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HomeMy WebLinkAbout6.n. Contract for Architectural Services - CDBG - R Family Resource Center4ROSEMOUNTEXECUTIVE SUMMARY fo CITY COUNCIL City Council Regular Meeting: January 5, 2010 AGENDA ITEM: Contract for Architectural Services — AGENDA SECTION: CDBG - R Family Resource Center Consent PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. ATTACHMENTS: Attachment A - Proposed Improvements Attachment B - Proposals APPROVED BY: Attachment C — Scoring Sheets RECOMMENDED ACTION: Motion to approve authorizing the City to enter into a contract with CNH Architects to provide architectural services for interior improvement projects at the Family Resource Center being funded by CDBG - R funds. ISSUE The City has been awarded a CDBG -R Grant (Community Development Block Grant, Recovery) from the U.S. Department of Housing and Urban Development (HUD) to pay for improvements to the Family Resource Center. The grant is for $75,000 and is locally managed by the Dakota County Community Development Agency. The funds are indentified to cover the cost of the plans and specifications, project documents, all construction materials, and installation and labor for a number of improvement projects at the Rosemount Family Resource Center. Attachment A details the proposed improvements to the Center. One of the many requirements for spending the Recovery Act grant funds is that we need to receive proposals for professional services. Staff created a Request for Proposal (Attachment B) and sent it out to four local architects. Staff then reviewed and scored the proposals we received using an equally weighted scoring system (Attachment C). Listed below are the names of the firms, their proposed cost, and the score of their overall proposal. Firm Cost Estimate Evaluation Score (out of 40) CNH Architects $5,200 40 Richard Fischer Architects $5,600 36 Krech, O'Brien, Mueller & Assoc. $10,000* 29 * Staff was informed by Dan O'Brien from Krech, O'Brien, Mueller & Assoc. that their pricing included approximately $4,200 for possible reimbursement for planning work that was done for the Family Resource Center but was outside of the CDBG -R project scope of work. The City is also required to provide proof through meeting minutes that contracting for the services was approved by the City Council. SUMMARY Staff is recommending the City Council approve authorizing the City to enter into a contract with CNH Architects to provide architectural services for interior improvement projects at The Family Resource Center being funded by CDBG -R funds. Attachment A Proposed Improvements ATTACHMENT A Rosemount Family Resource Center Improvements Item # 1 Classification — Building Envelope Description: remediate a water intrusion problem at the northwest corner of the building Benefit: long -term structural stability, mold prevention, improve indoor air quality Item # 2 Classification — Building Envelope Description: increase insulation in the attic to R -50 Benefit: reduce operating expenses Item # 3 Classification — Building Envelope Description: replace energy inefficient entry door frame and sidelight with thermal break system Benefit: reduce operating expenses, increase building security Item # 4 Classification — Interior Millwork Description: replace existing wood kitchen cabinets and countertops Benefit: health and hygiene, ADA compliance Item # 5 Classification — Interior Finishes Description: replace floor coverings which are beyond their useful life Benefit: health and hygiene (especially for children), lower maintenance cost Item # 6 Classification - Interior Finishes Description: replace damaged drywall and install stainless steel corner guards Benefit: health and hygiene, lower maintenance costs Item # 7 Classification - Mechanical Systems Description: Replace problematic HVAC /water heater with high efficiency system using pump Benefit: energy efficiency, lower operating expenses, reliability, improve indoor air quality Item # 8 Classification — Mechanical Systems Description: replace manual toilet flush valves with electronic sensors Benefit: health and hygiene Item # 9 Classification — Mechanical Systems Description: replace manual lavatory faucets with electronic sensors Benefit: health and hygiene Item # 10 Classification — Mechanical Systems Description: replace built in kitchen dishwasher Benefit: health and hygiene, reliability Item # 11 Classification — Electrical Systems Description: replace manual light switches with motion sensors with 4 -hour override Benefit: energy efficiency, lower operating expense, new code compliance Item # 12 Classification — Electrical Systems Description: install electric hand dryers in the toilet rooms Benefit: energy efficiency, health and safety 2 Attachment B Proposals i E QUINN S. HUTSON, AIA, LEED AP PRINCIPAL ARCHITECT CNH ARCHITECTS 7300 WEST 147TH STREET SUITE 504 APPLE VALLEY, MN 55124 PHONE [952] 431 -4433 FAX [9521 431 -3883 WWW.CNHARCH.COM DECEMBER 18, 2009 09070 cNh lkU�l COVER LETTER December 18, 2009 Lisa Maurer Recreation Supervisor City of Rosemount 13885 South Robert Trail Rosemount, MN 55068 RE: Rosemount Family Resource Center Improvements Request for Proposal for Architectural Services Dear Ms. Maurer, On behalf of CNH Architects, thank you for considering our firm for the Rosemount Family Resource Center Improvements project. CNH Architects has been providing architectural and engineering services for our community for over 50 years. A major portion of our work includes designs for municipal and public clients, making us very familiar with the requirements of publicly funded work such as this project. Many of these clients have been local municipalities including Apple Valley, Eagan, Farmington, and of course other projects for the City of Rosemount. We also regularly work with not - for -profit clients with very similar program needs as the Family Resource Center. In particular, we are designing the renovations for the Lewis House for Community Action Council which also received CDBG -R Grant money. As part of the Lewis House project, I have already received additional training from Dakota County CDA personnel on the special specification and documentation requirements unique to the CDBG -R Grants. In addition to CAC, our not - for - profit clients include multiple projects for Wilder Foundation, YMCA, as well as Minnesota Valley Humane Society. Our proposal responds to the RFP presented with the purpose of demonstrating our experience, capabilities, and commitment to provide the City of Rosemount with a quality design team and creative options to meet the needs of the Rosemount Family Resource Center facility and staff. Our past projects have included many similar projects particularly including kitchen remodels, insulation upgrades and energy - efficient HVAC installations. Likewise, CNH Architects is very committed to energy conservation and sustainability as demonstrated by our entire design staff having achieved LEED accreditation. While this project is limited in scope, we will use our expertise to evaluate the best energy saving and sustainable approaches to each aspect of your project scope. Whether this be an energy efficient furnace replacement, insulation improvements, or lighting upgrades; each decision will evaluate budget cost and return on investment. We have also found that many sustainable choices are in areas besides energy efficiency. Items such as low VOC products or daylighting will result in better interior environments, often with little or no impact on the project budget. Sincerely, inn S. Hutson, AIA, LEED AP Principal CNH Architects, Inc. CNH Architects 7300 West 147th Street • Suite 504 • Apple Valley, MN 55124 * Phone 952 -431 -4433 • www.cnharch.com EXECUTIVE SUMMARY CNH Architects is a full- service architectural firm providing architectural design, engineering, interior planning and landscape architecture for corporate, commercial, manufacturing, and recreational facility owners as well as government agencies. The Principals, John Natwick, Wayne Hilbert, and Quinn Hutson are directly responsible for all design work. CNH Architects has a staff with advanced training and certification in several areas including certified interior designers, certified construction specifier, five LEED Accredited Professionals and NCARB certification. With an efficient project team and over 50 years of experience, CNH Architects has a strong reputation for well thought -out design plans and personal attention to client requirements. CNH stresses strong basic design, quality contract documents, close communications with clients, and an intense field review and follow -up program. We are organized to assume full, single source responsibility for a thoroughly integrated and cost effective service. From a project's beginning, program, budget, and schedule are established, and a team of experts is assembled under the principal and project manager to assure that elements are addressed, questions answered, and the design and construction process is fully coordinated. A growing list of satisfied and repeat clients is testimony to the discipline and persistence of an organization that will not settle for partial success. Over the last several years, CNH Architects has worked on construction projects which total between 14 - 24 million dollars annually. Our projects have varied including city, county, and state work, along with church and private sector clients. COMPOSITION OF FIRM Registered Architects 3 Designers 3 Drafting Technicians 1 Administrative Support 2 cNhl In L !/Vfi ll(7t The work proposed for the Rosemount Family Resource Center is similar to many projects completed by CNH Architects and our consultants for both public entities and private businesses. CNH Architects focuses on developing a close collaboration with our client and the project team. We advocate regularly scheduled team meetings with representatives of the Owner, Architect, and Engineers (and later the Contractor) to discuss the project, Owner preferences and ensure follow through of selected options through the construction process. While our role as architects is to add value, imagination, and function to design solutions; our ultimate goal is to design a facility that meets your needs. Good design is only possible when the focus remains on the client. PRE - DESIGN At this initial stage, our team will develop project schedules, evaluate existing conditions, review space needs, and learn what the City of Rosemount's vision is for this new project. Understanding your vision is crucial to the final design. Our ultimate goal is to design a facility that meets your needs. Evaluate existing conditions Review space needs and budget Develop project schedules Understand project vision Establish scope and quality goals SCHEMATIC DESIGN CNH will start this phase of workby presenting several concepts and different approaches for solving the program requirements identified. The design team will walk the city's building design team through each concept, identifying the pros and cons of each plan. With discussion, the group together will narrow the direction from the concepts presented and may initiate some new directions to investigate. With each meeting, the group will work to narrow the plans to one strong preliminary that the group can support. As we move through this process, the design team will provide the preliminary cost implications for the different choices discussed. Develop design options for discussion Review Building Code and Department of Health requirements Choose options for development Review project and costs DESIGN DEVELOPMENT Once the project has been defined in the pre- design and schematic design phase, the design would move to the more detailed process in the design development phase. In this phase, we will decide on the project details (choosing flooring materials, deciding on cabinet layout, selecting hardware, etc.). Develop project details Select project materials CONSTRUCTION DOCUMENTS Once the design has been established, CNH Architects and our engineers assemble the drawings, specifications, schedules, and details that make up the construction documents. We use nationally recognized specification and drawing software and systems to create accurate, well- coordinated documents. This helps to reduce confusion during bidding and construction, which in turn allows for better pricing and reduced change orders. Develop well- coordinated drawings and specifications Use nationally recognized system to ensure accuracy Review project and costs BIDDING During this phase, CNH Architects and our design team are available to address contractors' questions as they arise and help maintain a smooth bidding process. We also handle the administration of the bidding process. Distribute bidding documents Collect and return document deposits Write and distribute addenda to clarify bidding questions Assist in opening and evaluating bids at the bid opening CONSTRUCTION ADMINISTRATION We feel the success of any project depends on staying on top of the process from early planning through construction. Where many firms lose interest in a project after the building is designed and drawings complete, CNH has found that much of the success of the project depends on working through the issues that arise during construction, making sure the client is represented and protected. Regularly review construction Update and advise client on construction process Run construction progress meetings with Contractor and Owner Reject work not complying with construction documents Review and process change orders Review submittals by the contractors, including pay requests POST - OCCUPANCY Follow -up and being available for questions are part of our normal practice. We feel a large reason for our numerous repeat clients is the service we provide after the project is finished and occupied. Whether it is a problem that has developed that needs to be reviewed or just helpful advice on adding some storage shelves, we make ourselves available to help. This contact with our building has also given us a great insight into what is performing well over time and what is not. This insight allows us to improve on every project we design. Review building prior to end of one year warranty period Available for post - occupancy questions Architect of Record CNH Architects 7300 W. 147th Street, Suite 504 Apple Valley, MN 55124 952 -431 -4433 Project Architect: Quinn S. Hutson, AIA Mechanical /Electrical Engineers Engineering Design Initiative, Ltd. (edi) 1112 Fifth Street North Minneapolis, MN 55411 612- 343 -5965 Mechanical Engineer: Larry Svitak, P.E. Electrical Engineer: Jay S. Hruby, P. E. L QUINN S. HUTSONS AIA, LEEC AP PRINCIPAL ARCHITECT CNH ARCHITECTS As principal in the firm, Quinn's responsibilities cover all facets of architectural design, design development and construction document preparation. Individual project tasks include: client need assessment, alternative concept development, design/ construction document preparation, building material and finish selection, cost estimating, code compliance verification and approval assurance. In addition to over 20 years with CNH Architects, Quinn's background includes many years of construction experience and annual continuing education to bring current construction knowledge to all of his projects. RELEVANT PROJECT EXPERIENCE Eagan City Hall Community Room Remodel, Eagan, MN Dakot County Government Center Entry &. Security Upgrade ISD 196 Transportation Building - Bus Services Rosemount Middle School Classroom Upgrades Dakota County CDA Offices, Eagan, MN Lancet Software Remodel, Burnsville, MN Kitchen and training room remodel Reception remodel Wilder Foundation -Bush Memorial Children's Center, St. Paul, MN Community Action Council - Lewis House Renovation Study, Eagan, MN cNH EDUCATION Bachelor of Architecture, University of Minnesota REGISTRATION Professional Architect, Minnesota Certified Interior Designer, Minnesota LEED Accredited Professional AFFILIATIONS American Institute of Architects Minnesota Firm Membership in the US Green Building Council COMMUNITY LEADERSHIP Rotary International, past President Eagan Rotary Eagan Rotary Foundation, past Chair Chair - 2008 & 2009 Eagan High School Ethics Workshop/ Eagan Rotary School District 196 Mentor Advisory Board Member Eagan Central Park Task Force Mission Outpost - Food & Clothing Shelf, Prince of Peace Lutheran Church JASON Cr'HRISTIAANSEN LEES AP INTERN ARCHITECT CNH ARCHITECTS As a designer and intern architect at CNH Architects, Jason's focus is on the day -to -day development of the project documents and coordinating the work of the project team. With over 5 years of experience at CNH and LEED accreditation, Jason brings a strong background both in construction documents and sustainability. RELEVANT PROJECT EXPERIENCE JTH Lighting, Apple Valley, MN Hayes Community and Senior Center, Apple Valley, MN Ziegler, Brainerd, MN Ziegler, Jackson, MN First Lutheran Church, Columbia Heights, MN Superior Collision, Eagan, MN Dakota County CDA Lobby & Fitness Remodel, Eagan, MN Metropolitan Mosquito Control District Entry Remodel, Maple Grove, MN Kashevatsky Building Addition, Eagan, MN EDUCATION Master of Architecture, University of Minnesota REGISTRATION LEED Accredited Professional AFFILIATIONS Firm Membership in the US Green Building Council Hospitality Ministry of the Basilica of St. Mary cNH 1N(7p]F�I;S F-s3umF- cNh gll(75 MECHANICAL ENGINEER LARRY D. SVITAKI P.E. PRINCIPAL, MECHANICAL ENGINEER ENGINEERING DESIGN INITIATIVE, LTD. CEDII Larry has been involved in the design, construction administration, and project management of a variety of HVAC systems for over 12 years. Throughout that time Larry has earned the respect of his colleagues and clients through his hard work, attention to detail, and his great skills in communicating the complexities of HVAC systems to his customers. These skills stem not only from his technical grasp of HVAC systems, but from the practical experiences he gained in his first career as an Owner of an HVAC sheet metal firm. RELEVANT PROJECT EXPERIENCE Lawson Commons - Sixth Floor Tenant Fit -up, St. Paul, MN Second Harvest Food Shelf Office Remodel, Maplewood, MN Affiliated Office Group, Burnsville, MN Steininger Office Building, Eagan, MN Fire Station #17 - Remodel, Minneapolis, MN Fire Station #21 - Remodel, Minneapolis, MN St. Paul Public Schools - Boiler Replacements, Washington Middle School, Galtier, Adams, and Jackson Schools, St. Paul, MN EDUCATION University of Minnesota, Bachelor of Mechanical Engineering Dunwoody Industrial Institute, Minneapolis, MN REGISTRATION Registered Professional Engineer in Minnesota, South Dakota and Wisconsin. AFFILIATIONS American Society of Heating, Refrigeration, and Air Conditioning Engineers. American Society of Plumbing Engineers Firm Membership in the Consulting Engineering Council Firm Membership in the U.S. Green Building Council. RF -sumI= ELECTRICAL ENGINEER JAY S. HRUBY, P.E. PRINCIPAL, ELECTRICAL ENGINEER ENGINEERING DESIGN INITIATIVE, LTD. CEDII Jay has committed a large percentage of his electrical engineering career to the promotion of energy conservation and sustainability within his designs of commercial, industrial, educational and correctional buildings. Nearly all of Jay's recent projects have incorporated technologies that allow the buildings to exceed current energy code. Jay has teamed with utilities, environmental groups and energy conservation organizations to provide the Owner with a sustainable building that meets the owner's performance goals. Jay has been involved in the commissioning of power systems, which include basic electrical systems to Level 4 data centers. RELEVANT PROJECT EXPERIENCE St. John's University Guest House, Collegeville, MN St. John's University Chapter House, Collegeville, MN Independent School District 196 (Multiple Schools), Rosemount, Egan, Apple Valley, MN Avis Rent -A -Car Service Center Facility, Bloomington, MN Lawson Commons Sixth Floor Law Firm Remodel, St. Paul, MN Second Harvest Food Shelf Remodel, Vadnais Heights, MN Rosemount Armory Basement Water Intrusion and Ventilation, Rosemount, MN Fire Station #17 - Remodel, Minneapolis, MN EDUCATION University of St. Thomas Master of Business Administration University of North Dakota Bachelor of Science - Electrical Engineering REGISTRATION Registered Professional Engineer in Minnesota, Iowa, Wisconsin, North Dakota and Illinois AFFILIATIONS Institute of Electric and Electronics Engineers Consulting Engineering Council of Minnesota cNhl �('lil /FCI:S' Apple Valley City Hall, Apple Valley, MN Apple Valley Fire Station #1 - ALF Addition, Apple Valley, MN Apple Valley Fire Station #2, Apple Valley, MN Apple Valley Fire Station #3, Apple Valley, MN Apple Valley Liquor Store #1, Apple Valley, MN Apple Valley Liquor Store #2, Apple Valley, MN Apple Valley Liquor Store #3, Apple Valley, MN Apple Valley Police Facility, Apple Valley, MN City of Apple Valley Park & Recreational Projects: Hayes Community Center Redwood Community Center Teen Center Senior Center Valleywood Clubhouse Addition Park Shelters at Quarry Point, Johnny Cake Ridge, Valley Middle, and Huntington Parks City of Rosemount - St. Joseph Church Study, Rosemount, MN Dakota County ADA Courtroom Buildout, Hasting, MN Dakota County CDA, Eagan, MN Dakota County Extension Services, Rosemount, MN Dakota County Human Services, Rosemount, MN Dakota County Judicial Center Remodel, Hastings, MN Dakota County Western Service Center Remodeling, Apple Valley, MN Eagan City Hall - Community Room, Eagan, MN Eagan Fire Station #2, Eagan, MN Eagan Rotary Bandshell, Eagan, MN Farmington City Hall Remodeling, Farmington, MN Farmington Library, Dakota County Library System, Farmington, MN Fire Station #2 Remodel, Eagan, MN Fire Station #3 Remodel, Eagan, MN Metropolitan Mosquito Control District - Division Headquarters, Scott, Carver, Anoka, & Dakota Counties Metropolitan Mosquito Control District, Science Lab Remodeling MnDOT Materials Lab, Detroit Lakes, MN MnDOT Regional Headquarters, Detroit Lakes, MN +, MnDOT Salt Storage Building, Detroit Lakes, MN MnDOT Wayside Rests, Heath Creek, New Market, Straight River, MN MnDOT Welding Shop Addition, Detroit Lakes, MN MN National Guard Armory - Basement Water Infiltration & Ventilation, Rosemount, MN Mora Municipal Liquor Store, Mora, MN Mora Police Station, Mora, MN Redwood County Courthouse Remodeling, Redwood Falls, MN Redwood County Law Enforcement Center, Redwood Falls, MN Viking Library Office Remodeling, Fergus Falls, MN Wadena County Courthouse Remodeling, Wadena, MN U h AgStar Financial Services, Apple Valley, MN Aprille's Showers Tea Room, Farmington, MN City of Apple Valley, Apple Valley, MN Apple Valley Liquor Store #1 Apple Valley Liquor Store #2 Redwood Community Center Fire Station #I Fire Station #2 Fire Station #3 City of Eagan, Eagan, MN City Hall - Community Room Fire Station #2 Fire Station #3 City of Rosemount, Rosemount, MN St. Joseph Church Study Former St. Joseph's Church Remodel Community Action Council, Apple Valley Commons II Offices, Apple Valley, MN Lewis House Renovation, Eagan, MN Cooperative Power, Edina, MN Dakota County, Western Service Center, Apple Valley, MN Judicial Center, Hastings, MN ADA Courtroom, Hasting, MN Extension Services, Rosemount, MN Human Services, Rosemount, MN Computer Room, Hastings Northern Services, W. St. Paul Dakota County Community Development Agency, Eagan, MN Fitness Center Renovation Lobby Renovation Sunshade Renovation Galaxie Corporate Center, Eagle Valley Bank RHS Realty AgStar Financial Apple Valley Chamber of Commerce FAA Independent School District 192, Farmington, MN Special Education Farmington High School MMI Superintendant Office ECSE Program Farmington High School press box District Office =.. .� Independent School District 196, Apple Valley High School Baseball Field and Dugout Transportation Building - Bus Services Rosemount Middle School Eastview High School mechanical catwalk Rosemount High School theater light access Eagan High School baseball stadium grandstands and site utilities Alternative Learning Center Special Education expansion Lancet Software, Burnsville, MN Kitchen & Training Room Remodel Reception Remodel South Family YMCA Southwest Area YMCA Teen Center Addition Cardio Fitness Renovation Daycare Addition Wilder Foundation, Bush Memorial Children's Center St. Croix Girl's Camp Wilder Children's Center Bush Memorial Children's Center Kitchen Remodel Juvenile Horizons Shelter Remodel C C11 !h CI:S DAKOTA COUNTY CDA FITNESS & LOBBY RENOVATION EAGAN, MN PROJECT ARCHITECT QUINN HUTSON PROJECT COST $139.000 REFERENCE CHERYL JACOSSON 651 - 675 -4433 PROJECT DESCRIPTION Linder- utilized space was renovated at this office building to create an employee fitness area and locker rooms. Also renovated was a section of the lobby to provide room for additional staff. The renovation design focused on integrating the new functions into the existing space in a manner to maximize function and maintain the original aesthetic. M cNh Ik(AIiF ion n r PROJECTS HAYES COMMUNITY AND SENIOR CENTER APPLE VALLEY, MN COMPLETED 2009 PROJECT COST S3,E00,000 AREA (SF] 20,700 PROJECT ARCHITECT WAYNE HILBERT CNH ARCHITECTS REFERENCE RANOY ,,JOHNSON 9E52-953-2310 PROJECT DESCRIPTION This project is Two - Globes Certified under the Green Globe rating system and on track to become an Energy Star building. This facility uses a combination of daylight harvesting, heat pumps, ventilation air exchange and in -floor radiant heating to provide comfort and reduce energy consumption. This multi -use project includes meeting rooms, auditorium, catering kitchen, multi - purpose rooms, and offices. c LANCET SOFTWARE BURNSVILLE, MN PROJECT ARCHITECT QUINN HUTSON PROJECT COST $40,000 REFERENCE TOM NICCUM 952 -230 -7362 PROJECT DESCRIPTION This project included the renovation of approximately 2,500 square feet of this residential style office condominium. The work included remodeled reception, kitchen, training room, and connection to the original office space. Finishes and lighting were upgraded to create a fresh image for the company. _ : cNH DESIGN OF SUSTAINABLE BUILDINGS CNH Architects' entire architectural and intern staff are LEED Accredited Professionals and designed the first two projects in Minnesota to be awarded a Green Globe certification. Wayne Hilbert is a principal with CNH Architects and one of the first architects LEED accredited in the state of Minnesota. CNH Architects, along with our design team, evaluate and develop sustainable strategies with our clients. We are familiar with a variety of rating systems and have incorporated multiple sustainable and high- performance strategies in our projects. These projects not only highlight our energy strategies, but also include multiple approaches to: Performance Management Site and Water Energy and Atmosphere Indoor Environment Quality Materials and Waste APPLE VALLEY LIQUOR STORE #3 Completed in 2008, this project was the first project in Minnesota to receive a Green Globe certification. The Green Building Initiative recognized this project with a "Two Globe" rating. Using a highly efficient geothermal heat pump system and ventilation exchange allows this building to greatly reduce energy usage. The beer coolers are also integrated into the geothermal system. SCHOOL OF ENVIRONMENTAL STUOMS - APPLE VALLEY, MN Working with the school, local utility, students, and city, this project involves a green building that supports solar panels and wind generator. This small display building also has a living green roof, natural daylighting, and LED lighting. APPLE VALLEY CITY HALL Using both Minnesota Sustainable Design Guide and LEED as outlines for design, this project incorporates multiple sustainable strategies. It is listed on the Minnesota Office of Environmental Assistance website as an example of green architecture. It has also been published in American City and County Magazine and The National League of Cities for its sustainable strategies. ZIEGLER - COLUMSUS, MN This facility uses a number of energy saving strategies that are specific to a vehicle shop environment. All ventilated air is passed through a heat exchanger that is low maintenance and easily cleaned. Because of the large ventilation requirements and the dirty exhaust fumes, this system greatly reduces energy consumption. SUSTAINABLE DESIGN Apple Valley City Hall HAYES COMMUNITY & SENIOR CENTER - APPLE VALLEY, MN Completed in 2009, this project was awarded Two Globes under the Green Globe rating system and is on track to become an Energy Star building. This facility uses a combination of daylight harvesting, heat pumps, ventilation air exchange and in -floor radiant heating to provide comfort and reduce energy consumption. Apple Valley Liquor Store #3 - Two Green Globes cNH QUALITY CONTROL There are many aspects to providing a high quality result for any building project. Most of these ultimately come down to clear communications between the many groups involved including the owner, building users, design team, contractor and individual laborers. CNH Architects has found that the following are key in order to maintain a quality building and process. TEAM MEETINGS During the design process and extending through the construction process, we advocate regularly scheduled team meetings with representatives of the Owner & Architect/ Engineers (and later the Contractor) to discuss design issues, Owner preferences and ensure follow through of selected options through the construction process. MATERIAL EVALUATION Most of our work is for repeat clients. Through the process of working on multiple projects with the same clients, we have observed how materials and systems perform over time. We find the client's perspective on the maintenance and durability of products valuable on determining products to be used on future projects. Statistics show that only a small portion of the lifetime cost of a building is incurred during the original construction. Ongoing costs of course include energy for lighting and HVAC systems, but regular maintenance and replacement of materials and systems also have a significant role in the ongoing expense of the facility. BUILDING INFORMATION MODELING CNH Architects uses Autodesk Revit, the leading Building Information Modeling software, to create a 3- dimensional computer model of the building as part of the design and construction document process. Not only does this improve visualization of the building, but also provides many quality control features. Since the building is drawn as a single model instead of separate 2D representations, each view or schedule incorporated in the drawing set is created from the one model, eliminating the unintentional variations typical with older 2D drafting methods. SPECIFICATION SYSTEM CNH Architects uses a combination of a nationally recognized specification system, AIA Masterspec and a Certified Construction Specifier to review and assemble our project specifications. This helps to ensure high quality specifications for your construction project. SPECIAL INSPECTIONS Special Inspections of your project is specified by CNH Architectsandourengineersto complywithcoderequiremems. Additional testing and inspections are added to the code requirements to maintain quality control as recommended by our design team. This testing and inspection, in general, will be specified to be performed by an independent testing agency. CNH Architects believes that imaging is one of the most important ways to explore and visualize a project's design along with the client. While for some there is a tendency to embrace technology as an end in itself, our approach is that technology only has the value inherent in its ability to strengthen the communication with the client and improve the visual development of the project design. With this goal in mind, CNH Architects uses Revit, the leading Building Information Modeling (BIM) software, creating a 3- dimensional model of all project designs from schematic options to final construction documents. This BIM model can be viewed from any vantage point, allowing the client and design team to explore the architectural design together in a visual manner similar to the way the actual building will be experienced. These images can range from simple 31) views of schematic building shapes and concepts to realistic renderings of interior or exterior views, with building materials, natural daylighting and manufactured lighting all shown in detail. During the schematic design phase, the use of the images from the BIM model provides the opportunity for the client to make decisions regarding multiple design options or future phases of a facility masterplan with more visual information than possible with limited renderings or 2D plans and elevations. Actual material colors and textures can be applied and several variations evaluated, assisting the Owner and design team in the Design Development phase. The images developed have also shown to be very valuable when presenting the selected design to committees, fundraising groups, and public agencies when approvals are required or excitement generated. Ell VISUALIZATION / IMAGING Based on the information contained in the Request for Proposal for Architectural services for the Rosemount Family Resource Center, we would propose a fixed fee of $5,200 plus reimbursable expenses. This is based on the basic services described in standard AIA documents and includes the services described below. SERVICES INCLUDED IN FEE: Architectural and Interior Design Mechanical Electrical REIMBURSABLE EXPENSES Printing and Plotting Postage and Messenger Service Long Distance Telephone Mileage CONTRACT AGREEMENT CNH Architects recommends and assumes a standard AIA Owner- Architect Agreement will be signed for this project. For more than 100 years, the American Institute of Architects (AIA) has been developing standard forms and agreements for use on design and construction projects. AIA uses representatives ranging from owners, architects, contractors, attorneys, and insurance agents to develop AIA documents. L/3 t FEE SCHEDULE ' KRECH, O'BRIEN, MUELLER & ASSOCIATES, INC. bl 15 Cahill Avenue Inver Grove Heights Minnesota 55076 651.451.4605 phone 651.451.0917 fax www.komainc.com 12 -18 -09 Lisa Mauer City of Rosemount 13885 South Robert Trail Rosemount MN 55068 Re: Response to Request for Proposal Rosemount Family Resource Center Dear Lisa, Enclosed is the Krech, O'Brien, Mueller & Associates, Inc. proposal for architectural and engineering services for the Rosemount Family Resource Center at 14521 Cimarron Ave. We look forward to working with you on this exciting community project. Please contact me if you have any questions about our proposal or if you need any additional information. Sincerely, 'arx Daniel O'Brien AIA Vice President Krech, O'Brien, Mueller & Associates, Inc. ARCHITECTURE STRUCTURAL ENGINEERING INTERIOR DESIGN Proposal for A/E Services for Improvements to the Rosemount Family Resource Center December 17, 2009 ROSEMOUNT MINNESOTA 4e* 44M Commumirr ACTION COUNCIL KRECH, O'BRIEN, MUELLER & ASSOCIATES, INC. 61 15 Cah11 Avenue Inver Grove Heights Y0nnesota 55076 651.451.4605 phone 651.451.0917 `ox w.wi.komainc.com Meet the key members of our firm Architecture niel J. O'Brien, AIA, CID Dan graduated from the University of Minnesota with distinction in 1977 with a professional degree in architecture. He is a licensed architect and certified interior designer in Minnesota, and a licensed architect in Virginia. Dan has practiced in Minnesota since 1980. Dan is a member of the American Institute of Architects. He is LEED trained and currently pursuing accreditation. In 1985 Dan founded Krech, O'Brien, Mueller & Associates, Inc. along with two business partners and currently serves as principal and vice president. He is also a partner in Knollwood IGH Partners, a real estate development company. Dan's practice areas include commercial and industrial projects, with a specialty in veterinary medical facilities. Dan has always been active in community organizations. He is a founding member of Progress Plus, a public /private non - profit economic development agency and has continuously served as board member since 1989, including two terms as chairman. He is active with the Boy Scouts of America and is a Den Leader with his grandson's pack. Dan's experience at the university during the energy crisis of the 70's taught him the concepts of sustainable design. He has designed and built super- insulated passive solar homes, passive mechanical systems, and low -tech machines for human- powered construction activities including; construction cranes, wall lifting equipment, material transport equipment, sawmills, and charcoal fired water - heating devices. Dan enjoys exploring sustainable innovations on a personal scale and continues to develop new sustainable designs, equipment and tools for small -scale construction projects. Structural Engineer ames H. Krech, PE Jim graduated from the University of Minnesota with distinction in 1972. He has enjoyed practicing structural engineering for the last 33 years. Prior to being a founding partner of Krech, O'Brien, Mueller & Associates, Inc. in 1985 he was manager of the A/E Department at Cenex. In his early career years he was mentored at Horty, Elving & Associates and Meyer, Borgman & Johnson. Currently he is registered in 26 states. He is a member of the American Society of Civil Engineers (ASCE), the local chamber of commerce, and is active in several Christian ministries. When he is not golfing; you can find him making hardwood lumber on his sawmill. Recently he rebuilt a 1973 Allis Chalmers 540 4WD Articulating Wheel Loader. Jim enjoys the challenge of solving a problem. Architecture rady R. Mueller, AIA Brady graduated cum laude from St. Olaf College in 1969 with a degree in art and with distinction from the University of Minnesota in 1977 with a degree in architecture. After becoming a partner in the firm in 1987, he has become NCARB certified and a licensed professional in thirty states and Canada. Brady is active in the Lakeville Chamber of Commerce, as well as several Christian ministries and bible studies. Away from the daily routine of the architectural profession, Brady, who by the way has an identical twin brother, enjoys spending time with his family, playing golf, reading, biking, and especially developing his photographic skills. He is currently in the process of developing a series of photographic displays depicting his family's travels to Florida and Cabo San Lucas, Mexico. Brady's constant companion in the office is his West Highland terrier, Bimmer, who is being groomed as the next president of the company. Architecture cent J. DiGiorno, AIA Vince graduated from the University of Notre Dame in 1986. While he was a student he spent a year living and studying architecture in Rome, Italy. In 1998, he earned a Masters of Business Administration at the University of Minnesota. Code analysis and specifications writing define the details necessary for building beautiful buildings. Since 1990, Vince has studied, applied and taught in -house the specifics of the building code with a keen understanding of the nuances and details of government regulations. In addition, he is our chief specifications writer providing product documentation and bid and construction information. Architecture tephen T. Iaria, AIA Steve graduated from North Dakota State University in 2000 with a Bachelor's Degree of Science in Environmental Design and a Bachelor's Degree of Architecture. Steve started at Krech, O'Brien, Mueller & Associates in the summer of 2000. Since then, he has worked on a wide variety of projects ranging from park shelters to pharmaceutical clean rooms to retail stores at Mall of America's Nickelodeon Universe. In 2008, Steve passed his last architecture registration exam and became a licensed architect in Minnesota. Similar Projects: Rosemount Family Resource Center KOMA worked with the Community Action Council leadership group, CAC volunteers, and the City of Rosemount to develop a long range building expansion concept for the Rosemount Family Resource Center.. The concept gives context to any remodeling or improvements to the existing CAC building. Contact: Dan Schultz, Director of Parks and Recreation Mary Ajax, President CEO of CAC, (952) 985 -4001 Greg Konat, CAC '+iar '+ t i law --=MLLL� 4MON .;4,, In=-, 'r -77---'! -�, - •rY�� .x`'.� ..+ri�'� .1:.� µ.,.me' , '?Sa rr••�a!;dP. IN I �y7+y4� Y > > � 'mod" d r �� qie` t � �Z Sr: = "sew ��'14!,45 •y.�y n jy MIS Cost Allocation: KOMA has the staff available to accomplish the work. Using existing staff we propose to perform the work as described in the Work Plan for a fee not exceed $10,000, excluding reimbursable expenses (printing costs of documents for bidding). Work Plan for Scope of Services: KOMA has gained experience with the project through previous work efforts with the City of Rosemount and the Community Action Council. We have specific knowledge of this actual building, and the goals of this specific phase of the improvements to the building. To accomplish the interior remodeling as stated in the RFP, we propose the following: 1. meet with the stakeholders to confirm the goals and objectives. (Dan — 4 hours) 2. prepare a 3D model of the this stage of the project for distribution and approval. (Dan - 8 hours) 3. prepare a pre -bid package for cost estimating using one of the volunteer members. (Dan - 8 hours) 4. review the budget estimates and modify the project scope of work to accurately reflect the most favorable outcome for the owner within the budget. (Dan — 4 hours) 5. We are proposing performance specifications to be illustrated and annotated on the drawings. (KOMA team —16 hours) 6. prepare the following bid documents in Autocad: a. base plan of existing building (KOMA team —16 hours) b. demolition plan (KOMA Team — 8 hours) c. floor plan showing multiple alternatives for post -bid owner selections (KOMA Team 8 hours) d. reflected ceiling plan (KOMA Team 4 hours) e. finish plan and schedules (KOMA Team 8 hours) f. exterior building elevations (for use in describing any exterior renovations) (KOMA Team 4 hours) g. door, window and room finish schedules (KOMA Team 8 hours) h. interior elevations showing casework, windows, doors etc. (KOMA Team 8 hours) i. structural plan indicating any structural improvements that would be prudent to accomplish now in preparation for a future expansion. (KOMA Team 4 hours) j. power and lighting plan indicating locations of receptacles, switches, and lights including exit signs and lighting (KOMA Team 4 hours) k. performance specification for electrical and HVAC and plumbing improvements (KOMA Team 4 hours) 7. prepare reproductions for the city to use in obtaining bids. (KOMA Team 2 hours) 8. assist the owner during the bid period with answers to questions regarding the autocad bid documents which may come to the owner from the bidders. (KOMA Team 4 hours) The duration of the schedule will be dependant on the speed at which team decisions can be made. The actual work hours are approximately 122 hours ( approximately 3 weeks). KOMA is available to start the project in early January and finish the work in a timely manner. A brief history of the process: 4ROSEMOUNT Rosemount Family Resource Center Improvements City of Rosemount, MN Architectural/Engineering Design Services Request for Proposal (RFP) � nu Richard Fischer Architects December 18, 2009 i Richard Fischer Architects December 18, 2009 City of Rosemount 13885 South Robert Trail Rosemount, Minnesota 55068 -3438 Re: Request for Proposal to Provide Architectural & Engineering Services for the Rosemount Family Resource Center Improvements Dear Selection Committee Members, Richard Fischer Architects appreciates the opportunity to provide you with our qualifications to provide professional design services for the Rosemount Family Resource Center Improvements. Over the past thirty years we have designed many varied building types, working closely with our clients to focus on their needs and budget. We stress service excellence and strive to maintain clear lines of communication throughout the term of the project. The following summary illustrates the service advantages we will provide: - An intense interest to listen to your needs and provide answers to your questions in a clear and timely manner. - Thorough study and investigation of your building program and construction budget. - Priority attention by the principal design/project architect from the initial programming through the building construction, to include scheduled building committee meetings and regular on -site reviews. - Guaranteed satisfaction with the completion of all contract documents within the project schedule and construction budget as developed in coordination with your requirements. - A passion for superior design to excite your imagination. Enclosed is information describing our firm, the project team, the scope of services to be provided, and a proposal to perform the work. We appreciate your consideration and look forward to working with you to provide a building that not only meets your needs, but also exceeds your expectations. We will endeavor to make the design and construction process an exciting experience that supports and inspires the mission of the City of Rosemount. c m a N D W � t: ... O �Q w w N ,A' �� c as � is °-• � � � A A 'c � IM w ari O CL N i 3tr ITT m $ W v L .O N �aa a W � � En I Richard Fischer Architects RICHARD W. FISCHER, A.I.A. Position: Principal/Architect Experience: Mr. Fischer has over 25 -years experience as an architect. He was a senior project architect for Minnesota Mining & Manufacturing (3M) for 16 years. Prior to his 3M experience, he worked as a project/design architect for Neujahr Associate Architects, Toltz, King, Duvall Architects, and Trossen -Wright Architects Mr. Fischer's project experience has included many building types: religious, commercial, industrial, manufacturing, and residential. Richard Fischer Architects was officially founded in 1999. They are a full service architectural/planning firm, providing a comprehensive range of services including: Alternative Site Analysis Architectural Design Existing Facility Evaluations Engineering Design Coordination Program Development Construction Document Preparation Site Master Planning Technical Specification Preparation Construction Cost Estimating Construction Administration Mr. Fischer's design experience has included such varied projects as: • 3M Office, Manufacturing, Laboratory Facilities, MN • Orchard Lake Professional Building, Lakeville, MN • Park Shelters, Hastings, MN • Acorn Commercial Storage Facilities, Minneapolis, MN • Baker Community Center, St. Paul, MN • Fine Arts Auditorium, Spring Lake Park, MN • Training Facilities, United States Navy and Army, MN • Chippewa Falls Resort Master Landscape Plan, WI Education: University of Minnesota/Bachelor of Architecture 1976 University of Minnesota/Bachelor of Arts 1975 Professional American Institute of Architects, President AIA St. Paul Affiliations: Society of American Military Engineers Navy Facilities Command, Retired Licensed Professional Architect Licensed Real Estate Broker Richard Fischer Architects CURRENT PARK SHELTER EXPERIENCE Richard Fischer Architects completed the design and construction of a park shelter for the City of Hastings, Minnesota in 2005.. The building is a multi -use facility to be used as a warming house in the winter and picnic shelter the remainder of the year. The facility is 510 gross square feet, slab on grade, masonry construction with an asphalt shingled roof, skylight, and hydronic heating in the floor slab. There are two electrically operated overhead doors within the main part of the building that, when closed, provide shelter for the warming house and, when opened, convert the facility into an enlarged covered shelter. There is a unisex toilet, mechanical room, and drinking fountain. The building construction requires minimal maintenance and is vandal proof. The overall cost for construction of the building was $127,321.00 The City of Hastings provided the site and civil work for the project under a separate contract. If you would like further information on this Project, please contact: Mr. Barry Bernstein Parks & Recreation Director City of Hastings 920 W. 10`h Street Hastings, MN 55033 -955 Phone: 651 -480 -6176 Dolejs Associates, Inc. Consulting Engineers 162iN. RiverhontDi: 108Et7een circle Man&sm Minnesota Burnsville, Minnesota FIRM HISTORY Dolejs Associates, Inc. established in 1977, specializes in the design of Mechanical and Electrical Building Systems. Offices in Mankato and Burnsville provide convenient access to projects in central and southern Minnesota. Our staff of fourteen full time and two part time personnel is divided into three different areas of expertise: Electrical, HVAC, and Plumbing with experienced personnel in each department. Over one hundred thirty years of combined experience is represented by our staff. The majority of engineering services performed by Dolejs Associates have been performed in Minnesota. Projects in the metropolitan and out state areas provide an even balance to our work load. Since our inception in November, 1977, we have been involved with over 2500 projects of various sizes and configurations. Particular emphasis has been given to projects in the Educational, Office, Health Care, Church and Housing Categories. Building projects include complete new, additions and extensive remodeling of existing structures. As a local engineering company, Dolejs Associates, Inc. has an on -going working relationship with City Building and Enforcement Officials as well as current knowledge of local code requirements. Dolejs Associates, Inc. Consulting Engineers 104N. Riveth»ntDr. 1"Eaeen Circle Mao&at%Minnesota B- n- Me, Miaa"Ots MICHAEL S. DOLEJS, PE PROJECT ENGINEER - MECHANICAL Bachelor of Science, Mechanical Engineering University of North Dakota - Grand Forks, North Dakota Professional Engineer, Minnesota - Registration #24659 Professional Engineer, Iowa - Registration #17290 Mike developed his Professional Engineering skills while employed in the material handling industry. He worked as a Design Engineer, Application Engineer, Project Engineer and Sales Manager and has over ten years of Industrial Mechanical System design experience. His responsibilities included process development, system design, budgeting and customer relations. Mike is the Vice President in charge of Mechanical Engineering at Dolejs Associates. His experience in educational, commercial, industrial and church projects has been instrumental to the success of the firm. CHRISTOPHER J. DOLEJS, PE PROJECT ENGINEER - ELECTRICAL Bachelor of Science, Mechanical Engineering, University of North Dakota, Grand Forks, ND Professional Engineer (Mechanical), Minnesota - Registration #24771 Professional Engineer (Electrical), Minnesota -Registration #24771 Professional Engineer, Illinois - License #062 -055902 Professional Engineer, South Dakota — License #8147 Professional Engineer, Iowa — License #17328 Chris developed his initial professional engineering skills in the oil refining industry as a project engineer. He was responsible for the construction and repair of industrial pumping, piping, heat transfer and control projects. His project management responsibilities included concept design, budgeting, bidding and construction administration on projects ranging from small to multi- million dollars in size. Chris applies his skills as a project engineer at Dolejs Associates and continues to utilize his valuable experience on projects using his mechanical, electrical and technology insight. His registration in both the Mechanical and Electrical field gives the client a broad experience base to reference. Chris is the Vice President in charge of Electrical Engineering at Dolejs Associates. Chris has completed numerous projects in the commercial, educational, recreational, church and industrial fields. f_ Dolejs Associates, Inc. Consulting Engineers XU N. River&ontDr. 108Eveen Cur /e Mankato, Minnesota Burnsv37le, Minnesota PARK BUILDINGS, LEARNING CENTERS, REST STOP AREAS, DEPARTMENT OF NATURAL RESOURCES PROJECTS ENVIRONMENTAL LEARNING CENTERS AUDUBON CENTER OF THE NORTH WOODS - SANDSTONE EAGLE BLUFF CLASSROOMS - FOREST RESOURCE CENTER RICHARDSON NATURE CENTER -BLOOMINGTON FARM - AMERICAN INTERPRETIVE CENTER - WASECA DEPT. OF NATURAL RESOURCES PROJECTS SAVANNA PORTAGE STATE PARK SANITATION BUILDING - MC GREGOR RED RIVER SANITATION BUILDING - EAST GRAND FORKS BIG BOG SANITATION BUILDING ITASCA STATE PARK - MARY GIBB VISITORS CENTER - BEMIDJI ITASCA STATE PARK - SHOWER BUILDING OZAWINDIB GROUP CAMP SANITATION BUILDING - ITASCA STATE PARK LAC QUI PARLE CONTACT STATION - MILAN, MN DNR HEADQUARTERS BUILDING - WINDOM FLANDRAU STATE PARK SANITATION BUILDINGS - NEW ULM WHITEWATER MANAGEMENT AREA - STORAGE BUILDING LAC QUI PARLE - LAKEVIEW CAMPGROUND MADELIA - DEPT. OF NATURAL RESOURCES BUILDING - ADDITION AND REMODELING CITY /COUNTY PARKS WOODLAKE NATURE CENTER - RICHFIELD PARK SHELTER - OAKDALE & HASTINGS PARK BUILDINGS - ST. PETER SPRING LAKE PARK TOILET BUILDING - NORTH MANKATO BRYANT LAKE REGIONAL PARK - EDEN PRAIRIE PARK PAVILION - PLYMOUTH HIGHWAY REST AREAS ENFIELD REST STOP (NEAR CLEARWATER) MARION REST STOP (NEAR ROCHESTER) MADELIA REST STOP The Design Process The following outline illustrates the phases of design for performing the full basic architectural services in the planning and construction of the Rosemount Family Resource Center. A. Programming: Deciding what to build Owner's Role: 1. Examine existing facilities through survey and analysis. 2. Develop a written program of building improvements required. 3. Obtain existing building plans and documents to include site topography. 4. Establish budget goals with City of Rosemount for construction, site work, remodeling, furnishings, operations and maintenance. Architect's Role: 1. Analyze the owner's program to determine the project scope and required improvements. 2. Interview key staff, management, and a cross - section of facility user's to define needs, goals and aspirations. 3. Visit the building site to observe existing conditions, barriers, constraints and opportunities. 4. Review and examine the construction budget to determine if it is suitable to meet the building program. Alert the owner to potential problems. 5. Discuss design philosophy and vision for remodeling of the building in the short term and future expansion. B. Schematic Design: Developing initial design concepts Architect's Role: 1. Prepare space relationship diagrams to include alternative floor plans. 2. Discuss the design approach and alternatives with the owner. 3. Consult with engineering (structural, mechanical, electrical) and other building consultants (code /zoning officials, civil engineer) as needed. 4. Provide a range of estimated construction cost based on the total number of square feet of new and remodeled areas and the quality of construction. 5. Make revisions as directed by owner. Owner's Role: 1. Review schematic designs based on program requirements and relevance to needs and goals. Ask questions and strive for understanding of design concepts. 2. Review range of estimated construction cost as it pertains to schematic designs and building program. 3. Request revisions or modifications, if necessary. 4. Approve the schematic design when satisfied that it meets the building goals. C. Design Development: Refining the design Architect's Role: 1. Establish and describe the size and character of the entire project in more detail to illustrate further refinements of the proposed design. Drawings would include floor plans, interior building elevations, sections, and details. 2. Prepare outline specifications, listing the major building materials and room finishes as well as a general description of the mechanical and electrical systems. 3. Show owner finishes, furniture, lighting, and other samples as required. 4. Further refine the estimate of construction cost now that more details are known about the project. Owner's Role: 1. Review the drawings to determine how closely the design development documents meet the original program and budget criteria. 2. Review selection of floor, wall, ceiling finishes, appliances and furniture. 3. Make sure all questions are answered. 4. Approve design development documents and estimate for construction when satisfied that they continue to meet the building goals. D. Construction Documents: Drawings & specifications Architect's Role: 1. Prepare with the engineers the detailed working drawings and specifications that the contractor will use to establish the final construction prices and to build the project. These drawings and specifications become part of the contract between the owner and the contractor. 2. Assist the owner in filing documents with governmental authorities to obtain building and zoning permits. Owner's Role: 1. Review construction documents and preliminary construction cost estimates prepared by the architect. 2. Approve construction documents when satisfied that they meet the building goals. 3. Files documents for the approval of governmental authorities to obtain building and zoning permits. E. Bidding or Negotiation: Choosing the contractor Architect's Role: 1. Answer questions and clarify drawings and specifications for owner and contractors. 2. Assist the owner in obtaining bids or negotiated proposals from contractors. 3. Assist owner in awarding contracts for construction. Owner's Role: 1. Choose the contractor selection process. 2. Hue and negotiate the contract with the contractor. •_ {�'''�'�'� ,..��• �y'�,++�,,k .� �` as ;r � �' � t �'+e�- t3.e,. '�'' ., `'� r e`er' `�" "''', t r 1 �� �'- -. }W 4' ti r � � r s�,..: iR�P�v raif , •' Interior Design aura L. Bauer Laura graduated from the University of Wisconsin -Stout in 1988 with a degree in Business and a concentration in Interior Design. She began her career in residential design and after five years moved into the commercial design field where she has remained since. Laura joined Krech, O'Brien, Mueller& Associates in 2000. Professionally, she enjoys working on a wide range of projects and loves the challenges and thrills of designing and space planning so that it fits a client's needs perfectly. Interior Design indy Douthett Nagel, CID Cindy received her interior design training from the Colorado Institute of Art in Denver, graduating in 1984. She became a Certified Interior Designer in 1994 (the first year certification was offered in the State of Minnesota). She has been practicing commercial interior design for over 24 years. Joining Krech, O'Brien, Mueller & Associates, Inc. in 1997, she brought the interior design capability to the firm and quickly became a stockholder as well. F. Construction & Construction Administration: Managing the construction Architect's Role: 1. Serve as owner's representative during construction. 2. Visit the site at intervals agreed to by the owner and architect to help check that the contractor's work is consistent with the contract drawings and specifications. 3. Review and certify payments to the contractor. 4. inform owner and contractor of work that requires correction. Owner's Role: 1. Review reports from architect and contractor on the progress of the project. 2. Pays contractor, G. Post Construction: Project review Architect's Role: 1. Review construction guarantees and maintenance schedules with contractors and owner. Owner's Role: 1. Review project and ask questions. 2. Enjoy the building and celebrate your success. i 1 I h FEE PROPOSAL Richard Fischer Architects Richard Fischer Architects proposes to perform all of the basic services as outlined in our proposal for a Lump Sum Fee of Five Thousand Six Hundred Dollars ($5,600.00). Richard W. Fischer, AIA Richard Fischer Architects 2688 Arbor Drive White Bear Lake, MN 55110 Attachment C Scoring Sheets RFP Selection Process Rosemount Family Resource Center Improvement Project CDBG -R Grant (Community Development Block Grant, Recovery) Proposals will be evaluated on the following factors with equal weighting provided for importance: CRITERA �� . O �(' (l� e �e(Z POINTS AWARDED / POINTS TOTAL Experience of Firm(s) The comprehensiveness, appropriateness, and quality of experience of the member firms; Response of references; and The presence of the appropriate disciplines. 5 / 5 Points Total Experience of Personnel 5 / 5 Points Total • Level of effort and participation of key personnel; • Experience, education and qualifications of key personnel with similar roles and projects; • Experience and interpersonal skills of project manager; • Demonstrated ability to successfully lead the study; and Access /availability of project manager and key personnel. Work Plan for Scope of Services • Completeness and clarity of proposal; • Scope of work approach, timing and substance; • Understanding the project objective and work tasks; • Proposed level of detail, documentation, and back -up material; and • Ability to complete the plans in a timely manner. Cost Allocation • Cost relative to proposed level of effort and products; • Allocation of resources among work tasks (including person - hours); • Ability to perform the project within budget; and • Reasonableness of costs. � /-0,000 / 5 Points Total / 5 Points Total TOTAL POINTS / TOTAL AWARDED / % / 20 Points Total cel'a-� RFP Selection Process Rosemount Family Resource Center Improvement Project CDBG -R Grant (Community Development Block Grant, Recovery) Proposals will be evaluated on the following factors with equal weighting provided for importance: CRITERA 6 M H POINTS AWARDED / POINTS TOTAL Experience of Firrn(s) -5 / 5 Points Total • The comprehensiveness, appropriateness, and quality of experience of the member firms; • Response of references; and • The presence of the appropriate disciplines. Experience of Personnel / 5 Points Total • Level of effort and participation of key personnel; • Experience, education and qualifications of key personnel with similar roles and projects; • Experience and interpersonal skills of project manager; • Demonstrated ability to successfully lead the study; and • Access /availability of project manager and key personnel. Work Plan for Scope of Services / 5 Points Total • Completeness and clarity of proposal; • Scope of work approach, timing and substance; • Understanding the project objective and work tasks; • Proposed level of detail, documentation, and back -up material; and • Ability to complete the plans in a timely manner. Cost Allocation / 5 Points Total • Cost relative to proposed level of effort and products; • Allocation of resources among work tasks (including person - hours); • Ability to perform the project within budget; and • Reasonableness of costs. 45, ZVO TOTAL POINTS / TOTAL AWARDED 20 / 20 Points Total �i�' RFP Selection Process Rosemount Family Resource Center Improvement Project CDBG -R Grant (Community Development Block Grant, Recovery) Proposals will be evaluated on the following factors with equal weighting provided for importance: POINTS AWARDED / Experience of Firm(s) / 5 Points Total • The comprehensiveness, appropriateness, and quality of experience of the member firms; • Response of references; and The presence of the appropriate disciplines. Experience of Personnel / 5 Points Total • Level of effort and participation of key personnel; • Experience, education and qualifications of key personnel with similar roles and projects; • Experience and interpersonal skills of project manager; • Demonstrated ability to successfully lead the study; and • Access /availability of project manager and key personnel. Work Plan for Scope of Services S / 5 Points Total • Completeness and clarity of proposal; • Scope of work approach, timing and substance; • Understanding the project objective and work tasks; • Proposed level of detail, documentation, and back -up material; and • Ability to complete the plans in a timely manner. Cost Allocation / 5 Points Total • Cost relative to proposed level of effort and products; • Allocation of resources among work tasks (including person - hours); • Ability to perform the project within budget; and • Reasonableness of costs. 456ce TOTAL POINTS / TOTAL AWARDED 8 / 20 Points Total RFP Selection Process Rosemount Family Resource Center Improvement Project CDBG -R Grant (Community Development Block Grant, Recovery) Proposals will be evaluated on the following factors with equal weighting provided for unportance: CRITERA POINTS AWARDED / POINTS Experience of Firms) _ • The comprehensiveness, appropriateness, and quality of experience of the member firms; • Response of references; and • The presence of the appropriate disciplines. Experience of Personnel _ • Level of effort and participation of key personnel; • Experience, education and qualifications of key personnel with similar roles and projects; • Experience and interpersonal skills of project manager; • Demonstrated ability to successfully lead the study; and • Access /availability of project manager and key personnel. Work Plan for Scope of Services • Completeness and clarity of proposal; • Scope of work approach, timing and substance; • Understanding the project objective and work tasks; • Proposed level of detail, documentation, and back -up material; and • Ability to complete the plans in a timely manner. Cost Allocation • Cost relative to proposed level of effort and products; • Allocation of resources among work tasks (including person - hours); • Ability to perform the project within budget; and • Reasonableness of costs. / 5 Points Total S/ 5 Points Total 5_15 Points Total / 5 Points Total TOTAL POINTS / TOTAL AWARDED 2 / 20 Points Total 66f� RFP Selection Process Rosemount Family Resource Center Improvement Project CDBG -R Grant (Community Development Block Grant, Recovery) Proposals will be evaluated on the following factors with equal weighting provided for importance: CRITERA POINTS A �1 Experience of Firm(s) / / 5 Points Total • The comprehensiveness, appropriateness, and quality of experience of the member firms; • Response of references; and • The presence of the appropriate disciplines. Experience of Personnel / 5 Points Total • Level of effort and participation of key personnel; • Experience, education and qualifications of key personnel with similar roles and projects; • Experience and interpersonal skills of project manager; • Demonstrated ability to successfully lead the study; and Access /availability of project manager and key personnel. Work Plan for Scope of Services • Completeness and clarity of proposal; • Scope of work approach, timing and substance; • Understanding the project objective and work tasks; • Proposed level of detail, documentation, and back -up material; and • Ability to complete the plans in a timely manner. Cost Allocation • Cost relative to proposed level of effort and products; • Allocation of resources among work tasks (including person- hours); • Ability to perform the project within budget; and • Reasonableness of costs. / 5 Points Total / 5 Points Total TOTAL POINTS / TOTAL AWARDED _ / 20 Points Total �L� RFP Selection Process Rosemount Family Resource Center Improvement Project CDBG -R Grant (Community Development Block Grant, Recovery) Proposals will be evaluated on the following factors with equal weighting provided for importance: fgy_ evu , Axe4r I ¢ s o PONTS AW. TOT Experience of Firm(s) / 5 Points Total • The comprehensiveness, appropriateness, and quality of experience of the member firms; • Response of references; and • The presence of the appropriate disciplines. Experience of Personnel / / 5 Points Total • Level of effort and participation of key personnel; • Experience, education and qualifications of key personnel with similar roles and projects; • Experience and interpersonal skills of project manager; • Demonstrated ability to successfully lead the study; and • Access /availability of project manager and key personnel. Work Plan for Scope of Services • Completeness and clarity of proposal; • Scope of work approach, timing and substance; • Understanding the project objective and work tasks; • Proposed level of detail, documentation, and back -up material; and • Ability to complete the plans in a timely manner. Cost Allocation • Cost relative to proposed level of effort and products; • Allocation of resources among work tasks (including person- hours); • Ability to perform the project within budget; and • Reasonableness of costs. / 5 Points Total / / 5 Points Total I'(- TOTAL POINTS / TOTAL AWARDED / 20 Points Total