HomeMy WebLinkAbout6.f. Expenditure Approval from the Donation Account - Parks & Recreation Dept.4ROSEMOUNTEXECUTIVE SUMMARY
CITY COUNCIL
City Council Regular Meeting: December 7, 2010
AGENDA ITEM: Expenditure Approval from the Donation
AGENDA SECTION:
Account — Parks & Recreation Dept.
Consent
PREPARED BY: Dan Schultz, Parks & Recreation Director
AGENDA NO.
ATTACHMENTS: Donation Revenue Worksheet
APPROVED BY:
RECOMMENDED ACTION: Motion to approve the donation expenditure of $280.55 for
the upcoming 2011 Family Fun Fest and $500.00 to reimburse the City of Apple Valley for
postage for event mailings for the 2010 Ground Pounders summer running series.
EXPENDITURE
DONATION
AMOUNT
USE /ITEM PURCHASED
FROM
$280.55
MooreFun Entertainment — Rental of Inflatables
Rosemount Lion's
Club
City of Apple Valley — Reimbursement for
$500.00
Ground pounders Running Series Mailing
Life Wellness Ctr
$780.55
Total
SUMMARY
Please consider the expenditure from the Donation Account for the above items.
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received on:
Various
Amount Received:
Rosemount Lion's Club
Receipt # for Donation:
# N/A
Purpose of Donation:
Family Fun Fest/Youth Programs
Account # for Donation:
101 - 22223.00
(Must be Liability # assigned for each individual Department.)
EXPENDITURE OF DONATION
Amount to be Spent:
$280.55
To be Spent from Acct #:
101- 45100 -01- 439.00
(Must be Expenditure # corresponding to individual Department.)
Purpose of Expenditure: Family Fun Fest/Youth Programs
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101 - 36230.00:
Amend Expenditure Acct #101 - 45100 -01- 439.00
(The two - dollar amounts should be the same.)
$280.55
$280.55
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: 101 - 22223.00 (Donation Liability #) $280.55
Credit: 101- 36230.00 $280.55
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on December 7, 2010.
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DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received on:
09 -07 -10
Amount Received:
$1500 from Life Wellness Center
Receipt # for Donation:
# N/A
Purpose of Donation:
Run for the Gold — Ground Pounders Event
Mailings — Apple Valley
Account # for Donation:
101 - 22223.00
(Must be Liability # assigned for each individual Department.)
EXPENDITURE OF DONATION
Amount to be Spent:
$500
To be Spent from Acct #:
101- 45100 -01- 439.00
(Must be Expenditure # corresponding to individual Department.)
Run for the Gold — Ground Pounders Event
Purpose of Expenditure:
Mailings — Apple Valley
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101- 36230.00: $500
Amend Expenditure Acct #101 - 45100 -01- 439.00 $500
(The two - dollar amounts should be the same.)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: 101 - 22223.00 (Donation Liability #) $500
Credit: 101- 36230.00 $500
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on December 7, 2010.
3