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HomeMy WebLinkAbout9.a. Procedure to fill Council vacancy4ROSEMOUNTEXECUTIVE SUMMARY CITY COUNCIL City Council Regular Meeting December 7, 2010 BACKGROUND Councilmember Kurt Bills was elected to the Minnesota Legislature on November 2nd. His term of office on the City Council does not expire until December 31, 2012. Under state statutes, the City Council must appoint someone to complete Mr. Bill's term on the City Council. At the November 10th council work session, the Council directed staff to propose procedures for the appointment of a new council member. The person appointed must be a resident of Rosemount for at least 30 days, entitled to vote, and be at least 21 years of age under Article VII, Section 6 of the Minnesota Constitution. Compensation for a council member in 2011 is $6,396.30 per year. PROPOSED PROCEDURE AND TIMELINE The proposed procedure below follows the City's adopted policy for the selection of Commission members as closely as possible. Advertise for Applications: December 7 to December 30, 2010 The position would be advertised through news releases to each newspaper of circulation in Rosemount; the City's website, cable TV station, weekly electronic updates, and Facebook page; and also posted in City Hall. All candidates would be required to fill out an application form (attached) and send it to the City Clerk by email, fax, or regular mail so that it is received by the City Clerk by 4:30 p.m. on December 30, 2010. The City Clerk can be reached by email at amp .,domeier&ci.rosemount.mn.us, by fax at 651- 423 -4424, or by mail at 2875 145th Street West, Rosemount, MN 55068. Candidates may also submit a resume, but this is not required. Interviews: January 11 and 12, 2011 Interviews will be scheduled on one or both of these dates, depending on the number of candidates who apply. Questions will be determined by the council members. Approximately 45 minutes will be scheduled for each interview. If second interviews are needed with one or more candidates, the Council will determine an additional date for interviews. AGENDA SECTION: AGENDA ITEM: Procedure to fill Council vacancy New Business PREPARED BY: Dwight Johnson, City Administrator AGENDA NO. 46(- ATTACHMENTS: Proposed application form, State APPROVED BY: Statutes au- RECOMMENDED ACTION: Motion to accept the resignation of Kurt Bills from the City Council effective December 22, 2010 and to adopt a procedure to fill the pending vacancy. BACKGROUND Councilmember Kurt Bills was elected to the Minnesota Legislature on November 2nd. His term of office on the City Council does not expire until December 31, 2012. Under state statutes, the City Council must appoint someone to complete Mr. Bill's term on the City Council. At the November 10th council work session, the Council directed staff to propose procedures for the appointment of a new council member. The person appointed must be a resident of Rosemount for at least 30 days, entitled to vote, and be at least 21 years of age under Article VII, Section 6 of the Minnesota Constitution. Compensation for a council member in 2011 is $6,396.30 per year. PROPOSED PROCEDURE AND TIMELINE The proposed procedure below follows the City's adopted policy for the selection of Commission members as closely as possible. Advertise for Applications: December 7 to December 30, 2010 The position would be advertised through news releases to each newspaper of circulation in Rosemount; the City's website, cable TV station, weekly electronic updates, and Facebook page; and also posted in City Hall. All candidates would be required to fill out an application form (attached) and send it to the City Clerk by email, fax, or regular mail so that it is received by the City Clerk by 4:30 p.m. on December 30, 2010. The City Clerk can be reached by email at amp .,domeier&ci.rosemount.mn.us, by fax at 651- 423 -4424, or by mail at 2875 145th Street West, Rosemount, MN 55068. Candidates may also submit a resume, but this is not required. Interviews: January 11 and 12, 2011 Interviews will be scheduled on one or both of these dates, depending on the number of candidates who apply. Questions will be determined by the council members. Approximately 45 minutes will be scheduled for each interview. If second interviews are needed with one or more candidates, the Council will determine an additional date for interviews. Selection: Mid February A majority vote of the Council is necessary for the appointment. If the Council is tied, the statutes provide that the Mayor shall then appoint. OATH OF OFFICE AND ORIENTATION The selected candidate will take the oath of office and be officially installed as a member of the City Council at the next meeting of the Council. Staff will update and provide standard orientation materials for the new member once selected. RECOMMENDATION The Council is requested formally accept the resignation of Council Member Kurt Bills, review the proposed procedures and timelines, and adopt them after making any changes desired. 2 CITY CLERK'S OFFICE % r*" &c j "'ISEMOUNT2875 145T" ST W ROSEMOUNT, MN 55068 MINNESOTA NAME OPEN APPOINTMENT APPLICATION FOR CITY COUNCIL DATE: In order that the Mayor and Council Members have a better understanding of your background and interests, please provide the following information: (Attach extra sheets if necessary.) Home Address Daytime Phone Email Address How long have you lived in Rosemount? Occupation: Secondary Education: Provide a short paragraph summarizing why you are seeking an appointment to the City Council in the City of Rosemount. Briefly describe your background, experience and any other information not previously given which you believe should be considered regarding the appointment you are seeking. Open Appointment Application for City Council City of Rosemount Return to: City Clerk Date Received: (For Office Use Only) 2875145' Street West Rosemount, MN 55068 Amy.domeierOci.rosemount.mn.us Fax: 651 - 423 -4424 Contact City Clerk if questions: 651 - 322 -2003, Fax 651 - 423 -4424, TDD 651.423 -6219 Minnesota Statutes Chapter 412.02 Subd. 2a.Vacancy. Except as otherwise provided in subdivision 2b, a vacancy in an office shall be filled by council appointment until an election is held as provided in this subdivision. In case of a tie vote in the council, the mayor shall make the appointment. If the vacancy occurs before the first day to file affidavits of candidacy for the next regular city election and more than two years remain in the unexpired term, a special election shall be held at or before the next regular city election and the appointed person shall serve until the qualification of a successor elected at a special election to fill the unexpired portion of the term. If the vacancy occurs on or after the first day to file affidavits of candidacy for the regular city election or when less than two years remain in the unexpired term, there need not be a special election to fill the vacancy and the appointed person shall serve until the qualification of a successor. The council must specify by ordinance under what circumstances it will hold a special election to fill a vacancy other than a special election held at the same time as the regular city election.