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Home My WebLink About2.a. Former St. Joseph's Church Improvements4ROSEMOUNTEXECUTIVE SUMMARY CITY COUNCIL City Council Special Work Session Meeting Date: March 16, 2010 AGENDA ITEM: Former St. Joseph's Church AGENDA SECTION: Improvements Discussion PREPARED BY: Dan Schultz, Parks and Recreation AGENDA NO. 2.A. Director ATTACHMENTS: Rental Fee Information APPROVED BY: Avi RECOMMENDED ACTION: Discussion only. ISSUE The construction on the improvements to the former St. Joseph's Church started in mid February and is moving along as planned. The contractor has provided staff with a timeline that identifies an estimated completion date around July 1. Staff would like to update the City Council on a number of items relating to the construction improvements, operations and future use of the facility. Improvements Project— The improvements project is moving along as expected and we have not run into any issues that might have an impact on the project. One item that was noted during the planning of the project was the condition of the carpet in what was the main sanctuary. Because the carpet was not essential to the opening of the facility, it was not included in the original bid package. Since being in the facility during the construction and knowing what the new paint colors will be, I am recommending that we consider replacing the carpet in the main areas of the facility. Another issue that was recently brought up was the material for the stage area which is proposed to be carpet. When staff recently had meetings with the local arts council regarding future programming, they indicated that the stage area would best serve a multipurpose function if it were hard wood like the Community Center Auditorium stage or the High School's performing arts stage. Staff has asked the contractor to get pricing on the two items so that we can further consider the changes to the project. Operations — Staff has recently been working through a number of issues with the boiler system for the facility. We recently spent $1,750 to replace bearing assemblies, mounts, couplers and a motor. We also had to replace s couple of valves which cost the City $2,000. To get to the faulty valves, we needed to have a contractor remove and abate a small portion of insulation that was assumed to contain asbestos. The cost of the abatement was $950. Staff has applied for a federal stimulus grant through the MN Department of Commerce to remove one of the boilers and add two new boilers to the facility. The cost of the project is estimated at $68,000 and staff requested $48,000 to assist with the project. Future Use - Staff are in the process of working towards a summer grand opening of the former church. A possibly event that could be featured with a grand opening is a photo contest that the Parks and Recreation Department is planning to co- sponsor with the Rosemount Area Arts Council. We are developing operating procedures, rental policies, marketing materials and user fees to be shared with Council at a future meeting. Staff continues to discuss with community groups the future opportunities that will be available at the facility. Some groups have asked about using the space at no cost or at reduced rate. Staff would like to discuss with the City Council a framework for setting up our fees. Attached are the current fees and fees class definitions for our Community Center and information about the fees that the City of Lakeville charges for their Arts Center. Having a new name for the facility when it opens has also been a topic recently discussed with the Parks and Recreation Commission and Rosemount Area Arts Council. Neither group had strong feelings as to what the facility should be named. Ideas shared with both groups included names as simple as Rosemount Arts and Cultural Center, possibly naming it after a historic person or place, or possibly selling the naming rights. SUMMARY Staff would like to get input from the City Council regarding the carpet replacement, surface materials for the stage, user fees, future programming and the naming /branding of the facility. 2 Rot Mpg f1l 60010ko-0,% �etiler F22.Class Definitions: Tax •will be added to all fees where applicable Class 1 City Sponsored .Activities. Class 2 Residents, Resident Civic, Resident Non - Profit Groups, School District #196 and other Rosemount Schools. Class 3 Non - Residents, Non- Reeldent Civic and Non- Profit gftps, and other Governmental Agencies. Class 4 Commercial Groups., . Auditorium Class 1. Fees based on set -tip and clean up of event Class 2 $5,0 per hour /$350 for $ hours or more Class 3 $55 per hour /$400 for 8 hours or more Class 4 $75, per -hour /$550 for 8 hours or more Banquet Room Class 1 Saturday: $550; Suit -Fri Fees based on .set -up and clean up of .event. Class 2 Saturday: $760; Friday: $600; - Sun -Thur $300 Class 3 Saturday: $850; Friday: $750; Sun- 'I'ltur $350 Class 4 Saturday: $900, Friday, $800; Sun -Thur $400• "Add $100 for Sun - Thurs events past 10!00pm: Auditorium. Banquet Room & Lobbv Class:1 -Sat: $700; Sun- Fri.based on setup/cleanup Class 2 Saturday: $850; Friday: . $750; Sun- Thur_.$.400 Class 3 Saturday: $1,050; Frfday:'$950; Sun -Thur $600 Class 4 Saturday: $1250; Friday: $1150; Sun -Thur $800 'Add $100 fcir Sun -Thurs events past 10:00pm. Meeting Rooms Class 1 Fees.based on set -up anti clean up of event Class 2 $25. per 3 hours - Class. 3 $30 per 3 hours Class 4 .$30 per 3 Hours Full Gymnasium Daily Usage . Class 1 Fees lased on set -up and clean up of event Class 2 • $30 per hour $200 Class 3 $40 per lour $300 Class 4 $60 per hour $450 Groups of 50 or more will be charged at $15 per ho' ur custodial charge. Gymnasium Kitchen rental available.for $50 per day; Banque[ or Dance Events In Gymnasium will be charged Banquet Room Rates.. ?OP;% ds Va lCi011l_.::;>lillj'Of1tlAtlb'y;�: ', duitligYof$cehouxs� ; La eoe ; i i e RATES THEATER /AUDITORIUM (Theater Seatinal 'k!a4e S ---- - - - --- - - - - -- - - - - -- - -- - - - - -- - - - - - - -- Thursday — Sunday • 250 - 300 seats (depending on stage configuration), Including space for wheelchairs performance $220 4 hour maximum $42/hour additional hours • Stage Is 24' wide and up to 32' deep performance. When a sound /lights technician can be used for programs or dancing Rehearsal $140 4 hour maximum • The LAAC does not provide linens. $26 /hour additional hours NOTE: There are additional fees when using Monday — Wednesday theatrical lighting, sound system, tech booth, etc. or serving food. See Technical Service and Catering Fees below. Performance $135 4 hour maximum $25 /hour additional hours Rehearsal $85 4 hour maximum $16/hour additional hours GARAGE RENTAI -- -- - - -- -- - - - - -- • The three -car garage can be rented for set construction when It is available. No long term storage is provided In the garage. Heating season 25 Per hour Non -heats season 10 Per hour performance. When a sound /lights technician can be used for programs or dancing THEATER AUDITORIUM Ban ust Seating • Dinner seating for up to 175 at 5 foot round tables (depending on stage configuration), Including space for wheelchairs Thursday — Sunday Evert $440 4 hour maximum $80 /hour additional hours • Stage is 24' wide and up to 32' deep and performance. When a sound /lights technician can be used for programs or dancing $25 Per Hour Is needed, only LAAC trained technicians will • The LAAC does not provide linens. be used. Screen rental Monday — Wednesday Per event (rear or front NOTE: There are additional fees when using theatrical lighting, sound system, tech booth, etc. or serving food. See Technical Service Event $270 4 hour maximum $50 /hour additional hours and Catering Fees below. OUTDOOK KMIAL UIN LAAG UKUUMIJb Rental events using the lawn and /or the parking lot will be charged a fee based on the number of people attending the event. Set up shall be under the supervision of LAAC or Parks Staff. Staff must be notified of any posts driven Into the ground one week In advance. Electric service may require additional set fees. TECHNICAL SERVICE FEE Up to 100 people $175 /day 101 to 200 people $225 /day Over 200 people $275 /day Individual /organizations using the theatrical Tech Booth $50 Per performance lighting or sound system must pay a $50 per performance. When a sound /lights technician Tech Services $25 Per Hour Is needed, only LAAC trained technicians will be used. Screen rental $25 Per event (rear or front projection available) -3- BOX OFFICE SERVICE Individuals /organizations using our ticketing services must use the City's $25 set up fee registration program. All ticket sales will be entered Into our database, and $1 /ticket reimbursement of sales will follow the event on the City's payment schedule. One performance with piano tuned as per tuning schedule $50.00 One perlbrmance with piano tuned at the renter's request $100.00 Each additional performance on one rental agreement t35.00 LARGE ART CLASSROOM • 42'x 44',1848 square feet • Sink and limited countertop space Daily Thumda - Sunda Hourly $25/hr 2 hour minimum Daily $115 6 hour maximum I $16/hour additional hours Monda — Wednesda Hourly $15 /hr 2 hour minimum Dally $75 6 hour maximum $10 /hour additional hours KITCHEN CATERING • Refrigerator • Microwave Daily $30 Up to 5 hours 5 hr additional hours Caterer Fees $60 Without alcohol • Dishwasher • Stainless steel worktable Caterer Fees $150 When alcohol is served • Coffee Maker • 3 compartment stainless steel sink CONCESSION SALES Groups that choose to sell concessions during Intermission, before an event, or after an event will use the downstairs classroom. If this space Is unavailable, an alternative site may be arranged by the LAAC Manager. The classroom and /or kitchen fee will be charged. -4- EXTRA SERVICES TABLES, CHAIRS AND OTHER EQUIPMENT The following Items and equipment are available for use on a first come -first serve basis: ■ Upholstered stackable chairs /black plastic stackable chairs ■ 60" round folding tables /60"x30" rectangular folding tables ■ 23" TV/VCR/DVD Combo, slide projector, overhead projector. COAT ROOM There is a small coat room located just east of the lower level lobby. Organizations/ Individuals using the facility are welcome to use the coat room at their own risk. The Lakeville Area Arts Center is not responsible for lost or stolen articles. TICKET SALES If a group using the Arts Center facilities wishes to have tickets available for sale at the Arts Center office, Arts Center staff will review their request and attempt to accommodate the organization needs. The box office service fees will be charged. STORAGE There Is no long -term storage available at the Lakeville Area Arts Center. All items and materials must leave the building Immediately following the end of the rental period. The City of Lakeville Is not responsible for items left at the Arts Center following your event. -5-