approve an expenditure of $1000 from the Police Equipment Fund.
Account for Donation: 101 22222
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received On: July 5, 2011
Amount Received: $1000.00
Purpose of Donation: Bike helmets, prizes, food for youth events
(Must be Liability Assigned for Each Individual Department)
EXPENDITURE OF DONATION
Amount to be Spent: 1000.00
To be Spent from Account #:101 42110 01 208.02
(Must be Expenditure Corresponding to Individual Department)
Purpose of Expenditure: Bike helmets, prizes, food
AMENDMENT OF BUDGETS
Amend Donation Revenue Account #101 36230.00: 1000.00
Amend Expenditure Account #101 -22222 1000.00
(The Two Dollar Amounts Must be the Same)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY
Debit: #101 -22222 (Donation Liability 1000.00
Credit:101- 36230.00 1000.00
Journal entry to reduce deferred donation revenue account and increase donation
revenue account to actual per City Council action on: July 5, 2011