HomeMy WebLinkAbout6.f. Budget Encumbrances4ROSEMOUNTEXECUTIVE SUMMARY
CITY COUNCIL
City Council Meeting Date: February 1, 2010
ISSUE
The issue before the City Council is the annual encumbrance of General Fund and CIP Funds items
forward from the prior year to the current year.
BACKGROUND
This item is on the agenda for consideration of the approval of the proposed encumbrance items for the
General Fund, the Building CIP Fund, the Street CIP Fund and the Equipment CIP Fund. The attached
journal entry worksheet summarizes the reasons for the encumbrance requests.
SUMMARY
Staff is recommending that the City Council adopt the attached resolution encumbering the listed items
from 2009 forward to 2010.
AGENDA SECTION:
AGENDA ITEM: Budget Encumbrances
Consent
PREPARED BY: Jeff May, Finance Director
AGENDA NO.
ATTACHMENTS: Resolution and 2009 Encumbrance
APPROVED BY:
Journal Entries
onj
RECOMMENDED ACTION: Motion to adopt a Resolution Approving the Encumbrance of
Certain 2009 Budget Items to 2010.
ISSUE
The issue before the City Council is the annual encumbrance of General Fund and CIP Funds items
forward from the prior year to the current year.
BACKGROUND
This item is on the agenda for consideration of the approval of the proposed encumbrance items for the
General Fund, the Building CIP Fund, the Street CIP Fund and the Equipment CIP Fund. The attached
journal entry worksheet summarizes the reasons for the encumbrance requests.
SUMMARY
Staff is recommending that the City Council adopt the attached resolution encumbering the listed items
from 2009 forward to 2010.
CITY OF ROSEMOUNT
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2010 -
A RESOLUTION APPROVING THE ENCUMBRANCE OF
CERTAIN 2009 BUDGET ITEMS TO 2010
WHEREAS, the City Council recognizes the need to carry forward to 2010 certain
balances from the 2009 General Fund Operating Budget, the 2009 Building CIP
Budget, the 2009 Street CIP Budget and the 2009 Equipment CIP Budget, which are
summarized as follows:
(1) General Fund items that total an amount of $203,342.05;
(2) Building CIP items that total an amount of $388,000.00;
(2) Street CIP items that total an amount of $65,000.00;
(3) Equipment CIP items that total an amount of $51,600.00;
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Rosemount
hereby approves the encumbrance of the above listed account items from the 2009
budgets to 2010.
ADOPTED this 1st day of February, 2010.
William H. Droste, Mayor
ATTEST:
Amy Domeier, City Clerk
Motion by: Seconded by:
Voted in favor:
Voted Against:
Members Absent:
2009 Encumbrance General Journal Entries
101 - 41110 -01- 307.03 20,000.00 Community Survey
101 -24450 20,000.00
To encumber excess 2009 funds not spent
101 - 41910 -01- 202.00 3,342.05 Comp Guide Plan Costs
101 -24427 3,342.05
To encumber excess 2009 funds for final Comp Plan costs
101 - 41940 -01- 401.02 10,000.00 Siren Repairs
101 -24455 10,000.00
To encumber excess 2009 funds not spent
101 - 41940 -01- 530.00 17,000.00 Government Buildings R & M
101 -24429 17,000.00
To encumber excess 2009 funds not spent
101 - 45202 -01- 530.00 50,000.00 Parks Maintenance R & M
101 -24430 50,000.00
To encumber excess 2009 funds not spent
101 - 43121 -01- 410.02 103,000.00 Pedestrian Improvements
101 -24411 103,000.00 (Sidewalk/Curb Repairs /Replacements)
To encumber excess 2009 funds not spent
202 - 4900201- 522.00 57,000.00 St. Joseph's / Library Improvements
202 -24434 57,000.00
To encumber excess 2009 funds not spent
202 - 4900201- 523.00 331,000.00 Building Improvements
202 -24435 331, 000.00
To encumber excess 2009 funds not spent
203 - 49003 -01- 530.00 65,000.00 CR 42/Hwy 52 Design Costs
203 -24431 65,000.00
To encumber 2009 Street CIP funds not spent for CR 42/Hwy 52 design costs
207 - 49007 -01- 550.00
9,200.00
Pay for Portion of Totaled Squad & Setup
207 - 49007 -01- 581.00
7,200.00
Not Covered by Insurance
207 - 49007 -01- 582.00
2,200.00
207 -24487
18,600.00
207 - 49007 -01- 583.00
13,000.00
Siren Replacements
207 -24455
13, 000.00
207 - 49007 -01- 588.00
20,000.00
City Wide Software
207 -24489
20, 000.00
To encumber 2009 Equipment CIP funds forward to 2010 for delayed purchases/projects