HomeMy WebLinkAbout6.f. Budget Amendments4ROSEMOUNTEXECUTIVE SUMMARY
CITY COUNCIL
City Council Meeting Date: April 6, 2010
ISSUE
Amend the General Fund budget to reflect donations expended during the 1St quarter of 2010 and for
salary adjustments for the General Fund, the utility funds and the Arena Fund to reflect the union and
non -union salary increases that have been approved in the last three months. These adjustments were
accounted for during 2010 budget process and were placed in contingency accounts that will now be
reflected in the actual budgets where the salaries will be taken from.
BACKGROUND
This item is on the agenda for Council to formally amend the 2010 General Fund budget by resolution for
donation items that Council had previously authorized covering expenditures made during the first quarter
of 2010 and for the salary adjustments described above. The net effect for the salary adjustments for each
of the funds will be zero as there will be a corresponding decrease in one area and an increase(s) in another
area.
Rather than bringing a resolution before the Council each time there is a need to spend money from
donations previously received, we have developed procedures that allow us to have you authorize the
expenditure and amend the budgets at the time the expenditure is made and then periodically bring to you
a resolution that formally amends the budgets for a number of these donation expenditures. The attached
memo and donation worksheets support the figures given in the resolution.
SUMMARY
Recommend the above motion to approve the budget amendments for the 1" quarter of 2010.
AGENDA SECTION:
AGENDA ITEM: Budget Amendments
Consent
PREPARED BY: May, Director
AGENDA NO. Vf,
Jeff Finance
ATTACHMENTS: Council Memo, Resolution, Donation
APPROVED BY:
Worksheets & Supporting Documents
Doi
RECOMMENDED ACTION: Motion to adopt A Resolution Approving the Amendment of
Certain 2010 Budget Items.
ISSUE
Amend the General Fund budget to reflect donations expended during the 1St quarter of 2010 and for
salary adjustments for the General Fund, the utility funds and the Arena Fund to reflect the union and
non -union salary increases that have been approved in the last three months. These adjustments were
accounted for during 2010 budget process and were placed in contingency accounts that will now be
reflected in the actual budgets where the salaries will be taken from.
BACKGROUND
This item is on the agenda for Council to formally amend the 2010 General Fund budget by resolution for
donation items that Council had previously authorized covering expenditures made during the first quarter
of 2010 and for the salary adjustments described above. The net effect for the salary adjustments for each
of the funds will be zero as there will be a corresponding decrease in one area and an increase(s) in another
area.
Rather than bringing a resolution before the Council each time there is a need to spend money from
donations previously received, we have developed procedures that allow us to have you authorize the
expenditure and amend the budgets at the time the expenditure is made and then periodically bring to you
a resolution that formally amends the budgets for a number of these donation expenditures. The attached
memo and donation worksheets support the figures given in the resolution.
SUMMARY
Recommend the above motion to approve the budget amendments for the 1" quarter of 2010.
4ROSEMOUNT
MINNESOTA
M E M O R A N D U M
To: Mayor Droste
Council Members Bills, DeBettignies, Shoe - Corrigan & Weisensel
From: Jeff May, Finance Director
Date: March 30, 2010
Subject: Budget Amendments
This is a request to amend both the revenue and expenditure budgets for the General Fund for
expenditures of donations previously received. Also, the General Fund, the utility funds and the
Arena Fund budgets will be amended for the salary adjustments to reflect the union and non -union
salary increases that have been approved in the last three months. The contingency in the City
Council budget will be reduced and the appropriate department adjustments will be made to reflect
these changes. This memo is to show the line by line detail of the actual changes to be made to the
budgets, of which the totals are summarized in the Resolution before you.
GENERAL FUND DETAIL
Detail for Revenues:
101 - 36230.00 (Donations)
Total Revenues
Detail for Expenditures:
101 - 41110 -01- 598.03 (Salary & Benefit Contingencies)
101 - 41910 -01- 433.10 (Dakota Future Google Network Project)
101 - 42110 -01- 208.01 (Miscellaneous Supplies — D.A.R.E)
101 - 45100 -01- 439.00 (Other Miscellaneous Charges)
General Fund Salaries & Benefits (See Attached Breakdown)
Utilities & Arena Adjustments (See Attached Breakdown)
Total Expenditures
2,556.98
$ 2,556.98
$ (91,300.00)
500.00
376.41
1,680.57
91,300.00
0.00
$ 2,556.98
CITY OF ROSEMOUNT
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2010 -
A RESOLUTION APPROVING THE AMENDMENT OF
CERTAIN 2010 BUDGET ITEMS
WHEREAS, the City Council recognizes the need to amend certain items from the 2010
General Fund Operating Budget, the totals which are as follows:
(1) General operating revenues, the total which reflects an increase of $2,556.98;
(2) General operating expenditures, the total which reflects an increase of
$2,556.98;
WHEREAS, the City Council recognizes the need to amend certain items from the 2010
General Fund, the three Utility Funds and the Arena Fund, the totals which will have a
net effect of zero on each of the budgets;
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Rosemount
hereby approves the amendment of the above listed budget items for the 2010 General
Fund Operating Budget, the three Utility Fund budgets and the Arena Fund budget.
ADOPTED this 6th day of April, 2010.
ATTEST:
Amy Domeier, City Clerk
Motion by:
Voted in favor:
Voted Against:
Members Absent:
William H. Droste, Mayor
Seconded by:
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received on:
Amount Received:
Receipt # for Donation:
Purpose of Donation:
Account # for Donation:
(Must be Liability # assigned for each individual Department.)
Amount to be Spent:
EXPENDITURE OF DONATION
$500.00
To be Spent from Acct #: 101 - 41910 -01- 433.10
(Must be Expenditure # corresponding to individual Department.)
Purpose of Expenditure:
Dakota Future Google Network Project
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101 - 36230.00: $500.00
Amend Expenditure Acct #101 - 41910 -01- 433.10 $500.00
(The two - dollar amounts should be the same.)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: 101 -22225 (Donation Liability #)
Credit: 101- 36230.00
$500.00
$500.00
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on March 16, 2010
IR °�■
4ROSEMOUNTEXECUTIVE SUMMARY
CITY COUNCIL
City Council Regular Meeting: March 16, 2010
AGENDA ITEM: Expenditure of Donation from Dakota
AGENDA SECTION:
Electric
Consent Agenda
PREPARED BY: Kim Lindquist, Community Development
AGENDA NO. .
Director
ATTACHMENTS: Donation Revenue Worksheet; Dakota
APPROVED BY:
Future Invoice
os
RECOMMENDED ACTION: Motion to approve an expenditure of $500.00 from the
donation received from Dakota Electric to be used for the city's share of Dakota Future
Google Network Project.
DISCUSSION
A donation in the amount of $5000 was received from Dakota Electric to be used in conjunction
with the City's economic development efforts. Dakota Electric annually contributes to City
economic development efforts including past expenditures for technology upgrades, Downtown
Redevelopment planning, City marketing, and payment to consultants for work on the St. Joseph's
Task Force work. There is money encumbered from the Dakota Electric donations to continue
pursuing these goals.
Dakota Future is working on an application relating to the Google Network Project. Google's
website explains:
Think big with a gig: Our experimental fiber network
2/10/2010 08:00:00 AM
Imagine sitting in a rural health clinic, streaming three- dimensional medical imaging over the
web and discussing a unique condition with a specialist in New York. Or downloading a
high - definition, full- length feature film in less than five minutes. Or collaborating with
classmates around the world while watching live 3 -D video of a university lecture. Universal,
ultra high -speed Internet access will make all this and more possible. the FCC to look at new
and creative ways to get there in its — and today we're announcing an experiment of our
own.
We're planning to build and test ultra high -speed broadband networks in a small number of
trial locations across the United States. We'll deliver Internet speeds more than 100 times
faster than what most Americans have access to today with 1 gigabit per second, fiber -to-
the -home connections. We plan to offer service at a competitive price to at least 50,000 and
potentially up to 500,000 people.
Our goal is to experiment with new ways to help make Internet access better and faster for
everyone. Here are some specific things that we have in mind:
• Next generation apps: We want to see what developers and users can do with ultra
high- speeds, whether it's creating new bandwidth- intensive "killer apps" and services,
or other uses the can't yet imagine.
• New deployment techniques: We'll test new ways to build fiber networks, and to
help inform and support deployments elsewhere, we'll share key lessons learned with
the world.
• Openness and choice: We'll operate an "open access" network, giving users the
choice of multiple service providers. And consistent with our past advocacy, we'll
manage our network in an open, non - discriminatory and transparent way.
Like our WiFi network in Mountain View, the purpose of this project is to experiment and
learn. Network providers are making real progress to expand and improve high -speed
Internet access, but there's still more to be done. We don't think we have all the answers —
but through our trial, we hope to make a meaningful contribution to the shared goal of
delivering faster and better Internet for everyone.
As a first step, today we're putting out a request for information (RFI) to help identify
interested communities. We welcome responses from local government, as well as members
of the public.
Participating communities in Dakota County are being asked to contribute $500 to compile the
information necessary to apply to Google. Dakota County CDA and Dakota Future are each
matching the contributions of the cities. As one of the City's goals to aid in economic vitality for
the community is to provide a high speed fiber network, use of funds to spur economic
development is reasonable. While the odds of a successful application to Google are low, the cities
have discussed that there is merit in aggregating some of the information needed for the application
such as City and County Right of Way policies. It is also considered important to keep the need for
high speed broadband visible to the public and business community.
RECOMMENDATION
Motion to approve the expenditure of $500.00 from the donation funds received from Dakota
Electric.
aRKOTR
FUTUR� 1
INVOICE °4«��tuzs . *14
March 8, 2010
Mr. Dwight Johnson
City of Rosemount
Google Network Project $500.00
Please make checks payable to: Dakota Future
Please mail checks to: Dakota Future
PO Box 240874
Apple Valley, MN 55124 -0874
Dakota Future is a 50lc6 organization.
Federal Employer ID: 20 8101769
For more information, contact: Bill Coleman
bill(@dakotafuture.com
651- 491 -2551
Thank you for your support!
PO Box 240874 Apple Valley, MN 55124 -0874
651 -491 -2551 info a,dakotafuture.com www.dakotafuture.com
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received On:
Amount Received: $
Purpose of Donation: DARE Supplies
Account # for Donation: 101 - 22221
(Must be Liability # Assigned for Each Individual Department)
EXPENDITURE OF DONATION
Amount to be Spent:
376.41
To be Spent from Account #: 101 - 42110 -01- 208.01
(Must be Expenditure # Corresponding to Individual Department)
Purpose of Expenditure: DARE Workbooks and name cards
AMENDMENT OF BUDGETS
Amend Donation Revenue Account #101 - 36230.00:
Amend Expenditure Account #101 -22221
(The TwG-�zollar Amounts Must be the Same)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: #101 -22221 (Donation Liability #)
Credit: 101 -36230.00
$376.41
$376.41
$376.41
$376.41
Journal entry to reduce deferred donation revenue account and increase donation
revenue account to actual per City Council action on: January 19, 2010
N "=TE
Nd
15-4916- RO
SEMOUNT EXECUTIVE SUMMARY
CITY COUNCIL
City Council Meeting: January 19, 2010
AGENDA ITEM: Donation Account Expenditure - DARE
AGENDA SECTION:
Consent
PREPARED BY: Gary Kalstabakken, Chief of Poli
AGENDA NO.
ATTACHMENTS: Worksheet
APPROVED BY:
RECOMMENDED ACTION: Motion to approve an expenditure from the DARE Donation
Account in the amount of $376.41.
BACKGROUND
The DARE Fund was set up to accept donations designated for the Police Department's DARE program.
ISSUE
The DARE program is taught to all 5h graders at Rosemount Elementary, Shannon Park Elementary and
Saint Joseph's Catholic School during the school year. Council is asked to approve the expenditure of
designated donated funds to purchase supplies for this school year. Supplies needed. for the start of
classroom presentation include workbooks and desk name cards.
RECOMMENDATION
Council is asked to approve an expenditure of $376.41 from the DARE account.
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received on: 10 -08 -09
Amount Received: $850 — Lions Club of Rosemount
Receipt # for Donation:
Purpose of Donation:
# N/A
Family Fun Fest — Rachael Kroog & Moore Fun Ent.
Account # for Donation: 101 - 22223.00
(Must be Liability # assigned for each individual Department.)
Amount to be Spent:
To be Spent from Acct #:
EXPENDITURE OF DONATION
$703.10
101- 45100 -01- 439.00
(Must be Expenditure # corresponding to individual Department.)
Purpose of Expenditure:
Family Fun Fest
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101 - 36230.00: $703.10
Amend Expenditure Acct #101- 45100 -01- 439.00 $703.10
(The two - dollar amounts should be the same.)
0�v GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: 101 - 22223.00 (Donation Liability #)
Credit: 101- 36230.00
$703.10
$703.10
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on February 16, 2010.
p-mPm-MT@M7Sw-w ---
4
ROSEMOUNT
EXECUTIVE SUMMARY
CITY COUNCIL
City Council Regular Meeting: February 16, 2010
AGENDA ITEM: Expenditure Approval from the Donation
AGENDA SECTION:
Account — Parks & Recreation Dept.
Consent
PREPARED BY: Dan Schultz, Parks & Recreation Director
AGENDA NO. �.�.
ATTACHMENTS: Donation Revenue Worksheet
APPROVED BY:
RECOMMENDED ACTION: Motion to approve the donation expenditure of $703.10 for the
Family Fun Fest to be held on February 19, 2010, and $720.00 for the Spring Egg Hunt to
be held on March 27, 2010, as detailed on the attached donation revenue worksheets.
EXPENDITURE
AMOUNT
USE /ITEM PURCHASED
DONATION
FROM
$350.00
Rachael Kroog — Family Fun Fest Musical Entertainment
Rosemount Lions
$353.10
Moore Fun Entertainment — Inflatables for Fun Fest
Rosemount Lions
$720.00
National Entertainment Tech — Egg Hunt Supplies
Rosemount Lions
$1423.10
TOTAL
SUMMARY
Please consider the expenditure of funds from the Donation Account for the above items.
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received on:
10 -08 -09
Amount Received:
$2000 — Lions Club of Rosemount
Receipt # for Donation:
# N/A
Purpose of Donation:
Egg Hunt — Ntl Entertainment - Supplies
Account # for Donation:
101- 22223.00
(Must be Liability # assigned for each individual Department.)
EXPENDITURE OF DONATION
Amount to be Spent:
$720.00
To be Spent from Acct #:
101- 45100 -01- 439.00
(Must be Expenditure # corresponding to individual Department.)
Purpose of Expenditure:
Egg Hunt — Ntl Entertainment - Supplies
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101 - 36230.00: $720.00
Amend Expenditure Acct #101 - 45100 -01- 439.00 $720.00
(The two- dollar amounts should be the same.)
01GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: 101 - 22223.00 (Donation Liability #) $720.00
Credit: 101 - 36230.00 $720.00
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on February 16, 2010.
4ROSEMOUNT
EXECUTIVE SUMMARY
CITY COUNCIL
City Council Regular Meeting: February 16, 2010
AGENDA ITEM: Expenditure Approval from the Donation
AGENDA SECTION:
Account — Parks & Recreation Dept.
Consent
PREPARED BY: Dan Schultz, Parks & Recreation Director
AGENDA NO. UA.
ATTACHMENTS: Donation Revenue Worksheet
APPROVED BY:
RECOMMENDED ACTION: Motion to approve the donation expenditure of $703.10 for the
Family Fun Fest to be held on February 19, 2010, and $720.00 for the Spring Egg Hunt to
be held on March 27, 2010, as detailed on the attached donation revenue worksheets.
EXPENDITURE
AMOUNT
USE /ITEM PURCHASED
DONATION
FROM
$350.00
Rachael Kroog — Family Fun Fest Musical Entertainment
Rosemount Lions
$353.10
Moore Fun Entertainment — Inflatables for Fun Fest
Rosemount Lions
$720.00
National Entertainment Tech — Egg Hunt Supplies
Rosemount Lions
$1423.10
TOTAL
SUMMARY
Please consider the expenditure of funds from the Donation Account for the above items.
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received on:
1St State Bank of Rosemount, Dakota Electric, MN
Energy Resources
Amount Received:
Various
Receipt # for Donation:
# N/A
Purpose of Donation:
Safety Camp — SeaLife Minnesota, Inc. Program
Account # for Donation:
101 - 22223.00
(Must be Liability # assigned for each individual Department.)
EXPENDITURE OF DONATION
Amount to be Spent:
$257.47
To be Spent from Acct #:
101 - 45100 -01- 439.00
(Must be Expenditure # corresponding to individual Department.)
Purpose of Expenditure:
Safety Camp — SeaLife Minnesota, Inc. Program
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101 - 36230.00: $257.47
Amend Expenditure Acct #101 - 45100 -01- 439.00 $257.47
(The two - dollar amounts should be the same.)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: 101 - 22223.00 (Donation Liability #) $257.47
Credit: 101- 36230.00 $257.47
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on March 2, 2010.
RC�)STE�
4ROSEMOUNT
EXECUTIVE SUMMARY
CITY COUNCIL
City Council Regular Meeting: March 2, 2010
AGENDA ITEM: Expenditure Approval from the Donation
AGENDA SECTION:
Account — Parks & Recreation Dept.
Consent
PREPARED BY: Dan Schultz, Parks & Recreation Director
AGENDA NO.
ATTACHMENTS: Donation Revenue Worksheet
APPROVED BY:
RECOMMENDED ACTION: Motion to approve the donation expenditure of $257.47 for
Safety Camp programming costs.
EXPENDITURE
DONATION
AMOUNT
USE /ITEM PURCHASED
FROM
$257.47
SeaLife Minnesota, Inc. — Safety Camp — June 18, 2010
1" State Bank of
Rosemount, Dakota
Electric, MN Energy
Resources
SUMMARY
Please consider the expenditure from the Donation Account for the above item.