HomeMy WebLinkAbout6.m. Approve Expenditure of Funds From the Police Equipment FundROSEMOUNTEXECUTIVE SUMMARY
CITY COUNCIL
City Council Meeting: December 21, 2010
AGENDA ITEM: Approve Expenditure of Funds From the
AGENDA SECTION:
Police Equipment Fund
Consent
PREPARED BY: Gary Kalstabakken, Chief of Police
ENDA NO.
ATTACHMENTS: Worksheet
APPROVED BY:
RECOMMENDED ACTION: Motion to authorize expenditure of funds in the amount of
$1666.60 from the Police Equipment Fund.
BACKGROUND
The Police Equipment Fund was set up to accept donations and some grant funds for the purchase of
police equipment. Council authorization is needed for the expenditure of any monies from this fund.
ISSUE
Council is asked to approve the expenditure of funds from the Police Equipment Fund for the purpose of
purchasing body armor for Sergeant Henry Cho. The total amount requested is $1119.99 for the body
armor. Funds are available in the Equipment Fund to cover this expense. In addition, a reimbursement
program through the Department of Justice and the MN Department of Public Safety will reimburse a
portion of the cost to the City and these funds will be returned to the Equipment Fund when received.
Council is also asked to approve the expenditure of funds that were utilized to host a teen dance during
Leprechaun Days. This dance was held at the American Legion and members of the Legion, Legion
Auxiliary, police officers and reserve officers served as chaperones at the event. The Legion donated
charitable gambling proceeds of $500 to provide food and prizes for teens in attendance at the dance.
Council is asked to approve the expenditure of $546.61 that was used for the teen dance.
There are adequate funds in the Equipment Fund to cover the expenses as described.
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received On:
Amount Received:
Purpose of Donation:
Account # for Donation: 101-22222
(Must be Liability # Assigned for Each Individual Department)
EXPENDITURE OF DONATION
Amount to be Spent: $ 1666.60
To be Spent from Account #:101 42110 01 208.02
(Must be Expenditure # Corresponding to Individual Department)
Purpose of Expenditure:
AMENDMENT OF BUDGETS
Amend Donation Revenue Account #101 - 36230.00: $ 1666.60
Amend Expenditure Account #101 -22222 $ 1666.60
(The Two Dollar Amounts Must be the Same)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: #101 -22222 (Donation Liability #) $ 1666.60
Credit: 101-36230.00
$ 1666.60
Journal entry to reduce deferred donation revenue account and increase donation
revenue account to actual per City Council action on: December 21, 2010