HomeMy WebLinkAbout6.f. Budget AmendmentsAGENDA ITEM: Budget Amendments
AGENDA SECTION:
Consent
PREPARED BY: Jeff May, Finance Director
AGENDA NO. 1 if
ATTACHMENTS: Council Memo, Resolution Donation
Worksheets
APPROVED BY:
ohJ
RECOMMENDED ACTION: Motion to adopt A Resolution Approving the Amendment of
Certain 2011 Budget Items for the General Fund as outlined in the attached memo.
4 ROSEMOUNT
CITY COUNCIL
City Council Meeting Date: July 5, 2011
EXECUTIVE SUMMARY
ISSUE
Amend the General Fund budget to reflect donations expended during the 2nd quarter of 2011.
BACKGROUND
This item is on the agenda for Council to formally amend the 2011 General Fund budget by resolution for
donation items that Council had previously authorized covering expenditures made during the second
quarter of 2011.
Rather than bringing a resolution before the Council each time there is a need to spend money from
donations previously received, we have developed procedures that allow us to have you authorize the
expenditure and amend the budgets at the time the expenditure is made and then periodically bring to you
a resolution that formally amends the budgets for a number of these donation expenditures. The attached
memo and donation worksheets support the figures given in the resolution.
SUMMARY
Recommend the above motion to approve the budget amendments for the 2 11d quarter of 2011.
To: Mayor Droste
Council Members DeBettignies, Kearney, Shoe Corrigan Weisensel
From: Jeff May, Finance Director
Date: June 24, 2011
Subject: Budget Amendments
This is a request to amend both the revenue and expenditure budgets for the General Fund for
expenditures of donations previously received. This memo is to show the line by line detail of the
actual changes to be made to the budgets, of which the totals are summarized in the Resolution
before you.
Detail for Revenues:
101 36230.00 (Donations)
Total Revenues
Detail for Expenditures:
Total Expenditures
ROSEMOUNT
MINNESOTA
M E M O R A N D U M
GENERAL FUND DETAIL
101 42110 -01- 208.01 (Miscellaneous Supplies D.A.R.E.)
101 42210 -01- 586.00 (Other Equipment Purchases)
101 45100 -01- 439.00 (Other Miscellaneous Charges)
10,030.34
10,030.34
155.52
7,183.32
2,691.50
10,030.34
CITY OF ROSEMOUNT
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2011
A RESOLUTION APPROVING THE AMENDMENT OF
CERTAIN 2011 BUDGET ITEMS
WHEREAS, the City Council recognizes the need to amend certain items from the 2011 General
Fund Operating Budget, the totals which are as follows:
(1) General operating revenues, the total which reflects an increase of $10,030.34;
(2) General operating expenditures, the total which reflects an increase of $10,030.34;
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Rosemount
hereby approves the amendment of the above listed budget items for the 2011 General Fund
Operating Budget.
ADOPTED this 5th day of July, 2011.
ATTEST:
Amy Domeier, City Clerk
William H. Droste, Mayor
Donation Received On: May 3, 2011
Amount Received: $984.78
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Purpose of Donation: DARE PROGRAM
Account for Donation: 101 22221
(Must be Liability Assigned for Each Individual Department)
EXPENDITURE OF DONATION
Amount to be Spent: $155.52
To be Spent from Account #:101 42110 01 208.01
Purpose of Expenditure: DARE graduation tee shirts, awards, misc.
AMENDMENT OF BUDGETS
Amend Donation Revenue Account #101 36230.00: $155.52
Amend Expenditure Account #101 -22222 $155.52
(The�T oliar Amounts Must be the Same)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY
Debit: #101 -22221 (Donation Liability $155.52
Credit:101- 36230.00
$155.52
Journal entry to reduce deferred donation revenue account and increase donation
revenue account to actual per City Council action on: May 3, 2011
AGENDA ITEM: Donation Account Expenditure DARE
AG NDA SECTION:
onsent
PREPARED BY: Gary Kalstabakken, Chief of Police v
AGENDA NO. (0. i
ATTACHMENTS: Worksheet
APPROVED BY:
00]
RECOMMENDED ACTION: Motion to approve an expenditure from the DARE Donation
Account in the amount of $155.52.
4 ROSEMOUNT
City Council Meeting: May 3, 2011
CITY COUNCIL
EXECUTIVE SUMMARY
BACKGROUND
The DARE Fund was set up to accept donations designated for the Police Department's DARE program.
ISSUE
The DARE program is taught to all 5` graders at Saint Joseph's Catholic School during the school year.
Council is asked to approve the expenditure of designated donated funds used to purchase tee shirts,
recognition awards and other supplies used at the DARE graduations.
RECOMMENDATION
Council is asked to approve an expenditure of $155.52 from the DARE account.
Donation Received On:
Amount Received:
Purpose of Donation:
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Account for Donation: 2P c,R
(Must be Liability Assigned for Each Individual Department)
'EXPENDITURE OF DONATION
Amount to be Spent:$ 3 i 3 i 3
To be Spent from Account /6/ 9c9 /6
(Must be Expenditure Corresponding to Individual Department)
Purpose of Expenditure: c 7 /E-/
AMENDMENT OF BUDGETS
Amend Donation Revenue Account #101 36230 -00 -000:$
89 0 a
Amend Expenditure Account o 5 00 5373,
(The Two_DQar Amounts Must be the Same)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY
Debit: /O/' gaaa (Donation Liability c
Credit:101- 36230 -00 -000 3315,
Journal entry to reduce deferred donation revenue acc unt and i crease
V
revenue account to actual per City Council action on: }i,l, i 11
AGENDA ITEM: Donation Account Expenditure
Rosemount Fire Department
AGENDA SECTION:
Consent
PREPARED BY: Scott Aker, Fire Chief
AGENDA NO: (P.C.
ATTACHMENTS: Work Sheet
APPROVED BY:
QO
RECOMMENDED ACTION: Motion to approve the expenditure of funds, from the
Rosemount Fire Department donation account, for a boat trailer
4 ROSEMOUNT
CITY COUNCIL
City Council Regular Meeting: April 19, 2011
BACKGROUND
EXECUTIVE SUMMARY
This is a request for Council to consider the expenditure of $553.32 from the donation account to
purchase a boat trailer.
SUMMARY
This donation was initially received from the Rosemount American Legion Post 65 and designated for
this purpose.
A boat was donated and accepted by the City Council previously.
Donation Received On:
Amount Received:
Purpose of Donation:
Purpose of Expenditure:
Debit: eV o oV A 0
Credit:101- 36230 -00 -000
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
0 /1
j '/30 e)e)
fiitY10 P1 ILL,/
Account for Donation: ga 0
(Must be Liability Assigned for Each Individual Department)
j/EXPENDITURE OF DONATION
Amount to be Spent:$ /q3 0
To be Spent from Account /O/ 4 rU 6
(Must be Expenditure Corresponding to Individual Department)
4Jvjv2 ,1 IL/ »h'/ c) `S
AMENDMENT OF BUDGETS
no
Amend Donation Revenue Account #101 36230 -00 -000:$ 36
Amend Expenditure Account 5 d «3 456
(The Two Domounts Must be the Same)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY
ca0
(Donation Liability /930 s
c36
a
Journal entry to reduce deferred donation revenue account and increase donation
revenue account to actual per City Council action on: c-3- 1 I
AGENDA ITEM: Donation Account Expenditure
Rosemount Fire Department
AGENDA SECTION:
Consent
PREPARED BY: Scott Aker, Fire Chief
AGENDA NO:
ATTACHMENTS: Work Sheet
APPROVED BY:
RECOMMENDED ACTION: Motion to approve the expenditure of funds from the
Rosemount Fire Department donation account for four ammonia monitors.
4 ROSEMOUNT
City Council Regular Meeting: May 3, 2011
BACKGROUND
CITY COUNCIL
EXECUTIVE SUMMARY
This is a request for Council to consider the expenditure of $1430 from the donation account to purchase
4 ammonia monitors.
SUMMARY
This donation was received from the CF Industries and designated for this purpose.
Donation Received On:
Amount Received:
Purpose of Donation:
Account for Donation:
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
(Must be Liability Assigned for Each Individual Department)
/'EXPENDITURE OF DONATION
Amount to be Spent:$ j o2 O 9 00
To be Spent from Account /o/ 9 /c 6 l 37.% D
(Must be Expenditure Corresponding to Individual Department)
Purpose of Expenditure: A4 L�J�S•��1� S j s /erg
AMENDMENT OF BUDGETS
Amend Donation Revenue Account #101 36230 -00 -000:$ 97069 do
Amend Expenditure Ac Account
1 7 1' 0 7 /e9
5"8 e 0 Z
(The Two Dollar Amounts Must be the Same)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY
Debit: /Of ^p`?ot 0
Credit:101- 36230 -00 -000
(Donation Liability 66
L61-7=q`,' 6G
Journal entry to reduce deferred donation revenue account and increase donation
revenue account to actual per City Council action on: 5 —11
AGENDA ITEM: Donation Account and Fire Safety
Education Fund Expenditures for the
Rosemount Fire Department
AGENDA SECTION:
Consent
PREPARED BY: Scott Aker, Fire Chief
AGENDA NO: t '4'
ATTACHMENTS: Work Sheet
APPROVED BY:
DV
RECOMMENDED ACTION: Motion to approve expenditures from the Rosemount Fire
Department Donation Account and Fire Safety Education Fund for the purchase of a fire
extinguisher training system.
4 ROSEMOUNT
BACKGROUND
CITY COUNCIL
City Council Regular Meeting: May 17, 2011
EXECUTIVE SUMMARY
This is a request for Council to consider the expenditure of $10,200 for the Bull Ex Fire Extinguisher
Training System which would greatly enhance our fire education program.
SUMMARY
The Rosemount Fire Department Donation Account revenue is from various sources always with the
intent to be used as needed and The Fire Safety Education Fund is maintained from the rental of the fire
education house.
The total expenditure will be split with $5,200 from the donation account and $5,000 from education fund.
RECEIPT OF DONATION
Donation Received on:
Amount Received:
Receipt for Donation:
Purpose of Donation:
Amount to be Spent:
To be Spent from Acct
Purpose of Expenditure:
DONATION REVENUE WORKSHEET
10 -19 -10
N/A
Account for Donation: 101 22223.00
(Must be Liability assigned for each individual Department.)
(Must be Expenditure corresponding to individual Department.)
Amend Donation Revenue Acct #101 36230.00: $1,334.74
Amend Expenditure Acct #101 45100 -01- 439.00 $1,334.74
Debit: 101 22223.00 (Donation Liability $1,334.74
Credit: 101- 36230.00 $1,334.74
$2000 Lions Club of Rosemount
Egg Hunt Sam's Club Supplies
EXPENDITURE OF DONATION
$1,334.74
101- 45100 -01- 439.00
Egg Hunt Sam's Club Supplies
AMENDMENT OF BUDGETS
(The two dollar amounts should be the same.)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on April 19 1, 2011.
2
AGENDA ITEM: Expenditure Approval from the Donation
Account Parks Recreation Dept.
AGENDA SECTION:
Consent
PREPARED BY: Dan Schultz, Parks Recreation Director
AGENDA NO. (p.4.
ATTACHMENTS: Donation Revenue Worksheet
APPROVED BY: Otti
RECOMMENDED ACTION: Motion to approve the donation expenditure of $1,334.74 for
the Spring Egg Hunt as detailed on the attached donation revenue worksheet.
EXPENDITURE
AMOUNT
USE /ITEM PURCHASED
DONATION
FROM
$1,334.74
Sam's Club Egg Hunt Supplies
Rosemount Lions
ROSEMOUNT
CITY COUNCIL
City Council Regular Meeting: April 19, 2011
EXECUTIVE SUMMARY
SUMMARY
Please consider the expenditure of funds from the Donation Account for the above item.
RECEIPT OF DONATION
Donation Received on:
Amount Received:
Receipt for Donation:
Purpose of Donation:
Amount to be Spent:
To be Spent from Acct
Purpose of Expenditure:
Credit: 101- 36230.00
DONATION REVENUE WORKSHEET
10 -19 -10
$2000 Lions Club of Rosemount
N/A
Account for Donation: 101 22223.00
(Must be Liability assigned for each individual Department.)
Egg Hunt Sam's Club Target Supplies
EXPENDITURE OF DONATION
$115.61
Debit: 101 22223.00 (Donation Liability $115.61
101- 45100 -01- 439.00
(Must be Expenditure corresponding to individual Department.)
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101 36230.00: $115.61
Amend Expenditure Acct #101 45100 -01- 439.00 $115.61
(The two dollar amounts should be the same.)
Egg Hunt Sam's Club Target Supplies
C l1
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY
$115.61
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on May 3, 2011.
2
AGENDA ITEM: Expenditure Approval from the Donation
Account Parks Recreation Dept.
AGENDA SECTION:
Consent
PREPARED BY: Dan Schultz, Parks Recreation Director
AGENDA NO. tp...,
ATTACHMENTS: Donation Revenue Worksheet
APPROVED BY:
Dili
RECOMMENDED ACTION: Motion to approve the donation expenditure of $115.61 for the
Spring Egg Hunt as detailed on the attached donation revenue worksheet.
EXPENDITURE
AMOUNT
USE /ITEM PURCHASED
DONATION
FROM
$104.94
Sam's Club Egg Hunt Supplies
Rosemount Lions
$10.67
Target Egg Hunt Supplies
Rosemount Lions
$115.61
TOTAL
!t ROSEMOUNT
CITY COUNCIL
City Council Regular Meeting: May 3, 2011
EXECUTIVE SUMMARY
SUMMARY
Please consider the expenditure of funds from the Donation Account for the above items.
RECEIPT OF DONATION
Donation Received on:
Amount Received:
Receipt for Donation:
Purpose of Donation:
DONATION REVENUE WORKSHEET
04 -05 -11
$500 from Dakota Electric
N/A
Arbor Day —Cross Nursery
Account for Donation: 101- 22223.00
(Must be Liability assigned for each individual Department.)
Amount to be Spent:
To be Spent from Acct
EXPENDITURE OF DONATION
$500
101- 45100 -01- 439.00
(Must be Expenditure corresponding to individual Department.)
Purpose of Expenditure:
Amend Donation Revenue Acct #101- 36230.00: $500
Amend Expenditure Acct #101 45100 -01- 439.00. $500
(The two- dollar amounts should be the same.)
Debit: 101 22223.00 (Donation Liability $500
Credit: 101- 36230.00
Arbor Day —Cross Nursery
AMENDMENT OF BUDGETS
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY
$500
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on May 17, 2011.
2
AGENDA ITEM: Expenditure Approval from the Donation
Account Parks Recreation Dept.
AGENDA SECTION:
Consent
PREPARED BY: Dan Schultz, Parks Recreation Director
AGENDA NO. cc,
ATTACHMENTS: Donation Revenue Worksheet
APPROVED BY:
on)
RECOMMENDED ACTION: Motion to approve the donation expenditure of $500 for Arbor
Day as detailed on the attached donation revenue worksheet.
EXPENDITURE
AMOUNT
USE /ITEM PURCHASED
DONATION
FROM
$500.00
Cross Nursery Arbor Day
Dakota Electric
ROSEMOLINT
CITY COUNCIL
City Council Regular Meeting: May 17, 2011
EXECUTIVE SUMMARY
SUMMARY
Please consider the expenditure of funds from the Donation Account for the above item.
RECEIPT OF DONATION
Donation Received on:
Amount Received:
Receipt for Donation:
Purpose of Donation:
Account for Donation: 101- 22223.00
(Must be Liability assigned for each individual Department.)
Amount to be Spent:
To be Spent from Acct
(Must be Expenditure corresponding to individual Department.)
Purpose of Expenditure:
Amend Donation Revenue Acct #101 36230.00:
Amend Expenditure Acct #101- 45100 -01- 439.00
(The two- dollar am ounts should be the same.)
Debit: 101 22223.00 (Donation Liability $481.15
Credit: 101- 36230.00
DONATION REVENUE WORKSHEET
Various
Various
N/A
Vets' Memorial Memorial Day Event Supplies
EXPENDITURE OF DONATION
$481.15
101- 45100 -01- 439.00
Vets' Memorial Memorial Day Event Supplies
AMENDMENT OF BUDGETS
�r-
'1a
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY
$481.15
$481.15
$481.15
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on June 7, 2011.
2
AGENDA ITEM: Expenditure Approval from the Donation
Account Parks Recreation Dept.
AGENDA SECTION:
Consent
DONATION
FROM
PREPARED BY: Dan Schultz, Parks Recreation Director
AGENDA NO. (p,1
Various
ATTACHMENTS: Donation Revenue Worksheet
APPROVED BY:
Doi
RECOMMENDED ACTION: Motion to approve the donation expenditure of $481.15 for
supplies for the annual Memorial Day event.
EXPENDITURE
AMOUNT
USE /ITEM PURCHASED
DONATION
FROM
$481.15
Cub, Sam's Club, Reinhart Food Service, Northwestern
Fruit Company Supplies for Memorial Day Event
Various
4 ROSEMOUNT
CITY COUNCIL
City Council Regular Meeting: June 7, 2011
EXECUTIVE SUMMARY
SUMMARY
Please consider the expenditure from the Donation Account for the above item.
RECEIPT OF DONATION
Donation Received on:
Amount Received:
Receipt for Donation:
Purpose of Donation:
Amount to be Spent:
To be Spent from Acct
Purpose of Expenditure:
Credit: 101- 36230.00
DONATION REVENUE WORKSHEET
Account for Donation: 101 22223.00
(Must be Liability assigned for each individual Department.)
1 State Bank of Rosemount, Dakota Electric, MN
Energy Resources
Various
N/A
Safety Camp Sea Life Minnesota, Inc. Program
EXPENDITURE OF DONATION
$260.00
(Must be Expenditure corresponding to individual Department.)
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101 36230.00: $260.00
Amend Expenditure Acct #101- 45100 -01- 439.00 $260.00
(The two- dollar amounts should be the same.)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY
Debit: 101 22223.00 (Donation Liability $260.00
101- 45100 -01- 439.00
Safety Camp Sea Life Minnesota, Inc. Program
$260.00
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on June 21, 2011.
2
AGENDA ITEM: Expenditure Approval from the Donation
Account Parks Recreation Dept.
AGENDA SECTION:
Consent
DONATION
FROM
PREPARED BY: Dan Schultz, Parks Recreation Director
AGENDA NO. 4. ti.
ATTACHMENTS: Donation Revenue Worksheet
APPROVED BY:
odl
RECOMMENDED ACTION: Motion to approve the donation expenditure of $260.00 for
Safety Camp programming costs.
EXPENDITURE
AMOUNT
USE /ITEM PURCHASED
DONATION
FROM
u
$260:8 i
m e r eso nc. a e amp une 1
tate a o
Rosemount, Dakota
Electric, MN Energy
Resources
4 ROSEMOUNT
CITY COUNCIL
City Council Regular Meeting: June 21, 2011
EXECUTIVE SUMMARY
SUMMARY
Please consider the expenditure from the Donation Account for the above item.