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HomeMy WebLinkAbout6.f. Budget AmendmentsAGENDA ITEM: Budget Amendments AGENDA SECTION: Consent PREPARED BY: Jeff May, Finance Director AGENDA NO. 1 if ATTACHMENTS: Council Memo, Resolution Donation Worksheets APPROVED BY: ohJ RECOMMENDED ACTION: Motion to adopt A Resolution Approving the Amendment of Certain 2011 Budget Items for the General Fund as outlined in the attached memo. 4 ROSEMOUNT CITY COUNCIL City Council Meeting Date: July 5, 2011 EXECUTIVE SUMMARY ISSUE Amend the General Fund budget to reflect donations expended during the 2nd quarter of 2011. BACKGROUND This item is on the agenda for Council to formally amend the 2011 General Fund budget by resolution for donation items that Council had previously authorized covering expenditures made during the second quarter of 2011. Rather than bringing a resolution before the Council each time there is a need to spend money from donations previously received, we have developed procedures that allow us to have you authorize the expenditure and amend the budgets at the time the expenditure is made and then periodically bring to you a resolution that formally amends the budgets for a number of these donation expenditures. The attached memo and donation worksheets support the figures given in the resolution. SUMMARY Recommend the above motion to approve the budget amendments for the 2 11d quarter of 2011. To: Mayor Droste Council Members DeBettignies, Kearney, Shoe Corrigan Weisensel From: Jeff May, Finance Director Date: June 24, 2011 Subject: Budget Amendments This is a request to amend both the revenue and expenditure budgets for the General Fund for expenditures of donations previously received. This memo is to show the line by line detail of the actual changes to be made to the budgets, of which the totals are summarized in the Resolution before you. Detail for Revenues: 101 36230.00 (Donations) Total Revenues Detail for Expenditures: Total Expenditures ROSEMOUNT MINNESOTA M E M O R A N D U M GENERAL FUND DETAIL 101 42110 -01- 208.01 (Miscellaneous Supplies D.A.R.E.) 101 42210 -01- 586.00 (Other Equipment Purchases) 101 45100 -01- 439.00 (Other Miscellaneous Charges) 10,030.34 10,030.34 155.52 7,183.32 2,691.50 10,030.34 CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 2011 A RESOLUTION APPROVING THE AMENDMENT OF CERTAIN 2011 BUDGET ITEMS WHEREAS, the City Council recognizes the need to amend certain items from the 2011 General Fund Operating Budget, the totals which are as follows: (1) General operating revenues, the total which reflects an increase of $10,030.34; (2) General operating expenditures, the total which reflects an increase of $10,030.34; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Rosemount hereby approves the amendment of the above listed budget items for the 2011 General Fund Operating Budget. ADOPTED this 5th day of July, 2011. ATTEST: Amy Domeier, City Clerk William H. Droste, Mayor Donation Received On: May 3, 2011 Amount Received: $984.78 DONATION REVENUE WORKSHEET RECEIPT OF DONATION Purpose of Donation: DARE PROGRAM Account for Donation: 101 22221 (Must be Liability Assigned for Each Individual Department) EXPENDITURE OF DONATION Amount to be Spent: $155.52 To be Spent from Account #:101 42110 01 208.01 Purpose of Expenditure: DARE graduation tee shirts, awards, misc. AMENDMENT OF BUDGETS Amend Donation Revenue Account #101 36230.00: $155.52 Amend Expenditure Account #101 -22222 $155.52 (The�T oliar Amounts Must be the Same) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY Debit: #101 -22221 (Donation Liability $155.52 Credit:101- 36230.00 $155.52 Journal entry to reduce deferred donation revenue account and increase donation revenue account to actual per City Council action on: May 3, 2011 AGENDA ITEM: Donation Account Expenditure DARE AG NDA SECTION: onsent PREPARED BY: Gary Kalstabakken, Chief of Police v AGENDA NO. (0. i ATTACHMENTS: Worksheet APPROVED BY: 00] RECOMMENDED ACTION: Motion to approve an expenditure from the DARE Donation Account in the amount of $155.52. 4 ROSEMOUNT City Council Meeting: May 3, 2011 CITY COUNCIL EXECUTIVE SUMMARY BACKGROUND The DARE Fund was set up to accept donations designated for the Police Department's DARE program. ISSUE The DARE program is taught to all 5` graders at Saint Joseph's Catholic School during the school year. Council is asked to approve the expenditure of designated donated funds used to purchase tee shirts, recognition awards and other supplies used at the DARE graduations. RECOMMENDATION Council is asked to approve an expenditure of $155.52 from the DARE account. Donation Received On: Amount Received: Purpose of Donation: DONATION REVENUE WORKSHEET RECEIPT OF DONATION Account for Donation: 2P c,R (Must be Liability Assigned for Each Individual Department) 'EXPENDITURE OF DONATION Amount to be Spent:$ 3 i 3 i 3 To be Spent from Account /6/ 9c9 /6 (Must be Expenditure Corresponding to Individual Department) Purpose of Expenditure: c 7 /E-/ AMENDMENT OF BUDGETS Amend Donation Revenue Account #101 36230 -00 -000:$ 89 0 a Amend Expenditure Account o 5 00 5373, (The Two_DQar Amounts Must be the Same) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY Debit: /O/' gaaa (Donation Liability c Credit:101- 36230 -00 -000 3315, Journal entry to reduce deferred donation revenue acc unt and i crease V revenue account to actual per City Council action on: }i,l, i 11 AGENDA ITEM: Donation Account Expenditure Rosemount Fire Department AGENDA SECTION: Consent PREPARED BY: Scott Aker, Fire Chief AGENDA NO: (P.C. ATTACHMENTS: Work Sheet APPROVED BY: QO RECOMMENDED ACTION: Motion to approve the expenditure of funds, from the Rosemount Fire Department donation account, for a boat trailer 4 ROSEMOUNT CITY COUNCIL City Council Regular Meeting: April 19, 2011 BACKGROUND EXECUTIVE SUMMARY This is a request for Council to consider the expenditure of $553.32 from the donation account to purchase a boat trailer. SUMMARY This donation was initially received from the Rosemount American Legion Post 65 and designated for this purpose. A boat was donated and accepted by the City Council previously. Donation Received On: Amount Received: Purpose of Donation: Purpose of Expenditure: Debit: eV o oV A 0 Credit:101- 36230 -00 -000 DONATION REVENUE WORKSHEET RECEIPT OF DONATION 0 /1 j '/30 e)e) fiitY10 P1 ILL,/ Account for Donation: ga 0 (Must be Liability Assigned for Each Individual Department) j/EXPENDITURE OF DONATION Amount to be Spent:$ /q3 0 To be Spent from Account /O/ 4 rU 6 (Must be Expenditure Corresponding to Individual Department) 4Jvjv2 ,1 IL/ »h'/ c) `S AMENDMENT OF BUDGETS no Amend Donation Revenue Account #101 36230 -00 -000:$ 36 Amend Expenditure Account 5 d «3 456 (The Two Domounts Must be the Same) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY ca0 (Donation Liability /930 s c36 a Journal entry to reduce deferred donation revenue account and increase donation revenue account to actual per City Council action on: c-3- 1 I AGENDA ITEM: Donation Account Expenditure Rosemount Fire Department AGENDA SECTION: Consent PREPARED BY: Scott Aker, Fire Chief AGENDA NO: ATTACHMENTS: Work Sheet APPROVED BY: RECOMMENDED ACTION: Motion to approve the expenditure of funds from the Rosemount Fire Department donation account for four ammonia monitors. 4 ROSEMOUNT City Council Regular Meeting: May 3, 2011 BACKGROUND CITY COUNCIL EXECUTIVE SUMMARY This is a request for Council to consider the expenditure of $1430 from the donation account to purchase 4 ammonia monitors. SUMMARY This donation was received from the CF Industries and designated for this purpose. Donation Received On: Amount Received: Purpose of Donation: Account for Donation: DONATION REVENUE WORKSHEET RECEIPT OF DONATION (Must be Liability Assigned for Each Individual Department) /'EXPENDITURE OF DONATION Amount to be Spent:$ j o2 O 9 00 To be Spent from Account /o/ 9 /c 6 l 37.% D (Must be Expenditure Corresponding to Individual Department) Purpose of Expenditure: A4 L�J�S•��1� S j s /erg AMENDMENT OF BUDGETS Amend Donation Revenue Account #101 36230 -00 -000:$ 97069 do Amend Expenditure Ac Account 1 7 1' 0 7 /e9 5"8 e 0 Z (The Two Dollar Amounts Must be the Same) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY Debit: /Of ^p`?ot 0 Credit:101- 36230 -00 -000 (Donation Liability 66 L61-7=q`,' 6G Journal entry to reduce deferred donation revenue account and increase donation revenue account to actual per City Council action on: 5 —11 AGENDA ITEM: Donation Account and Fire Safety Education Fund Expenditures for the Rosemount Fire Department AGENDA SECTION: Consent PREPARED BY: Scott Aker, Fire Chief AGENDA NO: t '4' ATTACHMENTS: Work Sheet APPROVED BY: DV RECOMMENDED ACTION: Motion to approve expenditures from the Rosemount Fire Department Donation Account and Fire Safety Education Fund for the purchase of a fire extinguisher training system. 4 ROSEMOUNT BACKGROUND CITY COUNCIL City Council Regular Meeting: May 17, 2011 EXECUTIVE SUMMARY This is a request for Council to consider the expenditure of $10,200 for the Bull Ex Fire Extinguisher Training System which would greatly enhance our fire education program. SUMMARY The Rosemount Fire Department Donation Account revenue is from various sources always with the intent to be used as needed and The Fire Safety Education Fund is maintained from the rental of the fire education house. The total expenditure will be split with $5,200 from the donation account and $5,000 from education fund. RECEIPT OF DONATION Donation Received on: Amount Received: Receipt for Donation: Purpose of Donation: Amount to be Spent: To be Spent from Acct Purpose of Expenditure: DONATION REVENUE WORKSHEET 10 -19 -10 N/A Account for Donation: 101 22223.00 (Must be Liability assigned for each individual Department.) (Must be Expenditure corresponding to individual Department.) Amend Donation Revenue Acct #101 36230.00: $1,334.74 Amend Expenditure Acct #101 45100 -01- 439.00 $1,334.74 Debit: 101 22223.00 (Donation Liability $1,334.74 Credit: 101- 36230.00 $1,334.74 $2000 Lions Club of Rosemount Egg Hunt Sam's Club Supplies EXPENDITURE OF DONATION $1,334.74 101- 45100 -01- 439.00 Egg Hunt Sam's Club Supplies AMENDMENT OF BUDGETS (The two dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on April 19 1, 2011. 2 AGENDA ITEM: Expenditure Approval from the Donation Account Parks Recreation Dept. AGENDA SECTION: Consent PREPARED BY: Dan Schultz, Parks Recreation Director AGENDA NO. (p.4. ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: Otti RECOMMENDED ACTION: Motion to approve the donation expenditure of $1,334.74 for the Spring Egg Hunt as detailed on the attached donation revenue worksheet. EXPENDITURE AMOUNT USE /ITEM PURCHASED DONATION FROM $1,334.74 Sam's Club Egg Hunt Supplies Rosemount Lions ROSEMOUNT CITY COUNCIL City Council Regular Meeting: April 19, 2011 EXECUTIVE SUMMARY SUMMARY Please consider the expenditure of funds from the Donation Account for the above item. RECEIPT OF DONATION Donation Received on: Amount Received: Receipt for Donation: Purpose of Donation: Amount to be Spent: To be Spent from Acct Purpose of Expenditure: Credit: 101- 36230.00 DONATION REVENUE WORKSHEET 10 -19 -10 $2000 Lions Club of Rosemount N/A Account for Donation: 101 22223.00 (Must be Liability assigned for each individual Department.) Egg Hunt Sam's Club Target Supplies EXPENDITURE OF DONATION $115.61 Debit: 101 22223.00 (Donation Liability $115.61 101- 45100 -01- 439.00 (Must be Expenditure corresponding to individual Department.) AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101 36230.00: $115.61 Amend Expenditure Acct #101 45100 -01- 439.00 $115.61 (The two dollar amounts should be the same.) Egg Hunt Sam's Club Target Supplies C l1 GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY $115.61 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on May 3, 2011. 2 AGENDA ITEM: Expenditure Approval from the Donation Account Parks Recreation Dept. AGENDA SECTION: Consent PREPARED BY: Dan Schultz, Parks Recreation Director AGENDA NO. tp..., ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: Dili RECOMMENDED ACTION: Motion to approve the donation expenditure of $115.61 for the Spring Egg Hunt as detailed on the attached donation revenue worksheet. EXPENDITURE AMOUNT USE /ITEM PURCHASED DONATION FROM $104.94 Sam's Club Egg Hunt Supplies Rosemount Lions $10.67 Target Egg Hunt Supplies Rosemount Lions $115.61 TOTAL !t ROSEMOUNT CITY COUNCIL City Council Regular Meeting: May 3, 2011 EXECUTIVE SUMMARY SUMMARY Please consider the expenditure of funds from the Donation Account for the above items. RECEIPT OF DONATION Donation Received on: Amount Received: Receipt for Donation: Purpose of Donation: DONATION REVENUE WORKSHEET 04 -05 -11 $500 from Dakota Electric N/A Arbor Day —Cross Nursery Account for Donation: 101- 22223.00 (Must be Liability assigned for each individual Department.) Amount to be Spent: To be Spent from Acct EXPENDITURE OF DONATION $500 101- 45100 -01- 439.00 (Must be Expenditure corresponding to individual Department.) Purpose of Expenditure: Amend Donation Revenue Acct #101- 36230.00: $500 Amend Expenditure Acct #101 45100 -01- 439.00. $500 (The two- dollar amounts should be the same.) Debit: 101 22223.00 (Donation Liability $500 Credit: 101- 36230.00 Arbor Day —Cross Nursery AMENDMENT OF BUDGETS GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY $500 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on May 17, 2011. 2 AGENDA ITEM: Expenditure Approval from the Donation Account Parks Recreation Dept. AGENDA SECTION: Consent PREPARED BY: Dan Schultz, Parks Recreation Director AGENDA NO. cc, ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: on) RECOMMENDED ACTION: Motion to approve the donation expenditure of $500 for Arbor Day as detailed on the attached donation revenue worksheet. EXPENDITURE AMOUNT USE /ITEM PURCHASED DONATION FROM $500.00 Cross Nursery Arbor Day Dakota Electric ROSEMOLINT CITY COUNCIL City Council Regular Meeting: May 17, 2011 EXECUTIVE SUMMARY SUMMARY Please consider the expenditure of funds from the Donation Account for the above item. RECEIPT OF DONATION Donation Received on: Amount Received: Receipt for Donation: Purpose of Donation: Account for Donation: 101- 22223.00 (Must be Liability assigned for each individual Department.) Amount to be Spent: To be Spent from Acct (Must be Expenditure corresponding to individual Department.) Purpose of Expenditure: Amend Donation Revenue Acct #101 36230.00: Amend Expenditure Acct #101- 45100 -01- 439.00 (The two- dollar am ounts should be the same.) Debit: 101 22223.00 (Donation Liability $481.15 Credit: 101- 36230.00 DONATION REVENUE WORKSHEET Various Various N/A Vets' Memorial Memorial Day Event Supplies EXPENDITURE OF DONATION $481.15 101- 45100 -01- 439.00 Vets' Memorial Memorial Day Event Supplies AMENDMENT OF BUDGETS �r- '1a GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY $481.15 $481.15 $481.15 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on June 7, 2011. 2 AGENDA ITEM: Expenditure Approval from the Donation Account Parks Recreation Dept. AGENDA SECTION: Consent DONATION FROM PREPARED BY: Dan Schultz, Parks Recreation Director AGENDA NO. (p,1 Various ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: Doi RECOMMENDED ACTION: Motion to approve the donation expenditure of $481.15 for supplies for the annual Memorial Day event. EXPENDITURE AMOUNT USE /ITEM PURCHASED DONATION FROM $481.15 Cub, Sam's Club, Reinhart Food Service, Northwestern Fruit Company Supplies for Memorial Day Event Various 4 ROSEMOUNT CITY COUNCIL City Council Regular Meeting: June 7, 2011 EXECUTIVE SUMMARY SUMMARY Please consider the expenditure from the Donation Account for the above item. RECEIPT OF DONATION Donation Received on: Amount Received: Receipt for Donation: Purpose of Donation: Amount to be Spent: To be Spent from Acct Purpose of Expenditure: Credit: 101- 36230.00 DONATION REVENUE WORKSHEET Account for Donation: 101 22223.00 (Must be Liability assigned for each individual Department.) 1 State Bank of Rosemount, Dakota Electric, MN Energy Resources Various N/A Safety Camp Sea Life Minnesota, Inc. Program EXPENDITURE OF DONATION $260.00 (Must be Expenditure corresponding to individual Department.) AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101 36230.00: $260.00 Amend Expenditure Acct #101- 45100 -01- 439.00 $260.00 (The two- dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY Debit: 101 22223.00 (Donation Liability $260.00 101- 45100 -01- 439.00 Safety Camp Sea Life Minnesota, Inc. Program $260.00 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on June 21, 2011. 2 AGENDA ITEM: Expenditure Approval from the Donation Account Parks Recreation Dept. AGENDA SECTION: Consent DONATION FROM PREPARED BY: Dan Schultz, Parks Recreation Director AGENDA NO. 4. ti. ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: odl RECOMMENDED ACTION: Motion to approve the donation expenditure of $260.00 for Safety Camp programming costs. EXPENDITURE AMOUNT USE /ITEM PURCHASED DONATION FROM u $260:8 i m e r eso nc. a e amp une 1 tate a o Rosemount, Dakota Electric, MN Energy Resources 4 ROSEMOUNT CITY COUNCIL City Council Regular Meeting: June 21, 2011 EXECUTIVE SUMMARY SUMMARY Please consider the expenditure from the Donation Account for the above item.