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Home My WebLink About6.k. Receive Bids/Award Contract-County Road 73 Improvements, City Project #399ROSEMOUNTEXECUTIVE SUMMARY CITY COUNCIL City Council Meeting: January 5, 2010 AGENDA ITEM: Receive Bids /Award Contract - County AGENDA SECTION: Road 73 Improvements, City Project Consent #399 PREPARED BY: Dwight Johnson, City Administrator AGENDA NO. bX ATTACHMENTS: Resolution; Letter of Recommendation; Bid Summary; Map, Funding Summary Table; County Letter of Bid Concurrence; APPROVED BY: Mn /DOT Office of Civil Rights Letter Contractor DBE Approval p1 RECOMMENDED ACTION: Motion to Adopt a Resolution Receiving Bids and Awarding the Contract for the County Road 73 Improvements, City Project #399. ISSUE: Receive bids and award contract for the County Road 73 Improvements, City Project # 399. BACKGROUND: On Thursday, December 3, 2009, eighteen (18) bids for this project were received and read aloud publicly. The apparent low bidder is Ryan Contracting Company in the amount of $2,358,964.26. All bid proposals were tabulated, and as indicated in the attached bid summary, discrepancies were corrected for mathematical accuracy as typical per the contract documents. This project involves the reconstruction of County Road 73 (between CSAH 42 and Bonaire Path) from a 2 -lane rural gravel road to a 2 -lane urban paved road with medians, turn lanes and trails. Originally intended as a part of the Akron Avenue Trunk Utility and Railroad Improvements Project, City Project # 417, a trunk watermain connection from CSAH 42 to future Connemara Trail will be included in the contract, and installed prior to the roadway improvements. This segment of trunk watermain was removed from City Project # 417 to better facilitate private utility relocation along Akron Avenue and improve local access during the construction of that project in 2008 and 2009. Through the American Recovery and Reinvestment Act (ARRA), the City was officially notified that the Metropolitan Council had obligated $2.96 million in federal funds to the County Road 73 project for construction costs. Because of the favorable bids received, the amount of federal funding available on the project has been capped at the bid amount for eligible items, with remaining funds to be redistributed to help fund other stimulus projects in the State of Minnesota. All remaining costs associated with the road portion of this project will be shared with Dakota County at a rate of 45% City and 55% County by Joint Powers Agreement, with a portion of the City cost assessed by agreement to adjacent benefitting landowners. City watermain costs will be funded by the Water Core Fund. A table summarizing project funding sources based on estimated total project costs (including indirect costs such as engineering, legal, and land acquisition) is attached. G: \ENGPROJ\ 399 \010510 CC RecBid- AwardGwtramdoc SUMMARY: Staff recommends that Council adopt the attached resolution receiving the bids and awarding the contract for the County Road 73 Improvements, City Project # 399. CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 2010 — A RESOLUTION RECEIVING BIDS AND AWARDING CONTRACT FOR COUNTY ROAD 73 IMPROVEMENTS CITY PROJECT NO. 399 WHEREAS, City Council hereby ratifies action of City Engineer to advertise for bids. BE IT FURTHER RESOLVED, by the City Council of the City of Rosemount, Minnesota, as follows: 1. All bids on construction of County Road 73 Improvements have been received and tabulated. 2. The bid of Ryan Contracting Company from Elko, Minnesota, in the amount of $2,358,964.26, for the construction of said improvements is in accordance with the plans and specifications and advertisement for bids, and is the lowest responsible bid and shall be and hereby is accepted. 3. The Mayor and Clerk are hereby authorized and directed to enter into a contract with said bidder for the construction of said improvements for and on behalf of the City of Rosemount. 4. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposit of all successful bidder and the next two lowest bidders shall be retained until a contract has been executed. 5. Award of the bid is contingent on the determination by the City Administrator that all necessary rights -of -entry or easements by deed or dedication have been secured for construction of the improvements. ADOPTED this 5`h dayof January, 2010. ATTEST: Amy Domeier, City Clerk Motion Voted in favor: Voted against: William H Droste, Mayor Seconded by: WSB &_-lssoc� Infrastructure ■ Engineering ■ Planning ■ Construction December 18, 2009 Honorable Mayor and City Council City of Rosemount 2875 145th Street West Rosemount, MN 55068 -4941 Re: Letter of Recommendation S.P. 208 - 080 -01 Minn Proj . No. ES I OES (027) County Road 73 (Akron Avenue) Improvements City of Rosemount, MN WSB Project No. 1556 -59 Dear Mayor and Council Members: 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Tel: 763 541 -4800 Fax: 763 541 -1700 Bids were received for the above - referenced project on December 3, 2009, and were opened and read aloud. A total of 18 bids were received. The bids were checked for mathematical accuracy and tabulated. Please find enclosed the bid tabulation indicating the low bidder as Ryan Contracting Co. in the amount of $2,358,964.26. The Mn/DOT office of Civil Rights has reviewed the Contractor's "Good Faith Efforts" in soliciting Disadvantaged Business Enterprises and indicated that Ryan Contracting has met the requirements. We recommend that the City Council consider these bids and award a contract to Ryan Contracting Co. based on the results of the bids received. Dakota County has also viewed the bids and concurs with the recommendation to award the Contract. Sincerely, WSB &nA/Associates, Inc. /4 4;;�— Jeff Stewart, PE Project Manager Enclosures cc: Ryan Contracting Co. Andy Brotzler, City of Rosemount Minneapolis ■ St. Cloud Equal Opportunity Employer C:\ Us eMc ad\ AppD .toU..nal\Microwfl \Winda�cs \T=po an Inl met File \Content.OutlmkNIQDUX.IiA1356.59 re mmdtn 1tr (2).da; WSB & Associafc,v, Inc. BID TABULATION SUMMARY Project: CR 73 Improvements Location: Rosemount, Minnesota City Project No. 399 /County Project No. 73 -08 S.P. 208 -080 -01 / MN Project No. ES10ES(027) WSB Project No. 1556 -59 Date: December 3, 2009, 10:00 a.m. I hereby certify that this is a true and correct tabulation of the bids as received on December 3, 2009. PE, Project _ Denotes corrected figure ager Contractor Bid Security Addendums 1-4 Total Bid 1 Ryan Contracting Co. X Yes $2,358,964.26 2 Eureka Construction X Yes 3 Max Steininger, Inc. X Yes $2,532,249.10 4 Northwest Asphalt, Inc. X Yes $2,553,872.48 5 McNamara Contracting, Inc. X Yes $2,567,387.24 6 Nodland Construction Co., Inc. X Yes $2,605,079.94 7 Valley Paving - Shakopee X Yes 8 Mathiowetz Construction Company X Yes $2,633,159.10 9 Shafer Contracting, Inc. X Yes $2,637,386.03 10 Danner, Inc. X Yes 11 Bituminous Roadways X Yes $2,656,847.56 12 Kuechle Underground X Yes - 13 Friedges Excavation X Yes $2,769,819.45 14 Frattalone Companies, Inc. X Yes $2,811,484.75 15 Carl Bolander & Sons X Yes 16 Park Construction Company X Yes $2,871,746.76 17 Geislinger and Sons, inc. X Yes $2,884,147.73 18 Veit & Company, Inc. X Yes $2,913,209.96 Engineer's Estimate $3,520,525.70 I hereby certify that this is a true and correct tabulation of the bids as received on December 3, 2009. PE, Project _ Denotes corrected figure ager c a> m 0 L E a> c m a 0 L Y Q M ti O >+ �... C O U � a i' County Road 73 Street and Utility Improvements City Project No. 399 Project Funding Estimates* ARRA Construction Funds $ 2,257,896.00 Dakota County $ 462,000.00 City CIP Fund $ 148,000.00 City Storm Core Fund $ 148,000.00 City Water Core Fund $ 132,000.00 Special Assessments ** $ 150,000.00 Project Total $ 3,297,896.00 * - based on estimated total project cost of $3,297,896.00, including engineering, legal, administrative, and land acquisition costs. ** - special assessment amounts are deferred and collected when benefitting property subdivides or is improved. Physical Development Division Lynn Thompson, Director Dakota County western Service center 14955 Galatde Avenue Apple Valley, MN 55124.8579 952.891.7000 Fax 952.8911091 www.dakotacounty.us Environmental Mpmt. Department Office of GIS Parks and Open Space Surveyor's Office Transit Office Transportation Department Water Resources Department comma w—, rte: rnrs, w:N IM Ul�l «nLiAi'tl'MlsFe C M c rr December 8, 2009 Mr. Andrew J. Brotzler, P.E. City Engineer City of Rosemount 2875145th Street West Rosemount, MN 55068 Re: S. P. 208 - 080.01 County Road 73 (Akron Avenue) Dear Mr. Brotzler: The County has reviewed the bid results and concurs with the City's recommendation to award the construction contract to Ryan Contracting. We are pleased with the bid results and the strong interest In this project, The County looks forward to working with the City of Rosemount in 2010 on this needed improvement to Akron Avenue. Sincerely, Mark J. Kr sbach, P.E. Transportation Director /County Engineer 4\NNESO;, PO Minnesota Department of Transportation a F F y�� Transportation Building �OFTRpa 395 John Ireland Boulevard Saint Paul, MN 55155 -1899 December 14, 2009 Mr. Jeff Stewart, PE City of Rosemount 2875 1450' St W. Rosemount, MN 55068 SUBJECT: S.P. 208 -08 -01 Minn Proj. NO ES10ES(027) CR 73 from CSAH 42 to Bonaire Path, City of Rosemount, MN Metro District. Dear Mr. Stewart: Please be advised that Ryan Contracting Co. has met the requirements for "Good Faith Efforts" (GFEs) solicitations of Disadvantaged Business Enterprises (DBE) on the above - referenced project. Therefore, the Minnesota Department of Transportation's (Mn/DOT) Office of Civil Rights (OCR) cleared their GFEs on this project today, December 14, 2009. Enclosed are copies of the completed DBE Description of Work (Exhibit A) Form and the Contractor Payment form. Please distribute the enclosed forms to the Project Engineer assigned to this project. The Exhibit A Form should be used by the Project Engineer to monitor DBE participation on the contract. The Project Engineer should complete the bottom half of the page two of Exhibit A when the DBE's portion of the work is 1/3 to 1/z completed and return the form to the Mn/DOT Office of Civil Rights. The contractor is responsible for completing the Contractor Payment Form. This form tracks payments to all contractors and vendors on federal projects. The Contractor Payment Form must be prepared in duplicate with copies being submitted to both the Project Engineer and the Mn/DOT Office of Civil Rights. Additionally, please note that Standard Specifications for Construction, Section 1908 state the following: "Unless the Contractor has presented an affidavit showing the total dollar amounts of work performed by Disadvantaged Business Enterprises (DBE), final payment may be withheld." Please inform the Project Engineer that the contractor must submit a DBE Total Payment Affidavit (copy enclosed), and that our office must approve the completed Affidavit and send you a final clearance memo concerning DBE participation prior to the authorization of any final payment on this project. Furthermore, the contractor must prepare and submit duplicate originals to both our office and the project engineer. Kelly Arneson has been assigned to this project. If you have any questions concerning this project, please feel free to contact her at (651) 366 -3323. Sincerely, rescott, cting Director Office of Civil Rights cc: Scott McBride, Mn/DOT Metro District Engineer Mark Channer, Mn/DOT SALT Kelly Arneson, Mn/ OCR File An equal opportunity employer Enc.: Letter to Ryan Contracting Co. DBE Total Payment Affidavit Contractor Payment Form Exhibit A