The URL can be used to link to this page

Home My WebLink About6.f. Budget Amendments4ROSEMOUNTEXECUTIVE SUMMARY CITY COUNCIL City Council Meeting Date: October 5, 2010 AGENDA ITEM: Budget Amendments AGENDA SECTION: Consent PREPARED BY: Jeff May, Finance Director AGENDA NO. , ATTACHMENTS: Council Memo, Resolution & Donation APPROVED BY: Worksheets RECOMMENDED ACTION: Motion to adopt A Resolution Approving the Amendment of Certain 2010 Budget Items for the General Fund as outlined in the attached memo. ISSUE Amend the General Fund budget to reflect donations expended during the 3"' quarter of 2010. BACKGROUND This item is on the agenda for Council to formally amend the 2010 General Fund budget by resolution for donation items that Council had previously authorized covering expenditures made during the third quarter of 2010. Rather than bringing a resolution before the Council each time there is a need to spend money from donations previously received, we have developed procedures that allow us to have you authorize the expenditure and amend the budgets at the time the expenditure is made and then periodically bring to you a resolution that formally amends the budgets for a number of these donation expenditures. The attached memo and donation worksheets support the figures given in the resolution. SUMMARY Recommend the above motion to approve the budget amendments for the Yd quarter of 2010. 4ROSEMOUNT To: Mayor Droste Council Members Bills, DeBettignies, Shoe - Corrigan & Weisensel From: Jeff May, Finance Director Date: September 28, 2010 Subject: Budget Amendments This is a request to amend both the revenue and expenditure budgets for the General Fund for expenditures of donations previously received. This memo is to show the line by line detail of the actual changes to be made to the budgets, of which the totals are summarized in the Resolution before you. GENERAL FUND DETAIL Detail for Revenues: 101 - 36230.00 (Donations) Total Revenues Detail for Expenditures: 101 - 42110 -01- 208.01 (Miscellaneous Supplies — D.A.R.E.) 101 - 42110 -01- 208.02 (Miscellaneous Supplies — Equipment) 101 - 45100 -01- 439.00 (Other Miscellaneous Charges) Total Expenditures $ 4,011.08 $ 4,011.08 $ 2,032.99 1,109.99 868.10 $ 4,011.08 MINNESOTA M E M O R A N D U M To: Mayor Droste Council Members Bills, DeBettignies, Shoe - Corrigan & Weisensel From: Jeff May, Finance Director Date: September 28, 2010 Subject: Budget Amendments This is a request to amend both the revenue and expenditure budgets for the General Fund for expenditures of donations previously received. This memo is to show the line by line detail of the actual changes to be made to the budgets, of which the totals are summarized in the Resolution before you. GENERAL FUND DETAIL Detail for Revenues: 101 - 36230.00 (Donations) Total Revenues Detail for Expenditures: 101 - 42110 -01- 208.01 (Miscellaneous Supplies — D.A.R.E.) 101 - 42110 -01- 208.02 (Miscellaneous Supplies — Equipment) 101 - 45100 -01- 439.00 (Other Miscellaneous Charges) Total Expenditures $ 4,011.08 $ 4,011.08 $ 2,032.99 1,109.99 868.10 $ 4,011.08 CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 2010 - A RESOLUTION APPROVING THE AMENDMENT OF CERTAIN 2010 BUDGET ITEMS WHEREAS, the City Council recognizes the need to amend certain items from the 2010 General Fund Operating Budget, the totals which are as follows: (1) General operating revenues, the total which reflects an increase of $4,011.08; (2) General operating expenditures, the total which reflects an increase of $4,011.08; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Rosemount hereby approves the amendment of the above listed budget items for the 2010 General Fund Operating Budget. ADOPTED this 5th day of October, 2010. ATTEST: Amy Domeier, City Clerk Motion by: Voted in favor: Voted Against: Members Absent: William H. Droste, Mayor Seconded by: DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received On: Amount Received: Purpose of Donation: DARE PROGRAM Account # for Donation: 101 -22221 (Must be Liability # Assigned for Each Individual Department) EXPENDITURE OF DONATION Amount to be Spent: $2032.99 To be Spent from Account #:101 42110 01 208.01 (Must be Expenditure # Corresponding to Individual Department) Purpose of Expenditure: DARE -graduation —tee shirts, awards misc. AMENDMENT OF BUDGETS Amend Donation Revenue Account #101 - 36230.00: $2032.99 Amend Expenditure Account #101 -22222 : $2032.99 (The Two DDIIRr Amounts Must be the Same) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: #101 -22221 (Donation Liability #) $2032.99 Credit: 101-36230.00 $2032.99 Journal entry to reduce deferred donation revenue account and increase donation revenue account to actual per City Council action on: July 6, 2010 ROSEM0UNTEXECUTIVE SUMMARY CITY COUNCIL City Council Meeting: July 6, 2010 AGENDA ITEM: Donation Account Expenditure - DARE AGENDA SECTION: Consent PREPARED BY: Gary Kalstabakken, Chief of Poli AGENDA NO.,(�, ATTACHMENTS: Worksheet APPROVED BY: D Qj RECOMMENDED ACTION: Motion to approve an expenditure from the DARE Donation Account in the amount of $2032.99. BACKGROUND The DARE Fund was set up to accept donations designated for the Police Department's DARE program. ISSUE The DARE program is taught to all 5`" graders at Rosemount Elementary, Shannon Park Elementary and Saint Joseph's Catholic School during the school year. Council is asked to approve the expenditure of designated donated funds used to purchase tee shirts, recognition awards and other supplies used at the DARE graduations. RECOMMENDATION Council is asked to approve an expenditure of $2032.99 from the DARE account. �t DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received On: Amount Received: Purpose of Donation: Account # for Donation: 101 -22222 (Must be Liability # Assigned for Each Individual Department) EXPENDITURE OF DONATION Amount to be Spent: $ 1109.99 To be Spent from Account #:10142110 01 208.02 (Must be Expenditure # Corresponding to Individual Department) Purpose of Expenditure: AMENDMENT OF BUDGETS Amend Donation Revenue Account #101 - 36230.00: $ 1109.99 Amend Expenditure Account #101 -22222 $ 1109.99 (The Two Dollar Amounts Must be the Same) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: #101 -22222 (Donation Liability #) $ 1109.99 Credit: 101 -36230.00 $ 1109.99 Journal entry to reduce deferred donation revenue account and increase donation revenue account to actual per City Council action on: August 4, 2010 R C�)� 4ROSEMOUNTEXECUTIVE SUMMARY CITY COUNCIL City Council Meeting: August 4, 2010 AGENDA ITEM: Approve Expenditure of Funds From the AGENDA SECTION: Police Equipment Fund Consent PREPARED BY: Gary Kalstabakken, Chief of Poli AGENDA NO. ATTACHMENTS: Worksheet APPROVED BY: RECOMMENDED ACTION: Motion to authorize expenditure of funds in the amount of $1109.99 from the Police Equipment Fund for the purpose of purchasing body armor. BACKGROUND The Police Equipment Fund was set up to accept donations and some grant funds for the purchase of police equipment. Council authorization is needed for the expenditure of any monies from this fund. ISSUE Council is asked to approve the expenditure of funds from the Police Equipment Fund for the purpose of purchasing body armor for Officer John Winters. The total amount requested is $1109.99. Funds are available in the Equipment Fund to cover this expense. In addition, a reimbursement program through the Department of Justice and the MN Department of Public Safety will reimburse a portion of the cost to the City and these funds will be returned to the Equipment Fund when received. DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: Various Amount Received: Various Receipt # for Donation: # N/A Purpose of Donation: Vets' Memorial — Flags and Flagpoles Account # for Donation: 101 - 22223.00 (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $244.64 To be Spent from Acct #: 101- 45100 -01- 439.00 (Must be Expenditure # corresponding to individual Department.) Purpose of Expenditure: Vets' Memorial — Flags and Flagpoles AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101 - 36230.00: $244.64 Amend Expenditure Acct #101 - 45100 -01- 439.00 $244.64 (The two - dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101 - 22223.00 (Donation Liability #) $244.64 Credit: 101- 36230.00 $244.64 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on July 20. 2010. 4ROSEMOUNT EXECUTIVE SUMMARY CITY COUNCIL City Council Regular Meeting: July 20, 2010 AGENDA ITEM: Expenditure Approval from the Donation AGENDA SECTION: Account — Parks & Recreation Dept. Consent PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO..�/ , ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: RECOMMENDED ACTION: Motion to approve the donation expenditure of $244.64 from the Veterans' Memorial donation account for flags and flag poles. EXPENDITURE AMOUNT USE /ITEM PURCHASED DONATION FROM $95.61 Menards — flag poles Various $149.03 Office of Rep. John Kline — Flags Various $244.64 TOTAL SUMMARY Please consider the expenditure from the Donation Account for the above item. DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: 04 -06 -10 — CF Industries Amount Received: Various Receipt # for Donation: # N/A Purpose of Donation: Leprechaun Days Blarney Stone Hunt Account # for Donation: 101- 22223.00 (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $200.00 To be Spent from Acct #: 101 - 45100 -01- 439.00 (Must be Expenditure # corresponding to individual Department.) Purpose of Expenditure: Leprechaun Days Blarney Stone Hunt AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101 - 36230.00: Amend Expenditure Acct #101 - 45100 -01- 439.00 (The two - dollar amounts should be the same.) $200.00 $200.00 GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101 - 22223.00 (Donation Liability #) $200.00 Credit: 101- 36230.00 $200.00 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on August 3, 2010. 4ROSEMOUNT EXECUTIVE SUMMARY CITY COUNCIL City Council Regular Meeting: August 3, 2010 AGENDA ITEM: Expenditure Approval from the Donation AGENDA SECTION: Account — Parks & Recreation Dept. Consent PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. lQ. ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: DA) America's Fitness RECOMMENDED ACTION: Motion to approve the donation expenditure of $250 for the annual Run for the Gold event and $200 for the Blarney Stone Hunt. EXPENDITURE DONATION AMOUNT USE /ITEM PURCHASED FROM $250.00 Sam's Club — Run for the Gold America's Fitness Center $200.00 First State Bank of Rosemount — Coins for Blarney Stone CF Industries Hunt. $450.00 TOTAL SUMMARY Please consider the expenditure of funds from the Donation Account for the above items. DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: 06 -16 -10 — Americas Fitness Center Amount Received: $250.00 Receipt # for Donation: # N/A Purpose of Donation: Run for the Gold Supplies Account # for Donation: 101- 22223.00 (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $250.00 To be Spent from Acct #: 101 - 45100 -01- 439.00 (Must be Expenditure #- corresponding to individual Department.) Purpose of Expenditure: Run for the Gold Supplies AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101 - 36230.00: Amend Expenditure Acct #101 - 45100 -01- 439.00 (The two - dollar amounts should be the same.) $250.00 $250.00 GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101 - 22223.00 (Donation Liability #) $250.00 Credit: 101- 36230.00 $250.00 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on August 3, 2010. 2 4ROSEMOUNT EXECUTIVE SUMMARY CITY COUNCIL City Council Regular Meeting: August 3, 2010 AGENDA ITEM: Expenditure Approval from the Donation AGENDA SECTION: Account — Parks & Recreation Dept. Consent PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: DW America's Fitness RECOMMENDED ACTION: Motion to approve the donation expenditure of $250 for the annual Run for the Gold event and $200 for the Blarney Stone Hunt. EXPENDITURE DONATION AMOUNT USE /ITEM PURCHASED FROM $250.00 Sam's Club — Run for the Gold America's Fitness Center $200.00 First State Bank of Rosemount — Coins for Blarney Stone CF Industries Hunt. $450.00 TOTAL SUMMARY Please consider the expenditure of funds from the Donation Account for the above items. DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: 04 -20 -10 Amount Received: CF Industries Receipt # for Donation: # N/A Purpose of Donation: Fishing Derby Supplies Account # for Donation: 101- 22223.00 (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $173.46 To be Spent from Acct #: 101 - 45100 -01- 439.00 (Must be Expenditure # corresponding to individual Department.) Purpose of Expenditure: Fishing Derby Supplies AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101 - 36230.00: $173.46 Amend Expenditure Acct #101- 45100 -01- 439.00 $173.46 (The two - dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101 - 22223.00 (Donation Liability #) $173.46 Credit: 101 - 36230.00 $173.46 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on August 17, 2010. K 4ROSEMOUNT EXECUTIVE SUMMARY CITY COUNCIL City Council Regular Meeting: August 17, 2010 AGENDA ITEM: Expenditure Approval from the Donation AGENDA SECTION: Account — Parks & Recreation Dept. Consent PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. VC. ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: RECOMMENDED ACTION: Motion to approve the donation expenditure of $173.46 for the Fishing Derby event. EXPENDITURE AMOUNT USE /ITEM PURCHASED DONATION FROM $173.46 Wahviart - Fishing Derby supplies CF Industries SUMMARY Please consider the expenditure of funds from the Donation Account for the above item.