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HomeMy WebLinkAbout6.f. Budget Amendments4ROSEMOUNTEXECUTIVE SUMMARY CITY COUNCIL City Council Meeting Date: April 6, 2010 ISSUE Amend the General Fund budget to reflect donations expended during the 1St quarter of 2010 and for salary adjustments for the General Fund, the utility funds and the Arena Fund to reflect the union and non -union salary increases that have been approved in the last three months. These adjustments were accounted for during 2010 budget process and were placed in contingency accounts that will now be reflected in the actual budgets where the salaries will be taken from. BACKGROUND This item is on the agenda for Council to formally amend the 2010 General Fund budget by resolution for donation items that Council had previously authorized covering expenditures made during the first quarter of 2010 and for the salary adjustments described above. The net effect for the salary adjustments for each of the funds will be zero as there will be a corresponding decrease in one area and an increase(s) in another area. Rather than bringing a resolution before the Council each time there is a need to spend money from donations previously received, we have developed procedures that allow us to have you authorize the expenditure and amend the budgets at the time the expenditure is made and then periodically bring to you a resolution that formally amends the budgets for a number of these donation expenditures. The attached memo and donation worksheets support the figures given in the resolution. SUMMARY Recommend the above motion to approve the budget amendments for the 1" quarter of 2010. AGENDA SECTION: AGENDA ITEM: Budget Amendments Consent PREPARED BY: May, Director AGENDA NO. Vf, Jeff Finance ATTACHMENTS: Council Memo, Resolution, Donation APPROVED BY: Worksheets & Supporting Documents Doi RECOMMENDED ACTION: Motion to adopt A Resolution Approving the Amendment of Certain 2010 Budget Items. ISSUE Amend the General Fund budget to reflect donations expended during the 1St quarter of 2010 and for salary adjustments for the General Fund, the utility funds and the Arena Fund to reflect the union and non -union salary increases that have been approved in the last three months. These adjustments were accounted for during 2010 budget process and were placed in contingency accounts that will now be reflected in the actual budgets where the salaries will be taken from. BACKGROUND This item is on the agenda for Council to formally amend the 2010 General Fund budget by resolution for donation items that Council had previously authorized covering expenditures made during the first quarter of 2010 and for the salary adjustments described above. The net effect for the salary adjustments for each of the funds will be zero as there will be a corresponding decrease in one area and an increase(s) in another area. Rather than bringing a resolution before the Council each time there is a need to spend money from donations previously received, we have developed procedures that allow us to have you authorize the expenditure and amend the budgets at the time the expenditure is made and then periodically bring to you a resolution that formally amends the budgets for a number of these donation expenditures. The attached memo and donation worksheets support the figures given in the resolution. SUMMARY Recommend the above motion to approve the budget amendments for the 1" quarter of 2010. 4ROSEMOUNT MINNESOTA M E M O R A N D U M To: Mayor Droste Council Members Bills, DeBettignies, Shoe - Corrigan & Weisensel From: Jeff May, Finance Director Date: March 30, 2010 Subject: Budget Amendments This is a request to amend both the revenue and expenditure budgets for the General Fund for expenditures of donations previously received. Also, the General Fund, the utility funds and the Arena Fund budgets will be amended for the salary adjustments to reflect the union and non -union salary increases that have been approved in the last three months. The contingency in the City Council budget will be reduced and the appropriate department adjustments will be made to reflect these changes. This memo is to show the line by line detail of the actual changes to be made to the budgets, of which the totals are summarized in the Resolution before you. GENERAL FUND DETAIL Detail for Revenues: 101 - 36230.00 (Donations) Total Revenues Detail for Expenditures: 101 - 41110 -01- 598.03 (Salary & Benefit Contingencies) 101 - 41910 -01- 433.10 (Dakota Future Google Network Project) 101 - 42110 -01- 208.01 (Miscellaneous Supplies — D.A.R.E) 101 - 45100 -01- 439.00 (Other Miscellaneous Charges) General Fund Salaries & Benefits (See Attached Breakdown) Utilities & Arena Adjustments (See Attached Breakdown) Total Expenditures 2,556.98 $ 2,556.98 $ (91,300.00) 500.00 376.41 1,680.57 91,300.00 0.00 $ 2,556.98 CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 2010 - A RESOLUTION APPROVING THE AMENDMENT OF CERTAIN 2010 BUDGET ITEMS WHEREAS, the City Council recognizes the need to amend certain items from the 2010 General Fund Operating Budget, the totals which are as follows: (1) General operating revenues, the total which reflects an increase of $2,556.98; (2) General operating expenditures, the total which reflects an increase of $2,556.98; WHEREAS, the City Council recognizes the need to amend certain items from the 2010 General Fund, the three Utility Funds and the Arena Fund, the totals which will have a net effect of zero on each of the budgets; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Rosemount hereby approves the amendment of the above listed budget items for the 2010 General Fund Operating Budget, the three Utility Fund budgets and the Arena Fund budget. ADOPTED this 6th day of April, 2010. ATTEST: Amy Domeier, City Clerk Motion by: Voted in favor: Voted Against: Members Absent: William H. Droste, Mayor Seconded by: DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: Amount Received: Receipt # for Donation: Purpose of Donation: Account # for Donation: (Must be Liability # assigned for each individual Department.) Amount to be Spent: EXPENDITURE OF DONATION $500.00 To be Spent from Acct #: 101 - 41910 -01- 433.10 (Must be Expenditure # corresponding to individual Department.) Purpose of Expenditure: Dakota Future Google Network Project AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101 - 36230.00: $500.00 Amend Expenditure Acct #101 - 41910 -01- 433.10 $500.00 (The two - dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101 -22225 (Donation Liability #) Credit: 101- 36230.00 $500.00 $500.00 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on March 16, 2010 IR °�■ 4ROSEMOUNTEXECUTIVE SUMMARY CITY COUNCIL City Council Regular Meeting: March 16, 2010 AGENDA ITEM: Expenditure of Donation from Dakota AGENDA SECTION: Electric Consent Agenda PREPARED BY: Kim Lindquist, Community Development AGENDA NO. . Director ATTACHMENTS: Donation Revenue Worksheet; Dakota APPROVED BY: Future Invoice os RECOMMENDED ACTION: Motion to approve an expenditure of $500.00 from the donation received from Dakota Electric to be used for the city's share of Dakota Future Google Network Project. DISCUSSION A donation in the amount of $5000 was received from Dakota Electric to be used in conjunction with the City's economic development efforts. Dakota Electric annually contributes to City economic development efforts including past expenditures for technology upgrades, Downtown Redevelopment planning, City marketing, and payment to consultants for work on the St. Joseph's Task Force work. There is money encumbered from the Dakota Electric donations to continue pursuing these goals. Dakota Future is working on an application relating to the Google Network Project. Google's website explains: Think big with a gig: Our experimental fiber network 2/10/2010 08:00:00 AM Imagine sitting in a rural health clinic, streaming three- dimensional medical imaging over the web and discussing a unique condition with a specialist in New York. Or downloading a high - definition, full- length feature film in less than five minutes. Or collaborating with classmates around the world while watching live 3 -D video of a university lecture. Universal, ultra high -speed Internet access will make all this and more possible. the FCC to look at new and creative ways to get there in its — and today we're announcing an experiment of our own. We're planning to build and test ultra high -speed broadband networks in a small number of trial locations across the United States. We'll deliver Internet speeds more than 100 times faster than what most Americans have access to today with 1 gigabit per second, fiber -to- the -home connections. We plan to offer service at a competitive price to at least 50,000 and potentially up to 500,000 people. Our goal is to experiment with new ways to help make Internet access better and faster for everyone. Here are some specific things that we have in mind: • Next generation apps: We want to see what developers and users can do with ultra high- speeds, whether it's creating new bandwidth- intensive "killer apps" and services, or other uses the can't yet imagine. • New deployment techniques: We'll test new ways to build fiber networks, and to help inform and support deployments elsewhere, we'll share key lessons learned with the world. • Openness and choice: We'll operate an "open access" network, giving users the choice of multiple service providers. And consistent with our past advocacy, we'll manage our network in an open, non - discriminatory and transparent way. Like our WiFi network in Mountain View, the purpose of this project is to experiment and learn. Network providers are making real progress to expand and improve high -speed Internet access, but there's still more to be done. We don't think we have all the answers — but through our trial, we hope to make a meaningful contribution to the shared goal of delivering faster and better Internet for everyone. As a first step, today we're putting out a request for information (RFI) to help identify interested communities. We welcome responses from local government, as well as members of the public. Participating communities in Dakota County are being asked to contribute $500 to compile the information necessary to apply to Google. Dakota County CDA and Dakota Future are each matching the contributions of the cities. As one of the City's goals to aid in economic vitality for the community is to provide a high speed fiber network, use of funds to spur economic development is reasonable. While the odds of a successful application to Google are low, the cities have discussed that there is merit in aggregating some of the information needed for the application such as City and County Right of Way policies. It is also considered important to keep the need for high speed broadband visible to the public and business community. RECOMMENDATION Motion to approve the expenditure of $500.00 from the donation funds received from Dakota Electric. aRKOTR FUTUR� 1 INVOICE °4«��tuzs . *14 March 8, 2010 Mr. Dwight Johnson City of Rosemount Google Network Project $500.00 Please make checks payable to: Dakota Future Please mail checks to: Dakota Future PO Box 240874 Apple Valley, MN 55124 -0874 Dakota Future is a 50lc6 organization. Federal Employer ID: 20 8101769 For more information, contact: Bill Coleman bill(@dakotafuture.com 651- 491 -2551 Thank you for your support! PO Box 240874 Apple Valley, MN 55124 -0874 651 -491 -2551 info a,dakotafuture.com www.dakotafuture.com DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received On: Amount Received: $ Purpose of Donation: DARE Supplies Account # for Donation: 101 - 22221 (Must be Liability # Assigned for Each Individual Department) EXPENDITURE OF DONATION Amount to be Spent: 376.41 To be Spent from Account #: 101 - 42110 -01- 208.01 (Must be Expenditure # Corresponding to Individual Department) Purpose of Expenditure: DARE Workbooks and name cards AMENDMENT OF BUDGETS Amend Donation Revenue Account #101 - 36230.00: Amend Expenditure Account #101 -22221 (The TwG-�zollar Amounts Must be the Same) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: #101 -22221 (Donation Liability #) Credit: 101 -36230.00 $376.41 $376.41 $376.41 $376.41 Journal entry to reduce deferred donation revenue account and increase donation revenue account to actual per City Council action on: January 19, 2010 N "=TE Nd 15-4916- RO SEMOUNT EXECUTIVE SUMMARY CITY COUNCIL City Council Meeting: January 19, 2010 AGENDA ITEM: Donation Account Expenditure - DARE AGENDA SECTION: Consent PREPARED BY: Gary Kalstabakken, Chief of Poli AGENDA NO. ATTACHMENTS: Worksheet APPROVED BY: RECOMMENDED ACTION: Motion to approve an expenditure from the DARE Donation Account in the amount of $376.41. BACKGROUND The DARE Fund was set up to accept donations designated for the Police Department's DARE program. ISSUE The DARE program is taught to all 5h graders at Rosemount Elementary, Shannon Park Elementary and Saint Joseph's Catholic School during the school year. Council is asked to approve the expenditure of designated donated funds to purchase supplies for this school year. Supplies needed. for the start of classroom presentation include workbooks and desk name cards. RECOMMENDATION Council is asked to approve an expenditure of $376.41 from the DARE account. DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: 10 -08 -09 Amount Received: $850 — Lions Club of Rosemount Receipt # for Donation: Purpose of Donation: # N/A Family Fun Fest — Rachael Kroog & Moore Fun Ent. Account # for Donation: 101 - 22223.00 (Must be Liability # assigned for each individual Department.) Amount to be Spent: To be Spent from Acct #: EXPENDITURE OF DONATION $703.10 101- 45100 -01- 439.00 (Must be Expenditure # corresponding to individual Department.) Purpose of Expenditure: Family Fun Fest AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101 - 36230.00: $703.10 Amend Expenditure Acct #101- 45100 -01- 439.00 $703.10 (The two - dollar amounts should be the same.) 0�v GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101 - 22223.00 (Donation Liability #) Credit: 101- 36230.00 $703.10 $703.10 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on February 16, 2010. p-mPm-MT@M7Sw-w --- 4 ROSEMOUNT EXECUTIVE SUMMARY CITY COUNCIL City Council Regular Meeting: February 16, 2010 AGENDA ITEM: Expenditure Approval from the Donation AGENDA SECTION: Account — Parks & Recreation Dept. Consent PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. �.�. ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: RECOMMENDED ACTION: Motion to approve the donation expenditure of $703.10 for the Family Fun Fest to be held on February 19, 2010, and $720.00 for the Spring Egg Hunt to be held on March 27, 2010, as detailed on the attached donation revenue worksheets. EXPENDITURE AMOUNT USE /ITEM PURCHASED DONATION FROM $350.00 Rachael Kroog — Family Fun Fest Musical Entertainment Rosemount Lions $353.10 Moore Fun Entertainment — Inflatables for Fun Fest Rosemount Lions $720.00 National Entertainment Tech — Egg Hunt Supplies Rosemount Lions $1423.10 TOTAL SUMMARY Please consider the expenditure of funds from the Donation Account for the above items. DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: 10 -08 -09 Amount Received: $2000 — Lions Club of Rosemount Receipt # for Donation: # N/A Purpose of Donation: Egg Hunt — Ntl Entertainment - Supplies Account # for Donation: 101- 22223.00 (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $720.00 To be Spent from Acct #: 101- 45100 -01- 439.00 (Must be Expenditure # corresponding to individual Department.) Purpose of Expenditure: Egg Hunt — Ntl Entertainment - Supplies AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101 - 36230.00: $720.00 Amend Expenditure Acct #101 - 45100 -01- 439.00 $720.00 (The two- dollar amounts should be the same.) 01GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101 - 22223.00 (Donation Liability #) $720.00 Credit: 101 - 36230.00 $720.00 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on February 16, 2010. 4ROSEMOUNT EXECUTIVE SUMMARY CITY COUNCIL City Council Regular Meeting: February 16, 2010 AGENDA ITEM: Expenditure Approval from the Donation AGENDA SECTION: Account — Parks & Recreation Dept. Consent PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. UA. ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: RECOMMENDED ACTION: Motion to approve the donation expenditure of $703.10 for the Family Fun Fest to be held on February 19, 2010, and $720.00 for the Spring Egg Hunt to be held on March 27, 2010, as detailed on the attached donation revenue worksheets. EXPENDITURE AMOUNT USE /ITEM PURCHASED DONATION FROM $350.00 Rachael Kroog — Family Fun Fest Musical Entertainment Rosemount Lions $353.10 Moore Fun Entertainment — Inflatables for Fun Fest Rosemount Lions $720.00 National Entertainment Tech — Egg Hunt Supplies Rosemount Lions $1423.10 TOTAL SUMMARY Please consider the expenditure of funds from the Donation Account for the above items. DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: 1St State Bank of Rosemount, Dakota Electric, MN Energy Resources Amount Received: Various Receipt # for Donation: # N/A Purpose of Donation: Safety Camp — SeaLife Minnesota, Inc. Program Account # for Donation: 101 - 22223.00 (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $257.47 To be Spent from Acct #: 101 - 45100 -01- 439.00 (Must be Expenditure # corresponding to individual Department.) Purpose of Expenditure: Safety Camp — SeaLife Minnesota, Inc. Program AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101 - 36230.00: $257.47 Amend Expenditure Acct #101 - 45100 -01- 439.00 $257.47 (The two - dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101 - 22223.00 (Donation Liability #) $257.47 Credit: 101- 36230.00 $257.47 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on March 2, 2010. RC�)STE� 4ROSEMOUNT EXECUTIVE SUMMARY CITY COUNCIL City Council Regular Meeting: March 2, 2010 AGENDA ITEM: Expenditure Approval from the Donation AGENDA SECTION: Account — Parks & Recreation Dept. Consent PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: RECOMMENDED ACTION: Motion to approve the donation expenditure of $257.47 for Safety Camp programming costs. EXPENDITURE DONATION AMOUNT USE /ITEM PURCHASED FROM $257.47 SeaLife Minnesota, Inc. — Safety Camp — June 18, 2010 1" State Bank of Rosemount, Dakota Electric, MN Energy Resources SUMMARY Please consider the expenditure from the Donation Account for the above item.