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Home My WebLink About6.d Budget Amendments- $ f RIC- SEMO NT EX °EC TIVE M- OF SU MARY - CITY COUNCIL City'Council Meeting Date: July 6, 2010 j AGENDA,ITEM: Budget Amendments AGENDA,SECTION: Consent 7 s PREPARED BY: Jeff. May;., Finance Director AGENDA:NO: ATTACHMENTS: Council Memo, Resolution & Donation 21 APPROVED BY: Worksheets a RECOMMENDED ACTION: Motion to adopt A Resolution Approving`the Amendment of Certain 2010 Budget Items for the General Fund as outlined in' -the attached memo. ISSUE Amend the General Fund budget to reflect donations expended during the 2nd quarter of 2010. BACKGROUND This item is on the agenda for Council to formally amend the 2010 General Fund budget by resolution for, donation items that Council had previously authorized covering expenditures made during the'second ; w quarter of 2010. f Rather than bringing a'resolutiori before the Council each time there is a need to spend -money from donations previously received, we have developed procedures that allow us to have you authorize the expenditure and amend the budgets at the time the expenditure is made and then periodically bring to you a resolution that formally amends the budgets for a number of these donation expenditures. The attached memo and donation worksheets support the figures given 7, the'res`olution. r A ,. SUMMARY Recommend the above motion to approve the budget amendments for the 21 nd quarter of 2010. = a i n " v • " } rb t I t, 4ROSEMOLINT -'MINNESOTA M. E M,, 0 R A N D' U M. To: Mayor Droste Council Members Bills, DeBeftignies, Shoe-C&I-igariA Weisensel From: Jeff May, Finance Difector Date: June 18, 2010 Subject: Budget Amendments This is a request to amend both the revenue and expenditure budgets for-the General Fdnd for expenditures of donations previously received. This-memo is to show the line by line detail of the actual changes to be made to the budgets, of which the totals are summarized in the Resolution before you. GENERAL FUND DETAIL Detail for Revenues: 101-36230.00 (Donations) 7,123.66 ---- ot ------------- Total Revenues $ 7,1123.66 Detail for Expenditures: 101-42110-01-208.02 (Miscellaneous Supplies — Equipment) $ 4,501.95 101-45100-01-439.00 (Other. Miscellaneous Charges) 2,621.71 ----------------- Total Expenditures $ 7,123.66 ' fi 1. r k- " CITY OF ROSEMOUNT - 's DAKOTA COUNTY, MINNESOTA a RESOLUTION 2010 - A RESOLUTION APPROVING THE AMENDMENT OF CERTAIN 2010 BUDGETJTEMS k Y A WHEREAS; the City Council recognizes the need to amend certain items from the 2010 General', Fund Operating Budget, the totals which are as follows: a , `(1) General operating revenues, the total which reflects an increase of $7,123.66; ? (2)� ` General operating expenditures, the total which reflects an increase "of $7,123.66; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Rosemount hereby approves the'amendment of the above listed budget items for the 2010 General Fund ; Operating Budget. ADOPTED this 6th day of July, 2010. a { r William H. Droste, Mayor, 3 � f � • I x ATTEST:' v y Amy Domeier, City Clerk a Motion by: Seconded by: t Voted in favor: a Voted Against: Members.Absent: t , wr 4 n S p , DONATION REVENUE WORKSHEET i RECEIPT OF DONATION i Donation Received On: Amount Received: i Purpose of Donation: Account # for Donation: 101 -22222 (Must be Liability # Assigned for Each Individual Department) r EXPENDITURE OF-DONATION---------- Amount to be Spent: $3901.95 To be Spent from Account #10142110 01 208.02 (Must be Expenditure # Corresponding to Individual Department) Purpose of Expenditure: Officer Body Armor (3) # AMENDMENT OF BUDGETS Amend Donation Revenue Account #101- 36230.00: $3901.95 j x Amend Expenditure Account #101 -22222 $3901.95 (The Two Dollar Amounts Must be the Same) GENERAL JOURNAL ENTRY TO,ADJUST DONATION LIABILITY }# Debit: #101 -22222 (Donation Liability #) $3901.95 Credit: 101-36230.00 $39017.95 Journal entry to reduce deferred donation revenue account and - increase donation revenue account to actual'per City Council action on: April 6, 2010 ` � a 3 y 4,ROSEMOUNT CITY COUNCIL City Council Meeting: ,April 6, 2010 EXECUTIVE SUMMARY AGENDA ITEM: Donation Account Expenditure — Police AGENDA SECTION: Equipment Fund Consent : PREPARED BY: Gary Kalstabakken, Chief of Police G DA NO. ATTACHMENTS: Budget Worksheet APPROVED- BY: -RECOMMENDED ACTION:__ Motion to approv_ethe__expendture of_- $3901..95 from the___ Police Equipment Fund for the purchase of body armor for three officers. F ISSUE The Police Equipment Fund has been set up for the purpose of accepting donations, monies received' from some forfeiture and reimbursement grant funds for specific purchases. BACKGROUND Both the State of Minnesota and the federal government have reimbursement programs for the purchase of body armor for law enforcement officers. When the City purchases body armor for police officers °a request for reimbursement is sent to both programs for reimbursement. Funds received through the reimbursement program are put into the Police Equipment Fund and used to purchase additional body armor when needed. Donated funds to the Equipment Fund are used to pay the balance of the cost not covered by the two reimbursement programs. Body armor was purchased recently -for three officers, two were replacement vests and one vest was for a new officer. Body armor is replaced based upon the manufacturer's recommended schedule and the approved replacement schedule .of the two reimbursement programs. 7 RECOMMENDATION Staff recommends that Council approve the expenditure of $3901.95 from the Police Equipment Fund for the purpose of purchasing body armor for three officers. w DONATION REVENUE WORKSHEET RECEIPT OF,DONATION Donation Received On: June 1, 2010 1 Amount Received: $1100 Purpose of Donation: Bike helmets and safety equipment. Prizes and food for youth dance at 2010 Leprechaun Days dance. Account # for Donation: 101 -22222 (Must be Liability # Assigned for Each Individual Department) EXPENDITURE OF DONATION Amount to be Spent: $600.00 To be Spent from Account#: 10142110 01 208.02 (Must be Expenditure #Corresponding to Individual Department) Purpose of Expenditure: Officer Body Armor (3) - j AMENDMENT OF-BUDGETS Amend Donation Revenue Account #101 - 36230.00: $600.00 r Amend Expenditure Account #101 - 22222" $600.00 (The Two Dollar Amounts Must be the Same) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: #101 -22222 (Donation Liability #) $600.00 Credit:101- 36230.00 $600.00 Journal entry to reduce deferred donation revenue account and increase donation revenue account to actual per City Council action on: June 1, 2010 L a 4.,,ROSEMOUNT CITY COUNCIL City Council Meeting: June 1, 2010 EXECUTIVE SUMMARY f, y, i AGENDA ITEM: Receive Donation — Police Equipment Fund roNN 1 V: PREPARED BY: Gary Kalstabakken, Chief of Polic AGENDA NO. ATTACHMENTS: Worksheet y APPROVED BY: RECOMMENDED ACTION: Motion to accept a donation in the amount of $1100 to.the Police Equipment Fund from the American Legion Post 65 and authorize the expenditure of up to $600 for purchasing youth bike safety helmets and other bike safety equipment. BACKGROUND The Police Equipment Fund has been set up for the purpose of receiving donations received that are designated for the Police Department. Expenditures from this account are only made after approval'is received from the City Council. ISSUE The Council is being asked to accept two (2) donations from the American Legion totaling $1100. A donation of $600 is being made for the purpose of purchasing bike safety helmets and other bike safety equipment. These bike safety items will be given out as part of Safety Camp on June 18`h. Safety Camp is a program,offered by the Park and Recreation Department in cooperation with the Fire and Police Departments and is attended by youth in grades 2 — 5. Police officers will conduct a bike safety rodeo as part of Safety Camp. The second donation is in the amount of $500. These funds will be used to purchase items for a youth dance °being held at the American Legion during Leprechaun Days. Reserve officers will be assisting at the youth dance and will use the donated funds to purchase food and prize items for the youth in attendance at the event. When the details of the purchases are finalized the Council will be asked to authorize those purchases. RECOMMENDATION Staff recommends the acceptance of both donations. k A R 4 DONATION REVENUE WORKSHEET RECEIPT OF DONATION F Donation Received on: 1.1 -06 -09 k Amount Received: $2000 — Lions Club of Rosemount Receipt # for Donation: # N/A Purpose of Donation: Egg Hunt — Sam's Club - Supplies Account # for Donation: 101 - 22223.00 (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $1597.01 To be Spent from Acct #: 101 - 45100 -01- 439.00 (Must be Expenditure # corresponding to individual Department.) Purpose of Expenditure: Egg Hunt - Sam's Club - Supplies 4� i i K AMENDMENT OF BUDGETS ` A u Amend Donation Revenue Acct #101- 36230.00: X1597.01 a Amend Expenditure Acct #101 -45100-01-439.00 $1597.01 T (The two - dollar amounts should be the same.) �. GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101 - 22223.00 (Donation Liability #) $1597.01 Credit: 101- 36230.00 $1597.01 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on April 20, 2010. f REM 2 f 4ROSEM0UNT $ CITY COUNCIL City Council Regular Meeting: April 20, 2010 i_ Y EXECUTIVE SUMMARY AGENDA ITEM: Expenditure•Appfoval from the Donation AGENDA SECTION: Account — Parks & Recreation Dept. Consent PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: RECOMMENDED ACTION: Motion to approve the donation expenditure $1,597.01 for the Spring Egg Hunt that was held on March 27, 2010, as detailed on the attached donation revenue worksheet. r EXPENDITURE AMOUNT USE /ITEM PURCHASED DONATION FROM $1,597.01 Sam's Club — Egg Hunt Supplies i. Rosemount Lions SUMMARY Please consider the expenditure of funds from the Donation Account for the above item. t r t Y s DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: 04 -06 -10 Amount Received: $500 from Dakota Electric Receipt # for Donation: # N/A Purpose of Donation: Arbor Day —Cross Nursery Account # for Donation: 101 - 22223.00 (Must be Liability # assigned for each individual Department.) R t EXPENDITURE OF DONATION Amount to be Spent: $500 To be Spent from Acct #: 101- 45100 -01- 439.00 (Must be Expenditure # corresponding to individual Department.) S Purpose of'Expenditure:, Arbor Day —Cross Nursery AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101 - 36230.00: $500 Amend Expenditure Acct #101 - 45100 -01- 439.00 $500 (The two - dollar amounts should be the same.) 7- GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit, 101 - 22223.00 - (Donation Liability #) $500 Credit: 101 - 36230.00 $500 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on May 18. 2010. 2 _. 7 - t fop RO SE MOUNT EXECUTIVE SUMMARY CITY COUNCIL City Council Regular Meeting: May 18, 2010 AGENDA ITEM: Expenditure Approval from the Donation Account — Parks & Recreation Dept. AGENDA SECTION: Consent PREPARED BY: Dan Schultz, Parks & Recreation Director, AGENDA NO., L , ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: RECOMMENDED ACTION: Motion to approve the donation expenditure of $500 for Arbor Day as detailed on the attached donation revenue worksheet. EXPENDITURE AMOUNT USE /ITEM PURCHASED DONATION FROM $500.00 Cross Nursery — Arbor Day Dakota Electric SUMMARY Please consider the expenditure of funds from the Donation Account for the above item. E r 'RA a \�jyr a k DONATION REVENUEWORKSHEET RECEIPT OF DONATION Donation Received on: Various Amount Received: Various Receipt # for Donation: # N/A Purpose of Donation: Vets' Memorial - Memorial Day Event Supplies Account # for Donation: 101 - 22223.00' (Must be Liability # assigned for each individual`Departiment.) EXPENDITURE OF DONATION Amount to be Spent: $524.70 To be Spent from Acct #: 101-45100 -01- 439.00 (Must be Expenditure # corresponding to individual Department.) Purpose of Expenditure: Vets' Memorial - Memorial Day Event Supplies a v AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101- 36230.00: $524.70 Amend Expenditure Acct #101- 45100 -01- 439.00 $524.70 (The two - dollar amounts should be the same.) E R GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # k a Debit: 101 - 22223.00 (Donation Liability #) $524.70 Credit: 101- 36230.00 $524.70 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on June 15, 2010. s n 4 2 r 4 -y-- # ROSEMOUNT r CITY COUNCIL City Council Regular Meeting: June 15, 2010 EXECUTIVE SUMMARY AGENDA ITEM: Expenditure Approval from the Donation Account — Parks & Recreation Dept. AGENDA SECTION: Consent PREPARED BY: Dan Schultz,'Parks & Recreation Director AGENDA NO.- ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: CL RECOMMENDED ACTION: Motion to approve the donation expenditure of $524.70 for supplies'for the annual Memorial Day event. F , EXPENDITURE DONATION AMOUNT USE /ITEM PURCHASED FROM ,, $524.70 Cub, Sam's Club, Reinhart Foods, Velvet Tones, BP Various Amoco — Supplies for Memorial Day Event SUMMARY Please consider the expenditure from the Donation account for the above item. 0 3' x5J'