Loading...
HomeMy WebLinkAbout6.b. Minutes of the April 26, 2010 City Council Special Meeting Proceedings�.h. ROSEMOUNT CITY COUNCIL WORK SESSION SPECIAL PROCEEDINGS APRIL 26, 2010 CALL TO ORDER Pursuant to due call and notice thereof a special work session of the Rosemount City Council was held on Monday, April 26, 2010 at 7:03 p.m. in the Conference Room at City Hall, 2875 145`h Street West, Rosemount. Mayor Droste called the meeting to order with Council Members Weisensel, Bills, DeBettignies and Shoe - Corrigan attending. Parks Commissioners present included Strayton, Bartz, Eisold, Eliason and Farrell. Staff members present included City Administrator Johnson, Director of Parks and Recreation Schultz, Parks Supervisor Schuster, City Clerk Domeier, Recreation Supervisor Maurer, Planner Lindahl, Director of Public Works /City Engineer Brotzler and Project Engineer Olson. DISCUSSION 2.A. Former St. Joseph's Church Facility — Policies & Procedures, Pricing and Naming Director of Parks and Recreation Schultz summarized the information provided within the staff report. Mr. Schultz requested feedback on the attachments included within the packet including Policies and Procedures; Pricing Information; and Naming of Facility. Mr. Schultz explained that the Policies and Procedures were developed from the basic format of the policies used at the Rosemount Community Center. He noted the draft plans were similar in nature to the Lakeville Arts Center. Mr. Schultz stated that over the first 6 -18 months adjustments to the fee structure will be made based open how operations are being handled. Mr. Schultz provided more information on the pricing information. Staff wanted to have reasonable rates but still generate revenue to offset the cost of the facility. He noted that groups have been asking for reduced and free rates. The Rosemount Area Arts Council (RAAC) has requested a service agreement to address services provided and to use the space on co- sponsored events. The Parks Commission will have further discussion on the RAAC request. Council Member Weisensel was concerned about hidden fees. Mr. Schultz explained that the fees priced out are the hard costs for rentals. Mayor Droste questioned the parking around the facility. Mr. Schultz stated that staff was working on language for parking. He added that on -site parking, parking across the street and parking at Central Park were all options. The City does have a cross parking easement agreement with the library. Council Member Weisensel requested a projected budget that included reasonable activities that would draw revenue against the expected expenses. Mr. Schultz stated that staff budgeted low and is working with the RAAC to find user groups. He added that that during first six months there will be a big push to have many groups attend open houses. He added that most printing will be done in house to save on marketing costs. Mayor Droste questioned if the seniors would be utilizing the gathering space. Mr. Schultz stated that the seniors were not interested in using the gathering space. Council Member Shoe - Corrigan stated that letter and emails should be sent to the local user groups. Mr. Schultz stated that staff was relying on the RAAC to carry some of the marketing load to get ROSEMOUNT CITY COUNCIL WORK SESSION SPECIAL PROCEEDINGS APRIL 26, 2010 information out to the groups. Once the fees for use are adopted a direct mailer will be sent. He noted that three churches have already asked to rent the space. Mayor Droste questioned when the boiler would be installed. Mr. Schultz responded that staff was working on getting the agreements in place with the state. The grant money had to be used by March, 2011. Council Member Shoe - Corrigan requested that monies be included in the CIP to allow for the installation of central air. Discussion was held regarding the construction on Highway 3 and pedestrian crossings along Highway 3. Project Engineer Olson provided a timeline of the construction. Mr. Schultz stated he would work with the City Engineer to discuss crosswalk options. Commissioner Strayton stated that the City needs to price and market the building well so that residents and groups will use the facility. Discussion was held regarding the naming of the facility. Mr. Schultz stated that staff talked about using the name Rosemount Steeple Center with a tagline including a place for the arts, culture and community. The City Council considered many names provided by the public but ultimately chose the Rosemount Steeple Center. Mr. Schultz stated that the name, policies and fee list will be brought to the City Council for formal approval at a later date. 2.13. 2010 Street Improvement Projects, City Project #428 Director of Public Works /City Engineer Brotzler provided an update on the bids received on April 23, 2010 for the project. He explained that the number of alternates considered and ultimately selected by the City Council may affect which contractor is the low bid to award the contract. Mr. Brotzler presented the bid alternate information and updated assessment amounts based on the bids along with a summary of the benefit appraisal. He explained that the conclusion of the benefit appraisal is that the benefit value is estimated at $7,500 -8,000 for the rural residential properties as a result of the proposed project improvements. Mr. Brotzler stated that four bids were received for the project. Staff was familiar with all contractors that submitted bids. He explained the results of the bids noting that one contractor did not make a correct interpretation of the work they were bidding on for the project. The contractor contacted Mr. Brotzler and requested to have the bid removed. Council Member Weisensel stated there should be repercussions for pulling the bid. Mr. Brotzler stated that the City requires bid bonds and if a contractor does not enter into a contract with the city, the city may call the bid bond which is 5% of the bid amount to cover city expenses. Mayor Droste did not support alternate 1 but favored moving forward with alternates 2 and 3. Council Member DeBettignies suggested removing alternate 1 and to instead add a crosswalk at Darwin Way and Connemara. Further discussion was held regarding the addition of a crosswalk at the intersection. Mr. Brotzler noted that a review of the site lines will be completed before recommending the exact location of the crosswalk. ROSEMOUNT CITY COUNCIL WORK SESSION SPECIAL PROCEEDINGS APRIL 26, 2010 Council Member Bills expressed concerns about alternates 1 and 4. He suggested that the money for those projects instead be used to improve safety. Council Member Shoe - Corrigan was OK with the elimination of alternate 1 and supported alternates 2 and 3. Council Member Weisensel stated that while alternate 1 would not be considered it should be known that eventually a sidewalk will be added. Mr. Brotzler stated that a meeting will be held on April 27 with property owners adjacent to alternates 1, 2, 3 and 4. He will inform residents that based upon City Council discussion that alternates 2, 3, and 4 are anticipated to be included but that alternate 1 will not be included at this time. He noted that for alternate 1 the proposed sidewalk will remain in the city's long range sidewalk plan. Discussion was held regarding the use of porous pavement. Mr. Brotzler provided information on the up charge associated with the use of porous pavement. Based upon the costs associated the City Council did not recommend the use of porous pavement. Mr. Brotzler summarized that the City Council was in agreement to move forward with alternates 2, 3, 4, and 10 with the addition of a crosswalk on Connemara Trail at Darwin Avenue with enhanced LED crosswalk signs. Further discussion was held regarding the striping for bicycles along Shannon Parkway. Staff was directed to include bike lanes on Shannon Parkway from 145`h Street to McAndrews Road. Mr. Brotzler provided information on the process moving forward. Meetings are scheduled for the sidewalks and with the rural residential property owners before the May 18 hearings. He also provided information on the proposed project schedule and outlined the process to appeal an assessment. ADJOURNMENT There being no further business to come before the City Council and upon a motion by Droste, second by Bills, the meeting adjourned at 9:16 p.m. Respectfully Submitted, Amy Domeier, City Clerk