HomeMy WebLinkAbout6.i. Approval of an Agreement for Professional Services Between the City of Rosemount and Hoisington Koegler Group, Inc. for Preparation of a Pedestrian and Bicycle Master Plan4ROSEMOUNTEXECUTIVE SUMMARY
CITY COUNCIL
City Council Meeting: March 2, 2010
AGENDA ITEM: Approval of an Agreement for
Professional Services Between the City
AGENDA SECTION:
of Rosemount and Hoisington Koegler
Consent
Group, Inc. for Preparation of a
Pedestrian and Bicycle Master Plan
PREPARED BY: Jason Lindahl, AICP
AGENDA NO.
Planner
ATTACHMENTS: Agreement for Professional Services
Between the City of Rosemount and
Hoisington Koegler Group, Inc. for
APPROVED BY:
Preparation of a Pedestrian and Bicycle
Master Plan
RECOMMENDED ACTION: Motion to approve execution of an Agreement for
Professional Services between the City of Rosemount and Hoisington Koegler Group, Inc.
for preparation of a Pedestrian and Bicycle Master Plan.
SUMMARY
Attached for the City Council's review and approval is an Agreement for Professional Services between
the City of Rosemount and Hoisington Koegler Group, Inc. for preparation of a Pedestrian and Bicycle
Master Plan. This agreement has been reviewed by the City Attorney and the Community Development
Department and staff recommends approval.
BACKGROUND
In December 2009, the City was awarded a $25,000 grant for consultant services to develop a Pedestrian
and Bicycle Master Plan. This grant was funded by the Minnesota State Health Improvement Program
(SHIP) through the Dakota County Active Living Partnership and the Dakota County Public Health
Department. The City approved a contract between Dakota County and the City to accept these funds at
the January 5, 2010 Council meeting.
Once this contract was approved by the Council, staff began the process to solicit consultants to complete
the plan. Staff began this process by seeking recommendations from our active living partners in both the
public and private sector that have completed similar studies across the state. This process generated a list
of ten firms from both Minnesota and across the County with skills and experience in pedestrian and
bicycle planning. The City then distributed a Request for Proposals (RFP) to these firms which included
the following selection criteria.
1. Responsiveness to the request.
2. Project approach and demonstrated understanding of the assignment.
3. Demonstrated expertise and experience by the consultant personnel who will be directly involved in
the project.
4. Capabilities of proposed personnel and a positive record of past performance based on review of the
resumes and references submitted.
Of the original ten firms, staff received proposals from the six firms listed below. Each of these proposals
was reviewed by representatives from the Engineering, Parks, and Planning departments. While all of
these proposals met the minimum expertise and experience necessary to produce a high quality plan, staff
ultimately selected Hoisington Koegler Group, Inc. (HKGi).
1. Alta Planning & Design
2. Charlier Associates, Inc.
3. Hoisington Koegler Group, Inc.
4. Kinley -Horn & Associates, Inc.
5. MRFA & Allia.nt Engineering, Inc.
6. SRF Consulting Group, Inc.
Staff selected HKGi based on the finding that their proposal most closely met the experience, scope,
budget and timeline for this project. Specifically, HKGi, has wide - ranging experience with pedestrian and
bicycle planning in communities such as Hastings, St. Louis Park, Woodbury, and St. Paul with the Central
Corridor Light Rail Line. In addition, HKGi has extensive familiarity with Rosemount having completed
the Development Framework for Downtown, the Interpretive Trail Corridor Plan, and the UMore Park
Master Plan. Upon Council approval of the agreement, staff will begin to work with HKGi to complete
the Pedestrian and Bicycle Master Plan by midsummer.
RECOMMENDATION
Staff recommends approval of the of an Agreement for Professional Services between the City of
Rosemount and Hoisington Koegler Group, Inc. for preparation of a Pedestrian and Bicycle Master Plan.
AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN THE CITY OF
ROSEMOUNT, MINNESOTA AND HOISINGTON KOEGLER GROUP INC. FOR
PREPARATION OF A PEDESTRIAN AND BICYCLE MASTER PLAN
February 25, 2010
Jason Lindahl, AICP
Planner
City of Rosemount
City Hall
2875 145th Street West
Rosemount MM 55068
Re: Rosemount Pedestrian and Bicycle Master Plan
Dear Mr. Lindahl:
This letter outlines a Scope of Services, Fee Schedule and other elements which together
constitute an agreement between the City of Rosemount, Minnesota, hereinafter referred to as
the CLIENT, and Hoisington Koegler Group Inc., hereinafter referred to as the CONSULTANT
for preparation of a Pedestrian and Bicycle Master Plan, hereinafter referred to as the
PROJECT.
The CLIENT and CONSULTANT agree as set forth below:
A. BASIC SERVICES
The CONSULTANT'S basic services and deliverables for the PROJECT are as provided in
Attachment A - Work Plan.
B. ADDITIONAL SERVICES
The CONSULTANT and the CLIENT may agree in writing to amend this Contract for
additional services related to the PROJECT and compensation for such services. The
following services have not been requested by the CLIENT but are available upon written
authorization.
1. Meetings in addition to those specified in Paragraph A above.
2. Services or Deliverables not specifically identified in Paragraph A above.
C. FEES FOR PROFESSIONAL SERVICES
The CONSULTANT agrees to complete the scope of work contained in Paragraph A in
exchange for professional fee compensation as noted below. The CLIENT agrees to pay the
CONSULTANT for services rendered as follows:
ROSEMOUNT PEDESTRIAN AND BICYCLE MASTER PLAN
February 25, 2010
Page 2
1. For the CONSULTANT'S Basic Services described in Paragraph A above, a fee based on
the CONSULTANT'S current hourly rate schedule (see Attachment B) $23,000, Twenty
Three Thousand Dollars and No Cents.
2. For the CONSULTANT'S Additional Services described in Paragraph B, a fee based on
the CONSULTANT'S current hourly rate schedule plus incidental expenses or a
negotiated fee.
3. Statements will be submitted to the CLIENT on a monthly basis as work is completed
and shall be payable within 30 days in accordance with this Agreement.
4. The CONSULTANT reserves the right to suspend services if the CLIENT is delinquent
in making payments in accordance with this Agreement.
D. CLIENT'S RESPONSIBILITY
The CLIENT shall be responsible for the following:
1. Assembly and provision of background information to the CONSULTANT including, but
not limited to digital files in GIS and/or CAD format showing the location of existing
sidewalks, bikeways and trails, existing trail and sidewalk plans, existing and future land
use plans, aerial photographs, planimetric parcel and right of way data with ownership
attributes, traffic and transportation information and appropriate GIS mapping, limited to
those that are reasonably available.
2. Formation of a staff group to work the CONSULTANT on the PROJECT
3. Notification and invitations for public open house and stakeholder meetings.
4. Arrangements for public open house, stakeholder, Parks and Recreation Commission and
City Council meetings and a community tour.
S. Reproduction of all interim reports and materials for distribution as deemed necessary.
6. Reproduction of the final pedestrian and bicycle master plan not otherwise specified in
paragraph A.
E. INSURANCE
CONSULTANT shall maintain insurance of the kind and in the amounts shown below for the life
of the contract. Certificates for General Liability Insurance should state that the CLIENT, its
officials, employees, agents and representatives are Additional Insureds. The CLIENT reserves
the right to review CONSULTANT's insurance policies at any time to verify that contractual
requirements have been met.
1. Commercial General Liability Insurance
$1,000,000 per occurrence
ROSEMOUNT PEDESTRIAN AND BICYCLE MASTER PLAN
February 25, 2010
Page 3
$1,000,000 general aggregate
$50,000 damage to rented premises
$5,000 medical expenses
2. Umbrella Liability
$1,000,000 per occurrence
$1,000,000 general aggregate
$10,000 self - insured retention
Worker's Compensation and Employer's Liability
a. Worker's Compensation per Minnesota Statutes
b. Employer's Liability
$500,000 per accident;
$500,000 per employee;
$500,000 per disease policy limit.
4. Professional Liability Insurance
$1,000,000 per claim
$2,000,000 annual aggregate
F. COMPLETION SCHEDULE
The services of the CONSULTANT will begin upon CLIENT approval and will, absent of
causes beyond the control of the CONSULTANT, be completed by June 30, 2010.
G. NONDISCRIMINATION
The CONSULTANT agrees not to discriminate by reason of age, race, religion, color, sex,
national origin, or handicap unrelated to the duties of a position, of applicants for
employment or employees as to terms of employment, promotion, demotion or transfer,
recruitment, layoff or termination, compensation, selection for training, or participation in
recreational and educational activities.
H. EQUAL OPPORTUNITY
During the performance of this Contract, the CONSULTANT, in compliance with Executive
Order 11246, as amended by Executive Order 11375 and Department of Labor regulations 41
CFR Part 60, shall not discriminate against any employee or applicant for employment
because of race, color, religion, sex or national origin. The CONSULTANT shall take
affirmative action to insure that applicants for employment are employed, and that employees
are treated during employment, without regard to their race, color, religion, sex or national
origin. Such action shall include, but not be limited to, the following: employment,
upgrading, demotion, transfer; recruitment or recruitment advertising; layoff or termination,
rates of pay or other forms of compensation; and selection for training, including
apprenticeship. The CONSULTANT shall post in conspicuous places available to employees
and applicants for employment notices to be provided by the Government setting forth the
provisions of this nondiscrimination clause. The CONSULTANT shall state that all qualified
ROSEMOUNT PEDESTRIAN AND BICYCLE MASTER PLAN
February 25, 2010
Page 4
applicants will receive consideration for employment without regard to race, color, religion,
sex, or national origin. The CONSULTANT shall incorporate the foregoing requirements of
this paragraph in all of its subcontracts for program work, and will require all of its
subcontractors for such work to incorporate such requirements in all subcontracts for program
work.
I. TERM, TERMINATION, SUCCESSORS AND /OR ASSIGNS
1. The Term of this Agreement shall be concurrent with the work authorized and shall be in
accordance with the schedule to be established between the CLIENT and the
CONSULTANT.
2. CLIENT may terminate this Agreement by written notice to CONSULTANT at its
address by certified mail at least ten (10) days prior to the date of termination.
3. Neither the CLIENT nor the CONSULTANT shall assign, sublet or transfer its interest in
this Agreement without the written consent of the other.
4. The time schedule shall not apply and /or time extensions will be allowed for any
circumstances beyond the control of the CONSULTANT.
5. This Agreement shall be governed by all applicable laws.
6. Upon termination, CONSULTANT shall be entitled to fees earned through the effective date
of termination.
J. DISPUTES
DISPUTES If the parties have a dispute about this Agreement, they will first attempt to
resolve the dispute through mediation, with both parties equally sharing the cost of a
mediator. If mediation is unsuccessful, either party may take the dispute to a court of
competent jurisdiction.
IC. REVOCATION
If this agreement is not signed and accepted by both parties within 90 days of the contract
date, it shall become null and void.
L. AUTHORIZATION
IN WITNESS WHEREOF, The CLIENT and the CONSULTANT have made and executed
this Agreement for Professional Services,
ROSEMOUNT PEDESTRIAN AND BICYCLE MASTER PLAN
February 25, 2010
Page 5
This day of , 2010
CLIENT
City of Rosemount, Minnesota
Name
CONSULTANT
Hoisington Koegler Group Inc.
Name: Greg Ingraham
Title
Title: Vice President
WORK PLAN
IIKGi
Page 4 • Rosemount Pedestrian and Bicycle Master Plan
We, at H KGi, feel that providing for pedestrians and cyclists is a key component to creating
meaningful places that support active living. We have a wealth of experience in pedestrian,
bicycle and trail planning, and integrating walkability and pedestrian facilities into projects.
We are keenly aware that providing for pedestrians and cyclists brings multiple benefits
for communities including more options for commuting, transportation, and recreation as
well as health benefits.
Our proposed process uses four phases to prepare a Pedestrian and Bicycle Master Plan
for the City of Rosemount that will serve as a catalyst for active living and enhanced quality
of life. The project process is designed to build on and add detail to existing plans and
to engage the community and city staff during every phase to create a comprehensive,
functional plan that will be a clear guide for implementation.
PHASE 1 - ASSESSMENT
• Meet with a city staff working group (representatives from the planning, engineering,
and parks and recreation departments) to refine project goals, work program, schedule
and community outreach strategy.
• Review relevant background studies, roadway and land use plans, and create a summary
map of current pedestrian and bicycle facilities and plans.
• Prepare a Pedestrian and Bicycle Vision and Goals Questionnaire to obtain advisory
commission, stakeholder and staff input.
• Create a visual pedestrian, bicycle and active living presentation which will highlight
best practices examples from similar communities.
• Conduct a community tour with Rosemount staff. Identify destinations, origins, routes,
safety issues and connections.
• Hold a connections round table session with local and regional partners and key
stakeholders.
• Hold Community Open House # t to introduce the project and gather input on pedestrian
bike needs and opportunities using interactive methods.
• Prepare pedestrian and bicycle system inventory, evaluation and needs assessment
based on information and input gathered in Phase i.
PHASE 2 - PEDESTRIAN AND BICYCLE FRAMEWORK
• Create Pedestrian and Bicycle Framework, in map form. Trail, bikeway and sidewalk
types, hierarchy, roles, relationship with key land uses and standards will be identified.
• Conduct a work session with city staff to review and refine draft pedestrian and bicycle
framework.
• Obtain Parks and Recreation Commission review and feedback on project vision, goals
and opportunities, needs assessment and pedestrian/bicycle framework.
PHASE 3 - DRAFT PEDESTRIAN AND BICYCLE MASTER PLAN
• Prepare Draft Pedestrian and Bicycle Master Plan. Content of the Draft Plan will likely
include: an inventory and analysis of the existing system; needs assessment; overall
sidewalk and bikeway routes & alignments; definition of sidewalk and bikeway types,
specifications and typical sectionslillustrations; location of support facilities such as
bicycle parking; preliminary approach to way- finding; programs and best practices for
all plan elements.
• Conduct a City staff work session to review Draft Plan and prioritize initiatives for
implementation.
• Route Draft Plan to Parks and Recreation Commission and City Council for review and
confirmation of overall direction and initiatives.
PHASE 4 - FINAL PEDESTRIAN AND BICYCLE MASTER PLAN
• Prepare Final Pedestrian and Bicycle Master Plan. HKGi will prepare a Public Draft
for Review based on feedback and input and prepare implementation components
to be included in the final plan. These will include: sidewalk and bikeway priority and
implementation plan; cost estimates; phasing plan; funding, grant and partnership plan;
and short and long term evaluation measures.
• HKGi will meet with city staff to review the Public Draft and make changes based on
their input.
• Conduct Community Open House # 2 to gather community input on the Public Draft
Pedestrian and Bicycle Plan.
• HKGi will present the Public Draft to the Parks and Recreation Commission for their
review and input.
• HKGi will present the Final Plan to the City Council for review and adoption. Based on
input from the Parks and Recreation Commission and the Community Open House, final
adjustments will be made to the plan prior to City Council adoption.
• Deliver Final Rosemount Pedestrian and Bicycle Master Plan. Digital Version and to
printed color copies.
SCHEDULE, MEETINGS, OUTREACH, AND BUDGET
HKGI is committed to starting the work in February 2010 and completing the project
by June 30, 2010.
HKGi will complete the above Scope of Work and submit the Deliverables for a
not -to- exceed fee of $23,000. This includes all direct expenses (printing, plotting
and mileage).
Task
February
March
April
May
June
Proposed
Budget
1. Evaluation
$5,600
2. Framework
$3,400
3. Draft Plan
Ak
$6,700
4. Final Plan
A
009
$7,300
Public Outreach - Ped /Bike Goals Questionnaire 0 Community Open House
Total: $23,000
-Meeting /tour with city staff * Stakeholder /Partner Mtg.
• Parks Commission Meeting *City Council Meeting
WORK PLAN
IIhGi
Rosemount Pedestrian and Bicycle Master Plan - Page 5
ATTACHMENT B
HOISINGTON KOEGLER GROUP INC.
2010 HOURLY RATES
Senior Principal ........................ ....................$145- 170/hr
Principal ......................
Senior Professional .....
Professional II .............
Professional I ..............
Technical .....................
Secretarial ...................
Testimony ...................
Incidental Expenses:
Mileage..............................
Photocopying B W ..............
Photocopying Color ...........
Outside Printing .................
Large Format Scanning......
B/W Bond Plots .................
Color Bond Plots ................
Photo Paper Color Plots.....
.................. $120- 145/hr
................. $120 - 160 /hr
.................... $90- 120/hr
..................... $60 -90 /hr
...................... $40 -60 /hr
........................... $55 /hr
......................... $195 /hr
..current federal rate /mile
..........................150/page
....................... $1.00 /page
......................Actual Cost
......................Actual Cost
....................... $5.00 each
..................... $20.00 each
..................... $40.00 each