HomeMy WebLinkAbout6.e. Receive Donation - Police Equipment FundROSEMOUNTEXECUTIVE SUMMARY
CITY COUNCIL
City Council Meeting: June 1, 2010
AGENDA ITEM: Receive Donation — Police Equipment
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Fund
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PREPARED BY: Gary Kalstabakken, Chief of Polic
AGENDA NO. OZ.
ATTACHMENTS: Worksheet
APPROVED BY: Did
RECOMMENDED ACTION: Motion to accept a donation in the amount of $1100 to the
Police Equipment Fund from the American Legion Post 65 and authorize the expenditure of
up to $600 for purchasing youth bike safety helmets and other bike safety equipment.
BACKGROUND
The Police Equipment Fund has been set up for the purpose of receiving donations received that are
designated for the Police Department. Expenditures from this account are only made after approval is
received from the City Council.
ISSUE
The Council is being asked to accept two (2) donations from the American Legion totaling $1100. A
donation of $600 is being made for the purpose of purchasing bike safety helmets and other bike safety
equipment. These bike safety items will be given out as part of Safety Camp on June 18''. Safety Camp is
a program offered by the Park and Recreation Department in cooperation with the Fire and Police
Departments and is attended by youth in grades 2 — 5. Police officers will conduct a bike safety rodeo as
part of Safety Camp.
The second donation is in the amount of $500. These funds will be used to purchase items for a youth
dance being held at the American Legion during Leprechaun Days. Reserve officers will be assisting at the
youth dance and will use the donated funds to purchase food and prize items for the youth in attendance
at the event. When the details of the purchases are finalized the Council will be asked to authorize those
purchases.
RECOMMENDATION
Staff recommends the acceptance of both donations.
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received On: June 1, 2010
Amount Received: $1100
Purpose of Donation: Bike helmets and safety equipment. Prizes and food for youth
dance at 2010 Leprechaun Days dance.
Account # for Donation: 101-22222
(Must be Liability # Assigned for Each Individual Department)
EXPENDITURE OF DONATION
Amount to be Spent: $600.00
To be Spent from Account M 10 1 42110 01 208.02
(Must be Expenditure # Corresponding to Individual Department)
Purpose of Expenditure: _ Officer Body Armor (3)
AMENDMENT OF BUDGETS
Amend Donation Revenue Account #101 - 36230.00: $600.00
Amend Expenditure Account #101 -22222 600.00
(The Two Dollar Amounts Must be the Same)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: #101 -22222 (Donation Liability #) $600.00
Credit: 101-36230.00
600.00
Journal entry to reduce deferred donation revenue account and increase donation
revenue account to actual per City Council action on: June 1. 2010