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Home My WebLink About6.e. Set Public Improvement Hearing/Declare Costs/Set Assessment Hearing - 2010 Street Improvements Project #428�tI�OSEMOUt4T EXECUTIVE SUMMARY CITY COUNCIL City Council Meeting: May 4, 2010 AGENDA ITEM: Set Public improvement Hearing /Declare Costs /Set Assessment Hearing -2010 AGENDA SECTION: Street Improvements Project, City Project Consent #428 PREPARED BY: Andrew J. Brotzler, PE, Director of i AGENDA NO. Works /City Engineer ATTACHMENTS: Resolutions; Map; Project Cost and APPROVED BY: Funding Summary; RECOMMENDED ACTION: 1) Motion to Adopt a Resolution Setting a Public Hearing for Improvements on the Proposed 2010 Street Improvements Project, City Project #428 And 2) Motion to Adopt a Resolution Declaring Costs to be Assessed and Ordering Preparation of Proposed Assessment and Calling for Hearing on the Proposed Assessment for the 2010 Street Improvements Project, City Project #428. BACKGROUND: On December 15, 2009 the Rosemount City Council received the Feasibility Report for the 2010 Street Improvements Project. This project has been designated as City Project #428. A full presentation of the Feasibility Report and the proposed improvements contained within will be made at the Public Hearing. A brief review of the proposed improvements and funding follows. 1. LOCATION AND PROPOSED IMPROVEMENTS The 2010 Street Improvement Program Project includes surface improvements to approximately 47,500 feet (9.0 miles) of urban local streets in the Country Hills neighborhoods. Additionally, surface improvements and roadway rehabilitation is also proposed to approximately 8250 feet (1.56 miles) of Shannon Parkway. In addition to the proposed street improvements, the replacement of existing trails and addition of trails in accordance with the city's adopted trail and sidewalk plan will be reviewed. The attached location map illustrates the proposed project area. 2. ESTIMATED COSTS AND FUNDING The total estimated project cost for the 2010 Street Improvement Project is $2,487,216.01. The project is proposed to be funded as follows: G: \ENGPROJ \428 \05042010 CC SetPH- DeclareCostAssessment.doc Street CIP Fund $ 602,751.10 Municipal State Aid $ 1,061,205.55 Trail /Sidewalk Fund $ 390,956.44 Special Assessments $ 422,761.08 Storm Utility Fund $ 9.541.85 $ 2,487,216.01 SUMMARY: Staff recommends Council adoption of a resolution setting the public hearing for the 2010 Street Improvements Program Project, City Project #428 for May 18, 2010. Additionally, Staff recommends as a separate action, Council adoption of a resolution declaring the costs to be assessed and setting a public assessment hearing for City Project #428 for May 18, 2010. OA CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 2010 - A RESOLUTION SETTING A PUBLIC HEARING FOR IMPROVEMENTS ON THE PROPOSED 2010 STREET IMPROVEMENTS PROJECT CITY PROJECT #428 WHEREAS, the feasibility report for the 2010 Street Improvements Project, City Project #428 was received and plans and specifications were ordered on December 15, 2009; and WHEREAS, the plans and specifications were approved and the advertisement for bids were authorized on April 6, 2010; and WHEREAS, the statute provided that no such improvements shall be made until the Council has held a public hearing on such improvements following mailed notice and two publications thereof in the official newspaper stating time and place of the hearing, the general nature of the improvement, the estimated costs thereof, and the area proposed to be assessed, in accordance with the law. NOW THEREFORE IT BE RESOLVED, by the City Council of the City of Rosemount that the public hearing be scheduled to consider City Project #428, 2010 Street Improvements Project, to be held on Tuesday, May 18, 2010 at 7:30 o'clock p.m. or as soon thereafter as possible, in the Council Chambers of the City Hall and that the publication of notice thereof is hereby approved and ratified. ADOPTED this 4' day of May, 2010. William H. Droste, Mayor ATTEST: Amy Domeier, City Clerk CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 2010 - A RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT, AND CALLING FOR HEARING ON THE PROPOSED ASSESSMENT 2010 STREET IMPROVEMENTS PROJECT CITY PROJECT #428 WHEREAS, a hearing has been scheduled for the 2010 Street Improvements Project and the estimated construction cost for such improvement is $2,052.461.56, and the estimated expenses to be incurred in the making of such improvements amount to $434,754.45 so that the total cost of the improvement will be $2,487,216.01. NOW, THEREFORE, BE IT RESOLVED, by the City Council of Rosemount, Minnesota: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $2,064,454.93. The portion of the cost to be assessed against benefited property owners is declared to be $422,761.08. 2. Assessments shall be payable in equal annual installments extending over a period of 10 years, the first of the installments to be payable with general taxes for the year 2011, and shall bear interest at the rate of 2% points per annum above the interest rate paid by the City for its bonds from date of the adoption of the assessment resolution, or 2% over our financial consultant's estimated true interest cost (TIC) for a 10 -year bond transaction for the City of Rosemount issued in April /May of this year. 3. The City Clerk, with the assistance of the City Engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and she shall file a copy of such proposed assessment in her office for public inspection; and BE IT FURTHER RESOLVED by the City Council of Rosemount, Minnesota: A hearing shall be held on Tuesday, May 18, 2010 in the Council Chambers at 7:30 p.m. or as soon thereafter as possible, to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. Publication by the City Clerk notice of the hearing on the proposed assessment once in the official newspaper at least two weeks prior to the hearing, stating in the notice the total cost of the improvement is hereby approved and ratified. Mailed notice to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearings is also approved and ratified. Resolution 2010 - BE IT FURTHER RESOLVED by the City Council of Rosemount, Minnesota: The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of the assessment. The owner may at any time thereafter, pay to the County Auditor the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. ADOPTED this 4`h day of May, 2010. ATTEST: Amy Domeier, City Clerk E William H. Droste, Mayor Funding Calculations with Alternates 2 -4 & 10 Street Capital Improvement Fund Funded Subtracted Country Hills Surface Improvements $831,615.12 Country Hills 1 st - 8th Addition Assessments $290,321.72 Le Foret Surface Improvements $50,722.80 Le Foret Assessments $17,752.98 Connemara Trail Surface Improvements T $28,487.88 Total Fundinul $602,751.10 Special Assessments Overlay Assessments $306,167.74 Le Foret Overl2j Assessments $17,752.98 Shannon Parkway School Overlay Assessment $8,565.77 Shannon Parkway Rehabilitation Assessment $90,274.59 Total Fundingi $422,761.08 Municipal State Aid Fund Shannon Parkway Surface Improvements $247,021.20 Shannon Parkway Surface Improvements - Assessments $15.846.02 Shannon Parkway School Surface Improvements $48,947.28 Shannon Parkway School Surface Improvements - Assessments $8,565.77 Shannon Parkway Rehabilitation Improvements $411,212.82 Shannon Parkway Rehabilitation Improvements - Assessments $90,274.59 Shannon Parkway Turn Lane $212,435.10 Shannon Parkway Turn Lane Storm Sewer 81 %) $40,678.40 Alternate 2: Shannon Parkway Pedestrian Improvements (137th Street - Evermoor Parkway) $105,353.38 Alternate 3: Connemara Trail Pedestrian Improvements (Diamond Path to Shannon Parkway) $87,356.25 Alternate 10: Driver Feedback Sin Solar Powered $22,887.50 Total Fundingl $1,061,205.55 Storm Utility Fund Shannon Parkxv, ,_ Turn Lane Storm Sewer (19 %) $9,541.85 Total Fundingi $9,541.85 Trail /Sidewalk Improvements Fund Local Pedestrian Improvements 1 $304,357.69 Alternate 4: Delta Avenue Pedestrian Im rovements 1 $86,598.75 Total Fundin $390,956.44 Total Proj ect Fundingl $2,487,216.01 Cost Calculations Base Bid $2,185,020.14 Alternate 2: Shannon Parkway Pedestrian Improvements 137th Street - Evermoor Parkway) $105,353.38 Alternate 3: Connemara Trail Pedestrian Improvements Diamond Path to Shannon Parkway) $87,356.25 Alternate 4: Delta Avenue Pedestrian Improvements $86,598.75 Alternate 10: Driver Feedback Sin Solar Powered $22,887.50 Total Fundingl $2,487,216.01 4�1 n 0- — MCANOREWS R C ID w -- __LJ — Q 04N & c / ^\ \� 127 C W \ =NOR film c� NNON PARKWAY 1 N LANE IMPROVFf CORMACK UR h CaucHloy, (L h 131S ST W =Lio a 0 550 1100 LEGEND OVERLAY IMPROVEMENTS REHABILITATION IMPROVEMENTS SIDEWALK/TRAIL IMPROVEMENTS 2010 STREET IMPROVEMENT WSB Project No01668 -93 December 152009 As 701 Xenia Avenue poliUth, Nude 16 PROJECT Minneapolis. MN 55416 www.wsbong.corn PROPOSED IMPROVEMENTS Figure Number OOROSEMOUNT ��.. _. � TQ351,d8W.Fu 78351,.,100 INFlLISIRUCRIRE ENGINES JNG RING CONSTRUCTION MINNESOTA. K: \01688- 93 \Cad\Exhdm,FIG_1 Councn.mvg. Layout