HomeMy WebLinkAbout6.g. Expenditure Approval from the Donation Account - Parks & Recreation Dept.4ROSEMOUNTEXECUTIVE SUMMARY
CITY COUNCIL
City Council Regular Meeting: August 3, 2010
AGENDA ITEM: Expenditure Approval from the Donation
AGENDA SECTION:
Account — Parks & Recreation Dept.
Consent
PREPARED BY: Dan Schultz, Parks & Recreation Director
AGENDA NO.
ATTACHMENTS: Donation Revenue Worksheet
APPROVED BY:
America's Fitness
a
RECOMMENDED ACTION: Motion to approve the donation expenditure of $250 for the
annual Run for the Gold event and $200 for the Blarney Stone Hunt.
EXPENDITURE
DONATION
AMOUNT
USE /ITEM PURCHASED
FROM
$250.00
Sam's Club — Run for the Gold
America's Fitness
Center
$200.00
First State Bank of Rosemount — Coins for Blarney Stone
CF Industries
Hunt.
$450.00
TOTAL
SUMMARY
Please consider the expenditure of funds from the Donation Account for the above items.
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received on:
06 -16 -10 — Americas Fitness Center
Amount Received:
$250.00
Receipt # for Donation:
# N/A
Purpose of Donation:
Run for the Gold Supplies
Account # for Donation:
101 - 22223.00
(Must be Liability # assigned for each individual Department.)
EXPENDITURE OF DONATION
Amount to be Spent:
$250.00
To be Spent from Acct #:
101- 45100 -01- 439.00
(Must be Expenditure # corresponding to individual Department.)
Purpose of Expenditure:
Run for the Gold Supplies
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101 - 36230.00:
Amend Expenditure Acct #101- 45100 -01- 439.00
(The two - dollar amounts should be the same.)
$250.00
$250.00
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: 101 - 22223.00 (Donation Liability #) $250.00
Credit: 101- 36230.00 $250.00
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on August 3. 2010.
2
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received on:
04 -06 -10 — CF Industries
Amount Received:
Various
Receipt # for Donation:
# N/A
Purpose of Donation:
Leprechaun Days Blarney Stone Hunt
Account # for Donation:
101 - 22223.00
(Must be Liability # assigned for each individual Department.)
EXPENDITURE OF DONATION
Amount to be Spent:
$200.00
To be Spent from Acct #:
101- 45100 -01- 439.00
(Must be Expenditure # corresponding to individual Department.)
Purpose of Expenditure:
Leprechaun Days Blarney Stone Hunt
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101- 36230.00:
Amend Expenditure Acct #101 - 45100 -01- 439.00
(The two- dollar amounts should be the same.)
$200.00
$200.00
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: 101 - 22223.00 (Donation Liability #) $200.00
Credit: 101- 36230.00 $200.00
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on August 3, 2010.
F