HomeMy WebLinkAbout6.d. Expenditure Approval from the Donation Account - Parks & Recreation Dept.ROSEM0UNTEXECUTIVE SUMMARY
CITY COUNCIL
City Council Regular Meeting: February 16, 2010
AGENDA ITEM: Expenditure Approval from the Donation
AGENDA SECTION:
Account — Parks & Recreation Dept.
Consent
PREPARED BY: Dan Schultz, Parks & Recreation Director
AGENDA NO. U.J.
ATTACHMENTS: Donation Revenue Worksheet
APPROVED BY:
RECOMMENDED ACTION: Motion to approve the donation expenditure of $703.10 for the
Family Fun Fest to be held on February 19, 2010, and $720.00 for the Spring Egg Hunt to
be held on March 27, 2010, as detailed on the attached donation revenue worksheets.
EXPENDITURE
AMOUNT
USE /ITEM PURCHASED
DONATION
FROM
$350.00
Rachael Kroog — Family Fun Fest Musical Entertainment
Rosemount Lions
$353.10
Moore Fun Entertainment — Inflatables for Fun Fest
Rosemount Lions
$720.00
National Entertainment Tech — Egg Hunt Supplies
Rosemount Lions
$1423.10
TOTAL
SUMMARY
Please consider the expenditure of funds from the Donation Account for the above items.
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received on:
10 -08 -09
Amount Received:
$850 — Lions Club of Rosemount
Receipt # for Donation:
# N/A
Purpose of Donation:
Family Fun Fest — Rachael Kroog & Moore Fun Ent.
Account # for Donation:
101 - 22223.00
(Must be Liability # assigned for each individual Department.)
EXPENDITURE OF DONATION
Amount to be Spent:
$703.10
To be Spent from Acct #:
101- 45100 -01- 439.00
(Must be Expenditure # corresponding to individual Department.)
Purpose of Expenditure:
Family Fun Fest
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101 - 36230.00:
Amend Expenditure Acct #101 - 45100 -01- 439.00
(The two- dollar amounts should be the same.)
$703.10
$703.10
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: 101 - 22223.00 (Donation Liability #) $703.10
Credit: 101- 36230.00 $703.10
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on February 16. 2010.
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received on:
10 -08 -09
Amount Received:
$2000 — Lions Club of Rosemount
Receipt # for Donation:
# N/A
Purpose of Donation:
Egg Hunt — Ntl Entertainment - Supplies
Account # for Donation:
101 - 22223.00
(Must be Liability # assigned for each individual Department.)
EXPENDITURE OF DONATION
Amount to be Spent:
$720.00
To be Spent from Acct #:
101 - 45100 -01- 439.00
(Must be Expenditure # corresponding to individual Department.)
Purpose of Expenditure:
Egg Hunt — Ntl Entertainment - Supplies
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101 - 36230.00:
Amend Expenditure Acct #101 - 45100 -01- 439.00
(The two- dollar amounts should be the same.)
$720.00
$720.00
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: 101 - 22223.00 (Donation Liability #) $720.00
Credit: 101- 36230.00 $720.00
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on February 16, 2010.
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