HomeMy WebLinkAbout6.j. Approve Joint Powers Agreement for 2010-2012 Traffic Markings, Cracksealing and Sealcoating4ROSEMOUNTEXECUTIVE SUMMARY
CITY COUNCIL
City Council Meeting: January 19, 2010
AGENDA ITEM: Approve Joint Powers Agreement for
AGENDA SECTION:
2010 -2011 Traffic Markings,
Consent
Cracksealing and Sealcoating
PREPARED BY: Andrew J. Brotzler, PE, Director o blic
'
AGENDA NO.
Works /City Engineer
ATTACHMENTS: Joint Powers Agreement
APPROVED BY: Dal
RECOMMENDED ACTION: Motion to Approve the 2010 -2011 Joint Powers Agreement for
Traffic Markings, Cracksealing and Sealcoating and Authorize the Necessary Signatures.
BACKGROUND:
This item is for adopting the attached Joint Power Agreement QPA) for Traffic Markings, Cracksealing
and Sealcoating for the year 2010 in cooperation with eleven other cities in Dakota and Scott counties.
This program has been an asset to the City of Rosemount for over 10 years and will be again in 2010. By
combining quantities with a large group of cities, the prices of these services are far below what we could
get on our own.
Proposed streets for cracksealing and sealcoating are identified in the 2010 Street Improvement Project
Feasibility Report. Street markings and striping will be done as usual with the exception of the new and
updated streets.
The JPA has been reviewed by the City Attorney.
SUMMARY:
Staff recommends Council approval of the Joint Powers Agreement for Traffic Markings, Cracksealing
and Sealcoating.
GAStreets \01192010 CC JPASeal- CracLdoc
JOINT POWERS AGREEMENT
2010 -2011 TRAFFIC MARKINGS, STREET SWEEPING
CRACK SEALING, SCREENING & SEAL COATING
BURNSVILLE, APPLE VALLEY, EAGAN, ELKO NEW MARKET, FARMINGTON,
LAKEVILLE, PRIOR LAKE, ROSEMOUNT, SAVAGE, SHAKOPEE, SOUTH ST. PAUL,
AND WEST ST. PAUL
AGREEMENT made this 2nd day of February, 2010, by and between the cities of Burnsville,
Apple Valley, Eagan, Elko New Market, Farmington, Lakeville, Prior Lake, Rosemount, Savage,
Shakopee, South St. Paul, and West St. Paul.
RECITALS
This agreement is made pursuant to the authority conferred upon the parties pursuant to
Minnesota Statutes 471.59.
The purpose of this agreement is to provide street maintenance materials and service for the
cities of Burnsville, Apple Valley, Eagan, Elko New Market, Farmington, Lakeville, Prior Lake,
Rosemount, Savage, Shakopee, South St. Paul, and West St. Paul utilizing one common contractor
for each service.
NOW, THEREFORE, the parties agree as follows:
1. Subject to the other provisions of this agreement, Burnsville shall prepare any plans,
specifications, bid proposals and advertise for bids for the placement of street traffic markings, street
sweeping, cracksealing, screening and sealcoating services.
2. Apple Valley, Eagan, Elko New Market, Farmington, Lakeville, Prior Lake, Rosemount,
Savage, Shakopee, South St. Paul, and West St. Paul shall provide to Burnsville the estimated
quantities for these services in each respective city, and shall also approve the bid documents.
3. Burnsville shall tabulate the bids upon their receipt and make a recommendation of award
to Apple Valley, Eagan, Elko New Market, Farmington, Lakeville, Prior Lake, Rosemount, Savage,
Shakopee, South St. Paul, and West St. Paul and upon their approval, award the contract pursuant to
State Law.
Joint Powers Agreement
Page 2
4. Each city shall be responsible for:
• Preparing maps showing the proposed locations for these services including
estimating the quantities.
• Preparing the streets for markings in accordance with the specifications and
coordinating with the contractor as to the timing of the actual work.
• Inspecting the contractor's work, measuring the quantities of work performed,
approving and certifying the progress or final payments to the contractor.
• Pay a percentage of actual construction cost to City of Burnsville for legal and
administrative cost on a sliding scale basis as follows:
$0 - $50,000-1.5%
$50,000 - $100,000 - 1%
Over $100,000 - 0.5%
5. In accordance with the specifications, the contractor will submit an itemized invoice to
each city separately for the work performed in each city. Upon approval of the invoice by the
respective city, that city will remit the approved invoice amount directly to the contractor.
6. It is agreed that the cities of Apple Valley, Eagan, Elko New Market, Farmington,
Lakeville, Prior Lake, Rosemount, Savage, Shakopee, South St. Paul, and West St. Paul each of them,
indemnify, save, and hold harmless the City of Burnsville and all of its agents and employees from
any and all claims, demands, actions, or causes of action, for whatever nature, arising out of the
contracting procedure by reason of the execution or performance of the work purchased for each
respective city under this agreement, and that the cities of Apple Valley, Eagan, Elko New Market,
Farmington, Lakeville, Prior Lake, Rosemount, Savage, Shakopee, South St. Paul, and West St. Paul
further agree to defend, at their sole cost and expense, any actions or proceedings commenced against
their respective cities for the purposes of asserting any claim of whatsoever
Joint Powers Agreement
Page 3
character arising hereunder. The participating cities agree that liability under this Agreement is
controlled by Minnesota Statute 471.59, subdivision 1 a and that the total liability for the participating
cities shall not exceed the limits on governmental liability for a single unit of government as specified
in 466.04, subdivision 1.
7. This agreement can be terminated on the part of any individual city by giving sixty (60)
days notice to the other cities; otherwise the agreement will automatically terminate on March 15,
2011.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date
indicated below.
CITY OF BURNSVILLE
BY:
Mayor
Elizabeth B. Kautz
DATE:
BY:
City Manager
Craig L. Ebeling
CITY OF APPLE VALLEY
BY:
Mayor
Mary Hamann -Roland
DATE:
BY:
Clerk
Pam Gackstetter
CITY OF EAGAN
BY:
Mayor
Mike Maguire
DATE:
BY:
Clerk
Maria Petersen
CITY OF ELKO NEW MARKET
BY:
Mayor
Jason Ponsonby
DATE:
BY:
Clerk
Patricia Nutt
Joint Powers Agreement
Page 4
CITY OF FARMINGTON
BY: Mayor
Todd Larson DATE:
BY: City Administrator
Peter Herlofsky
CITY OF LAKEVILLE
BY:
Mayor
Holly Dahl
DATE:
BY:
Clerk
Charlene Friedges
CITY OF PRIOR LAKE
BY:
Mayor
Mike Myser
DATE:
BY:
City Manager
Frank Boyles
CITY OF ROSEMOUNT
BY:
Mayor
William H. Droste
DATE:
BY:
Clerk
Amy Domeier
CITY OF SAVAGE
BY:
Mayor
Janet Williams
DATE:
BY:
City Administrator
Barry Stock
CITY OF SHAKOPEE
BY:
Mayor
John J. Schmitt
DATE:
BY:
Clerk
Judy Cox
BY:
City Administrator
Mark McNeill
Joint Powers Agreement
Page 5
CITY OF SOUTH ST. PAUL
BY: Mayor
Beth A. Baumann DATE:
Christy M. Wilcox
CITY OF WEST ST. PAUL
Clerk
BY: Mayor
John A. Zanmiller DATE:
mm
John W. Remkus
City Manager