HomeMy WebLinkAbout6.g. Donation Account - Expenditure - Police Equipment FundRVOISE lO`.11 1 EXECUTIVE SUMMARY
CITY COUNCIL
City Council Meeting: April 6, 2010
AGENDA ITEM: Donation Account Expenditure — Police
AGENDA SECTION:
Equipment Fund
Consent
PREPARED BY: Gary Kalstabakken, Chief of Police
G DA NO.
V
ATTACHMENTS: Budget Worksheet LoZ
APPROVED BY:
RECOMMENDED ACTION: Motion to approve the expenditure of $3901.95 from the
Police Equipment Fund for the purchase of body armor for three officers.
ISSUE
The Police Equipment Fund has been set up for the purpose of accepting donations, monies received
from some forfeiture and reimbursement grant funds for specific purchases.
BACKGROUND
Both the State of Minnesota and the federal government have reimbursement programs for the purchase
of body armor for law enforcement officers. When the City purchases body armor for police officers a
request for reimbursement is sent to both programs for reimbursement. Funds received through the
reimbursement program are put into the Police Equipment Fund and used to purchase additional body
armor when needed. Donated funds to the Equipment Fund are used to pay the balance of the cost not
covered by the two reimbursement programs.
Body armor was purchased recently for three officers, two were replacement vests and one vest was for a
new officer. Body armor is replaced based upon the manufacturer's recommended schedule and the
approved replacement schedule of the two reimbursement programs.
RECOMMENDATION
Staff recommends that Council approve the expenditure of $3901.95 from the Police Equipment Fund for
the purpose of purchasing body armor for three officers.
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received On:
Amount Received:
Purpose of Donation:
Account # for Donation: 101-22222
(Must be Liability # Assigned for Each Individual Department)
EXPENDITURE OF DONATION
Amount to be Spent: $3901.95
To be Spent from Account #:101 42110 01 208.02
(Must be Expenditure # Corresponding to Individual Department)
Purpose of Expenditure: Officer Body Armor (3)
AMENDMENT OF BUDGETS
Amend Donation Revenue Account #101 - 36230.00: $3901.95
Amend Expenditure Account #101 -22222 3901.95
(The Two Dollar Amounts Must be the Same)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: #101 -22222 (Donation Liability #) $3901.95
Credit: 101-36230.00
3901.95
Journal entry to reduce deferred donation revenue account and increase donation
revenue account to actual per City Council action on: April 6. 2010