HomeMy WebLinkAbout6.b. Minutes of the June, 1, 2010 City Council Meeting Proceedings(04;IL
ROSEMOUNT CITY COUNCIL
REGULAR MEETING PROCEEDINGS
JUNE 1, 2010
CALL TO ORDER
Pursuant to due call and notice thereof a regular meeting of the Rosemount City Council was held
on Tuesday, June 1, 2010 at 7:30 p.m. in the Council Chambers at City Hall, 2875 145`h Street West,
Rosemount.
Mayor Droste called the meeting to order with Council Members Bills, DeBettignies and Weisensel
attending. Council Member Shoe - Corrigan was absent. Staff present included City Administrator
Johnson, Director of Parks and Recreation Schultz, Community Development Director Lindquist,
Director of Public Works /City Engineer Brotzler, Communications Coordinator Cox, Chief of
Police Kalstabakken, Assistant City Administrator Foster and City Clerk Domeier. The Pledge of
Allegiance was said.
ADDITIONS OR CORRECTIONS TO AGENDA
City Administrator Johnson stated the changes included the addition of item 3.c. 2010 Leprechaun
Days Update and moving item 6.j. Reduction in Hours for Community Development Department
Staff to New Business item 9.b. He added that a liquor license hearing for Rich Valley Golf Course
would not be held because the application was withdrawn.
Motion by Weisensel. Second by DeBettignies.
Motion to adopt the Agenda with the two changes.
Ayes: 4
Nays: 0. Absent: Shoe - Corrigan. Motion carried.
PRESENTATIONS, PROCLAMATIONS AND ACKNOWLEDGEMENTS
3.a. Recognition — Parks and Recreation Commission Member
Mayor Droste presented Sandy Knight with a plaque of appreciation for serving her community and
better shape Rosemount for the future.
3.b. Raised Garden Box Project
Director of Parks and Recreation Schultz provided information on the raised garden beds and
benefits of gardening. John Zweber, from the Dakota County Master Gardeners, shared more
information about the raised garden box project.
3.c. 2010 Leprechaun Days Update
Maureen Bouchard and Laura Briggs, representing the Leprechaun Days Committee, were present
to provide an update on the events schedule in July.
CONSENT AGENDA
Mayor Droste pulled 61 Request for Expansion of Extended Work Hours on TH 3- McNamara
Contracting from the agenda.
Motion by Weisensel. Second by Bills
Motion to approve the Consent Agenda items a. through h.
a. Minutes of the April 20, 2010 City Council Meeting Proceedings
ROSEMOUNT CITY COUNCIL
REGULAR MEETING PROCEEDINGS
JUNE 1, 2010
b. Minutes of the April 26, 2010 City Council Special Meeting Proceedings
c. Minutes of the May 4, 2010 City Council Meeting Proceedings
d. Bills Listing
e. Receive Donation — Police Equipment Fund
f. Receive donation for the fire department
g. 2010 Leprechaun Days Service Agreement
h. Property Lease
i. Request fbi- Expansion of Emtended Work Hours on TH 3 MeNamftra Geaft*e
j. Reduetion in Hours for Gon�f�ty Development Department St*
Ayes: DeBettignies, Droste, Weisensel, Bills
Nays: None. Absent: Shoe - Corrigan. Motion carried.
6.1. Request for Expansion of Extended Work Hours on TH 3- McNamara Contracting
Mayor Droste requested that staff provide an update on the changes in work hours. Director of
Public Works /City Engineer Brotzler explained the request submitted by McNamara Contracting
for a change in work hours because of graduation on June 5, 2010.
McNamara rep — we are trying to work with the high school and the MnDOT schedules. We are
trying to do the best to keep the project moving. Mr. Brotzler added that should council approve
the extension that immediately tomorrow advanced notice signing be posted notifying drivers of the
change in work hours. City Administrator Johnson stated that staff will also notify larger
associations of homes located along highway 3 of the changes in construction hours.
Motion by Weisensel. Second by Bills.
Motion to authorize extended work hours as noted conditioned upon the immediate
installation of advance notice signs.
Ayes: Droste, Weisensel, Bills, DeBettignies
Nays: None. Absent: Shoe - Corrigan. Motion carried.
NEW BUSINESS
9.b. Reduction in Hours for Community Development Department Staff
City Administrator Johnson stated the concern about the level of building permits and platting in the
community and the effects upon staff workload. More specifically, discussions have been held with
the Council regarding the workload in the Community Development Department. To balance
staffing and workload there were several attempts to arrive at a voluntary solution. Several
employees stepped forward to volunteer hours and a MOU was approved by the union. The number
of hours volunteered did not meet our goals based upon staffing levels and workload. We've been
stuck below 100 building permits last year and this year looks like new units will be lower than last.
The actual revenue from building permits is down from where it was this point last year. Mr.
Johnson explained the proposed motions listed in the staff report. He added that management did
not take the decision lightly and had tried to work with staff to avoid the second motion.
Mayor Droste offered employees in attendance an opportunity to provide comments.
ROSEMOUNT CITY COUNCIL
REGULAR MEETING PROCEEDINGS
JUNE 1, 2010
John Kendall, President of AFSCME #3857, stated the layoff came quickly for the department. He
thanked the Mayor and Council Member for the MOU and the way the layoff was structured. Mr.
Kendall wanted to see more input from the actual members being affected. He added there was
movement on both sides. Several department members made the personal decision to reduce hours.
Clarification was not received on the different hours wanted by management. He requested a
postponement of the action to allow the members to allow more input on the decisions being made.
Chris Cowen, field representative for AFSCME #3857, appreciated the City's efforts in attempting
to deal with the issue. The union does not know what the numbers are but is very willing to put
forth voluntary hours to help another member keep a job. The union was trying to be creative in
dealing with the issues so that everyone could continue working. He added that management stated
it was not a budget issue and the union members' wants to deliver a top notch product for taxpayers
in Rosemount. He wanted more time to look at what people were willing to do voluntarily even
though the severance package was generous there may be more unemployment proposed. Mr.
Cowen noted that the City hires temporary employees every summer to mow lawn and a full-time
veteran employee would be willing to do that to keep a job. He also suggested that some work that
is contracted out could be done in house. The employees of the union are proud of the work they
do. He added there were layoffs last year and a recent one this year so there is a lot to be talked
about and hoped for more time to do so.
Mayor Droste requested that staff address the comments. Mr. Johnson stated that while it is an
option to postpone the motion the other side was that if both motions were passed and something
materially changes, the actions taken could be reversed. As to whether the layoff is a budget issue,
he stated that managers want to match the work load with the appropriate staff and number of
employees. He explained that while there was an offer to do some of the work temporary
employees currently do there were differences in the pay equity. He added that not many jobs are
contracted out and those jobs that are contracted are very specific in nature. Mr. Johnson also
clarified the timing of the previous City Hall and the Community Center layoffs, which were in April
2008.
Community Development Director Lindquist added as a point of clarification that the entire process
was not handled by just email. Staff met with the AFSCME group on April 12 and again with the
Community Development Department members on April 19`'. She explained that management
asked for voluntary layoffs and the response was not enough hours. A Memorandum of
Understanding was created to allow for employees working 32 -36 to continue to receive health
insurance. The AFSCME group had to take action on the MOU. Based upon the responses
received for the voluntary layoffs, Community Development staff was given until noon today to
provide more participation. She did not receive any changes and some of the employees that
submitted for the first request did not for the second request. She added that several attempts were
made to achieve the required participation.
Council Member Bills questioned if at some point the individuals would know the number of hours
they are working towards. Mr. Johnson replied that in the last round of discussions management
was very clear about the targeted hours in several different job categories.
ROSEMOUNT CITY COUNCIL
REGULAR MEETING PROCEEDINGS
JUNE 1, 2010
Council Member Weisensel clarified that even if the recommended actions were approved if more
employees volunteered for more hours the action could be rescinded. Mr. Johnson stated
management was very open about potential changes in the proposed actions if staff volunteered
additional time.
Council Member DeBetdoes questioned a two hour reduction. Ms. Lindquist explained that the
two hour reductions would not have complied with the MOU approved by the Union.
Motion by DeBetdgnies. Second by Bills.
Motion to Approve the Memorandum of Understanding Between the City of Rosemount
and AFSCME #3857.
Ayes: Weisensel, Bills, DeBettignies, Droste
Nays: None. Absent: Shoe - Corrigan. Motion carried.
Motion by Bills. Second by Weisensel.
Motion to approve a notice of layoff for the least senior building inspector in the
Community Development Department with one full week of pay for each full year of
employment with the City not to exceed six weeks.
Council Member Bills clarified that the motion could be reversed at a later date. Mr. Johnson stated
that the employee could be called back should a material change in circumstances occur.
Ayes: Bills, DeBettignies, Droste, Weisensel
Nays: None. Absent: Shoe - Corrigan. Motion carried.
9.a. Rosemount/Empire /UMore County Transportation Corridor Study
Director of Public Works /City Engineer Brotzler summarized the information provided within the
staff report. As part of the preliminary discussions for the future development of UMore Park
property located in Rosemount and Empire Township, it was determined that the preparation of a
corridor study through this area was warranted.
Council Member Weisensel questioned the cost of the corridor study. Mr. Brotzler responded that
Dakota County paid approximately $100,000 for the study. He further explained the cost
participation policy with Dakota County. Because the study was development driven, the City's
financial responsibility of 22.5% of the study cost is to be paid by the University of Minnesota.
Motion by Bills. Second by DeBettignies.
Motion to adopt a resolution accepting the Dakota County Rosemount /Empire /UMore
Area Transportation System Study.
Ayes: DeBettignies, Droste, Weisensel, Bills
Nays: 0. Absent: Shoe - Corrigan. Motion carried. (Resolution 2010 -41)
ROSEMOUNT CITY COUNCIL
REGULAR MEETING PROCEEDINGS
JUNE 1, 2010
ANNOUNCEMENTS
Mayor Droste reviewed the schedule of upcoming meetings. The next City Council regular meeting
will be held on June 15, 2010.
ADJOURNMENT
There being no further business to come before the City Council and upon a motion by Droste,
second by DeBettignies, the meeting was adjourned at 8:37 p.m.
Respectfully Submitted,
Amy Domeier, City