HomeMy WebLinkAbout3.a. Criminal Justice Information Integration Network (CJIIN) Fees44a- ROSEM0UNT EXECUTIVE SUMMARY
CITY COUNCIL
City Council Work Session: July 14, 2010
AGENDA ITEM: Criminal Justice Information Integration
Network (CJIIN) Fees
AGENDA SECTION:
Update
PREPAREDBY: Gary Kalstabakken, Chief of Polic
AGENDA NO. 3, A-
ATTACHMENTS: None
APPROVED BY:
RECOMMENDED ACTION: Information Only
ISSUE
CJIIN is funded through fees paid by each of the cities within the County and by the County. In addition,
grants have been received to fund CJIIN efforts. Staff from four cities, including Rosemount, recently
began with Dakota County staff to discuss alternative funding and governance models.
BACKGROUND
CJIIN has been in existence for over 10 years. It was created to assist in the sharing of information
between disparate software systems within the law enforcement and criminal )ustice system by building
interfaces between these systems to share data. Integration efforts have been developed through CJIIN
staff. One of the primary developments has been a field based reporting system which is used to enter
case names, addresses and other information in an electronic form that is then transferred into other
records management databases. In addition, other applications have been developed that includes an
electronic Briefing Bulletin Board and scheduling software.
The applications and interfaces developed are not used by all agencies equally. Some applications are not
used at all by some agencies while others are used by every agency. Each agency is able to make decisions
on the use based upon the business practices within the agency. There are some applications that are
"mandated" for use. This includes the electronic transfer of data to the County Attorney's Office and the
completion of an electronic Arrest Report that auto - populates the Jail Management System.
Funding has been based upon a combination of county tax levy and city contributions using percentage of
the total county population for each city. About 61% of the CJIIN operating budget is funded by the
county tax levy. The city contributions are a flat fee, ie. the fee is based entirely upon each city's
population percentage and not on use or level of usage of the services provided.
CJIIN is a County entity that operates under through Service Agreements with each participating agency.
Dakota County cities and County Departments are part of a Steering Committee that gives general
direction to CJIIN staff. Monthly meetings of the Steering Committee are held and guidance and
decisions are made through informal consensus.
Some CJIIN products are also being used by agencies outside of Dakota County. These agencies pay for
the applications based upon the number of users per application. Non - Dakota agencies are allowed to use
and pay for some applications while not using — or paying for other applications. This is in contrast to
Dakota County entities that must pay a flat fee regardless of the use or level of use of any application.
In the last few weeks, the city administrators and police chiefs of Apple Valley, Eagan, Lakeville and
Rosemount have met to discuss CJIIN. These cities chose to meet because through informal
communication it appears that staffs of each of these cities share common concerns about the funding and
governance of CJIIN.
The funding issue has been a concern of the cities for some time but has been brought to the forefront
because of the impending switch to a new law enforcement records management system in early 2011.
The four cities meeting together will remain as part of the LOGIS consortium and will be purchasing a
public safety software suite. This suite includes Computer Aided Dispatch (purchased through DCC),
mobile computer software and records management software that are all integrated and provided by a
single provider — Motorola — through LOGIS. Included within the records management software is field
based reporting, which means a major application provided through CJIIN will not be need by these four
cities.
The Sheriffs Office and the other seven major cities within the County have chosen to purchase a records
management system as a new consortium. CJIIN IT staff will support the software for a separate fee.
This group will continue to use the field based reporting provided by CJIIN, too.
After meeting together, this group of four cities then met with the County Administrator, CJIIN director
and the Department Director over CJIIN. The concerns of the cities were shared with the county staff
and the county staff defended and explained their position on the issues. At the conclusion of this
meeting, it was agreed that the cities will develop an alternative fee structure for presentation to the
County. Police staffs from the four cities have met to develop a proposal and will be meeting again with
the city administrators to review the proposal in the near future. The fee structure is based upon the fees
charged to non - Dakota County cities while also expecting that some services, particularly those that largely
benefit County Departments, will be provided to cities at no additional cost. It will then be presented to
County staff after being approved by the administrators.
SUMMARY
The purpose of this update is to provide Council with background information on an issue being worked
upon jointly with other cities. It also impacts the other cities and the County so it could be a topic of
discussion either formally or informally when elected officials meet.
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