HomeMy WebLinkAbout2.c. Middle School Co-Curricular Task Force4ROSEMOUNTEXECUTIVE SUMMARY
CITY COUNCIL
City Council Work Session Meeting Date: February 10, 2010
AGENDA ITEM: Middle School Co- Curricular Task Force
AGENDA SECTION:
Report
DMUcssiM
PREPARED BY: Dan Schultz, Parks and Recreation
AGENDA NO. Z C�
Director
ATTACHMENTS: Task Force Report
APPROVED BY:
RECOMMENDED ACTION: Discussion only.
ISSUE
In the fall of 2009, ISD 196 Superintendent Jane Berenz established a Middle School Co- Curricular Task
Force with the following charge: Create a revenue /expenditure neutral middle school activities /athletic
program that will serve the best interests of District 196 middle school students.
Mark Parr, Secondary Education Director and Jim Brandl, Community Education Director, were
appointed co chairs of the committee with representatives from the athletic associations, municipalities,
middle school athletic directors and principals. Lacelle Cordes, Recreation Supervisor, represented the City
at a majority of the meetings. I attended the first few meetings until they conflicted with the City Council
and Parks and Recreation Commission meetings.
The Task Force met several times beginning in August, with its final meeting on January 13, 2010. There
final recommendations included: The following are recommendations of the Task Force:
1. During 2010 -11 District 196 will work with the district athletic associations with the intent of
establishing a football program into a community intradistrict program. The associations will be
the fiscal agents. Middle school baseball and softball will be eliminated with the district relying on
the associations to provide opportunities for these sports in their programs.
During 2010 -11 middle school soccer will be studied for potential transition to the associations'
programs in 2011 -12. These middle school program changes will be enacted pending the approval
of the athletic association boards.
2. Establishment of a standing joint District 196 /Athletic Association committee that would enable
the Task Force recommendations to become a reality. Replacing the Task Force, this standing
committee would meet at least three times annually (or more depending upon the issues to be
discussed). Initially the committee would meet to discuss how the associations will implement the
Task Force recommendations, and develop a time line for implementation. The membership
would initially include representatives from all of the athletic associations, the middle school
athletic directors, other high school athletic directors, and the directors of secondary education and
community education. The municipalities would be corresponding members receiving all agendas
and minutes.
3. Create a joint powers agreement that would spell out the relationships between District 196 and
the athletic associations for the affected sports. The joint powers agreement would be amended as
the sports details are worked out through the joint District 196 /Athletic Associations Standing
Committee.
4. Implement a differentiated fee system that funds a greater portion of the overall cost of district
middle school sports. Each middle school would receive baseline funding from the district to
ensure participation for economically challenged students (Attachment D).
5. Implement a district middle school intramural athletic program in cooperation with District 196
Community Education.
Included in the packet is a copy of the final report.
As the report identifies, the athletic associations still need to formally approve taking on the new activities.
Our city and others have voiced concerns that if the middle school sports are no are longer played from
3:00 pm — 5:00 pm, this could increase demand for facilities after 6:00 pm. The youth sports associations
are continuing to meet with middle school staff to discuss the implementation of the football program this
fall. Staff will keep the City Council updated as progress is made on the topic.
This item is being presented for discussion purposes only.
2
INDEPENDENT SCHOOL DISTRICT 196
Rosemount -Apple Valley -Eagan Public Schools
Educating our students to reach their full potential
Middle School Co- Curricular Task Force Report
January 14, 2010
Superintendent Berenz established the Middle School Co- Curricular Task Force
in August, 2009 with the following charge:
Create a revenue /expenditure neutral middle school activities /athletic program
that will serve the best interests of District 196 middle school students.
Mark Parr and Jim Brandl were appointed co chairs of the committee with
representatives from the athletic associations, municipalities, middle school
athletic directors and principals. (Attachment A: Membership List).
The Task Force met eight times beginning in August with its final meeting on
January 13, 2010. During the initial meetings the members formulated a
philosophy of middle school athletics:
We believe that:
All middle school students, regardless of gender, race and financial status
should be encouraged to participate in a comprehensive, physically active,
youth sports program.
The primary focus of middle school sports is the development of the whole
athlete through sport experiences that are meaningful and focused on the
growth and development of the whole athlete (social, emotional and
physical).
These youth sports programs are best developed through a partnership with
the school district, community -based youth sports organizations and
parents.
The Task Force began deliberations by reviewing fees and budgetary
information from surrounding metro district athletic programs (Attachment B).
The Task Force noted that we were on the low end of middle school fees
($50/sport) compared to Orono on the high end ($199/sport). Orono runs its
program on a break -even basis. Orono Community Education Director Melonie
DeLuca shared how their program operates and which sports are run by the
athletic associations.
The Task Force members reviewed each sport, answering eight questions that
explored the participant level (both school and association), space limitations,
duplication impact, cost, intramural capability, association interest/ capacity to
transition the sport and time line for implementation. Four sports came to the
forefront for association transition. Football, baseball and softball transition
would occur in school year 2010 -11; soccer would be studied in 2010 -11.
It was agreed that a joint powers agreement would be drafted to cover how each
sport would be operated by the associations and the sport idiosyncrasies
articulated. The joint powers agreement would allow the middle schools to
advertise the association's sport offerings along with the district's middle school
sports quarterly publicity.
The Task Force was provided with a sport -by -sport participation chart for both
district and associations programs (Attachment C), and a fee analysis and
scholarship grid for schools based upon free and reduced -price meal
percentages (Attachment D). Utilizing the actual 2008 -09 middle school sport
expenditures of $899,878 divided by the total number of participants, it was
determined that a fee of $189 per sport would have covered all expenditures for
that year. It should be noted that $206,816 (23 percent of expenditures) was
collected in fees for 2008 -09.
The Task Force participation was excellent and all of the representatives were
very conscientious in their deliberations. At the heart of all discussions was the
overriding concern that decisions would be made in the best interests of the
students.
The following are recommendations of the Task Force:
During 20 10- 11 District 196 will work with the district athletic
associations with the intent of establishing a football program into a
community intradistrict program. The associations will be the fiscal
agents. Middle school baseball and softball will be eliminated with the
district relying on the associations to provide opportunities for these
sports in their programs.
During 20 10- 11 middle school soccer will be studied for potential
transition to the associations' programs in 2011 -12. These middle
school program changes will be enacted pending the approval of the
athletic association boards.
2. Establishment of a standing joint District 196 /Athletic Association
committee that would enable the Task Force recommendations to become
a reality. Replacing the Task Force, this standing committee would meet
at least three times annually (or more depending upon the issues to be
discussed). Initially the committee would meet to discuss how the
associations will implement the Task Force recommendations, and
develop a time line for implementation. The membership would initially
include representatives from all of the athletic associations, the middle
school athletic directors, other high school athletic directors, and the
directors of secondary education and community education. The
municipalities would be corresponding members receiving all agendas
and minutes.
3. Create a joint powers agreement that would spell out the relationships
between District 196 and the athletic associations for the affected sports.
The joint powers agreement would be amended as the sports details are
worked out through the joint District 196 /Athletic Associations Standing
Committee.
4. Implement a differentiated fee system that funds a greater portion of the
overall cost of district middle school sports. Each middle school would
receive baseline funding from the district to ensure participation for
economically challenged students (Attachment D).
5. Implement a district middle school intramural athletic program in
cooperation with District 196 Community Education.
Members — Middle School CO- Curricular Task Force Attachment A
Co- Chairs
Mark Parr, Director, Secondary Education & Jim Brandl, Director, Community Education
High School Athletic Director
Matt Percival, EVHS Athletic Director
Middle School Principals
Dave McKeag, VMS Principal
Mary Thompson, RMS Principal
Middle School Activities Directors
Bob Newell — DHMS
Joe Pulice — BHMS
Amy Miller — FRMS
Ben Heil — SHMS
Stephanie Thomas — VMS
Brad Schaefer - RMS
Athletic Association representatives
Chuck Lloyd — EVAA
Dave Unmacht — EAA
Brian Hepp — VAA
Dan Shaw — RAAA
Municipal Representatives
Randy Johnson /Scott Breuer
Juli Johnson
Dan Schultz /Lacelle Cordes
Community Education
Barb St. Aubin
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Program
Current MS Athletic Sport
Increased Fee to
Increased Fee to
Increased Fee to
ATTACHMENT D
Fee
Hours
Hourly Rat(3 Sports
$50
60
$0.83 $150
$100
60
$1.67 $300
$150
60
$2.50 $450
$200
60
$3.33 $600
Annually
Current YMCA Childcare $5.10 $887
after school
Kindergarten Plus $5.01 $3,270
2009 -10 3.75 hrs per dad
X 174 days
Please Note: The middle school fees don't include the after school transportation costs.
Scholarships
Free /Reduced #of Students
Fee
Total Scholar$
Black Hawk
27 235
$190
$44,650
Dakota Hills
13 155
$190
$29,516
Falcon Ridge
20 221
$190
$42,104
Rosemount
17 190
$190
$36,240
Scott Highlands
27 209
$190
$39,860
Valley
38 365
$190
$69,528
Grand totals:
NA 1375
NA
$261,898
Note: the 2008 -09 total expenditures
for ms athletics was $899,878.
$206,816 was collected in fees - covering 23% of the expenditures.