HomeMy WebLinkAbout2.e. 2011 Budget Discussion4ROSEMOUNTEXECUTIVE SUMMARY
CITY COUNCIL
City Council Workshop Meeting June 9, 2010
AGENDA ITEM: 2011 Budget Discussion
AGENDA SECTION:
PREPARED BY: Dwight Johnson, City Administrator
AGENDA NO.,
ATTACHMENTS: Budget worksheets, level of service
options
APPROVED BY:
DAJ
RECOMMENDED ACTION: Discussion Item
EXECUTIVE SUMMARY
The recommended budget for 2011 proposes a reduction of $42 in the City taxes assessed to a median
value home. The City tax levy would decline by 1.54% and the overall reduction in City funding needs
would be 2.17 %. With the reduction of $77 in taxes for the median home in 2010, the two year property
tax decline for the median home will be $119 or 13.1 %. The median family home paid $1,025 in City taxes
in 2009 and would pay $906 in 2011 with this proposed budget. The principal reasons for this decline are
declining home values, significant reductions in City debt for the second straight year, a City wide review
and prioritization of our levels of service and ongoing improvements in efficiency. Key characteristics of
the proposed 2010 budget are shown in the following table:
Bu et Facts at a Glance
Loss of property tax base from 2010
Average reduction in residential values
General fund spending change:
Total funding change — all funds
Total funding change — all tax impacted funds
Change in overall tax levy from 2010
City share of tax impact on median value home
Percentage tax reduction on median value home
Change in estimated tax rate (City share only)
-5.33%
-8.12%
-0.02%
- $369,800 (- 2.17 0/,)
- $164,600 (- 1.27 0/.)
- $171,768 (- 1.54 %)
-$42
-4.43%
+5.41% (from .43358 to .45702)
BUDGET PROCESS
The annual budget process really begins with the adoption of goals and work plans by the City Council
early in the year. All participating staff members keep these goals and plans in mind as the budget is
developed. One of the goals was to begin the budget process a month early, and a budget calendar was
developed to accommodate this new schedule. At the March 16th workshop meeting, staff provided
background materials for the 2011 budget including tax base information, a list of grants, and information
comparing Rosemount to a number of other similar metro cities.
Another directive from the goal setting sessions early in the year was to review our level of services. At
the workshop meeting on April 14th, staff presented a list of 30 possible service reductions that were
generated from the various City Departments. The list was divided into an A group, a B group and a C
group. After discussion, the Council reached consensus that all of the items on the A list should be
included for further consideration as well as two items on the B list. More information was requested on
several other items. These ten reduction items have been included in the draft budget presented and saved
an estimated $91,150. Also, performance measurements for each department, which were initiated last
year, have been updated.
This draft budget was initially developed by the Department Directors and the Finance Director. I met
with each Department Director and reviewed every line item with them. After discussion and a review of
historical trends, about 55 individual line items were adjusted. While a few line items were increased, the
net effect of the review was an additional net reduction of an estimated $85,360. Revenues were generally
estimated by the Finance Director with input from the Departments.
In addition, as a part of the budget review, we have looked again at our long range needs for street
improvements, equipment replacement, and also reviewed a 10 year projection for the Ice Arena.
Finally, we looked at the overall budget strategically one more time for its overall balance, consistency,
impact on taxpayers, and long term impacts on finances for 2011 and beyond. Our hope was to develop
the most conservative budget possible that:
(1) is consistent with council goals
(2) is consistent with council direction on levels of service,
(3) does not weaken the City's long range financial outlook.
(4) is balanced not only between revenues and expenditures, but also is well balanced internally
between personnel, equipment, technology, operating needs and capital expenditures.
The City continues to look for new savings and efficiencies. We were recently awarded a grant for new,
more efficient boilers for the Steeple Center. We have also begun a major review of our City insurance
policies to see if we can benefit from higher deductibles since we currently have a large balance in the
Insurance Fund.
According to state law, the preliminary budget and levy must be adopted by September 15'' and the final
budget must be adopted by December 20th after a public hearing.
OUTSIDE FACTORS AFFECTING THE BUDGET
Tax Base
For the second consecutive year, the overall tax base in the community has declined. The overall tax
capacity value within the City is estimated to be 5.33% lower in 2011 that it was in 2010. This is on top of
a 4.35% decline from 2009 to 2010. The decline in market value of the median home in Rosemount is
even more dramatic, with an average decrease in market value of 8.12 %. The overall tax base did not
decline by that much because new growth in the community offset some of the decline in existing property
values.
State Budget and Legislative Impacts
Rosemount has not received any Market Value Homestead Credit (MVHC) Funds from the State of
Minnesota since October, 2008. We have not budgeted assuming that we would receive any MVHC since
2007. The 2011 budget has been prepared assuming no MVHC funds will be received and the recent
adoption of the budget by the State Legislature confirmed this assumption. The MVHC amount for 2010
would have been $429,507 had the Legislature approved it.
2
Levy limits continue for 2011 under current law but would expire after 2011 if no new legislation is
approved next year. The draft budget is currently estimated to be $517,084 below the levy limit. Levy
limits are calculated based upon an index known as the implicit price deflator as well as a formula for local
household and commercial growth. These numbers will not be final until about September 1 st.
Although the current levy limit laws do not require us to "use it or lose it," there is a risk that any
legislation to extend or introduce new levy limit laws next year may use our current levy as the new base
for calculations and give us no credit for reducing levies the last two years. There have been only a few
years in the last several decades where some type of levy limit was not in place. Staff is working with our
financial advisors to determine if we can substitute "regular" levy dollars for debt levy dollars in our
property tax levy, and thus levy close to our levy limit but still reduce overall taxes as proposed in the draft
budget. Early indications are that this may be possible.
Building Permit Revenues
The economy is continuing to slow the growth of the City. The current 2010 budget was based upon an
estimate of 100 new homes (60 multifamily and 40 single family homes). For 2011, we are following the
revenue trends to date. Most of permit categories should be about the same as we budgeted in 2010,
except that HVAC and plumbing permits are trending somewhat lower than our current budget assumed..
SKB Revenues
The City approved a new agreement with SKB, inc. in 2008 that will gradually increase our percentage of
revenues from SKB's operations in Rosemount over the next several years. However, current revenue
collections continue to be hindered by the slow economy. The draft budget continues to designate
$400,000 of SKB funds to the operating budgets and $100,000 to the capital budgets which is the same
split that the Council approved for the 2010 budget.
Emerald Ash Borer threat
Recently, the Emerald Ash Borer was discovered in the St. Paul area which poses a major threat to Ash
trees throughout Minnesota. Rosemount has a number of parks, right -of -ways, and public spaces with
Ash trees that may be threatened. While no emerald ash borer insects have been verified in the immediate
Rosemount area, it is important to consider the long range threat in looking at future City finances. The
City receives $25,000 annually from SKB specifically designated for landscaping. It is staff's intention to
designated these funds principally to prepare for the Emerald Ash Borer threat during the three remaining
years we are scheduled to receive these funds (2011- 2013).
REVENUES
Property taxes fund 83.1% of the General Fund budget and 66.5% of the overall City Budget. As noted
above, our tax base is decreased by 5.33% for 2011. However, there are several other categories of
General Fund revenues that are also important to the City. The chart below compares budgeted revenue
for 2010 with estimated revenue in 2011 for several key categories of revenues.
As can be seen, non -tax revenues have stabilized at their relatively low 2010 levels. Licenses and permits
continue to decline mainly due to expected reductions in plumbing and HVAC permits.
3
2010 Budget
2011 Estimated
Change
Licenses & Permits
$382,600
$360,100
($22,500)
Intergovernmental
$566,500
$622,500
$56,000
Charges for Services (no SKB)
$255,900
$258,400
$2,500
Fines & Forfeits
$125,000
$125,000
$ 0
Recreational Revenues
$267,300
$252,300
($15,000)
Miscellaneous Revenues
$178,200
$181,300
$3,100
SKB revenue (General Fund)
$400,000
$400,000
$ 0
As can be seen, non -tax revenues have stabilized at their relatively low 2010 levels. Licenses and permits
continue to decline mainly due to expected reductions in plumbing and HVAC permits.
3
Intergovernmental revenues are up mainly because of increased gravel tax revenue from Dakota County
and increased cable TV franchise taxes. Recreational revenues are down due to the elimination of the Tiny
Tot program for which there is a corresponding decrease in expenditures also.
EXPENDITURES
Salaries and Benefits
Rosemount employs 80 full time employees. No new full time or part -time employees are proposed in
this budget. Contract settlements were reached with all four City bargaining units earlier this year for both
2010 and 2011. With contracts in hand, the City will not need a salary contingency as a part of the 2011
budget. The budget includes a 1.5% salary increase as required by the contracts for 2011. Health
insurance contract renewal will not occur until later this summer. A 10% increase in health insurance
premiums has been assumed in this first budget draft. State mandated increases in PERA employer
contributions are also included in the budget.
Utility and fuel cost assumptions.
Electric and natural gas bills for 2011 have been estimated based on recent consumption trends with a 5%
increase added based upon pending rate adjustment requests. Fuel costs for 2011 will not be very
predictable until December when we will sign a new fuel consortium agreement with the State. In this
draft budget, we are lowering the expected price of fuel from $2.80 per gallon to $2.65 based on current
market conditions. It should be noted that the price the City gets is not directly comparable to what
consumers pay because we can buy in bulk, make purchases through a consortium, and do not pay the
same taxes consumers do.
Steeple Center (former St. Joe's Church)
The proposed budget continues to include operating funds for the Rosemount Steeple Center (former St.
Joe's church). The center is expected to open in July, 2010. Since a full year of expenditures and
revenues were included in the 2010 budget, there is no significant new impact on the 2011 budget. The
budget shows $87,500 in expenditures and $13,500 in revenues (see page 55). Over half of the
expenditures ($46,000) are for gas and electric utility bills.
Capital Budgets
The City currently has three capital improvement program (CIP) funds: Equipment, Streets, and
Buildings. In the Equipment CIP, a long range study of vehicle needs was accomplished as a part of the
2010 budget. That study was reviewed and updated for the 2011 budget. The 2010 study showed that a
$25,000 increase in the Equipment CIP levy was indicated for 2011 because of long range weakness in the
fund, even after extending the projected life -cycle of a number of vehicles. However, further review this
year indicates that the levy can remain the same for the Equipment CIP due to payment of outdoor
warning sirens and police records management system software from 2009 surplus funds. The actual
analysis of whether any vehicles will be recommended for replacement in 2011 has not yet taken place and
will be presented at a future meeting. The CIP budgets will be presented in more detail at a future
meeting.
The Street CIP is proposed to have a levy of $710,000 for 2010. The long range plan developed in August
2010 showed that the levy should increase 6% annually to meet future needs. The six percent was based
upon a combination of inflation and the construction of new streets that will begin to need maintenance.
However, since inflation has been very low and the construction of new streets has also been minimal due
to low growth, this levy is proposed to increase by only 1.4 %.
The Building CIP has a levy of $44,000 for 2011 which includes repayment of an internal loan for the
current Public Works facility and $20,000 for general repairs and upgrades to the Community Center
4
building. Wager damage to the building near the south door has been evaluated recently and will probably
need repairs. Other building equipment such as the windows, restrooms, light controls and HVAC
equipment also need repairs or improvements. The SKB funds currently designated for Capital
Improvements ($100,000) are being allocated to the Building CIP fund..
Enterprise Fund Budgets
The water, sewer, and storm sewer budgets do not show any major new projects or initiatives. As usual,
funds are budgeted in each account for any utility work that must be done in relation to our our annual
street improvement project. Water and sewer rates were changed last winter to comply with DNR
requirements for tiered water rates and also to boost revenues by 4 -5 %. No changes in rates are proposed
for 2011. The Ice Arena budget also was also reviewed using a 10 year forecast for needed improvements
and currently appears to be stable with the current amount of support from the General Fund ($115,000).
Debt Service Funds
The City ended 2009 with a General Fund surplus. The Council approved a strategy that committed about
two- thirds of the surplus to paying off existing debt, similar to what was approved a year ago with the
2008 surplus. Enough funds were available from the 2009 surplus to make all of the remaining debt
service payments on two debt issues, saving $190,000 in tax levies for 2011. Implementation of this
strategy is once again a major reason why we have been able to propose an overall reduced tax levy for
2011.
CONCLUSION
While it is always a challenge to draft a budget in a time of declining revenues, staff is pleased to present a
draft budget for 2011 that will reduces the City tax burden by an additional $42 for the resident in a
median value home while still maintaining our most important services. This tax reduction is in addition
to the $80 decrease adopted for 2010. We believe that the proposed budget is appropriately conservative
for the current economic situation, but also keeps us as ready as possible to accommodate economic
recovery when it occurs and allows us to continue to address the Council's goals. We look forward to
discussing it with you.
I
List of Possible Service Reductions Grouped in Order
(not in any order within the groups)
A List: not necessarily recommended, but should be considered.
1. Begin charging athletic teams a maintenance fee. $25,000. A number of other cities are now doing this.
2. Cut herbicide and fertilizer applications at athletic fields in half. $17,000. This will detract from the overall
appearance of the fields, but may have some environmental benefit.
3. Reduce City newsletter frequency from five to three. $10,000. Other cities are doing this. This may go against the
Council goals and priorities relating to Communication, but increasing use of electronic communication can help fill the
gap.
4. Reduce temporary salary budget for coverage of front reception desk. $7,000. When the City was busier, it was more
of a problem for other departments to fill in, but this is not a major concern now.
5. Eliminate web streaming of council meetings. $5,000 - $10,000. This also may go against our adopted goals for
Communication. However, from a business viewpoint, it costs about $15 for every user of this benefit and is not cost
effective. Since this service is part of our Joint Powers Agreement with Apple Valley and Farmington, it is not clear if
we can unilaterally change this.
6. Park Brochures. Reduce from four per year to three. $15,000. Other cities are also doing this. This makes
marketing our recreation programs more difficult, but the impact may not be material.
7. Reduce travel /conference budgets. $25,000? While we think it would be counterproductive to eliminate all travel
and conferences, since some are necessary for continuing education or certificate requirements, there may be room to
reduce the amount without causing significant problems.
8. Reduce overtime. $5000- 10,000? A few projects or activities would take longer, but careful management could
reduce the negative effects. This item needs to be reviewed in context of other items selected, since some could actually
increase overtime costs.
Subtotal: $109,000 to $119,000
B List: Items that are not necessarily recommended, but can be considered. Generally more direct impact on
the public or staff than the A list.
1. Reduce janitorial service at Fire Station 1 from twice a week to once per week (same as Station 2). $3,500. While
this would have no direct impact on the public, it may require some degree of extra cleaning work from firefighters (who
get $2 /call). Station 1 is also a remote office for Health East ambulance crews.
2. Fleet maintenance: cut outside contract budget in half $12,500. This will result in some delays in certain kinds of
repairs, especially for large items such as snowplows and fire trucks.
3. Reduce dust control on gravel roads. $17,500. (1/2 of current funding). Calcium chloride is applied to all gravel
roads once per year. This proposal would apply it only to the more densely populated rural areas west of Akron Avenue.
May raise some questions about equality of service between east and west sections of the City. This will produce some
complaints.
4. New sidewalk /trail budget. Cut funding for new sidewalks and trails in half. $57,500. This would reduce our ability
to match grants for trails or take advantage of lower costs of installation with nearby road reconstruction projects.
However, it is doubtful that very many cities are proceeding with new trail and sidewalk construction in this economy.
5. Planters and horticulture. Eliminate planters, brackets and all planting around park signs and gardens. $11,500. This
would be a step back in our "marketing" of our downtown and park areas, but a number of cities are doing this.
6. Street equipment rental. $20,000. Eliminate the rental of a lift for downtown decorations, flowers, and Christmas
lights. This would eliminate the installation of these items, since using a loader vehicle for installation is not approved by
OSHA. Also eliminated: the rental of a water truck for maintenance of gravel roads.
7. Finance - reduce internal support for items such as insurance claims and fixed asset tracking. $16,800. May result in
lesser ability to meet all recommendations of our auditors and /or burden other staff beyond 50 hours /week.
8. Cat licensing. Remove cat licensing requirements from City Code. $8,000. Most other cities do not license cats. We
pay impound fees for stray cats picked up and not claimed. May result in about 50 unanswered cat complaints per year.
9. Two officer police squad. $3,500. If officers double up on one shift, one squad could be parked saving fuel. Mileage
savings may result in one less car traded in every five years. There would be less officer visibility and slightly higher
average response times. However, situations normally requiring a backup car could be handled by one two- officer
squad.
10. Reduce reception support staff by 8 hours per week. $10,450. Requires other staff to fill in. In the current
situation, it would not be a great hardship for other staff to fill in. This may not be readily sustainable if growth picks
UP.
11. Park and Recreation program reductions. $28,000. This would require reduced recreation staffing and would likely
impact special projects such as work with Eagle Scouts, clean up days, art in the park, and support for Leprechaun Days
and Haunted Trail. Other possibilities are fewer portable toilets in the parks, reduced cleaning schedules in the
community center or eliminating the Arbor Day tree giveaway.
12. Reduce GIS support. $29,100 (1/2 position). This would reduce our ability to create our own maps and graphics for
City documents such as the Comprehensive Plan, planning reports, etc. Our ongoing effort to get recent mapping
documents in electronic form would also come to a halt.
13. Eliminate credit card payments for City services. $20,000. Credit card companies charge fees which are non-
recoverable under our contract with them. A significant convenience for both residents and builders would be lost, and
the City may have a higher incidence of collection problems as a result. Future on -line opportunities would also be
curtailed.
14. Stretch replacement time for park facilities such as playgrounds and ice rink boards. $32,500 (1/2 of current
funding). We would have to be careful not to allow any material safety problems to develop.
Subtotal: $270,850
C List: Not recommended. Fairly substantial impacts on the public or staff with an increased risk of
unintended consequences.
1. Eliminate janitorial service for both fire stations and public works. Reduce janitorial service for City Hall in half.
$34,000. Would require substantial effort from a number of staff causing a misallocation of resources (e.g. $35 /hr
employees doing $15 /hr work). More extensive version of B -1 above.
2. Fleet maintenance. Eliminate all outside contracting. $25,000. Major delays in repairing /maintaining some items of
equipment. Full version of item B -2.
3. Reduce parks /public works maintenance. $87,500 to $187,500. This would entail a reduction in force of both full
time and seasonal employees. Impacts would be seen with increased snowplowing time, no flowers, no special projects,
longer response time for patching and sweeping streets, reduced field maintenance (striping, dragging), less frequent
mowing and trimming.
4. End Police Drug Task Force participation. $90,000. Impact would be to lose 50 investigations per year leading to 20
persons charged per year.
5. Reduce police patrol. $90,000 - $180,000. May result in higher response times, less officer initiated activity, and more
overtime. Some of these impacts could be partially mitigated if we eliminate DARE, Citizen Police Academy, and Night
to Unite activities.
6. No new firefighters hired. $6,700. Goal to reach 50 not reached to fully staff two stations. Current level of 42
firefighters may be hard to maintain due to retirements.
7. Fire training /education activities eliminated. $4,900. This would eliminate all new training and education activities in
the schools, etc. Only training needed to retain certifications would continue.
8. Completely eliminate one reception support staff. $52,700. Full version of item B -10. This would entail either a
major impact on other departments to cover the front desk, or implementation of a phone tree /buzzer system to let
staff know when a resident needs assistance. Staff has not yet worked out a reasonable scenario for how this would
work.
Subtotal: $390,800- $580,800
Total: $744,200- $943,900 after duplication of B1, B2 and B10 removed
co
FUNDING REQUIREMENTS - USES
(INCLUDING FIRE STATION LEVY)
May 28, 2010
"$2,060,560,350 x.00798% _ $164,433—
Water Enterprise Fund
2010
2011
(181,100)
- 13.38%
Sewer Enterprise Fund
Adopted
Proposed
6,600
+/-
Departments
Budget
Budget
Difference
Percentage
Council Budget
$256,500
$237,100
($19,400)
-7.56%
Administration Budget
520,300
514,200
(6,100)
-1.17%
Elections Budget
40,000
22,000
(18,000)
- 45.00%
Finance Budget
422,300
420,800
(1,500)
-0.36%
General Government Budget
387,700
385,100
(2,600)
-0.67%
Community Development Budget
945,700
969,200
23,500
2.48%
Police Budget
3,030,300
3,106,200
75,900
2.50%
Fire Budget
301,800
301,600
(200)
-0.07%
Public Works Operating Budgets:
Government Buildings Budget
490,200
491,900
1,700
0.35%
Fleet Maintenance Budget
612,300
568,600
(43,700)
-7.14%
Street Maintenance Budget
1,331,300
1,342,400
11,100
0.83%
Parks Maintenance Budget
723,900
730,100
6,200
0.86%
Park & Rec Budget - General Operating
1,077,500
1,069,500
(8,000)
-0.74%
Park & Rec Budget - Steeple Ctr. Operations
87,500
87,500
0
n/a
Park & Rec Budget - Special Programs
123,700
102,400
(21,300)
- 17.22%
Transfers - Arena Assistance
115,000
115,000
0
0.00%
Total Operating Budgets - General Fund
$10,466,000
$10,463,600
($2,400)
-0.02%
Building CIP Requirements
24,000
44,000
20,000
83.33%
Street CIP Requirements
700,000
710,000
10,000
1.43%
Equipment CIP Requirements
439,000
439,000
0
0.00%
Insurance Budget Requirements
275,000
275,000
0
0.00%
Port Authority Operating Levy
50,000
48,600
(1,400)
-2.80%
Bonded Indebtedness
729,471
531,290
(198,181)
- 27.17%
Bonded Indebtedness - Fire Station Levy
142,273
143,654
1,381
0.97%
Armory Anticipatory Levy (Value 2/18/10)
80,000
86,000
6,000
7.50%
"$2,060,560,350 x.00798% _ $164,433—
Water Enterprise Fund
1,353,900
1,172,800
(181,100)
- 13.38%
Sewer Enterprise Fund
1,671,300
1,677,900
6,600
0.39%
Storm Water Enterprise Fund
670,300
672,200
1,900
0.28%
Arena Enterprise Fund
458,000
425,400
(32,600)
-7.12%
Total Funding Requirements
$17,059,244
se =ammxxas
$16,689,444 ($369,800)
���- -xaem: =aaaez��x -
-2.17%
NOTE: Special Levies include (1)Bonded Indebtedness, (2)Fire Station Levy and (3)Armory Anticipatory Levies.
oa
May 28, 2010
Types
FUNDING REQUIREMENTS -SOURCES
(INCLUDING FIRE STATION LEVY)
Internal Revenue Generated:
Licenses and Permits
Intergovernmental
Charges for Services
Fines & Forfeits
Recreational Fees
Miscellaneous Revenues
Transfers In
Enterprise Revenues
Total Internal Revenues
MVHC Cuts Made Later To Include in Levy
Levy Sources:
Special Levies
General Levy
Total Levy
Loss of MVHC from State Funding
Total Revenue Sources
2010 2011
Adopted Proposed +l-
Budget Budget Difference Percentage
382,600
360,100
(22,500)
-5.88%
566,500
622,500
56,000
9.89%
655,900
658,400
2,500
0.38%
125,000
125,000
0
0.00%
267,300
252,300
(15,000)
-5.61%
178,200
181,300
3,100
1.74%
3,500
3,500
0
0.00°x6
4,153,500
3,948,300
(205,200)
-4.94%
6,332,500
6,151,400
(181,100)
-2.86%
412,575
429,507
951,744
760,944
(190,800)
- 20.05%
10,187,575
10,206,607
19,032
0.19%
$11,139,319
$10,967,551
($171,768)
-1.54%
$412,575
$429,507
$16,932
4.10%
$17,059,244
$16,689,444 ($369,800)
-2.17%
NOTE: Special Levies include (1)Bonded Indebtedness, (2)Fire Station Levy and (3)Armory Anticipatory Levies.
C -D
3
2010 GENERAL PROPERTY TAX LEVY PAYABLE 2011
GENERAL FUND
$8,690,007
BUILDING CIP FUND
$44,000
STREET CIP FUND
$710,000
EQUIPMENT CIP FUND
$439,000
INSURANCE FUND
$275,000
PORT AUTHORITY OPERATING LEVY
$48,600
TOTAL GENERAL LEVY $10,206,607
BONDEDINDEBTEDNESS
G.O. PUBLIC FACILITY BONDS 2001 C (Port Authority) (Authorized - $168,914)
$168,914
G.O. COMMUNITY CENTER REFUNDING BONDS 2001E (Authorized - $91,883)
$0
G.O. IMPROVEMENT BONDS 2003A (Authorized - $86,354) (City Assumed Special Assessments)
$86,354
G.O. CAPITAL IMPROVEMENT PLAN (CIP) BONDS 2005A (Authorized - $210,764)
$210,764
G.O. EQUIPMENT CERTIFICATES 2006A (Authorized - $87,150)
$0
G.O. IMPROVEMENT BONDS 2006B (Authorized - $268,201) *"*"" Evaluate after 1st half taxes'""""'
$0
G.O. EQUIPMENT CERTIFICATES 2007B (Authorized - $107,022)
$0
PUBLIC SAFETY REVENUE BONDS 2007 (Dakota Communications Center) (Authorized - $65,258)
$65,258
G.O. EQUIPMENT CERTIFICATES 2008A (Authorized - $94,265)
$0
TOTAL BONDED INDEBTEDNESS $531,290
MARKET VALUE BASED REFERENDUMS
G.O. FIRE STATION REFUNDING BONDS, 2005D (Authorized - $143,654)
TOTAL FIRE STATION LEVY
PRINCIPAL AND INTEREST ON ARMORY BONDS
ARMORY ANTICIPATORY LEVIES ($2,060,560,350 x.00798% = $164,433) (As of 2/18/10)
(Authorized - $164,433 - Only Levy Amount Due MSABC)
TOTAL PRINCIPAL AND INTEREST ON ARMORY BONDS
GRAND TOTAL 2010 PROPERTY TAX LEVY
Last Updated 5127110
$143,654
$143,654
$86,000
$86,000
$10,967,551
SPREAD LEVY COMPUTATIONAL WORKSHEET
(INCLUDING FIRE STATION LEVY)
(Proposed)
2008 2009 2010 2011
Total Funding Requirements
17,855,312
17,288,034
17,059,244
16,689,444
Less: Internal Revenues
6,526,300
6,210,900
6,332,500
6,151,400
Less: Market Value Based Levy - Fire Station (See Below)
144,417
146,084
142,273
143,654 (3)
Equals: Revenues Needed
11,184,595
10,931,050
10,584,471
10,394,390
Add Back in State MVHC Cuts to Reflect Actual Levy
0
350,330
412,575
429,507
Levy Certified by City to County Auditor
11,184,595
11,281,380
10,997,046
10,823,897
County Auditor Adjustments (Ali Subtractions):
Fiscal Disparities Distribution Levy (Metro Area)
968,892
1,141,159
1,195,913
1,195,913 (2)
Spread Levy Used to Compute Local Tax Rate
10,215,703
(1) 10,140,221 (1)
9,801,133 (1)
9,627,984
Ihcrease /(Decrease) from Previous Year in Spread Levy
-0.74%
- 3.340/9
-1.77%
Market Value Based Referendum Levy - Fire Station
144,417
146,084
142,273
143,654 (3)
(1) Actual Spread Levy Based on Numbers from Dakota County
(2) 2011 Number Provided by Dakota County as of x1x110
(3) Market Value Based Levy for Fire Station - Based on $143,654 Levy Spread to Taxable Market Value on 2118110
Last Update from Dakota County 2/18110 Shows the Levy of $143,6541 $2,060,560,350 = $.0697 per $1,000 as our Estimate
Last Updated - 5127/10
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Page One
2011 BUDGET WORKSHEETS
GENERAL FUND REVENUES
May 28, 2010
Account # Description
101 31010.00 Current Ad Valorem Taxes
101 31040.00 Fiscal Disparities
Total Taxes (Tax)
101 32110.00
101 32160.00
101 32162.00
101 32210.00
101 32212.00
101 32220.00
101 32221.00
101 32230.00
101 32240.00
101 32250.00
101 32255.00
101 32260.00
101 32290.00
101 31010.00
101 31010.01
101 31020.00
101 31030.00
101 31710.00
101 31810.00
101 31811.00
101 31920.00
101 33100.00
101 33416.00
101 33416.01
101 33416.02
101 33418.00
101 33423.00
101 33425.00
101 33620.00
101 33630.00
101 33630.00
Alcoholic Beverage Licenses (L)
Licenses to do Business (L)
Lic to do Business - Rental Housing (L)
Building Permit Revenue (L)
Mineral Extraction Permit (L)
Elwrical Permit Revenue (L)
Admin Fee - Electrical Permits (L)
Plumbing Permit Revenue (L)
Animal Licenses (L)
Sewer Permit Revenue (L)
County Recording Fee -City's (L)
HVAC Permit Revenue (L)
Other Non -Bus Lic & Permits (L)
Total Licenses & Permits (L)
Current Ad Valorem Taxes (1)
MSABC Armory Payments
Delinquent Ad Valorem Taxes (1)
Mobile Home Taxes (1)
Gravel Taxes (1)
Franchise Taxes - Regular Fees (1)
Franchise Taxes - PEG Fees (1)
Forfeited Tax Sale Apportionment (1)
Federal Grants & Aids (1)
Police Training Reimbursement (1)
Post Board Training Reimb
State Aid (Tied to PERA)
MSA for Streets - Maintenance (1)
Ag Preserves Credit (1)
Other State Grants & Aids (1)
Other County Grants & Aids (1)
Police Services Levy -ISD #196 (1)
Liaison Funding
Total Intergovernmental (1)
PAGE TOTALS
2010 2011 Object 2011
2007 2008 2009 Adopted Detail Proposed
Actual Actual Actual Budget Amount Budget
$5,920,729 $6,732,360 $6,697,852 $7,503,662
870,514 968,892 1,141,159 1,195,913
6,791,243 7,701,252 7,839,011 8,699,575
(412,575)
8,287,000
34,525 32,657 36,035 34,000
6,390 7,730 8,430 7,500
0 13,191 1,345 0
435,956 489,002 281,984 200,000
740 2,180 1,480 2,000
15,626 15,795 13,238 15,000
9,040 7,990 7,040 8,000
57,039 53,994 30,058 45,000
2,829 2,442 2,663 2,000
13,773 7,252 6,585 8,000
80 30 100 100
73,866 66,133 41,073 60,000
770 360 520 1,000
650,635 698,755 430,551 382,600
91,000 91,000 80,000 80,000
110,316 139,641 150,317 0
10,635 8,834 15,330 9,000
18,811 15,348 13,390 15,000
158,698 169,415 185,886 160,000
23,936 23,905 25,001 22,000
0 0 0 0
0 0 0 0
147,061 147,847 145,036
7,000
138,000
29,115 29,115 30,165 29,000
1,163 628 659 500
35,475 21,882 44,537 21,000
15,400 82,803 60,100 19,000
68,727 63,620 64,603 66,000
710,336 794,038
8,152,214 9,194,045
815,023 566,500
9,084,585 9,236,100
86,000
7,500
139,500
60,000
i
$7,494,094 From County
1,195,913 From County
8,690,007 Total Property Tax Levy for Fund 101
(429,507) State Cuts in MVHC
8,260,500 Actual Property Taxes to Receive
40,000
7,500 Garbage Haulers, Pod Licenses, etc.
1,000
200,000
1,500
13,000
7,000
35,000
2,500
7,000
100
45,000
500 Alarm Permits & Fireworks Permits
360,100
86,000 Included in Debt Levy Figure
0 From County
9,000 From County
45,000 From County
180,000 From Cable Company
25,000 From Cable Company
0 From County
0
147,000 From State
30,000 From State
500 From State
21,000 From State -PERA Aid & Safe & Sober
19,000 Dakota County Recycling Funds
60,000
From ISD #196
622,500
9,243,100
Page Two
May 28, 2010
Account #
101 34103.00
101 34104.00
101 34105.00
101 34106.00
101 34107.00
101 34108.00
101 34108.01
10134108.02
101 34109.00
101 34110.00
101 34112.00
101 34113.00
101 34150.00
101 34151.00
101 34151.00
101 34151.00
101 34152.00
101 34153.00
101 34160.00
101 34160.00
101 34160.00
101 34201.00
101 34202.00
101 34203.00
101 34204.00
101 34206.00
101 34207.00
101 34207.01
101 34207.02
101 34207.03
101 34303.00
101 34306.00
101 34310.00
101 34407.00
101 35101.00
101 34719.00
101 34720.00
101 34721.00
101 34722.00
101 34724.00
101 34725.00
101 34726.00
101 34727.00
10134727.01
101 34727.02
101 34728.00
101 34730.00
101 34731.00
101 34732.00
101 34733.00
101 34735.00
101 34736.00
101 38080.00
101 38081.00
101 38082.00
101 38086.00
101 38096.00
101 38097.00
101 38154.00
101 38201.00
101 38203.00
101 38205.00
101 38207.00
101 38209.00
101 38211.00
101 38215.00
D-?
2011 BUDGET WORKSHEETS
GENERAL FUND REVENUES
2010
2011 Object
2011
2007
2008
2009
Adopted
Detail
Proposed
Description
Actual
Actual
Actual
Budget
Amount
Budget
Comments
Zoning & Subdivision Fees (C)
76,425
39,000
28,215
40,000
35,000
Plan Checking Fees (C)
185,934
174,452
89,352
70,000
80,000
Sales of Maps & Publications (C)
1,859
1,102
517
1,000
1,000
Maps & Spec Books
Deputy Registrar Fees (C)
56,373
58,703
8,731
0
0
Dakota County Took Over Feb. 2009
Assessment Searches (C)
0
0
0
0
0
Admin Fees - Other Funds (C)
47,750
25,000
Applicable Funds Except Const.
25,000
25,000
25,000
25,000
25,000
Construction Funds
96,785
91,434
79,141
0
0
Other Charges for Service (C)
7,749
8,309
7,074
7,000
7,000
Service Chg on Returned Chks (C)
270
180
90
200
200
Utility Permit Application Fee (C)
1,550
2,129
0
1,000
1,000
Application Fees (C)
0
5,000
0
0
0
User Fees - SKB (C)
315,490
339,518
128,745
200,000
200,000
SKB Fees - C & D Cell Fees
User Fees/Host Agreements - SKB(C)
25,000
25,000
102,955
105,000
105,000
Landscaping Agreement
25,000
Landscaping Agreement (Yr 8 of 10)
Trust Fund - City Portion
80,000
User Fees - SKB (C)
0
0
8,782
20,000
20,000
SKB Fees - MSW Ash Charges
User Fees - SKB (C)
0
0
100,491
100,000
100,000
SKB Fees - Base Service Charges
National Guard Maint Fees (C)
47,488
51,445
47,488
46,000
46,000
Shared Space Rental Agreement
16,000
Building Maintenance Contract
30,000
Special Police Services (C)
23,145
52,675
18,199
21,000
19,000
Contractual Orr for Officers
Fire Services - Burning Permits (C)
300
800
300
0
0
No Longer Charge for Permits
Accident Reports (C)
5
19
0
0
0
Day Care Inspection Fees (C)
250
100
350
200
200
Other Police Services (C)
176
713
12,944
0
0
Other Fire Protection Services (C)
15,655
21,510
15,700
15,000
U of M Fire Contract
6,000
6,000
Coates Fire Contract
4,000
4,000
Other Billed Fire Calls
5,000
5,000
Mow Weeds (C)
2,448
2,551
1,662
1,500
1,500
Other Highway & Street Rev (C)
2,852
20,551
6,245
0
0
Street Light Bills - Developers
Right- cf-Way Permits (C)
0
17,990
4,934
0
0
City Share of Metro SAC Chgs (C)
3,594
6,742
2,209
3,000
2,500
Total Charges for Services (C)
888,346
992,674
689,124
655,900
658,400
Court Fines (F)
120,093
127,239
121,618
125,000
125,000
From County
Total Fines & Forfeits (F)
120,093
127,239
121,618
125,000
125,000
Player Maintenance Fees (R)
0
0
0
0
9,000
New Fee for 2011
Park Reservations (R)
2,417
4,881
3,789
2,500
3,500
Softball Revenues (R)
61,401
64,980
54,636
60,000
54,000
Volleyball Revenues (R)
0
0
0
0
0
Tennis Revenues (R)
2,354
2,522
2,016
2,300
2,000
Tiny Tot Revenues (R)
21,932
18,334
13,674
22,000
0
Eliminated Program
Rosettes Revenues (R)
510
1,110
1,625
1,200
1,600
Field Trip Revenues (R)
7,300
4,500
Youth/Teen Trips
4,988
4,658
799
0
Adult/SeniorTrips
1,749
1,735
3,897
4,500
Adult Soccer League Revenues (R)
13,741
10,391
0
0
10,000
No League in 2009
Run for the Gold Revenues (R)
3,971
4,397
4,659
4,000
4,600
Youth Soccer Lessons (R)
1,980
3,335
3,648
2,000
3,500
Adult Basketball! Revenues (R)
2,108
1,406
1,870
2,000
2,000
Other Programs Revenues (R)
16,227
13,468
13,981
14,000
14,000
Camps Revenues (R)
13,028
13,095
15,960
12,000
14,000
T -Ball Lessons (R)
5,176
5,287
5,092
5,000
5,000
Banquet Room Fees (R)
64,852
75,555
60,413
65,000
62,000
Auditorium Fees (R)
6,219
6,059
7,331
7,000
7,000
Gymnasium Fees (R)
32,290
28,864
32,174
30,000
30,000
Classroom Fees (R)
12,725
9,386
9,838
10,000
10,000
Liquor Provider Fees (R)
1,320
1,230
900
1,300
1,300
A/V Rental Fees (R)
688
1,221
530
1,000
800
Teen Night Revenues (R)
5,064
6,660
2,697
5,200
0
Eliminated Program
Other Revenue - Miscellaneous Events
0
0
0
2,000
2,000
Steeple Center Operations
Church Rentals
0
0
0
7,500
7,500
Steeple Center Operations
Miscellaneous Rentals
0
0
0
2,000
2,000
Steeple Center Operations
Other Rentals/Events
0
0
0
0
0
Steeple Center Operations
Advertising Revenue
0
0
0
1,000
1,000
Steeple Center Operations
Concessions
0
0
0
1,000
1,000
Steeple Center Operations
Vending Machine Revenues
0
0
0
0
0
Steeple Center Operations
Total Recreation Fees (R)
274,740
278,574
239,528
267,300
252,300
PAGE TOTALS
1,283,179
1,398,487
1,050,271
1,048,200
1,035,700
Page Three
2011 BUDGET WORKSHEETS
GENERAL FUND REVENUES
May 28, 2010
2010
2011 Object
2011
2007
2008
2009
Adopted
Detail
Proposed
Account #
Description
Actual
Actual
Actual
Budget
Amount
Budget
Comments
101 36101.00
Principal - Special Assessments (M)
12,119
15,680
10,803
10,000
5,000
From County - 101 Funded Projects
101 36102.00
Penalties & Interest - S/A (M)
15
31
17
0
0
From County
101 36210.00
Interest Earnings - Investments (M)
277,199
223,236
180,401
150,000
150,000
101 36214.00
Net Change in FV- Investments (M)
90,546
3,624
(8,113)
0
0
Annual Market Value Changes
101 36215.00
Interest Earnings (M)
428
1,128
3,063
500
2,000
From Checking Account
101 36220.00
Rents & Royalties (M)
5,236
45,281
59,948
10,700
17,300
101 36220.01
Verizon Antenna Rent
12,500
101 36220.02
Athletic Complex Land Rental
3,000
Leasing Less Land Leasing Less Land
101 36220.03
MVTA -RCC Parking Lot Rental
1,800
101 36230.00
Contribution/Donations (M)
25,823
22,580
37,764
0
0
101 36260.00
Other Revenue (M)
17,154
5,582
40,497
2,000
2,000
101 36262.00
Special Settlements (M)
31,200
0
0
0
0
101 38090.00
City Concessions (M)
5,108
4,986
4,846
5,000
5,000
Total Misc Revenues (M)
464,828
322,127
329,229
178,200
181,300
101 39202.00
Contribution from Enterprises (T)
3,500
3,500
3,500
3,500
3,500
Arena - Building & Grounds Maint.
101 39203.00
Transfer From (T)
85,469
7,133
19,964
0
0
Funds Returned from Project
Total Transfers In (T)
88,969
10,633
23,464
3,500
3,500
PAGE TOTALS
$553,797
$332,760
$352,693
$181,700
$184,800
FUND TOTALS
$9,989,191
$10,925,291
$10,487,548
$10,466,000
$10,463,600
INTERNAL REVENUES
$3,197,947
$3,224,040
$2,648,537
$2,179,000
$2,203,100
Grand Total Less: Ad Valorem
_________
=========
_____ -___
_____== ==
_________
__________
&Fiscal Disparities
Page Four
2011 BUDGET WORKSHEETS
GENERAL FUND REVENUES
May 28, 2010
Account # Description
101 34108.00
101 34108.01
101 34108.02
101 34108.03
101 34108.04
101 34108.05
101 34108.06
101 34108.07
101 34108.08
101 34108.09
General Fund Admin Fees
Fund 201
Fund 202
Fund 203
Fund 206
Fund 207
Fund 605
Fund 606
Fund 607
Fund 650
Admin Fees Breakdown Totals
50
Comments
2010
2011 Object
2011
2007
2008
2009
Adopted
Detail
Proposed
Actual
Actual
Actual
Budget
Amount
Budget
$25,000
$25,000
$25,000
$25,000
$25,000
6,000
2,500
2,500
2,500
2,500
1,000
1,000
1,000
6,000
$25,000
-- -- ---- ----
-------- ----
$25,000
-- - - -- --
- - - - -- ---
$25,000
-- - -- - --
-- - -- --
$25,000
---- -----=
--- =======
$25,000
--- -- -- --
----- ----
$25,000
-- - - - ----
---- - -- - --
50
Comments
0Q) -
0 4
The City Council is responsible for establishing the mission and vision for the City of Rosemount.
The Council also establishes community goals and supervises the activities of the City
Administrator.
POLICY DEVELOPMENT
• Provides for the legislative and policy- making activities for all of municipal
government.
• Provides for the planning and control of all City expenditures through the adoption
of the City's annual budget.
• Provides for the definition of the City's tax structure through the levying of taxes and
approval of user fees and rate structures.
• Provides for citizen input to policy- making process by establishing, appointing and
managing advisory commissions, ad hoc committees and community groups.
GENERAL OPERATIONS
• Provides funding for general government projects and needs such as:
City Newsletter
Chamber of Commerce Directory
Page One
2011 BUDGET WORKSHEETS
COUNCIL
May 28, 2010
Account # Description
101 41110 103.00 Salaries & Benefits
101 41110 01 225.00 Landscaping Materials
101 41110 01 307.00
City Promotional Fees
101 41110 01 307.01
Newsletter
101 41110 01 307.02
Chamber of Commerce Directory
101 41110 01 307.03
Community Survey
101 41110 01 319.00
Other Professional Services
101 41110 01 319.01
Education Reimbursement
101 41110 01 319.02
Intergovernmental Initiatives
101 41110 01 319.04
Technology Study
101 41110 01 321.00
Telephone Costs
101 41110 01 321.01
Mayor's Pager
101 41110 01 321.02
Mayor's Cell Phone
101 41110 01 329.00
Other Communication Costs
101 41110 01 331.00
Travel Expense
101 41110 01 331.01
NLC Conference
101 41110 01 331.02
Miscellaneous Travel
101 41110 01 433.00
Dues & Subscriptions
101 41110 01 433.01
LMC Dues
101 41110 01 433.02
AMM Dues
101 41110 01 433.03
Dak Cty Regional Chamber
101 41110 01 433.04
NLC Dues
101 41110 01 433.05
Miscellaneous Dues
101 41110 01 435.00
Books & Pamphlets
101 41110 01 437.00
Conferences & Seminars
101 41110 01 437.01
Registration & Hotel -LMC Conf
101 41110 01 437.02
Registration & Hotel -NLC Conf
101 41110 01 437.03
Miscellaneous Conferences
101 41110 01 439.00
Other Miscellaneous Charges
101 41110 01 598.00
Council Designated
101 41110 01 598.01
Library Site Expenditures
101 41110 01 598.02
Future Capital Expenditures
101 41110 01 598.03
Salary & Benefit Contingency
101 41110 01 599.00
Employee Recognition Costs
101 41110 01 599.01
Employee Recognition Costs
101 41110 01 599.02
Vending Machine Costs
101 41110 01 599.03
Commemorations
107
PAGE TOTALS
145
DEPARTMENT TOTALS
Off
2010 2011 Object 2011
2007 2008 2009 Adopted Detail Proposed
Actual Actual Actual Budget Amount Budget Comments
$34,338
$31,253
$36,017
$36,400
$36,800
25,005
25,154
77,500
25,000
6,782
22,263
27,718
25,005
25,000
18,000
1,065
2,130
0
1,100
1,100
18,500
0
20,000
0
0
10,909
5,834
11,473
8,000
12,000
0
0
0
2,000
3,000
24,500
1,000
0
0
0
27
0
0
0
0
0
63
378
600
400
0
0
2,760
500
3,418
1,627
964
2,000
1,200
1,448
1,185
1,133
1,500
1,500
13,397
14,368
14,191
All Salary Costs Inclusive of
$36,800
Salary, Taxes, PERA & Benefits
25,000
SKB Landscaping Agreement
19,100
6,782
7,000
Reduce From 5 to 3 Newsletters
15,000
0
Staff Reimbursements
400
800
500
Newspaper Ads / Open Houses
2,700
1,377
24,400
2,978
13,397
14,368
14,191
15,000
15,000
5,734
6,423
6,782
7,000
7,000
0
579
1,302
800
800
1,377
1,432
2,978
1,600
1,600
120
120
0
200
0
44
46
0
100
100
6,000
677
515
350
1,000
1,000
4,379
4,363
2,768
4,000
4,000
628
540
1,185
1,000
1,000
107
16
145
100
100
15,330
36,815
3,257
100,000
100,000
Yearly Contingencies
56,005
8,838
1,788
0
0
0
254,648
0
0
0
0
0
0
17,100
0
Contingency for Negotiations
7,000
2,273
3,108
2,498
3,000
2,700
3,914
3,607
4,063
3,500
3,500
Offset by Revenue from Machines
0
0
723
0
800
$245,458
$431,383
$217,261
$256,500
$237,100
$245,458
-- - - - - --
--------
$431,383
-- - - - - --
- -- -- - --
$217,261
-- - - -- --
-- - - - - --
$256,500
-- - - ---- --
- -- - - - -- -
- - - - --
- - -- - --
$237,100
-- ---- --
-- --- - --
ra
ADMINISTRATION DEPARTMENT
The Administration Department is responsible for the overall management of all departments within the
City and for assuring that departmental activities are consistent with the goals established by the City
Council.
GENERAL ADMINISTRATION
• Provides overall management administration and coordination of activities in all City
departments including: Community Development, Finance, Fire, Police, Public Works and
Parks & Recreation.
• Provides for preparation and overall management of the City's budgets.
• Provides project management for projects that are unique and therefore not assignable to
any other department.
• Provides overall coordination of City consultants.
• Provides for the execution of all policies as adopted by the City Council.
• Provides administrative and clerical support to the City Council including the preparation,
distribution and maintenance of City Council meeting documents.
RECORDS MANAGEMENT
• Provides for the preparation and maintenance of official records for the City including
Council, Port Authority and Commission minutes.
• Prepares and assures publication and posting of official notices.
• Provides public information on ordinances, contracts and policies.
• Administers the collection, storage and dissemination of data.
• Provides for the maintenance, training and supervision of the digital document
management system.
RECEPTION
• Provides General Government /City Hall reception administration.
D3
ADMINISTRATION DEPARTMENT - Page 2
LICENSING
• Provides for the issuance and renewal of the following licenses:
• Liquor
• Peddlers, solicitors and transient merchants
• Lawful purpose gambling premise permits
• Block party street closures
• Massage therapy
• Arcade parlor, billiard hall and dance club
PERSONNEL ADMINISTRATION
• Administers overall human resources programs and services. Provides services to improve
employee recruitment, retention, safety, training, orientation and relations.
• Administers the City's personnel policies and procedures, assures compliance with union
contract language, as well as state and federal labor regulations.
• Administers employee compensation, insurance, and benefit plans, assuring compliance
with state and federal regulations.
PUBLIC INFORMATION AND MARKETING
• Prepares communications to residents about City government activities.
• Creates and coordinates marketing publications directed to business sectors outside of the
community for economic development.
• Assists in preparing messages and collateral material for internal communications.
ADMINISTRATION DEPARTMENT - Page 3
STAFFING
• For 2011, the department will consist of five positions:
• City Administrator
• Assistant City Administrator
• Communications Coordinator
• City Clerk
• Receptionist
PERFORMANCE MEASURES
n/a — Information Not Available
2010
n/a
2010
0.0%
(3 Months)
2009
6,168
(3 Months)
Worker's Compensation Modification Factor
2005
2006 2007 2008
2009
n/a
.78 .83 .82
.86
Turnover Rate of City Personnel
2005
2006 2007 2008
2009
n/a
9.0% 2.5% 2.5%
0.0%
Average Monthly Unique Views on City Website
2005
2006 2007 2008
2009
n/a
4,830 6,683 8,444
6,368
n/a — Information Not Available
2010
n/a
2010
0.0%
(3 Months)
2009
6,168
(3 Months)
Cheryle Coughlin, City of Rosemount Receptionist responsibilities.
May, 2010 f' ` "��
ADMINISTRATION DEPARTMENT P:u
�tment
Answer telephones, provide information requested, forward calls to appropriate person o
Greet and assist visitors.
Assist City Clerk with miscellaneous typing, filing and other clerical assignments as needed.
Maintain electronic document retention for the department and central files.
Maintain paper document retention for department and central files.
Assist City Clerk with the preparation of council packets when needed.
Secure building at close of business day.
Assist City Administrator and Assistant City Administrator with projects when needed.
Maintain MSDS files for City Hall and Public Works.
Assist with the initial application process for solicitation and massage therapy licenses.
Update and maintain safety deposit list.
Provide miscellaneous notary services.
Prepare purchase orders for the department.
Maintain City information rack in lobby.
Accept /distribute UPS, Fed Ex, USPS and other courier deliveries.
Accept and clock in bids for City projects.
Prepare invoices to vendors for services provided by the department.
Maintain calendars for public meeting rooms.
Order office supplies for the department when requested to do so.
Assist City Clerk with the preparation and execution of elections every 2 years.
A member of the City Safety Committee.
FINANCE DEPARTMENT
Write -up and input daily cash receipts when requested to do so.
Maintain cash drawer.
Data input of utility payments — during quarterly billing cycle — when requested to do so.
Prepare invoices to vendors for services provided by the department.
Follow payment histories of delinquent vendors - prepare delinquency notification letters.
Balance the Express checking account monthly.
PUBLIC WORKS /ENGINEERING DEPARTMENT
Prepare water meter tickets based on data generated from Permit Works.
Issue those assigned meters to plumbers and tickets to the utility billing clerks.
Order and maintain inventory of meters.
Cover Cindy's phone when she is out of office; generate work orders on CarteGraph as needed.
Prepare invoices to vendors for services provided by the department.
Assist department with large mailings
POLICE DEPARTMENT
Prepare invoices to vendors for services provided by the department.
FIRE DEPARTMENT
Typing of executive summaries, letters, memos and other miscellaneous jobs.
Prepare invoices to vendors for services provided by the department.
Order office supplies for the department when requested to do so.
Prepare purchase orders for department as needed.
COMMUNITY DEVELOPMENT
Prepare invoices to vendors for services provided by the department.
Assist department with large mailings.
Coughlin, Cheryle
From:
Coughlin, Cheryle
Sent:
Tuesday, June 01, 2010 3:44 PM
To:
Johnson, Dwight
Subject:
RE: Duties
Hi Dwight,
First I must mention there are never 2 days the same at this desk. This explains why I have always enjoyed my job so
much. I have never been bored or lacking for something to do. The variables that affect my work flow can be as simple
as the end versus the first of the month, an absent employee or an unexpected project. At this time, I would estimate
that 40% is phone calls and walk -in business. Approximately 40% clerical and /or Laserfiche duties. The last 20% may
consist of issuing a water meter, processing a utility payment or offering notary services.
Hope this is sufficient for your needs.
Cheryl&
From: Johnson, Dwight
Sent: Tuesday, June 01, 2010 2:22 PM
To: Coughlin, Cheryle
Subject: Duties
Cheryle, I re -read your list of administrative tasks for various departments today. I have a follow -up question: about
what percent of your time would you say is devoted to all of those administrative tasks vs. answering phones and
assisting walk -in customer? A good guess would be fine with me -no need for any detailed analysis. Thanks.
Dwight Johnson
City Administrator
City of Rosemount
651- 322 -2006
dwieht.iohnson @ci.rosemount.mn.us
Page One
2011 BUDGET WORKSHEETS
ADMINISTRATION
May 28, 2010
Account # Description
101 41320 101.00 Salaries & Benefits
101 41320 102.00 Full -Time Overtime
101 41320 103.00 Part-Time Salaries & Benefits
101 41320 01 209.00 Other Office Supplies
101 41320 01 306.00 Personnel Testing & Recruitment
101 41320 01 313.00 Temporary Service Fees
101 41320 01 319.00 Other Professional Services
101 41320 01 321.00 Telephone Costs
101 41320 01 331.00 Travel Expense
101 41320 01 331.01 NLC Conference
101 41320 01 331.02 ICMA Conference
101 41320 01 331.03 Miscellaneous Travel
101 41320 01 433.00 Dues & Subscriptions
101 41320 01 433.01 MCMA Dues
101 41320 01 433.02 MAMA Dues
101 41320 01 433.03 MCFOA Dues
101 41320 01 433.04 Munici -Pals
101 41320 01 433.06 ICMA Dues
101 41320 01 433.07 APMP Dues
101 41320 01 435.00 Books & Pamphlets
101 41320 01 437.00 Conferences & Seminars
101 41320 01 437.01 Registration & Hotel - LMC
101 41320 01 437.02 Registration & Hotel - MCMA
101 41320 01 437.04 Staff (1) Each
101 41320 01 437.05 Miscellaneous Seminars
101 41320 01 437.06 Registration & Hotel - ICMA
101 41320 01 437.07 City Clerk Training
101 41320 01 437.08 Registration & Hotel - NLC
101 41320 01 437.09 Miscellaneous Meetings
101 41320 01 439.00 Other Miscellaneous Charges
101 41320 01 580.00 Other Equipment Purchases
PAGE TOTALS
l
2010 2011 Object 2011
2007 2008 2009 Adopted Detail Proposed
Actual Actual Actual Budget Amount Budget Comments
All Salary Costs Inclusive of
$353,911 $369,001 $393,980 $419,300 $431,600 Salary, Taxes, PERA & Benefits
20 1,712 0 2,000 300
6,224 6,549 4,232 7,000 700 Temp Receptionist Coverage
165 129 0 500 300 Miscellaneous Purchases
0 0 0 0 0
0 28,774 0 0 0
180 0 0 0 0
2,027 1,094 1,311 1,500 1,500 Administration Cell Phones
900
642 0 317 500 0
395 873 0 800 500
396 40 348 400 400
1,900
194 191 199 250 200
40 80 45 100 50
35 0 35 50 50
25 25 25 100 50
909 2,213 741 1,500 1,500
0 63 45 100 50
322 92 0 200 200
6,200
340 0 200 500 500
1,132 1,033 1,287 1,300 1,300
70 75 0 200 200
1,893 2,579 955 1,000 500 ULI / Greening Initiatives
3,389 2,415 0 2,500 2,500
410 1,020 689 800 800 All MCFOA Events
1,257 0 1,219 1,200 0
490 95 309 500 400
92 26 295 100 100
0 895 536 900 900
374,558 418,975 406,766 443,300 444,600
�i
Page Two
2011 BUDGET WORKSHEETS
ADMINISTRATION
May 28, 2010
2010
2011 Object
2011
2007
2008
2009
Adopted
Detail
Proposed
Account #
Description
Actual
Actual
Actual
Budget
Amount
Budget
Comments
101 - 41320 -0131 -xxx is
for Human Resources
_
101 41320 31 305.00
Medical & Dental Fees
115
1,500
Employee Drug Testing
101 41320 31 305.01
Pre- Employment Physicals
0
846
558
500
500
101 41320 31 305.02
Employee Drug Testing
0
871
164
1,500
1,000
101 41320 31 315.00
Special Programs
2,000
101 41320 31 315.01
Employee Training
219
1,629
1,178
2,000
1,000
101 41320 31 315.02
Health & Wellness
663
1,427
1,842
0
1,000
Wellness & Heath Management
101 41320 31 315.03
EAP
717
699
0
0
0
Now Covered with Insurance
101 41320 31 319.00
Other Professional Services
4,200
101 41320 31 319.01
Labor Consultant
0
600
0
1,000
300
101 41320 31 319.02
Labor Legal Issues
249
0
2,835
900
900
101 41320 31 319.04
COBRA Consultant
0
0
692
1,000
800
101 41320 31 319.05
FlexIVEBA Administrative Fees
2,279
2,325
1,746
2,500
2,200
101 41320 31 319.06
SWWC Co- Operative Dues
0
0
0
0
0
101 41320 31 331.00
Travel Expense
51
517
188
400
400
101 41320 31 341.00
Employment Advertising
975
2,504
709
3,000
700
Vacancies
101 - 41320 -01- 41 -xxx is
for Communications
101 41320 31 433.00
Dues & Subscriptions
500
101 41320 31 433.01
"Future Use"
0
350
0
0
0
101 41320 31 433.02
IPMA Dues
145
145
145
200
200
101 41320 31 433.03
MPELRA Dues
0
400
345
400
300
101 41320 31 435.00
Books & Pamphlets
84
315
233
300
200
Books & Training Materials
101 41320 31 437.00
Conferences & Seminars
500
101 41320 31 437.01
MPELRA State Conference
0
370
315
300
300
101 41320 31 437.02
Personnel Seminars
249
105
107
300
200
101 41320 31 437.03
Safety, Supervisor, Policy
0
0
0
0
0
101 41320 41 315.00
Special Programs
24,489
4,243
0
1,000
101 41320 41 315.01
General Marketing
0
0
0
5,000
1,000
Special Mailings
101 41320 41 315.02
Historical Monuments
0
0
0
2,300
0
101 41320 41 319.00
Other Professional Services
1,354
1,020
2,356
2,500
11,100
101 41320 41 319.01
Website
0
0
0
1,100
101 41320 41 319.02
Website Improvements
0
0
0
10,000
101 41320 41 328.00
Cable Supply Costs
178
198
340
500
500
Cable Supplies, Software
101 41320 41 329.00
Other Communication Costs
0
0
0
45,600
101 41320 41 329.01
Cable JPA Payment- General City
37,929
41,462
42,823
43,000
43,000
101 41320 41 329.02
Video Streaming Council Mtgs
2,765
4,739
4,760
5,000
0
101 41320 41 329.03
Bulk E -Mail System
5,014
2,508
2,508
2,600
2,600
101 41320 41 331.00
Travel Expenses
304
174
60
300
200
101 41320 41 433.00
Dues & Subscriptions
60
60
120
200
100
MAGC
101 41320 41 437.00
Conferences & Seminars
0
55
75
300
100
Technical Courses
101 41320 41 580.00
Other Equipment Purchases
5,616
988
2,242
1,000
1,000
PAGE TOTALS
$83,454
$68,550
$66,341
$77,000
$69,600
DEPARTMENT TOTALS
$458,013
$487,524
$473,107
$520,300
$514,200
ELECTIONS
The responsible execution of elections is a crucial function of local government. Federal, state and local
elections assure the popular representation of citizens and that the community's mission, vision and goals
are consistent with the wishes of the electorate.
GENERAL / ADMINISTRATIVE
• Provides for conducting all local, state and federal elections.
VOTER REGISTRATION
• Provides for the maintenance and execution of procedures for voter registration.
SUPPLIES & EQUIPMENT
• Provides for the necessary supplies and minor equipment necessary to conduct the
elections.
CONTRACTED SERVICES
• Provides for the maintenance agreements for service and repair of the voter assist terminals
and the ballot counters.
• Provides for continued use of polling locations.
STAFFING
• Provides for the recruitment, appointment, training and supervision of election judges to
carry out Election Day activities at the City's seven precinct polling locations.
• Provides for training of absentee ballot board.
PERFORMANCE MEASURES
Average Number of Registered Voters per Precinct
2005. 2006 2007 2008 2009 2010
n/a 1,619 1,578 1,671 1,836 1,807
(4 Months)
n/a — Information Not Available
Page One
2011 BUDGET WORKSHEETS
ELECTIONS
May 28, 2010
Account # Description
101 41410 01 103.00 Part-Time Salaries
101 41410 01 203.00 Printed Forms & Paper
101 41410 01 208.00 Miscellaneous Supplies
101 41410 01 219.00 Other Operating Supplies
101 41410 01 242.00 Minor Equipment
101 41410 01 319.00 Other Professional Services
101 41410 01 321.00 Telephone Costs
101 41410 01 351.00 Legal Notices Publishing
101 41410 01 409.00 Other Contracted Repair & Maint
101 41410 01 409.01 Maintenance for AutoMarks
101 41410 01 409.02 Maintenance for Accuvotes
101 41410 01 412.00 Building Rental
101 41410 01 439.00 Other Miscellaneous Charges
101 41410 01 580.00 Other Equipment Purchases
PAGE TOTALS
DEPARTMENT TOTALS
I�
2007
Actual
2008
Actual
2009
Actual
2010
Adopted
Budget
2011 Object
Detail
Amount
2011
Proposed
Budget
Comments
$0
$30,001
$133
$24,000
$10,000
Election Judges
0
3,311
0
4,200
2,200
Ballots & Programming
(18)
617
0
700
400
(25)
777
0
800
300
Food for Election Judges
0
1,218
0
1,500
500
Booths & Signs
0
0
0
0
0
57
86
0
0
0
0
0
0
0
0
Election Publications
0
2,300
1,225
1,225
1,300
1,300
Voting Machines
1,000
1,000
1,000
1,000
Voting Machines
400
0
0
0
0
Possible Rent for Locations
0
0
0
0
0
60,000
1,234
600
6,500
6,300
$60,415
$39,468
$2,958
$40,000
$22,000
$60,415
$39,468
$2,958
$40,000
------
$22,000
-- - - - - --
l�
FINANCE DEPARTMENT
The Finance Department is responsible to work with all departments of the City, especially the
Administration Department, to ensure that all activities of the City are conducted in a fiscally
responsible manner.
GENERAL 1 ADMINISTRATIVE
• Provides for the fiscal management, processing and maintenance of all accounting
transactions for all funds of the City, including budgetary controls, preparation of
interim accounting reports and the Comprehensive Annual Financial Report
(CAFR). Also responsible for all other reporting requirements of the Federal, State,
County and other government agencies in regards to budgets, taxes, financial
statements, TIF Districts and other items.
DATA PROCESSING
• Provides for evaluation of appropriate computer hardware and software on a
continuing basis.
• Coordinates efforts between departments to assure an integrated information system.
• Acts as an in -house consultant providing technical assistance when possible, and if
not possible, coordinating the procurement of outside technical assistance when
needed.
TREASURY
• Fund Management - Collects and deposits revenues and manages the investment of
idle funds.
• Budgetary - Compiles historical and current expenditure and revenue data to
facilitate budget preparation.
• Bonding - Assists in the issuance, sale and record maintenance of indebtedness.
• Insurance - Maintains records for property and worker's comp insurance
requirements, handles all property & liability claims and prepares documents for all
yearly renewals of policies.
FINANCE DEPARTMENT - Page Z
PAYROLL
a
• Receives employee time sheets, coordinates insurance, pay rates and other applicable
payroll information with personnel, prepares payroll checks, prepares all Federal and
State required reports, prepares all employee withheld and employer promised
obligation funds for disbursement to applicable organizations, and prepares all
reports as needed, both internally and externally.
UTILITY BILLING
• Coordinates the automated reading of all City water meters and the mailing and
collection of all utility bills. Handles on the computer system, the preparation of
final bills and the setup of new accounts. Fields and responds to utility billing
questions and complaints. Compiles operating statistical information which is
available to other departments as needed.
ACCOUNTS PAYABLE
• Processes purchase orders prepared by all departments, checking for accuracy and
matching with invoices and all other supporting documentation so payments can be
made in a timely manner. Also, prepares all checks and supporting reports that
accompany each check run. Coordinates the review of bills by Council by providing
applicable reports and supporting documentation.
ACCOUNTS RECEIVABLE / CASH RECEIPTS
• Prepares invoices for all departments for items /services that must be billed to
outside sources. Maintains records that allow for the timely collection of invoiced
items /services. Receipts monies on a daily basis and deposits those monies daily in
designated banking institutions. Maintains a system that allows for the appropriate
reporting of all monies collected within the accounting system.
FINANCE DEPARTMENT - Page 3
FIXED ASSETS
a
• Responsible for the maintenance of the fined asset system. This includes all additions,
deletions and changes in fixed assets for the City. It also includes the periodic physical
reinventory of all current fixed assets. Also responsible for the corresponding reporting
requirements that go along with the system, including year -end information, insurance
renewal information and individual department information.
SPECIAL ASSESSMENTS
• Responsible for the maintenance of the special assessments records including the
implementation of our own records system that will be used to ensure that Dakota
County's assessment balances are correct and in agreement with ours. Works with the
Engineering Department for additions to the special assessment system. Responsible for
coordinating all deletions and changes to the system as well as all collections of special
assessment payments not collected through property taxes.
STAFFING
• In 2011, the department will consist of eight positions:
• Finance Director
• Accounting Supervisor
• IT Coordinator
• Payroll Clerk
• Accounts Payable Clerk
• Utility Billing Clerks (2)
• Accounting Clerk (Part -Time)
FINANCE DEPARTMENT - Page 4
PERFORMANCE MEASURES
City Bond Rating
2005
2006
2007 2008
2009
2010
Al
Al
Aa3 Aa3
Aa3
Aa2
(10/1/07)
(4/16/10)
GFOA Certificate
of Achievement Award Received
2005
2006
2007 2008
2009
2010
Yes
Yes
Yes Yes
(Applied)
n/a
# Of Accounts Payable Checks Processed
2005
2006
2007 2008
2009
2010
n/a
n/a
3,098 3,081
3,326
n/a
# Of Utility Bills Processed
2005
2006
2007 2008
2009
2010
27,654
28,767
29,000 (est.) 29,092
29,160
n/a
n/a — Information Not Available
Page One �_3
2011 BUDGET WORKSHEETS
FINANCE
May 28, 2010
2010
2011 Object
2011
2007
2008
2009
Adopted
Detail
Proposed
Account # Description
Actual
Actual
Actual
Budget
Amount
Budget
Comments
All Salary Costs Inclusive of
101 41520 101.00 Salaries & Benefits
$206,431
$248,981
$284,536
$296,000
$303,500
Salary, Taxes, PERA & Benefits
101 41520 102.00 Full -Time Overtime
1,557
2,257
2,689
3,000
1,500
101 41520 103.00 Part-Time Salaries & Benefits
31,448
35,363
37,214
45,600
45,900
101 41520 01 321.00 Telephone Costs
0
137
659
1,000
1,400
Cell Phone Allowances (2)
101 41520 01 331.00 Travel Expense
700
101 41520 01 331.01 Finance Director
894
1,015
678
1,200
500
Miscellaneous (National Cut)
101 41520 01 331.02 Staff
80
6
18
200
200
101 41520 01 391.00 P.C. Maintenance
51,900
101 41520 01 391.01 Civic Systems Applications Support
5,035
5,187
5,316
5,500
5,700
101 41520 01 391.02 Citrix Maintenance Renewal
1,240
959
959
1,400
1,000
101 41520 01 391.03 Incode Software Maintenance
6,329
6,642
7,593
7,000
8,000
101 41520 01 391.04 General Network Support
50,000
49,657
25,000
20,000
20,000
200 Hours of Support Time
101 41520 01 391.06 Fixed Asset Maint Contract
1,211
1,211
1,383
1,400
1,400
101 41520 01 391.07 Miscellaneous P.C. Repairs
2,133
1,957
2,697
2,800
2,800
101 41520 01 391.08 Anti -Virus Software Renewal
4,163
7,493
5,951
8,000
4,000
101 41520 01 391.09 File Server Software Maintenance
1,204
795
1,475
2,000
9,000
101 41520 01 392.00 P.C. Accessories & Supplies
2,788
3,059
3,478
4,000
4,000
City System Supplies
101 41520 01 393.00 P.C. Hardware Purchases
1,447
13,679
1,967
2,500
2,500
101 41520 01 394.00 P.C. Software Purchases
5,000
101 41520 01 394.01 Annual Microsoft Office Payment
9,811
9,811
9,811
10,000
0
Final Pymt 2010 Thru 2011
101 41520 01 394.02 Miscellaneous S/W Purchases
0
160
2,779
5,000
5,000
101 41520 01 409.00 Other Contracted R & M
105
105
165
200
200
Non - Computer Equipment
101 41520 01 433.00 Dues & Subscriptions
900
101 41520 01 433.02 MnGFOA - Finance Director
40
60
60
100
100
101 41520 01 433.03 MnGFOA - Staff
200
360
360
450
450
101 41520 01 433.04 GFOA - Finance Director & Asst.
315
325
335
350
350
101 41520 01 433.05 Magazine Subscriptions
0
0
0
0
0
101 41520 01 435.00 Books & Pamphlets
100
101 41520 01 435.01 Accounting Related Books
0
37
0
50
50
101 41520 01 435.02 Finance Related Books
0
0
0
50
50
101 41520 01 437.00 Conferences & Seminars
2,000
101 41520 01 437.02 MnGFOA Annual Conf (F /D & Ass't)
551
551
558
1,000
1,000
101 41520 01 437.03 GFOA National Conf (F /D)
1,270
1,111
1,437
1,300
0
Cut for 2011
101 41520 01 437.04 Staff Development
930
0
125
500
500
101 41520 01 437.05 Miscellaneous Seminars
370
230
245
500
500
101 41520 01 439.00 Other Miscellaneous Charges
553
155
220
200
200
Contingencies
101 41520 01 570.00 Office Equipment & Furnishings
0
0
889
1,000
1,000
Office Chairs
PAGE TOTALS
$330,105
$391,299
$398,596
$422,300
$420,800
DEPARTMENT TOTALS
$330,105
$391,299
$398,596
$422,300
$420,800
04 ,
GENERAL GOVERNMENT
DUPLICATING & COPYING
• Provides for maintenance agreements and expenses to operate copy machines at all
City facilities. Also provides for digital document management costs.
PRINTED FORMS & PAPER
• Provides for copy paper utilized by all departments and provides for forms utilized
by the Finance Department.
ENVELOPES & LETTERHEADS
• Provides for letterhead utilized by all departments and for various types and sizes of
envelopes.
OTHER OFFICE SUPPLIES
• Provides for general office supplies utilized by all City departments.
EQUIPMENT PARTS
• Provides for the maintenance and repair of general office equipment.
AUDITING & ACCOUNTING SERVICES
• Provides for the annual audit of the City's accounting transactions for all funds of
the City and for the preparation of the Comprehensive Annual Financial Report.
Also provides for other services as required of the City's financial and accounting
consultants.
LEGAL FEES
• Provides for general legal and special legal services provided by the City Attorney or
other law firms utilized by the City for such services.
as
GENERAL GOVERNMENT - Page 2
OTHER PROFESSIONAL SERVICES
• Provides for the administration costs of the City's code updates, code web fees,
annual updates to the user fee study, preparation of the State building report and
continuing disclosure fees.
TELEPHONE COSTS
• Provides for the costs of the City's telephone system, monthly service fees, long
distance calls and miscellaneous installation costs. Also, provides for fees associated
with the City's e-mail and web services.
POSTAGE COSTS
• Provides for postage costs for all departments and maintenance agreements for the
postage machine and postage allocator.
OTHER TRANSPORTATION EXPENSES
• Provides for two -year renewals of City vehicle license plates, emission fees and
duplicate plates, titles or tags, if needed.
LEGAL & GENERAL NOTICES PUBLISHING
• Provides for the publication of legal documents from all departments except when
publication costs are charged to specific projects.
LEASE AGREEMENTS
• Provides for leasing of copy machines at City Hall, Community Center and the
Police Department.
Page One
2011 BUDGET WORKSHEETS
GENERAL GOVERNMENT
May 28, 2010
Account # Description
101 41810 01 202.00 Duplicating & Copying
101 41810 01 202.01 Records Retention
101 41810 01 202.02 Copying Costs
101 41810 01 203.00 Printed Forms & Paper
101 41810 01 203.01 Copy Paper
101 41810 01 203.02 General Receipt Books
101 41810 01 203.03 Purchase Orders
101 41810 01 203.04 Payroll & A/P Checks
101 41810 01 203.06 Miscellaneous Forms
101 41810 01 204.00 Envelopes & Letterheads
101 41810 01 204.01 Letterhead
101 41810 01 204.02 Plain Envelopes
101 41810 01 204.03 A/P & Payroll Envelopes
101 41810 01 204.04 10 x 13 Envelopes
101 41810 01 204.05 10 x 15 Envelopes
101 41810 01 209.00 Other Office Supplies
101 41810 01 221.00 Equipment Parts
101 41810 01 242.00 Minor Equipment
101 41810 01 242.01 "Future Use'
101 41810 01 242.02 Credit Card Equipment
101 41810 01 301.00 Auditing & Accounting Services
101 41810 01 301.01 Audit & General Consulting Fees
101 41810 01 301.02 Dakota County Assessment Fees
101 4181001 301.03 Dak Cty Truth In Taxation Costs
101 4181001 301.04 Printing of Budget Books
101 41810 01 303.00 Engineering Fees
101 41810 01 304.00 Legal Fees
101 41810 01 319.00 Other Professional Services
101 41810 01 319.01 City Code Update
101 41810 01 319.02 City Code Web Fees
101 41810 01 319.03 State Building Report (Springsteds)
101 41810 01 319.04 Continuing Disclosure Fees
101 41810 01 319.05 Annual User Fee Study Update
101 41810 01 319.06 Arbitrage/Rebate Calculations
101 41810 01 319.10 UMore Professional Services
101 41810 01 320.00 Credit Card Activity Fees
101 41810 01 320.01 Utilities' Fees
101 41810 01 320.02 Parks & Recreation Fees
101 41810 01 320.03 Building Fees
101 41810 01 320.04 General Fees
101 41810 01 321.00 Telephone Costs
101 41810 01 321.01 General Phone Costs (& Internet)
101 41810 01 321.02 Domain Housing
101 41810 01 322.00 Postage Costs
101 41810 01 339.00 Other Transportation Expenses
101 41810 01 351.00 Legal Notices Publishing
101 41810 01 351.01 Costs for Public Notices
101 41810 01 351.02 Truth in Taxation Notices
101 41810 01 351.03 Budget & Audit Publications
101 41810 01 391.00 P.C. Maintenance
101 41810 01 392.00 P.C. Software Purchases
101 41810 01 393.00 P.C. Hardware Purchases
101 41810 01433.00 Dues & Subscriptions
101 41810 01 439.00 Other Miscellaneous Charges
101 41810 01 450.00 Sales Tax on Purchases
101 41810 01 580.00 Other Equipment Purchases
PAGE TOTALS
DEPARTMENT TOTALS
2010 2011 Object 2011
2007 2008 2009 Adopted Detail Proposed
Actual Actual Actual Budget Amount Budget
Comments
$12,000
7,998
7,535
8,973
0
0
Moved to "391.00" Below
14,282
9,741
10,632
12,000
12,000
13,000
4,911
7,321
5,678
8,000
8,000
774
743
0
800
800
0
1,602
0
1,700
1,700
284
2,100
339
1,500
1,500
1,991
362
986
1,000
1,000
Business Cards, etc.
5,500
1,542
2,054
528
2,000
2,000
2,464
1,327
1,850
1,600
1,800
0
0
0
700
500
0
1,155
0
1,200
1,200
0
0
0
0
0
16,068
17,228
18,015
19,000
19,000
General Office Supplies
0
0
55
0
0
City Hall Equipment Repairs
300
0
0
0
0
0
0
0
0
300
300
74,500
64,204
72,635
62,929
75,000
68,000
Increased GASB Requirements
3,449
3,373
4,085
4,500
4,500
1,840
1,832
1,841
2,000
2,000
(205)
0
0
500
0
12,767
2,978
1,251
0
0
63,537
63,370
78,235
75,000
80,000
General City Legal Fees
34,800
540
1,853
2,375
1,500
2,500
250
250
0
300
300
8,760
3,870
6,120
9,500
7,000
Fees Paid to Springsted
2,000
2,000
3,607
4,000
4,000
Fees Paid to Springsted (Bonds)
14,225
4,675
14,128
8,000
9,000
Fees Paid to Springsted
11,900
3,750
1,305
10,000
7,000
Fees Paid to Springsted
0
3,005
11,465
1,000
5,000
22,000
Add'I Services at City Hall
980
1,127
1,299
1,400
1,500
4,158
4,236
4,760
6,000
4,800
1,080
3,347
14,212
12,000
15,000
245
593
693
600
700
45,100
70,048
73,941
63,179
40,000
45,000
Includes SJW Maintenance Costs
0
60
0
100
100
19,569
20,029
17,756
24,000
22,000
33
813
74
800
800
Vehicle Licensing
4,400
2,850
2,643
2,202
3,000
3,000
All Departments
268
586
0
600
600
Billing from Dakota County
459
689
549
800
800
State Mandated Publications
0
0
0
10,000
12,000
Laserfishe Maintenance
0
0
0
14,600
6,000
Laserfishe Software (Phase 4)
0
0
0
2,200
3,200
Scanner Purchase
721
841
773
1,000
1,000
Newspapers
260
260
269
500
500
Direct Deposit Filing Fees/Flex
0
0
0
0
0
Sales Tax Audit
26,212
24,974
31,889
29,000
29,000
Office Machine Leases-All Bldgs.
$360,463
$348,898
$372,052
$387,700
$385,100
$360,463
-- -- -- --
--------
$348,898
-- - - - ---
-- - - - - --
$372,052
-- - - - - --
-- - - - - --
$387,700
-- - - -- -- --
-- - - - - -- --
- - - - --
- - ----
$385,100
-- - - - - --
-- - - - - --
C)--V)
COMMUNITY DEVELOPMENT
OVERVIEW: MISSION, VISION AND GOALS
The Community Development Department plays an important role as the City moves toward its
mission of providing a safe, healthy and pleasant community in a fiscally responsible manner.
The Building Inspection and Planning Divisions play a key role in making Rosemount a safe and
pleasant community. These divisions are also involved in reaching the City Council's goals in
affordable housing and property maintenance.
The Economic Development Division addresses the City's vision statement by fostering
opportunities to live, work and shop. The division helps the City enhance its hometown character
and pride, for example, through downtown redevelopment. The division, along with the
Rosemount Port Authority, plays a vital role in meeting goals of the City Council such as
commercial enhancement and business growth.
BUILDING INSPECTIONS
• Is responsible for providing the services of building permit review, building
inspection, code administration, consultation and review on new and existing
buildings and structures within the City.
• Is responsible for the maintenance and enforcement of city ordinances and codes
relating to building, health, life safety, fire and environmental conditions and to
assure local compliance with county, state and federal regulations relating to the
same activities.
• Is responsible for the successful implementation of all structural development and
assuring regulated and controlled standards within Rosemount.
• Is responsible for monitoring and permitting all individual sewage treatment systems
within the City.
• Is responsible for reports submitted to all appropriate jurisdictions concerning
building activities.
COMMUNITY DEVELOPMENT — Page 2
CODE ENFORCEMENT
• Is responsible for enforcement of city ordinances and codes relating to health, life
safety, environmental, and nuisance conditions and assure local compliance with
county, state and federal regulations relating to the same activities.
• Is responsible for sign ordinance implementation and permitting.
• Is responsible for drafting of code text amendments to carry out Council goals and
City initiatives.
• Is responsible for rental housing inspection and permitting.
• Is responsible for sequential code enforcement program, which is a city initiated
program for resident education and neighborhood code compliance.
PLANNING
• Is responsible for reviewing proposed developments for compliance with the zoning
and subdivision ordinance and coordinating interdepartmental staff review of all
residential, commercial, institutional and industrial developments.
• Is responsible for providing recommendations to Planning Commission and City
Council on all deliberations concerning land use, zoning, variances, site plan reviews,
platting and special permits (interim use permits, mining permits, etc.).
• Is responsible for maintaining zoning and subdivision ordinances and the City's
Comprehensive plan in compliance with county, state and federal requirements
(statutes and rules).
• Is responsible for long -range planning and special studies that guide the physical
development of the community.
• Is involved with state and regional activities affecting the City, including, but not
limited to, land use, transportation, training, housing and environmental services.
Includes active participation by departmental staff in various committees and
organizations.
• Is involved with issuance of development related permits such as grading and
building permits.
(21)-,
COMMUNITY DEVELOPMENT — Page 3
ECONOMIC DEVELOPMENT
• Is responsible for marketing development opportunities within the City and creating
an interest in Rosemount.
• Is responsible for creating and coordinating the establishment of tax increment
districts and other economic incentives.
• Is responsible for creation and expansion of a local Business Retention program.
• Is responsible for coordinating the state, county and local approval processes to
insure the proponent's requests are met in a timely fashion.
• Is responsible for staffing the majority of functions of the Rosemount Port
Authority.
• Is involved with state and regional economic development organizations and
functions.
03�3
COMMUNITY DEVELOPMENT — Page 4
PERFORMANCE MEASURES
Planning Application Processed Within 60 Days
2005 2006 2007 2008 2009 2010
n/a 79% 86% 87% 94% n/a
Requested Inspections Completed Within One Day
2005 2006 2007 2008 2009 2010
n/a n/a n/a n/a 100% n/a
Residential Plan Reviews Fully Completed Within 10 Working Days
2005
2006
2007 2008
2009
2010
n/a
n/a
n/a n/a
96%
n/a
Code Complaints Resolved
2005
2006
2007 2008
2009
2010
n/a
n/a
98% 95%
100%
n/a
Existing Businesses Visited
2005
2006
2007 2008
2009
2010
n/a
n/a
n/a n/a
31
n/a
n/a — Information Not Available
All 2010 figures are estimates for the first 6 months of the year.
Page One
2011 BUDGET WORKSHEETS
COMMUNITY DEVELOPMENT
May 28, 2010
2010
2011 Object
2011
2007
2008
2009
Adopted
Detail
Proposed
Account # Description
Actual
Actual
Actual
Budget
Amount
Budget
Comments
y
All Salary Costs Inclusive of
101 41910 101.00 Salaries & Benefits
$797,187
$832,464
$878,708
$910,700
$936,300
Salary, Taxes, PERA & Benefits
101 41910 102.00 Full -Time Overtime
435
0
0
1,000
1,000
101 41910 99 103.00 Part-Time Salaries & Benefits
2,587
3,367
2,024
4,500
3,500
Planning Commission Members
101 41910 01 201.00 Office Accessories
0
0
521
0
0
Calendars, Planners, etc.
101 41910 01 202.00 Duplicating & Copying
1,344
7,557
7,306
3,000
3,000
101 41910 01 203.00 Printed Forms & Paper
3,712
4,100
529
4,000
4,000
Forms, Stickers, Tags, etc.
101 41910 01 205.00 Drafting Supplies
0
0
0
0
0
101 41910 01 208.00 Miscellaneous Supplies
21
53
998
0
0
101 41910 01 209.00 Other Office Supplies
295
77
180
600
600
Dictation Devices & Tapes
101 41910 01 219.00 Other Operating Supplies
1,302
638
2,176
2,000
2,000
Chairs
101 41910 01 241.00 Small Tools
160
0
344
200
200
Inspectors' Tools
101 41910 01 302.00 Architects' Fees
275
0
0
0
0
101 4191001 319.00 Other Professional Services
250
0
299
1,000
1,000
Consultant
101 41910 01 329.00 Other Communication Costs
3,128
2,443
2,327
3,600
2,500
Cell Phones & Pagers
101 41910 01 331.00 Travel Expense
540
472
6
600
600
101 41910 01 391.00 P.C. Maintenance
2,184
2,318
2,016
2,700
2,700
Perrnitworks Support
101 41910 01 392.00 P.C. Accessories & Supplies
0
0
0
300
300
101 41910 01 393.00 P.C. Hardware Purchases
0
0
0
0
0
101 41910 01 433.00 Dues & Subscriptions
3,100
101 41910 01 433.01 APA/AICP
1,006
1,131
1,209
1,300
1,300
101 41910 01 433.02 ICC
100
0
260
200
200
101 41910 01 433.03 AMBO
200
260
275
300
300
101 41910 01 433.04 10,000 Lakes
75
115
325
150
150
101 41910 01 433.05 "Future Use"
0
0
0
0
0
101 41910 01 433.06 Trade Magazines
42
0
0
200
200
101 41910 01 433.07 Planner's Journal
0
0
0
0
0
101 41910 01 433.08 Sensible Land Use Coalition
201
150
0
300
300
101 41910 01 433.09 AACEO/MAHCO
0
0
25
100
100
101 41910 01 433.10 Other Dues & Subscriptions
533
562
3,398
550
550
101 41910 01 435.00 Books & Pamphlets
910
557
631
700
700
Manuals, References, IBC Books
101 41910 01 437.00 Conferences & Seminars
7,300
101 41910 01 437.01 State Bldg Official School
70
495
550
550
550
101 41910 01 437.02 Spring & Fall Code Updates
60
370
150
400
400
101 41910 01 437.03 Building Inspector Training
184
952
619
1,000
1,000
101 41910 01 437.04 Computer Training
0
32
0
300
300
101 41910 01 437.05 Clerical Seminars
0
743
0
400
400
101 41910 01 437.06 Planning Seminars
1,783
5,094
110
1,800
1,800
101 41910 01 437.07 ISTS Training
429
0
500
500
500
101 41910 01 437.08 State Planning Conference (2)
0
104
1,665
1,000
1,000
101 41910 01 437.09 Planning Commissioner Training
0
305
32
250
250
101 41910 01 437.10 Gen'I Seminars
955
0
1,667
400
400
101 41910 01 437.11 Code Enforcement Training
0
239
290
700
700
101 41910 01 439.00 Other Miscellaneous Charges
0
90
120
400
400
Contingencies
PAGE TOTALS
$819,969
$864,689
$909,262
$945,700
$969,200
DEPARTMENT TOTALS
$819,969
$864,689
$909,262
$945,700
$969,200
POLICE DEPARTMENT
The Department provides police services through its staff on a 24/7/365 basis. Staffing levels have
grown along with the community and services have been enhanced and expanded as the additional
staffing has been added. Specific functions completed within the Department include:
ADMINISTRATION AND MANAGEMENT
This budget provides for the overall planning, coordination and management of personnel and
administration of activities within the Police Department. This includes the collection, preparation and
filing of crime data and miscellaneous reports with the State of Minnesota; preparation and oversight of
the operating and capital improvements budgets; and strategic planning for the future needs of the
Department and the community.
PATROL
This is the most visible function of the Department. Patrol officers are recognized in the community
because of their uniforms and marked police squads. They also are the first responders to calls for
service — regardless of whether it is a medical response, motor vehicle crash or a criminal act. The
overall goal of the patrol officers is the protection of life and property and the creation of a sense of
security in the community. This is accomplished through visible patrolling, the enforcement of traffic
laws, the arresting of criminal offenders and the delivery of other non - emergency services.
CRIMINAL INVESTIGATION
Patrol officers and detectives are responsible for the investigation of criminal incidents through the
gathering, analysis and presentation of evidence and testimony. Investigations that are more complex
or cross municipal boundaries are coordinated by the detectives. This is accomplished by working
cooperatively with other police agencies, the County Attorney's Office, Child Protection, victim
services and other federal and state law enforcement agencies.
CRIME PREVENTION AND COMMUNITY EDUCATION PROGRAMS
A significant effort is made by the police department to inform residents of crime within the
community, methods that citizens can take to help prevent crimes and building relationships with
community members.
While these objectives are part of each officers' daily responsibilities, there are specific programs that
are frequently associated with community policing and that emphasize the need for the police and
citizens to work together to prevent criminal activity and reduce the opportunities for criminals to
commit crimes.
POLICE DEPARTMENT — Page 2
• School Liaison - Officers serve as a liaison to the Rosemount Middle and High Schools.
One officer is assigned full-time to the High School and a second officer spends one-
quarter time at the Middle School. The liaison officers investigate criminal incidents
that occur at the schools or that involve students at the schools. In addition, the
liaisons work with the school staff to enhance the safety and security for both staff and
students. Presentations on a variety of topics are made by the liaison to classes at all
grade levels. The Middle School officer also spends time at each of the elementary
schools, working with staff on any issues and making presentations in classes.
Community Education - In order to work together with the community, police must
share information concerning criminal activity and crime prevention with the
community. Officers are available to make presentations to community groups and
organizations on a variety of topics. In addition, officers provide prevention tips to
persons on a daily basis whom report criminal activity. Several events are also held
throughout the year in an effort to build relationships with the residents and business
persons. These include National Night Out block parties and gatherings,
Neighborhood Watch meetings and Public Safety in the Park events.
• Reserve Officer Program — Reserve officers are volunteers whom supplement the staff
of sworn officers of the Department. The reserve officers are utilized to handle traffic
and crowd control duties during city festivals and celebrations or emergencies, such as
hazardous materials spills or leaks, damage resulting from tornadoes or other severe
weather and major criminal incidents. Reserve officers patrol on some evenings and
handle service calls, for example, assisting stalled motorists and animal complaints. They
are also utilized regularly to provide crime prevention information to citizens at
community events or through other programs.
• Chaplain Program — The Police Chaplains are used by officers to assist in a variety of
situations in which individuals or families are having difficulties. Chaplains are able to
provide support to persons that are experiencing stress as a result of the death of a loved
one, marital or family problems, financial struggles or any other event. By utilizing the
chaplains to console and counsel persons in crisis, police officers are able to get back to
other duties, while the chaplains are able to remain with the persons involved in the
crisis.
ANIMAL CONTROL
The Police Department is responsible for the enforcement of ordinances related to the control and care
of domestic animals. These tasks are mainly handled by Community Service Officers. Their duties
include the licensing of dogs, cats and ferrets, assisting in the handling of stray, lost or injured animals
and other complaints of animals causing a nuisance by barking, howling or being allowed to roam off
the owner's property.
Q,
POLICE DEPARTMENT — Page 3
CODE ENFORCEMENT
The Police Department assists the Community Development Department with code enforcement of
city ordinances related to property maintenance and outside storage. The Department's Community
Service Officers primarily handle this effort. Property owners that are observed to be in violation of an
ordinance are notified of the violation and given an explanation of how to remedy the violation. The
enforcement of city ordinances is important to maintain community standards, which help the City
attain its mission of providing a safe, healthy and pleasant community.
EMERGENCY MANAGEMENT
The City has an all- hazards emergency plan and the Chief of Police serves as the City's emergency
manager. The emergency manager is responsible for the development of emergency plans in the event
of a chemical, technical or natural disaster in the community, e.g. tornado, flooding or hazardous
materials release.
PERFORMANCE MEASURES
Number of Licensed Officers per 1,000 Residents
2005 2006 2007 2008 2009 2010
.94 .95 .97 .98 .97 n/a
Number of Non - licensed Employees per 1,000 Residents
2005 2006 2007 2008 2009 2010
.22 .22 .21 .20 .20 n/a
Number of Car Crashes with Personal Injury Resulting
2005 2006 2007 2008 2009 2010
23 38 33 30 23 n/a
2004
Total # 519
Reported
Rate per 3129
100,000
POLICE DEPARTMENT — Page 4
Part I Crimes Per 100,000
2005 2006 2007 2008 2009
488 467 428 398 411
2851 2578 2196 1860 1872
n/a — Information Not Available
2009
809
3686
2009
53%
2009
141
642
2010
n/a
2009
6.22
0��-
Part II Crimes
2004 2005 2006 2007
2008
Total #
717 879 858 1020
952
Reported
Rate per
4380 5136 4737 5248
4450
100,000
Case Clearance Rate of Reported Crimes (Percent Solved)
2004
2005 2006 2007
2008
55%
59% 57% 61%
62%
DWI Arrests
2004 2005 2006 2007
2008
Number
75 128 170 251
236
of Arrests
Rate per
458 747 938 1291
1291
100,000
Night to Unite (National Night Out) Neighborhood Parties
2005 2006 2007 2008
2009
Number
26 34 25 31
36
of Events
Response Time to Priority 1 Calls for Service
2004
2005 2006 2007
2008
5.62
5.50 6.00 5.97
6.38
n/a — Information Not Available
2009
809
3686
2009
53%
2009
141
642
2010
n/a
2009
6.22
0��-
Page One
2011 BUDGET WORKSHEETS
POLICE
May 28, 2010
Account # Description
101 42110 101.00 Salaries & Benefits
101 42110 102.00 Full -Time Overtime
101 42110 102.01 Regular Overtime Hours
101 42110 102.02 Contracted OR
101 42110 103.00 Part-Time Salaries & Benefits
101 42110 22 103.00 Part-Time Receptionist (2)
101 42110 23 103.00 Part-Time Secretary
101 42110 95 103.00 Part-Time CSO's
101 42110 01 202.00 Duplicating & Copying
101 42110 01 203.00 Primed Forms & Paper
101 42110 01 204.00 Envelopes & Letterheads
101 42110 01 207.00 Training & Instructional Supplies
101 42110 01 207.01 Practice Ammunition
101 42110 01 207.02 Service Ammunition
101 42110 01 207.03 Other Supplies
101 42110 01 207.04 M.AA.G. Ammunition
101 42110 01 208.00 Miscellaneous Supplies
101 42110 01 208.01 DARE Donations
101 42110 01 208.02 Equipment Donations/Forfeitures
101 42110 01 209.00 Other Office Supplies
101 42110 01 211.00 Cleaning Supplies
101 42110 01 211.01 Blanket Cleaning
101 42110 01 211.02 Squad Interior Cleaning
101 42110 01 217.00 Clothing Allowance
101 42110 01 217.01 CSO's
101 42110 01 217.02 Reserves
101 42110 01 217.03 Other Supplies
101 42110 01 219.00 Other Operating Supplies
101 42110 01 219.01 Evidence Bags, Drug Kits, Misc.
101 42110 01 219.02 Accurim Database Services
101 42110 01 221.00 Equipment Parts
101 42110 01 241.00 Small Tools
101 42110 01 241.01 Evidence Processing Equipment
101 42110 01 241.02 Camera and Video Supplies
101 42110 01 241.03 Other Supplies
1014211 Q 01242.00 Minor Equipment
101 42110 01 242.01 Less Lethal Tactical Equipment
101 42110 01 242.02 MAAG Equipment
101 42110 01 304.00 Legal Fees
101 42110 01 305.00 Medical & Dental Fees
101 42110 01 305.01 Employee Drug Testing
101 42110 01 305.02 Seized Narcotic Testing
101 42110 01 306.00 Personnel Testing & Recruitment
101 42110 01 313.00 Temporary Service Fees
101 42110 01 315.00 Special Programs
101421 '10 01 316.00 Animal Care Services
101 42110 01 316.01 Impound & Care Fees
101 42110 01 316.02 "Future Use"
101 42110 01 319.00 Other Professional Services
101 42110 01 319.01 Dispatch Services - Operations
101 42110 01 319.02 Policy Development & Training
101 42110 01 321.00 Telephone Costs
101 42110 01 321.01 Cell Phones
101 42110 01 321.03 LOGIS Communications Line
101 42110 01 323.00 Radio Units
101 42110 01 323.01 Radios ($380 per Unit)
101 42110 01 323.02 Radars
101 42110 01 331.00 Travel Expense
101 42110 01 331.01 MN Chiefs Spring Conference
101 42110 01 331.02 IACP Conference
101 42110 01 331.03 Outstate Investigations & Cont.
101 42110 01 331.04 MAAG Conference
101 42110 01 331.05 CAN -AM Narcotic Conference
101 42110 01 331.06 Juvenile Officers Conference
101 42110 01 331.07 Meeting Reimbursements
PAGE TOTALS
3 i� ,
2007
Actual
2008
Actual
2009
Actual
2010
Adopted
Budget
2011 Object
Detail
Amount
2011
Proposed
Budget
Comments
All Salary Costs Inclusive of
$1,995,799
$2,144,449
$2,263,404
$2,338,400
$2,400,100
Salary, Taxes, PERA & Benefits
72,650
112,323
79,326
65,000
70,000
51,000
19,000
112,200
0
0
41,681
50,600
51,400
2 P/T Receptionists - 44 Hrs/Wk
10,006
9,618
11,989
20,000
20,400
P/T Secretary - 16 Hour&Wk
28,501
27,204
28,447
40,300
40,400
CSO's - Up To 50 Hours/Wk
0
25
0
0
0
1,630
747
762
800
800
Evidence Logs, Animal Lic, etc.
159
0
103
200
200
Business Cards
11,100
3,656
5,345
4,654
5,000
5,000
515
79
7,046
0
1,000
0
229
0
100
100
0
0
0
5,000
5,000
0
Donated & Forfeited Funds
2,659
2,657
2,078
0
0
7,781
7,842
10,224
0
0
1,035
591
826
1,000
1,000
Video, CD's & Miscelaneous
500
0
0
0
0
0
509
0
124
500
500
3,000
331
967
790
1,000
1,000
1,127
1,965
0
2,000
1,000
1,590
0
1,304
1,000
1,000
30
13
2,800
1,999
843
1,361
2,000
2,000
405
380
626
800
800
3,919
1,775
2,048
2,500
2,500
Squad Emergency Equip Repairs
2,000
Crime Scene Kit Supplies
145
800
558
750
750
758
206
1,163
500
500
417
970
1,000
750
750
Digital Recorders
1,500
760
943
658
1,500
1,000
Training Supplies, Taser Batteries
383
499
500
500
500
55,010
54,996
56,499
56,700
57,900
Prosecution
2,000
1,074
809
478
1,000
1,000
340
663
1,429
5,000
1,000
Sup. Ct. Decision - Blood Draws
825
875
868
1,000
1,000
Medical & Psychological
715
464
106
1,200
1,200
Interpreter Services
11,994
0
0
0
0
6,000
Eliminate Cat Licensing
9,918
10,943
11,240
12,000
6,000
0
0
0
0
0
317,100
232,230
232,800
338,412
297,000
307,100
19,608
24,586
0
0
10,000
4,800
4,826
4,371
5,225
4,800
4,800
444
74
0
0
0
Not Applicable - Fiber Now Used
12,000
221
6,944
9,213
11,500
11,500
800 MHz Subscriber Fees
220
430
520
500
500
Radar & LIDAR Repairs
2,500
302
0
387
500
500
1,639
1,865
0
1,500
0
120
693
430
500
500
441
624
733
400
600
258
0
245
400
300
610
325
785
300
500
160
190
48
100
100
2,477,720
2,662,125
2,887,289
2,934,600
3,012,200
Page Two
2011 BUDGET WORKSHEETS
POLICE
May 28, 2010
Account # Description
101 42110 01 333.00 Freight & Express Expenses
101 42110 01 394.00 P.C. Software Purchases
101 42110 01 394.01 Automated Pawn System
101 42110 01 394.02 Pictometry
101 42110 01 394.03 CAIN System
101 42110 01 396.00 Computer Maintenance
101 42110 01 396.01 Records Management
101 42110 01 396.02 CJDN Connection Charges
101 42110 01 396.03 MCD Connection Charges
101 42110 01 396.04 MCD Maintenance & Cellular
101 42110 01 396.05 LOGIS Annual Fees
101 42110 01 433.00 Dues & Subscriptions
101 42110 01 433.01 Mutual Aid Assistance Group -MAAG
101 42110 01 433.02 IACP Chiefs
101 42110 01 433.03 MN Chiefs of Police
101 42110 01 433.04 Dakota Cty Chiefs of Police
101 42110 01 433.05 Wakote CAER
101 42110 01 433.06 Metro Emergency Managers
101 42110 01 433.07 MN Sex Crimes Investigators
101 42110 01 433.08 Tri-County Investigators
101 42110 01433.09 MN Crime Prevention Association
101 42110 01 433.10 P.O.S.T. Licenses
101 42110 01 433.11 FBI Natl Academy Association
101 42110 01433.12 Miscellaneous
101 42110 01 435.00 Books & Pamphlets
101 42110 01 436.00 Towing Charges
101 42110 01 437.00 Conferences & Seminars
101 42110 01 437.01 Firearms - Range
101 42110 01 437.02 Chiefs Spring Conference
101 42110 01 437.03 Investigations
101 42110 01 437.04 IACP Conference
101 42110 01437.05 Supervision
101 42110 01 437.06 Use of Force
101 42110 01 437.07 Emergency Driving
101 42110 01 437.08 First Aid
101 42110 01 437.09 Narcotic Enforcement
101 42110 01 437.10 Tactical
101 42110 01 437.11 Support Services
101 42110 01437.12 Patrol Ops.
101 42110 01437.13 Emergency Management
101 42110 01 439.00 Other Miscellaneous Charges
101 42110 01 580.00 Other Equipment Purchases
PAGE TOTALS
DEPARTMENT TOTALS
37
2010
2011 Object
2011
2007
2008
2009
Adopted
Detail
Proposed
Actual
Actual
Actual
Budget
Amount
Budget
Comments
138
141
38
200
200
Repairs
12,200
432
240
240
500
300
1,504
1,388
1,388
1,500
1,400
10,474
10,474
10,474
10,500
10,500
65,600
31,069
34,377
35,188
32,500
33,000
CAD Included in DCC in 2007
2,520
2,981
3,443
2,800
2,800
1,384
1,845
1,620
2,000
2,000
17,753
15,115
18,647
20,500
20,000
6,942
7,275
2,779
7,800
7,800
4,300
2,100
3,000
3,200
3,200
3,200
100
120
120
100
125
165
165
215
175
225
35
35
0
50
50
20
0
0
20
20
0
0
0
60
0
18
0
0
20
20
60
0
50
60
60
55
90
0
55
65
810
360
1,080
800
400
0
0
0
0
0
55
165
75
160
135
1,118
943
238
1,000
1,000
Crime Prevention Materials
0
0
0
200
200
Disabled Squads
10,000
2,071
5,931
2,085
2,000
2,000
Range Rental
425
0
420
500
500
2,020
1,920
1,710
1,500
1,700
275
275
0
250
0
665
755
480
750
500
0
100
1,750
600
900
2,100
1,120
2,740
1,400
1,000
700
0
950
1,250
1,000
307
0
100
500
200
690
0
1,320
750
1,000
40
245
15
250
200
1,050
618
105
1,250
800
0
0
0
0
200
510
282
476
500
500
Refreshments for Meetings &
Compliance Checks
0
0
0
0
0
$87,605
$89,961
$90,947
$95,700
$94,000
$2,565,325
$2,752,086
$2,978,235
$3,030,300
$3,106,200
3
FIRE DEPARTMENT
MISSION / VISION / GOALS
The Rosemount Fire Department's mission is an intricate component of the overall mission of the
City of Rosemount in that the Fire Department is dedicated to the saving of life and property. This
component which the Fire Department provides compliments and provides a necessary service so
that the City may reach its broader mission of providing a safe, healthy and pleasant community in
which to live and work. This service is provided by a paid -on -call department, which is the most
fiscally sound method of delivery at this point in the City of Rosemount's development.
The Rosemount Fire Department enhances the overall vision that is set for the City of Rosemount
in that it provides the opportunity for individuals to demonstrate their pride in the community by
serving on a "volunteer" fire department and assisting their neighbors. The "volunteer" Fire
Department has historically been associated with the kind of small town character that Rosemount is
striving to maintain.
ADMINISTRATIVE / MANAGEMENT
Provides for the overall administration and management of the Fire Department.
Included is the collection, preparation and dissemination of information; the
preparation of operating budgets, Capital Improvement Projects (CIP) budgets and
state reports; and planning for the long and short term needs with respect to training,
fire protection, emergency medical response, facilities, staffing and the acquisition
and maintenance of equipment, along with the coordination of efforts between other
emergency response agencies and those of the City of Rosemount.
FIRE SUPPRESSION / INVESTIGATION
• Provides for the controlling and extinguishing of all types of fires in order to
minimize injury, loss of life and loss of property within the City of Rosemount, both
to its citizens and visitors.
• Provides for the controlling and extinguishing of all types of fires in order to
minimize injury, loss of life and loss of property within the contracted areas of
Coates and the University of Minnesota, along with the railroad right -of -ways.
• Provides for the provision of all of these fire services to all the cities of Dakota
County and many of the cities of Washington County via a mutual aid agreement by
which these services can be reciprocated on an as needed basis.
03� "
FIRE DEPARTMENT — Page 2
• Provides for the investigation of fires by the local Fire Marshal. Also provides for
the coordination of joint investigations by the local Fire Marshal and the State Fire
Marshal.
RESCUE SQUAD
• Provides for emergency operations pertaining to bodily injury or serious illness
requiring emergency services within the City of Rosemount, both to its citizens and
visitors.
• Provides for emergency operations pertaining to bodily injury or serious illness
requiring emergency services within the contracted areas of Coates and the
University of Minnesota.
• Provides for the provision of all of these emergency operations to all the cities of
Dakota County and many of the cities of Washington County via a mutual aid
agreement by which these services can be reciprocated on an as needed basis.
HAZARDOUS MATERIAL RESPONSE / CONFINED SPACE RESPONSE
• Provides a team of Operations Level, Technician Level and Specialists, trained to
respond to hazardous material accidents, identify, secure and coordinate the efforts
of outside agencies that are trained to contain, mitigate and clean up the spill.
• Trains all firefighters to respond to confined space incidents, evaluate the situation
and mitigate or coordinate the rescue effort.
TRAINING / EDUCATION
• Provides for the necessary monthly and annual training requirements.
• Allows for training in areas above those that are required, in order that fire and
rescue personnel may sharpen existing skills and acquire new skills.
• Allows for training of fire fighters to prepare themselves for the acceptance of a
position of leadership within the Fire Department.
oq,)
FIRE DEPARTMENT - Page 3
HEALTH TESTING
• Provides for the screening and medical certification of potential new fire fighters.
• Allows for the continuous health monitoring of existing personnel.
• Provides for the protection of personnel from blood -borne pathogens and
communicable disease.
EQUIPMENT / MAINTENANCE
• Allows for the replacement or addition of equipment necessary for fire and medical
response, including both consumable and nonconsumable items.
• Provides for the emergency contracting with outside providers for repairs of fire
vehicles and specialized equipment.
STAFFING
• In 2010, the Fire Department consisted of 42 paid on -call firefighters serving in
various capacities within the department. This number is constantly changing due to
retirements and new additions. We have 5 people who have reached or exceeded
full retirement requirements, but often people retire prior to the full 20 years. We
hope to end 2011 with a department of not less than 46 firefighters.
PERFORMANCE MEASURES
Total Number of Paged Calls
2005
2006
2007
2008
2009
Fire n/a
n/a
n/a
229
303
Medical n/a
n/a
n/a
540
329
Average Response Time: High Priority Calls
2005 2006 2007 2008 2009
n/a n/a n/a n/a n/a
FIRE DEPARTMENT — Page 4
Number of Attendances at Outside Training
2005 2006 2007 2008 2009
n/a n/a n/a 10 36
Total Number of Fire Fighters
2005 2006
Total 41 41
Added n/a n/a
Net Change n/a n/a
Number of
2005 2006
n/a n/a
n/a — Information Not Available
2007 2008 2009
41 43 42
n/a 4 5
n/a 2 -1
- ustomer Complaints
2007 2008 2009
n/a 0 1
0q,
Page One
2011 BUDGET WORKSHEETS
FIRE
May 28, 2010
Account # Description
101 42210 103.00 Salaries & Benefits
10142210 103.01 Salaries
101 42210 103.02 Training Pay /Stipends
101 42210 103.03 Call Pay /Stipends
101 42210 103.04 Class Pay /Stipends
101 42210 103.05 PIT Fire Marshal
101 42210 01 202.00 Duplicating & Copying
101 42210 01 202.01 Copy Toner
101 42210 01 202.02 Computer Printers
101 42210 01 204.00 Envelopes & Letterhead
101 42210 01 204.01 Envelopes
101 42210 01 204.02 Letterhead
101 42210 01 204.03 Forms
101 42210 01 208.00 Miscellaneous Supplies
101 42210 01 208.01 Supplies, Computer Support
101 42210 0120&02 Film Developing
101 42210 01 208.03 Memberships
101 42210 01 208.04 Code Books
101 42210 01 208.05 Training
101 42210 01 211.00 Cleaning Supplies
101 42210 01 211.01 Soaps
101 42210 01 211.02 Chamois, Towels, etc.
101 42210 01 211.03 Sponges, etc.
101 42210 01 211.04 SCBA Cleaner
101 42210 01 218.00 Fire Department Clothing
101 42210 01 219.00 Other Operating Supplies
101 42210 01 219.01 Gloves
101 42210 01 219.02 Bandages
101 42210 01 219.03 Equipment
101 42210 01 219.04 Tyvek Suits
101 42210 01 219.05 Consummable Medical
101 42210 01 219.06 Oxygen
101 42210 01 229.00 Other Maintenance Supplies
101 42210 01 229.01 Aerial- Pumpers - Tanker
101 42210 01 229.02 Pickup Trucks
101 42210 01 229.03 Rescue & Other
101 42210 01 229.04 Vehicle Modifications
101 42210 01 230.00 Equipment Repair Materials
101 42210 01 230.01 Light Bars
101 42210 01 230.02 Smoke Machines
101 42210 01 230.03 Lanterns & Miscellaneous
101 42210 01 230.04 Small Tool Repairs
101 42210 01 230.05 Opticom
101 42210 01 230.06 Station
101 42210 01 241.00 Small Tools
101 42210 01 241.01 Axes, Bars & Other
101 42210 01 241.02 Grass Fire
101 42210 01 241.03 Hand Tools
101 42210 01 305.00 Medical & Dental Fees
101 42210 01 306.00 Personnel Testing & Recruitment
101 42210 01 306.01 New Physicals (5)
101 42210 01 306.02 Hepatitis Shots (5)
101 42210 01 306.03 Background Checks (5)
101 42210 01 306.04 Drug Testing (5)
101 42210 01 308.00 Instructors' Fees
101 42210 01 308.01 Fire Fighter 1 (5)
101 42210 01 308.02 Fire Fighter 1 Certificates (5)
101 4221001 308.03 Fire Fighter Re- Certificates (17)
101 4221001 308.04 First Responder (5)
101 42210 01 308.05 First Responder Refresher (1/2)
101 42210 01 308.06 Outside Schools ($12)
101 42210 01 308.07 Haz -Mat Training (5)
101 42210 01 308.08 Apparatus Re- Certificates
PAGE TOTALS
y
2010 2011 Object 2011
2007 2008 2009 Adopted Detail Proposed
Actual Actual Actual Budget Amount Budget Comments
^^ ^^ All Salary Costs Inclusive of
$96,884 $75,329 $54,810 $55,000 $55,000 Salary, Taxes, PERA & Benefits
30,000
4,000
20,900
100
0 Position Eliminated in 2008
100
107 0 43 50 50
0 0 69 50 50
100
0 0 0 25 25
0 0 0 25 25
0 0 422 50 50
0 Supplies for Fire Marshal
851 1,040 0 0 0
217 101 0 0 0
35 0 0 0 0
82 140 0 0 0
905 700 0 0 0
800
1,217 140 937 550 550
116 0 0 50 50
39 0 18 50 50
75 0 59 150 150
45 0 3,495 400 400 5 Uniforms $80 Each
4,800 Medical Supplies
659 314 633 1,000 1,000
0 0 0 100 100
751 937 637 1,000 1,000
0 0 0 100 100
2,105 891 437 2,200 2,200
137 146 74 400 400
700
0 45 0 200 200
13 0 45 100 100
0 650 67 300 300
0 72 380 100 100
2,100
0 0 0 100 100
0 0 0 250 250
478 61 356 250 250
700 543 3,658 600 600
0 0 0 300 300
307 1,624 477 600 600
700
245 110 162 150 150
195 0 85 250 250
998 378 430 300 300
2,805 2,850 611 3,500 3,500 Annual Medical Tests
2,300
1,955 2,925 2,181 1,325 1,325
651 151 102 625 625
29 121 146 125 125
0 0 0 225 225
10,000
974 1,198 480 1,500 2,000
645 120 241 600 200
0 195 100 200 340
2,210 0 762 1,200 1,200
715 1,200 1,200 1,400 1,400
6,647 5,651 3,558 3,550 3,550
0 0 0 1,250 1,250
0 45 0 0 60
123,792 97,679 76,673 80,200 80,500
Page Two
2011 BUDGET WORKSHEETS
FIRE
May 28, 2010
Account # Description
101 42210 01 310.00
Testing Services
101 42210 01 310.01
Aerial
101 42210 01 310.02
Ladders
101 42210 01 310.03
Pumpers (3) (Next 2012)
101 42210 01 310.04
SCBA Hydro Testing (Next 2013)
101 42210 01 313.00
Temporary Service Fees
101 42210 01 313.01
SCBA Contract & Repairs
101 42210 01 313.02
SCBA Flow Test
101 4221001 313.04
Security Contract
101 42210 01 313.05
SOT Joint Powers
101 42210 01 314.00
Annual Fire Relief Contribution
101 42210 01 319.00
Other Professional Services
101 42210 01 319.01
School Literature
101 42210 01 319.02
Door Prizes
101 42210 01 319.03
Fire Prevention Week Promos
101 42210 01 319.04
Food at Open House
101 42210 01 319.05
Summer Park Education
101 42210 01 319.06
National Night Out
101 42210 01 321.00
Telephone Costs
101 42210 01 321.01
Fire Dept. Cell Phones
101 42210 01 321.02
Fire Marshal Cell Phone
101 42210 01 321.03
"Future Use"
101 42210 01 321.04
Numeric Pagers
101 42210 01 322.00
Postage Costs
101 42210 01 329.00
Other Communication Costs
101 42210 01 329.01
Base Repairs
101 42210 01 329.02
Pager Repairs
101 42210 01 329.03
Hand Held Repairs
101 42210 01 329.04
Mobile Repairs
101 42210 01 329.05
800 MHZ User Fee
101 42210 01 331.00
Travel Expense
101 42210 01 331.01
Minnesota Chiefs Conference
101 42210 01 331.02
Fire Department Association
101 42210 01 331.03
Outside Schools
101 42210 01 333.00
Freight & Express Expense
101 42210 01 433.00
Dues & Subscriptions
101 42210 01 433.01
Capital City
101 42210 01 433.02
VFBA Insurance
101 42210 01 433.03
State Fire
101 42210 01 433.04
State Chiefs
101 42210 01 433.05
DCFC
101 42210 01 433.06
WAKOTA Mutual Aid
101 42210 01 433.07
Purchasing Consortium
101 42210 01 433.08
NFPA
101 42210 01 433.09
"Future Use"
101 42210 01 437.00
Conferences & Seminars
101 42210 01 437.01
State Fire Conference
101 42210 01 437.02
State Chiefs Conference
101 42210 01 439.00
Other Miscellaneous Charges
101 42210 01 439.01
Food & Coffee
101 42210 01 439.02
Extinguisher
101 42210 01 439.03
Plaques
101 42210 01 439.04
Paint
101 42210 01 439.05
Station Needs
101 42210 01 580.00
Other Equipment Purchases
101 42210 01 580.01
Bunker Gear (7)
101 42210 01 580.02
Pagers (6)
101 42210 01 580.03
Hose Replacement
101 42210 01 580.04
Replace Damaged Items
101 42210 01 581.00
Other Equipment Purchases
101 42210 01 586.00
Computer Equipment Purchase
PAGE TOTALS
DEPARTMENT TOTALS
(iD
2010 2011 Object 2011
2007 2008 2009 Adopted Detail Proposed
Actual Actual Actual Budget Amount Budget Comments
1,500
821 0 750 1,000 1,000
0 0 474 500 500
0 855 0 900 0
0 0 0 1,300 0
7,800
592 557 2,315 2,300 2,300
2,922 269 2,047 2,000 2,000
380 617 631 800 800
2,301 2,724 2,637 2,700 2,700
147,600 152,000 156,500 161,200 166,000
1,300 Fire Prevention Education
0 0 0 200 200
0 212 0 200 200
525 538 1,028 500 500
511 402 300 200 200
44 66 98 100 100
0 0 0 100 100
1,300
599 1,103 822 1,300 1,300
124 250 1,024 0 0
140 334 306 0 0
78 92 93 100 0
0 0 13 100 100 UPS Costs
13,800
0 0 0 100 100
808 937 930 1,500 1,500
330 0 51 100 100
125 0 0 100 100
0 7,604 10,400 15,000 12,000
3,900
1,632 1,484 1,584 2,000 2,000
1,736 2,159 294 1,600 1,600
489 0 0 300 300
0 10 0 0 0
1,300
50 50 50 50 50
324 354 0 550 550
165 360 360 300 300
165 290 145 250 250
100 75 75 60 60
0 50 100 50 50
35 35 0 40 40
0 150 0 0 0
0 0 0 0 0
900
0 0 594 400 400
450 0 320 500 500
1,600
50 59 18 150 150
860 0 196 300 300
0 60 102 40 40
0 0 0 70 70
2,496 1,017 649 1,040 1,040
21,600
11,627 16,282 15,901 15,000 15,000
3,204 0 4,231 3,600 3,600 Replacements
4,694 0 2,099 1,000 1,000
7,141 2,336 3,542 2,000 2,000
0 0 0 0 0
0 7,069 4,228 0 0
$193,116 $200,398 $214,907 $221,600 $221,100
$316,909 $298,077 $291,580 $301,800 $301,600
-- - - - - -- -- - - ---- -- - - - - -- -- - - - --- -- -- - --- - -- - - - --
-------- - - - - - - -- -- - - - - -- -- - - -- -- - - - - - - -- -- - -- - --
PUBLIC WORKS
The Public Works Department has a mission to enhance the quality of life through responsive,
efficient, and cost - effective delivery of services consistent with community values. With sound
management, fiscal responsibility and professional care, the Department will preserve and protect
the infrastructure resources of the City, creating a safe, clean and enjoyable environment for
residents and businesses.
The Public Works Department consists of the Engineering and Operations Divisions. The
maintenance personnel maintain the streets, storm drainage, sanitary sewer and potable water
systems, along with all government buildings, parks and all City grounds.
The Department manages its expenditures and revenues through the following four (4) maintenance
funds and three (3) enterprise funds:
Government Buildings
Fleet Maintenance
Street Maintenance
Parks Maintenance
( *) Water Operating
( *) Sewer Operating
( *) Storm Water Operating
( *) Separate Enterprise Fund Budgets from those included here under the
advisement of the Utility Commission of the City of Rosemount.
The Public Works Department currently has a combined permanent work force of 26 positions for
the areas of engineering, buildings, fleet maintenance, streets, parks and the enterprise - funded
utilities. Also, the City employs up to 14 seasonal part-time people to help during periods that
require higher levels of maintenance. The Public Works budget also incorporates the contract for
consulting services currently held to fill the position of the Director of Public Works / City
Engineer.
PUBLIC WORKS — Page 2
- RESPECTIVE BUDGETS -
GOVERNMENT BUILDINGS
This budget provides for the management, operation, maintenance and repair of the City's buildings.
This includes City Hall, the MN DOT garage, the Public Works building and garage, and two Fire
Stations. It also includes three (3) park shelters, the old St. Joseph's Church, the Dakota County
Library (plowing only), and the Family Resource Center. Maintenance and operation of the
Community Center / Ice Arena is not included in this budget.
FLEET MAINTENANCE
This budget provides for the maintenance of all City -owned vehicles and over 250 pieces of large
and small equipment. It provides funding for all fuels, oils, parts, tires, shop supplies, and
contracted vehicle maintenance. The City -owned vehicles include:
• Police Department (11 cars, 3 trucks)
• Fire Department (6 pickup trucks, 7 fire /rescue trucks)
• Parks and Recreation (1 truck, 1 van, 1 car, 1 SW, 1 ice resurfaces)
• Administration / Community Development (2 cars, 2 trucks, 1 van)
• Utility Department (1 Jetter, 1 Vactor, 2 trucks)
• Streets and Parks Maintenance (2 sweepers, 3 tractors, 2 loaders, 2 skidsters, 7 dump trucks,
6 mowers, 13 trucks, 2 compactors, 1 roller, 1 ATV, 4 snow blowers)
• 5 large trailers
STREET MAINTENANCE
This budget provides for the maintenance and preservation of 103 miles of City roads, 93 miles of
sidewalks and bike trails, and 20 parking lots. Standard maintenance includes grading, graveling,
patching, sealing and overlays. This budget also provides for pavement markings, street signs, street
lighting, signal light maintenance and power, snow and ice control, and street sweeping.
PARKS MAINTENANCE
This budget provides for the maintenance of over 360 acres of park area in 25 locations, including
12 parks with athletic fields and 11 parks with shelters or pavilions. It includes the maintenance of
all park trails and 10 other municipal areas, including City Hall, two Fire Stations and the
Community Center. It also includes the installation and maintenance of playground equipment,
landscaping projects, ice rink construction and maintenance (4 hockey rinks, 6 pleasure rinks), and
other miscellaneous construction activities.
Yoko I
PUBLIC WORKS — Page 3
PERFORMANCE MEASURES
Value of Projects Ordered (Contract Amount)
2005
2006
2007 2008 2009
2010 (es4
n/a
$8,422,192
$3,160,046 $4,057,030 $1,414,284
$5,400,000
% Change from Prior Year (Above)
2005
2006
2007 2008 2009
2010 4est
n/a
n/a
-62.5% 28.4% -65.1%
281.8%
Average Number of Hours for Full Snow Clearing Event
2005 -06
2006 -07
2007 -08 2008 -09 2009 -10
2010 -11 (est
n/a
n/a
n/a n/a 7.125
7.125
% of Mechanics' Time Spent on Repair / Maintenance
2004
2005
2006 2007 2008 2009
2010 est
n/a
n/a
81% * 93% 93% 96%
95%
Park Acres Maintained
2004
2005
2006 2007 2008 2009
2010
n/a
n/a
130 135 127 133
133
n/a — Information Not Available
* 2006 tracking was done on paper, less accurate than CarteGraph tracking (started in 2007).
Page One
Cq 1
2011 BUDGET WORKSHEETS
GOVERNMENT BUILDINGS
May 28, 2010
2010
2011 Object
2011
2007
2008
2009
Adopted
Detail
Proposed
Account # Description
Actual
Actual
Actual
Budget
Amount
Budget
Comments
All Salary Costs Inclusive of
101 41940 101.00 Salaries & Benefits
$0
Salary, Taxes, PERA & Benefits
101 41940 79 101.01 Maintenance Staff
49,402
10,521
0
0
0
Increase to "319.09" Below
101 41940 102.00 Full -Time Overtime
2,689
0
0
0
0
101 41940 01 208.00 Miscellaneous Supplies
20,513
16,717
16,399
17,000
19,000
Cleaning Supplies, Towels, Flags
101 41940 01 223.00 Building Repair Supplies
5,924
9,231
8,910
9,200
9,200
101 41940 01 225.00 Landscaping Materials
169
466
116
2,500
1,500
Trees & Shrubs (Fire Stations)
101 41940 01 241.00 Small Tools
355
9
179
200
200
Hand Tools, Bits, Blades, etc.
101 41940 01 242.00 Minor Equipment
2,804
2,066
1,468
2,000
2,000
Equipment Replacement
101 41940 01 302.00 Architects' Fees
3,000
0
0
0
0
Estimates
101 41940 01 318.00 Contract Engineer
750
1,500
1,500
1,500
1,500
Contracted Engineer for City (5 %)
101 41940 01 319.00 Other Professional Services
76,500
101 41940 01 319.01 Elevator Maintenance
2,702
1,498
1,695
1,500
1,500
101 41940 01 319.02 Heating/Cooling Maint Contract
1,107
7,048
8,310
7,000
7,000
Includes all City Facilities
101 41940 01 319.03 Annual Boiler Inspections / Maint.
659
476
1,128
1,500
1,500
101 41940 01 319.04 Pest Control
2,036
2,146
2,180
2,500
2,500
101 41940 01 319.05 Fire Extinguishers
1,805
2,308
738
3,000
2,500
101 41940 01 319.06 Fire Suppression System Check
2,825
3,044
3,484
3,500
3,500
101 41940 01 319.07 Janitorial Service-Fire Stations
10,633
10,452
10,908
10,500
10,500
$9,372 + Toiletries
101 41940 01 319.08 Janitorial Service-P.W. Building
13,266
10,555
11,104
11,500
11,500
$9,852 + Toiletries
101 41940 01 319.09 Janitorial Service -City Hall
0
25,826
26,183
25,000
25,000
$22,956 + Toiletries
101 41940 01 319.10 Floor Mats - Monthly Charges
0
0
3,817
3,800
4,000
101 41940 01 319.11 Other Janitorial Services
0
0
0
7,000
7,000
Waxing Floors, Carpet Cleaning
101 41940 01 381.00 Electric Utilities
62,795
64,821
62,637
75,000
70,000
101 41940 01 382.00 Water Utilities
40
0
0
0
0
101 41940 01 383.00 Gas Utilities
63,317
80,087
61,001
80,000
80,000
101 41940 01 384.00 Refuse Disposal
30,000
101 41940 01 384.01 General Buildings & Parks
13,399
14,169
15,175
16,000
16,000
101 41940 01 384.02 Recycling/Cleanup
12,381
12,858
12,201
14,000
14,000
2 Cleanup Days per Year
101 41940 01 389.00 Other Utility Services
3,810
3,528
0
0
0
Moved to "319.10" Above
101 41940 01 401.00 Contracted Building Repairs
167
40,000
101 41940 01 401.01 Electrical Repairs
4,070
6,112
4,202
5,000
5,000
101 41940 01 401.02 Siren Replacement Program
10,018
10,000
10,000
10,000
10,000
101 41940 01 401.03 Miscellaneous Repairs
40,332
22,493
25,353
25,000
25,000
101 41940 01 401.04 Roof Inspection
0
0
123
0
0
101 41940 01 415.00 Other Equipment Rental
307
0
103
1,000
1,000
Scaffolding, Cleaners
101 41940 01 439,00 Other Miscellaneous Charges
0
0
0
5,000
5,000
Energy Efficiency Improvements
101 41940 01 530.00 Improvements Other Than Buildings
10,000
142,196
84,606
70,000
70,000
101 41940 01 601.00 Bond Principal
43,579
46,000
48,421
50,900
60,600
MSABC Payment (2/1)
101 41940 01 611.00 Bond Interest
37,205
33,186
29,034
29,100
25,400
MSABC Payments (2/1 & 8/1)
101 41940 01 621.00 Bond Paying Agent Fees
0
0
0
0
0
PAGE TOTALS
$422,060
$539,315
$450,974
$490,200
$491,900
DEPARTMENT TOTALS
$422,060
--------
$539 ,315
-- - - - - --
$450,974
- - - - - - --
$490,200
-- - - - - --
-- - -- - --
$491,900
-- - -- ---
Page One
2011 BUDGET WORKSHEETS
FLEET MAINTENANCE
May 28, 2010
Account # Description
101 43100 101.00 Salaries & Benefits
101 43100 77 101.00 Administrative
101 43100 79 101.00 Maintenance
101 43100 102.00 Full -Time Overtime
101 43100 01 211.00 Cleaning Supplies
101 43100 01 212.00 Motor Fuels
101 43100 01 213.00 Lubricants & Additives
101 43100 01 215.00 Shop Materials
101 43100 01 221.00 Equipment Parts
101 43100 01 222.00 Tires
101 43100 01 241.00 Small Tools
101 43100 01 242.00 Minor Equipment
101 43100 01 318.00 Contract Engineer
101 43100 01 321.00 Telephone Costs
101 43100 01 323.00 Radio Units
101 43100 01 384.00 Refuse Disposal
101 43100 01 394.00 P.C. Software Purchases
101 43100 01 404.00 Contracted Mach & Equip Repairs
101 43100 01 416.00 Machinery Rental
101 43100 01 417.00 Uniforms Rental
101 43100 01 433.00 Dues & Subscriptions
101 43100 0`1435.00 Books & Pamphlets
101 43100 01 437.00 Conferences & Seminars
PAGE TOTALS
DEPARTMENT TOTALS
a
Estimated Fuel Cost for 2011
Unleaded $2.65 /gallon x 40,000 gallons $106,000
Diesel $2.65 /gallon x 26,000 gallons 68,900
Total for motor fuels $174,900
2010
2011 Object
2011
2007
2008
2009
Adopted
Detail
Proposed
Actual
Actual
Actual
Budget
Amount
Budget
Comments
All Salary Costs Inclusive of
$163,700
Salary, Taxes, PERA & Benefits
10,506
10,954
11,274
11,600
11,900
131,936
138,537
143,260
147,000
151,800
1,185
1,786
1,971
5,000
3,000
1,082
1,022
987
1,000
1,000
Shop & Vehicles
167,365
173,858
126,007
210,000
175,000
Price Estimate (See Below)
9,188
8,712
7,891
10,000
10,000
Price Increase, Fleet Expansion
14,649
18,535
12,732
17,000
17,000
90,275
115,712
102,642
120,000
120,000
Fleet Expansion
9,976
15,718
11,854
40,000
20,000
Squads, Possibly 2 Dump Trucks
3,898
4,444
3,504
4,000
4,000
2,633
6,246
4,339
4,000
4,000
1,500
3,000
3,000
3,000
3,000
Contracted Engineer for City(10 %)
0
0
0
0
0
850
284
1,104
2,000
3,000
Repair /Replace Units (2 Add'I)
154
158
10
300
300
Shop Hazardous Waste
0
0
284
500
1,600
CarteGraph Maintenance
20,524
25,340
44,680
35,000
40,000
0
0
0
1,000
1,000
139
226
295
0
0
More Accurate Allocations (433.00)
0
75
1,575
100
1,600
DOT Certification, ALLDATA
51
51
129
0
100
DOT Decals and Inspection Pads
364
0
348
800
300
$100- CarteGraph; $200 -Mist.
$466,276
$524,657
$477,886
$612,300
$568,600
$466,276
-- - - - - --
--------
$524,657
-- - - - - --
-- - - - ---
$477,886
-- - - - - --
-- - - ----
$612,300
-- - - - - --
-- - - - - --
-- - - -- --
-- - -- - --
$568,600
- - - - - --
-- - - - - --
Estimated Fuel Cost for 2011
Unleaded $2.65 /gallon x 40,000 gallons $106,000
Diesel $2.65 /gallon x 26,000 gallons 68,900
Total for motor fuels $174,900
Page One
2011 BUDGET WORKSHEETS
STREET MAINTENANCE
May 28, 2010
2010
2011 Object
2011
2007
2008
2009
Adopted
Detail
Proposed
Account # Description
Actual
Actual
Actual
Budget
Amount
Budget
Comments
All Salary Costs Inclusive of
101 43121 101.00 Salaries & Benefits
$509,600
Salary, Taxes, PERA & Benefits
101 4312177 101.00 Administrative
31,519
32,861
33,821
34,700
35,700
101 43121 78 101.00 Technical/Clerical
57,671
60,134
62,847
64,600
66,600
101 43121 7G101.00 Maintenance
360,684
376,362
389,176
395,200
407,300
101 43121 102.00 Full-Time Overtime
10,601
11,817
13,177
14,000
14,000
Maintenance
101 43121 9G103.00 Part-Time Salaries & Benefits
19,167
25,630
33,759
25,000
31,500
Includes ($6,500 for Horticulturist)
($6,500 Moved from P &R)
101 43121 01 201.00 Office Accessories
151
0
0
100
100
101 43121 01 203.00 Printed Forms & Paper
200
101 43121 01 203.01 R/W Permit & Inspection Forms
0
0
0
200
200
101 43121 01 203.02 Work Orders
0
0
0
100
0
Work Orders Through CarteGraph
101 43121 01203.03 City Specification Books
0
0
1,956
0
0
101 43121 01205.00 Drafting Supplies
1,400
101 43121 01 205.01 Paper for Plan Reproductions
547
856
936
2,000
1,000
Plotter (Ink and Paper)
101 43121 01 205.02 Off -Site Reproductions
95
88
246
450
400
101 43121 01 205.03 Film & Developing
0
0
0
0
0
101 43121 01 205.04 Miscellaneous Tools
0
0
0
550
0
101 43121 01 209.00 Other Office Supplies
144
492
154
500
500
101 43121 01 216.00 Chemical & Chemical Products
65,339
79,449
48,212
90,000
75,000
Road Saft - See P.2
101 43121 01 224.00 Street Maintenance Materials
2,500
101 43121 01 224.01 Paint
543
105
208
500
500
101 43121 01 224.02 Mail Boxes
662
465
611
500
500
101 43121 01 224.03 Light Bulbs/Lenses
684
613
396
1,500
1,500
Replace with LED Bulbs
101 43121 01 225.00 Landscaping Materials
17,500
101 43121 01 225.01 Sod
37
1,917
0
1,500
1,500
101 43121 01 225.02 Seed
0
298
0
200
200
101 43121 01 225.03 Black Dirt
195
820
250
1,000
1,000
101 43121 01 225.04 Trees
0
490
469
500
500
101 43121 01 225.05 Hanging Baskets
0
0
4,571
5,000
5,000
101 43121 01 225.06 Entrance Monuments
0
0
0
0
6,000
101 43121 01 225.07 Downtown Planters
0
0
0
0
1,300
101 43121 01 225.08 Park Signs & RCC
0
0
0
0
2,000
101 43121 01 226.00 Sign Repair Materials
9,146
14,507
12,483
15,000
15,000
101 43121 01 231.00 Bituminous Patching Materials
36,565
28,566
32,495
40,000
40,000
101 43121 01 232.00 Crushed Rock
30,077
23,550
29,395
30,000
30,000
101 43121 01 233.00 Dust Control Materials
29,368
21,101
35,197
35,000
25,000
Nothing East of Akron Avenue
101 43121 01 234.00 De -Icing Sand / Rock
2,476
0
3,531
2,000
5,000
Gravel Road Ice Control(Estimate)
101 43121 01 235.00 Shouldering Gravel
2,465
1,107
576
3,000
0
101 43121 01 241.00 Small Tools
1,603
1,248
1,657
2,000
2,000
Shovels, Brooms, etc.
101 43121 01 242.00 Minor Equipment
2,835
902
3,506
4,000
4,000
Safety Equipment / Power Tools
101 43121 01 303.00 Engineering Fees
37,886
22,578
45,778
8,500
8,500
General Non -Project Related
101 43121 01 304.00 Legal Fees
1,063
440
578
1,000
0
101 43121 01 305.00 Medical & Dental Fees
0
0
0
600
600
Employment Physicals
101 43121 01 310.00 Testing Services
0
0
0
1,200
0
101 43121 01 313.01 Temporary Service Fees
681
0
0
0
0
101 43121 01 318.00 Contract Engineer
3,000
6,000
6,000
6,000
6,000
Contracted Engineer for City(20 %)
101 43121 01 319.00 Other Professional Services
1,727
0
544
500
500
Random Drug Testing to Admin
101 43121 01 321.00 Telephone Costs
2,442
2,484
3,073
3,000
3,000
Includes Wireless Technology
101 43121 01 323.00 Radio Units
0
0
0
1,300
1,500
800 MHZ Monthly Charges
101 43121 01 324.00 Messenger Services
0
29
0
100
100
101 43121 01 331.00 Travel Expense
512
35
206
500
500
101 43121 01 341.00 Employment Advertising
0
0
0
0
0
101 43121 01 381.00 Electric Utilities
171,000
101 43121 01 381.01 Street Lights
142,407
149,837
159,178
165,000
165,000
Price Increases, More Lights
101 43121 01 381.02 Signal Lights & Sirens
5,613
4,940
4,272
6,000
6,000
101 43121 01 384.00 Refuse Disposal
2,000
101 43121 01 384.01 Hazardous Waste Disposal
0
121
0
500
500
101 43121 01 384.02 Roadside Garbage
894
326
392
900
900
101 43121 01 384.03 Tree Disposal
173
0
0
600
600
101 43121 01 391.00 P.C. Maintenance
14,800
101 43121 01 391.01 Gopher State One -Cell
0
0
0
0
0
101 43121 01 391.02 State Aid
0
0
0
0
0
101 43121 01 391.03 Pavement Management Syst Sup
1,729
21,888
0
10,000
10,000
101 43121 01 391.04 R -O -W Permit On -Line Service
0
4,360
4,800
4,800
4,800
101 43121 01 392.00 P.C. Accessories & Supplies
0
0
0
0
0
101 43121 01 392.00 P.C. Hardware Purchases
0
0
0
0
500
Laptop, Truck Mounts
101 43121 01 394.00 P.C. Software Purchases
1,843
901
4,574
5,000
5,500
CarteGraph / GIS Maintenance
PAGE TOTALS
862,542
897,318
939,026
984,600
987,800
Page Two
2011 BUDGET WORKSHEETS
STREET MAINTENANCE
May 28, 2010
Account # Description
101 43121 01 402.00 Parking Lot Seal Coating
101 43121 01 403.00 Contracted Repair & Maintenance
101 43121 01 403.01 Street Lights
101 43121 01 403.02 Signal Lights
101 43121 01 403.03 Light Replacements
101 43121 01 404.00 Contracted Mach & Equip Repairs
101 43121 01 405.00 Street Striping
101 43121 01 406.00 Street Sweeping
101 43121 01 408.00 Street Crack Sealing
101 43121 01 409.00 Tree Trimming
101 43121 01 410.00 Concrete Sidewaik/Curb Repairs
101 43121 01 410.01 General Repairs
101 43121 01 410.02 Pedestrian Improvements
101 43121 01 411.00 Contracted Snow Removal
101 43121 01 411.01 Community Center
101 43121 01 411.02 St. Joseph's
101 43121 01 411.03 Genz -Ryan
101 43121 01 411.04 Dakota County Library
101 43121 01 415.00 Equipment Rental
101 43121 01 416.00 Snow Plow Loader Rental
101 43121 01 433.00 Dues & Subscriptions
101 43121 01 433.01 American Public Works Assn
101 43121 01 433.02 "Future Use"
101 43121 01433.03 City Engineers' Association
101 43121 01 433.04 Professional Secretaries
101 43121 01 433.05 MN Society for Professional Eng.
101 43121 01 433.06 American Society of Civil Eng.
101 43121 01 433.07 MN Street Superintendent Ass'n
101 43121 01 433.08 "Future Use'
101 43121 01 435.00 Books & Pamphlets
101 43121 01435.01 "Future Use"
101 43121 01 435.02 "Future Use"
101 43121 01 437.00 Conferences & Seminars
101 43121 01 437.01 APWA
101 43121 01 437.02 Computer Training
101 43121 01 437.03 Clerical
101 43121 01 437.04 Gravel Road Maintenance
101 43121 01437.05 Maintenance Expo
101 43121 01437.06 CaneGraph User Conference
101 43121 01 437.07 Snow Conference
101 43121 01 437.08 MN Dot
101 43121 01 437.09 Miscellaneous Training
101 43121 01 439.00 Other Miscellaneous Charges
101 43121 01 570.00 Office Equipment & Furnishings
PAGE TOTALS
DEPARTMENT TOTALS
L
2010 2011Objecl 2011
2007 2008 2009 Adopted Detail Proposed
Actual Actual Actual Budget Amount Budget Comments
0 16,871 10,000 11,500 5,000
29,000
26,390 31,440 14,231 28,500 28,500 Repair 9 Street Lights (Annually)
0 792 767 500 500
0 0 1,471 0 0
0 0 0 15,000 15,000 Quiet Zones - Railroad Maint Costs
20,808 25,523 36,202 30,000 40,000
2,175 0 0 0 0
33,091 42,960 49,153 45,000 60,000 Increased Street Overlays
4,649 8,362 2,109 10,000 7,500
133,000
7,843 9,436 3,508 8,000 8,000
125,268 123,457 124,381 125,000 125,000
31,500
13,060 9,512 9,869 12,000 12,000
9,241 8,814 4,775 9,500 9,500 Full Year After 2009
2,888 5,778 0 0 0
0 0 9,340 10,000 10,000
23,863 13,251 24,531 35,000 30,000 Bucket Truck / OSHA
0 0 0 0 0
700
484 633 652 600 600 Annual Membership
0 0 0 0 0
28 0 20 0 0
0 0 80 0 0
0 0 0 0 0
0 0 0 0 0
0 70 70 100 100
0 0 0 0 0
0
0 0 0 0 0
0 0 140 0 0
2,400
549 215 59 500 1,000 Spring / Fall Conferences
0 99 0 500 0
0 0 80 200 150 MuniciPals (Twice Annually)
0 0 210 200 0
0 24 50 350 300
0 0 250 600 450
0 90 0 650 0
440 0 160 0 0
1,014 3,557 436 2,000 500
738 211 216 1,000 500 Host CONDAC $500
0 0 0 0 0
$272,528 $301,095 $292,758 $346,700 $354,600
$1,135,070 $1,198,413 $1,231,784 $1,331,300 $1,342,400
Estimated Road Salt Cost for 2011
Sak $60tton x 500 tons $30,000
Treated Sale $74.00tton x 500 tons 37,000
Total for Road SaR $67,000
Estimated De -Icing Gravel Cost for 2011
Gravel $12/ton x 150 tons $1,800
Treated Gravel $25/ton x 0 tons 0
Total for Road Safi $1,800
Page One
2011 BUDGET WORKSHEETS
PARKS & GROUNDS MAINTENANCE
May 28, 2010
Account # Description
101 45202 101.00 Salaries & Benefits
101 45202 77 101.00 Administrative
101 45202 7S 101.00 Maintenance
101 45202 102.00 Full -Time Overtime
101 45202 9S 103.00 Part-Time Salaries & Benefits
101 45202 01 205.00 Drafting Supplies
101 45202 01 216.00 Chemical & Chemical Products
101 45202 01 216.01 Herbicides(General Park Use)
101 45202 01 216.02 Fertilizer
101 45202 01 219.00 Other Operating Supplies
101 45202 01 219.01 Seed, Sod, etc.
101 45202 01 219.02 Red Rock, Sand, Gravel, etc.
101 45202 01 219.03 Repair Supplies
101 45202 01 219.04 Bituminous
101 45202 01 219.05 Wood Chips
101 45202 01 221.00 Equipment Parts
101 45202 01 221.01 Playground Equipment Repair
101 45202 01 221.02 Irrigation Repair(Non- Contract)
101 45202 01 221.03 Miscellaneous
101 45202 01 221.04 Park Sign Replacements
101 45202 01 223.00 Building Repair Supplies
101 45202 01 223.01 Paint, Stain, etc.
101 45202 01 223.02 Shingles, Boards, etc.
101 45202 01 223.03 Miscellaneous
101 45202 01 223.04 Shelter /Shed Repairs
101 45202 01 225.00 Landscaping Materials
101 45202 01 225.01 Trees, Shrubs, Sod, etc.
101 45202 01 225.02 Timbers, Fence, etc.
101 45202 01 226.00 Sign Repair Materials
101 45202 01 229.00 Other Maintenance Supplies
101 45202 01 241.00 Small Tools
101 45202 01 242.00 Minor Equipment
101 45202 01 303.00 Engineering Fees
101 45202 01 305.00 Medical and Dental Fees
101 45202 01 318.00 Contract Engineer
101 45202 01 321.00 Telephone Costs
101 45202 01 323.00 Radio Units
101 45202 01 341.00 Employment Advertising
101 45202 01 381.00 Electric Utilities
101 45202 01 381.01 Skating Rinks
101 45202 01 381.02 Softball Fields
101 45202 01 381.03 Irrigation
101 45202 01 383.00 Gas Utilities
101 45202 01 393.00 P.C. Hardware Purchases
101 45202 01 394.00 P.C. Software Purchases
101 45202 01 403.00 Contracted Repair & Maintenance
101 45202 01 403.01 Irrigation Repairs
101 45202 01 403.02 Electrical Repairs
101 45202 01403.03 Miscellaneous Repairs
101 45202 01409.00 Other Contracted Repair & Maint
101 45202 01 409.01 Chemlawn Services
101 45202 01 409.02 Library / St. Joe's / RCC
101 45202 01 409.03 Fire Station #1
101 45202 01 409.04 Fire Station #2
101 45202 01 409.05 City Hall / Central Park
101 45202 01 416.00 Machinery Rental
101 45202 01 416.01 Mower Leases
101 45202 01 416.02 Miscellaneous Rentals
101 45202 01433.00 Dues & Subscriptions
101 45202 01 433.01 MN Park Supervisors Ass'n
101 45202 01 433.02 Miscellaneous Dues
101 45202 01 435.00 Books & Pamphlets
101 45202 01 437.00 Conferences & Seminars
101 45202 01 437.01 Seminars & Workshops
101 45202 01 437.02 School & Tuition
101 45202 01 437.03 CarteGraph / ESRI
101 45202 01 439.00 Other Miscellaneous Charges
101 45202 01 530.00 Improvements Other Than Bldgs
PAGE TOTALS
DEPARTMENT TOTALS
01�-j
2010
2011Objecl
2011
2007
2008
2009
Adopted
Detail
Proposed
Actual
Actual
Actual
Budget
Amount
Budget
Comments
All Salary Costs Inclusive of
$431,600
Salary, Taxes, PERA & Benefits
10,506
10,954
11,274
11,600
11,900
366,723
381,555
396,110
406,400
419,700
11,384
14,556
14,214
14,000
14,000
15,478
35,190
42,088
49,500
49,500
0
0
0
100
100
17,000
Includes all City Facilities
6,081
8,651
2,954
12,000
6,000
18,304
21,579
21,785
22,000
11,000
15,500
3,426
2,952
4,917
3,000
3,000
3,472
1,085
2,409
3,500
2,500
334
512
0
1,000
1,000
0
0
0
0
0
0
6,760
8,484
9,000
9,000
Special Wood Chips - Playgrounds
14,500
7,791
4,509
4,886
4,500
4,500
5,735
7,450
7,418
7,500
7,500
3,289
108
3,434
2,500
2,500
0
648
0
0
0
10,000
981
1,696
2,950
1,500
1,500
1,012
1,915
1,515
2,000
2,000
1,503
1,706
755
1,500
1,500
5,219
29,580
3,168
5,000
5,000
3,500
4,536
2,218
740
3,500
2,500
629
684
227
3,500
1,000
492
0
0
500
500
3,731
5,288
5,701
7,000
7,000
Paint, Chalk, Field Dry (& DCTC)
2,377
1,539
2,572
2,500
2,500
Hand Tools, Blades, Bits, etc.
1,053
2,627
2,406
2,500
2,500
Weed Whips, Chain Saws - Powered
0
0
0
0
0
0
0
0
600
600
Employment Physicals
750
1,500
1,500
1,500
1,500
Contracted Engineer for City (5 %)
2,988
2,905
3,460
3,100
3,100
Includes Wireless Technology
0
0
603
1,300
1,300
800 MHZ Monthly Charges
0
11
0
0
0
19,000
5,831
6,697
5,975
6,000
6,000
5,937
7,030
7,542
9,000
8,000
3,190
3,402
3,982
5,000
5,000
2,574
2,509
2,133
2,800
2,800
0
0
0
6,000
500
Laptop, Truck Mounts
0
0
4,609
6,000
5,500
CarteGraph / GIS Maintenance
22,000
913
2,985
3,686
5,000
13,000
RPZ- Inspect & Replace(& Blowout)
7,362
3,951
3,299
6,000
6,000
6,013
36
601
3,000
3,000
4,222
3,806
5,537
16,500
0
0
0
4,000
2,000
0
0
0
6,000
6,000
Mowing and Chemical Application
0
0
0
0
2,500
Mowing and Chemical Application
0
0
0
0
2,000
Mowing and Chemical Application
0
0
0
0
4,000
Mowing and Chemical Application
20,500
18,395
14,584
15,685
19,000
19,000
Exmark, 2 John Deere
1,851
1,425
1,689
1,500
1,500
100
0
0
0
50
50
35
70
80
150
50
0
0
0
100
0
3,300
726
616
967
1,500
1,500
Green Expo, MPSA, Playgrounds
475
1,285
1,219
1,000
1,300
Turf School, Power Limited Tech.
0
0
0
0
500
0
0
0
200
200
Contingencies
124,572
50,000
65,000
65,000
Annual Total Expenditures
$535,318
$721,147
$652,572
$729,900
$730,100
$535,318
- ----- --
-------
$721,147
-- -- - - --
---- - - --
$652,572
-- - --- --
- - -- - --
$729,900
- - - - - - --
- - - -- ---
- ---- - --
---- - ---
$730,100
-- - - - - --
-- - - - - --
cl��
PARKS AND RECREATION
The Parks and Recreation Department works together with citizens to provide a
safe, healthy and pleasant community. Parks and recreation are essential
services that can impact health, crime prevention, the environment, the economy
and the quality of life for Rosemount residents.
ADMINISTRATION
• Provides for overall planning, coordination, management of personnel and
administration of activities within the department of Parks and Recreation. This
department provides a diversified range of activities and facilities for the residents of
Rosemount. The long range planning, budget preparation and development of parks
and coordination with other service agencies are ongoing activities. Administrative
services also provide the residents of Rosemount an opportunity to reserve facilities
and register for programs.
RECREATION
• Provides the Rosemount resident a variety of recreational activities serving all ages.
Program offerings are based on the needs of residents as determined and evaluated
by the Parks and Recreation Commission and staff. Coordination with other service
agencies encourages a comprehensive, quality and efficient base of programs.
COMMUNITY CENTER
• Provides for operation of a multi- purpose Community Center, which offers facilities
for recreational programs, banquets, meetings, events, theatrical productions,
seminars and exercise. The Community Center provides services in the form of
meeting space, gym space for community groups and sponsorship of community
events. The Parks and Recreation Department provides ongoing, preventive
maintenance and janitorial services of the Community Center and portions of the
National Guard facilities.
S
PARKS & RECREATION DEPARTMENT — Page 2
PERFORMANCE MEASURES
Hours of Use at Community Center
2005 2006 2007 2008 2009
n/a 20,060 191149 22,761 18,151
Total Community Center Rental Income and % Change from Prior Fiscal Year
2005 2006 2007 2008 2009
Income n/a $109,944 $118,094 $122,315 $111,186
% Change n/a n/a +7.0% +3.5% -9.0%
Number of Acres in the Park System and % Change from Prior Fiscal Year
2005 2006 2007 2008 2009
Income n/a 430.84 430.84 430.52 440.24
% Change n/a +15.35% +0.0% -0.07% +2.4%
2009 — Added DCTC Soccer Fields
Percentage of Costs Received for All Recreation Programs
n/a — Information Not Available
2005
2006
2007
2008
2009
Revenues
n/a
$136,866
$154,229
$151,378
$124,554
Expenses
n/a
$122,826
$133,556
$128,292
$107,625
Net
n/a
$14,040
$20,673
$23,086
$16,929
% Change
n/a
+10.26%
+13.40%
+15.25%
+13.59%
n/a — Information Not Available
One
2011 BUDGET WORKSHEETS
PARKS & RECREATION
May 28, 2010
Account # Description
2007
Actual
2008
Actual
2009
Actual
2010
Adopted
Budget
2011Objecl
Detail
Amount
2011
Proposed
Budget
Comments
All Salary Costs Inclusive of
101 45100 101.00 Salaries & Benefits
$644,547
$664,811
$650,239
$665,700
$692,200
Salary, Taxes, PERA & Benefits
101 45100 102.00 Full -Time Overtime
12,871
9,443
6,844
11,000
5,000
101 45100 103.00 Part-Time Salaries & Benefits
125,700
101 45100 10 103.00 PIT Receptionist
20,723
30,760
33,014
34,500
35,200
101 45100 12 103.00 Building Attendants
47,070
56,912
62,401
50,000
50,000
101 45100 83 103.00 Playground Recreation Leaders
22,902
24,155
20,757
23,000
21,000
101 45100 94 103.00 Warming House Attendants
10,511
16,453
16,400
15,000
17,000
101 45100 99 103.00 Park & Rec Committee
1,595
1,560
1,559
2,500
2,500
101 45100 71 103.00 PIT Horticulturist
4,985
3,449
7,480
6,500
0
Moved to Pubic Works Budget
101 45100 01 203.00 Printed Forms & Paper
46
43
0
0
0
101 45100 01 205.00 Drafting Supplies
706
237
149
800
500
Laminating
101 45100 01 207.00 Training & Instructional Supplies
0
0
0
100
100
Books, Tapes, etc.
101 45100 01 208.00 Miscellaneous Supplies
100
69
70
200
100
Meeting Supplies
101 45100 01 209.00 Other Office Supplies
282
70
455
1,200
500
Envektpes, Forms, Rulers, etc.
101 45100 01 211.00 Cleaning Supplies
5,171
4,406
4,080
6,000
6,000
101 45100 01 216.00 Chemicals & Chemical Products
1,408
789
652
1,500
1,000
101 45100 01 219.00 Other Operating Supplies
5,709
5,604
6,816
6,000
6,000
Rec Programs, 1 st Aid Sup, etc.
101 4510001 221.00 Equipment Parts
8,932
7,854
8,586
8,500
8,500
101 45100 01 223.00 Building Repair Supplies
3,555
3,654
1,063
4,500
3,500
101 45100 01 229.00 Other Maintenance Supplies
0
44
0
0
0
101 45100 01 303.00 Engineering Fees
0
0
0
0
0
101 45100 01 305.00 Medical & Dental Fees
50
0
0
0
0
Employment Physicals
101 45100 01 312.00 Custodial Services
9,074
8,307
7,042
9,000
9,000
Custodial Services- Banquet Rm
101 45100 01 315.00 Special Programs
14,700
101 45100 01 315.01 Sunday Night Specials
3,139
3,002
5,096
6,000
5,500
Performances (Add Movies)
101 45100 01 315.02 Leprechaun Days
200
212
242
400
250
Trophies & Awards
101 45100 01 315.03 Halloween
16
129
0
0
0
101 45100 01 315.04 Ground Pounders(Running)
53
54
127
300
200
Ribbons & Mailings
101 45100 01 315.05 Nature Programs(Arbor Day, etc.)
2,619
3,257
3,622
3,900
4,700
Trees (Add 30 Trees for 2011)
101 45100 01 315.06 Puppet Programs
0
230
11
300
150
Tapes, Fuses, Puppets, etc.
101 45100 01 315.07 Special Events
197
1,751
56
1,000
1,000
Publicity & Supplies
101 45100 01 315.08 Adopt -A -Park Program
1,357
932
81
1,000
500
Flyers, Signs
101 45100 01 315.09 Miscellaneous Programs
2,009
557
0
2,000
2,000
Start Up Costs
101 45100 01 315.10 ADA Programs
0
0
20
400
400
ADA Program Supplies
101 45100 01 319.00 Other Professional Services
393
2,723
2,773
2,500
2,500
ADA Services ng.LA Sery Test
101 45100 01 321.00 Telephone Costs
2,351
2,973
3,024
3,100
3,100
Pagers & Cellular Phones
101 45100 01 331.00 Travel Expense
196
380
338
500
500
101 45100 01 341.00 Employment Advertising
675
696
0
700
700
General Employment Ads
101 45100 01 349.00 Other Advertising
33,900
101 45100 01 349.01 Brochures
36,019
36,688
36,914
36,000
28,000
City Newsletter(Cut to 3 Per Year)
101 45100 01 349.02 Yellow Pages
5,080
4,893
2,148
3,400
2,000
Rec Ads
101 45100 01 349.03 Special Marketing
2,250
4,799
3,871
3,900
3,900
Garage Sale Ad
101 45100 01 381.00 Electric Utilities
27,291
27,864
26,990
30,000
30,000
101 45100 01 383.00 Gas Utilities
34,232
37,862
31,542
42,000
35,000
101 45100 01 384.00 Refuse Disposal
3,720
4,363
3,887
4,000
4,000
101 45100 01 392.00 P.C. Accessories & Supplies
0
0
0
0
0
101 45100 01 393.00 P.C. Hardware Purchases
0
1,764
0
2,000
0
101 45100 01 394.00 P.C. Software Purchases
0
13,000
3,742
5,000
2,500
On -Line Registration S/W Support
101 45100 01 401.00 Contracted Building Repairs
12,066
6,408
7,472
10,000
10,000
101 4510001 404.00 Contracted Mach & Equip Repairs
8,793
1,571
3,840
8,000
8,000
101 45100 01 409.00 Other Contracted Repair & Maint
22,736
19,594
23,507
23,000
23,000
Air Handler Maintenance Contract
101 45100 01 412.00 Building Rental
16,800
16,800
16,800
16,800
16,800
Monthly Rent Payments to Guard
101 45100 01 415.00 Other Equipment Rental
12,367
13,054
15,327
17,000
19,000
Portable Toilets & Other(New Pks)
101 45100 01 433.00 Dues & Subscriptions
4,800
101 45100 01 433.01 MRPA Dues
1,259
1,259
1,426
2,100
1,700
Minn Recreation & Parks Ass'n
101 45100 01 433.02 Miscellaneous
867
583
1,002
400
400
Paper, Magazines, etc.
101 45100 01 433.03 On -Line Registrafn Subscription
0
1,332
181
1,200
2,700
101 45100 01 435.00 Books & Pamphlets
0
0
0
100
100
101 45100 01 437.00 Conferences & Seminars
2,800
101 45100 01 437.01 MRPA State Conference
1,677
2,494
1,260
2,000
1,300
101 45100 01 437.02 MIAMA State Conference
0
190
0
300
0
101 45100 01 437.03 Workshops, Schools, & Tuition
469
972
1,521
2,200
1,500
101 45100 01 439.00 Other Miscellaneous Charges
19,991
7,586
21,722
0
0
Donation Account
101 45100 01 530.00 Improvements Other Than Bldgs
0
0
0
0
0
PAGE TOTALS
$1,019,058
$1,058,589
$1,046,152
$1,077,500
$1,069,500
General Operating DEPARTMENT TOTALS
$1,019,058
$1,058,589
$1,046,152
$1,077,500
$1,069,500
Page Two
2011 BUDGET WORKSHEETS
PARKS & RECREATION
May 28, 2010
Account # Description
101 38201.00
Other Revenue -Misc Events
101 38203.00
Church Rentals
101 38205.00
Miscellaneous Rentels
101 38207.00
Other Rentals/Events
101 38209.00
Advertising Revenue
10138211.00
Concessions
101 38215.00
Vending Machine Revenues
1,500 Events Supplies
TOTALREVENUES
101 45100 30 103.00 Salaries & Benefits
101 45100 30 103.00 Budding Attendants
101 45100 30 211.00 Cleaning Supplies
101 45100 30 219.00 Other Operating Supplies
101 45100 30 221.00 Equipment Parts
101 45100 30 223.00 Building Repair Supplies
101 45100 30 241.00 Small Tools
101 45100 30 242.00 Minor Equipment
101 45100 30 321.00 Telephone Costs
101 45100 30 349.00 Other Advertising
101 45100 30 365.00 Workers' Comp Insurance
101 45100 30 369.00 Other Insurance
101 45100 30 381.00 Electric Utilities
101 45100 30 383.00 Gas Utilities
101 45100 30 384.00 Refuse Disposal
101 45100 30 401.00 Contracted Building Repairs
101 45100 30 404.00 Contracted Mach & Equip Repairs
101 45100 30 415.00 Other Equipment Rental
101 45100 30 439.00 Other Miscellaneous Charges
101 45100 30 521.00 Building & Structure Purchases
101 45100 30 580.00 Other Equipment Purchases
PAGEIEXPENDITURE TOTALS
2010 2011Objecl 2011
2007 2008 2009 Adopted Detail Proposed
Actual Actual Actual Budget Amount Budget
AAAA Steeple Center Revenues AAA
$0 $0 $0 $2,000 $2,000
0 0 0 7,500 7,500
0 0 0 2,000 2,000
0 0 0 0 0
0 0 0 1,000 1,000
0 0 0 1,000 1,000
0 0 0 0 0
$0 $0 $0 $13,500 $13,500
AAAA Steeple Center Expenditures AAA
S�
Comments
$8,000 Salary, Taxes, PERA & Benefits
0
0
0
8,000
8,000
0
0
0
1,500
1,500
0
0
0
1,500
1,500 Events Supplies
0
0
0
1,500
1,500
0
0
0
5,000
5,000
0
0
0
1,000
1,000
0
0
0
1,000
1,000
0
0
0
1,200
1,200
0
0
0
1,500
1,500
0
0
0
500
500
0
0
0
2,000
2,000
0
0
0
15,200
15,200
0
0
0
31,000
31,000
0
0
0
1,900
1,900
0
0
0
10,000
10,000
0
0
0
4,200
4,200
0
0
0
500
500
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
$0
$0
$0
$87,500
$87,500
Page Three
cl��)
2011 BUDGET WORKSHEETS
PARKS & RECREATION
May 28, 2010
Account # Description
2007
Actual
2008
Actual
2009
Actual
2010
Adopted
Budget
2011 Objecl
Detail
Amount
2011
Proposed
Budget
Comments
$102,400
101 45100 80 Art Classes
$0
$0
$0
$0
$1,000
101 45100 81 Softball
43,973
49,985
44,648
45,000
45,000
101 45100 82 Volleyball
85
0
0
0
0
1014510084 Tennis
1,727
1,893
1,744
2,000
2,000
101 45100 85 Tiny Tots
22,769
18,543
10,751
21,500
0
Eliminated Program
101 45100 86 Rosettes
1,281
1,111
1,378
1,200
1,200
101 45100 87 Trips
7,327
7,013
5,642
8,300
4,500
101 45100 88 Broombali
0
0
0
0
0
101 45100 90 Run for the Gold
3,966
3,027
4,241
4,000
4,000
1014510091 Camps
11,917
10,846
16,710
12,000
12,000
101 45100 92 Adult Basketball
501
859
0
600
600
101 45100 93 Other Programs
14,348
11,218
9,987
14,500
14,500
101 45100 95 T -Ball
6,587
5,286
4,371
7,000
5,000
101 45100 96 Teen Night
5,322
5,478
5,279
5,000
0
Eliminated Program
101 45100 97 Adult Soccer League
11,071
9,627
0
0
10,000
No League in 2009
101 45100 98 Youth Soccer Lessons
2,682
3,406
2,875
2,600
2,600
133,556
128,294
107,625
123,700
102,400
AAAA Detail for Above AAA
101 45100 80 219.00 Operating Supplies
0
0
0
0
1,000
101 45100 81 103.00 Part-Time Salaries
6,568
7,332
7,797
7,000
7,000
101 45100 81 219.00 Operating Supplies
7,521
10,037
9,011
8,000
8,000
101 45100 81 311.00 Officiating Fees
26,266
27,470
11,788
27,000
27,000
101 45100 81 319.00 Other Professional Services
3,617
5,146
16,052
3,000
3,000
101 45100 82 103.00 Part-Time Salaries
0
0
0
0
0
101 45100 82 219.00 Operating Supplies
85
0
0
0
0
101 45100 82 311.00 Officiating Fees
0
0
0
0
0
101 45100 82 319.00 Other Professional Services
0
0
0
0
0
101 45100 84 103.00 Part-Time Salaries
1,223
1,604
1,475
1,500
1,500
101 45100 84 219.00 Operating Supplies
504
290
269
500
500
101 45100 85 103.00 Part-Time Salaries
21,617
17,685
10,097
20,000
0
101 45100 85 219.00 Operating Supplies
1,152
857
654
1,500
0
101 45100 86 103.00 Part-Time Salaries
346
490
575
400
400
101 45100 86 219.00 Operating Supplies
935
621
803
800
800
101 45100 87 103.00 Part-Time Salaries
799
638
73
1,000
500
101 45100 87 219.00 Operating Supplies
4,000
101 45100 87 219.01 Youth/Teen Trips Supplies
4,369
4,561
920
4,300
0
1014510087 219.02 Adult/Senior Trips Supplies
2,159
1,815
4,649
3,000
4,000
101 45100 88 219.00 Operating Supplies
0
0
0
0
0
101 45100 88 311.00 Officiating Fees
0
0
0
0
0
101 45100 90 219.00 Operating Supplies
3,966
3,027
4,241
4,000
4,000
101 45100 91 103.00 Part-Time Salaries
4,319
3,297
7,636
5,000
5,000
101 45100 91 219.00 Operating Supplies
7,598
7,549
9,074
7,000
7,000
101 45100 92 219.00 Operating Supplies
501
859
0
600
600
101 45100 93 103.00 Part-Time Salaries
3,093
3,069
2,469
3,000
3,000
1014510093 219.00 Operating Supplies
10,265
7,859
7,318
11,500
11,500
101 45100 93 319.00 Other Professional Services
990
290
200
0
0
101 45100 95 103.00 Part-Time Salaries
4,585
3,435
2,810
5,500
3,500
1014510095 219.00 Operating Supplies
2,002
1,850
1,561
1,500
1,500
101 45100 96 103.00 Part-Time Salaries
1,684
1,262
1,011
0
0
10145100 96 219.00 Operating Supplies
3,638
4,216
4,268
5,000
0
101 45100 97 103.00 Part-Time Salaries
0
0
0
0
0
101 45100 97 219.00 Operating Supplies
821
717
0
0
1,000
101 45100 97 311.00 Officiating Fees
10,250
8,910
0
0
9,000
1014510098 103.00 Part-Time Salaries
1,571
1,989
1,765
1,000
1,000
1014510098 219.00 Operating Supplies
1,112
1,418
1,110
1,600
1,600
SPECIAL PROGRAM TOTALS
133,556
128,294
107,625
123,700
102,400
GRAND TOTAL - PARK & REC
$1,152,615
--- - - - - --
---------
$1,186,883
--- - - - - --
- --------
$1,153,777
--- - - - - --
--- - - - - --
$1,288,700
--- - - - - --
--- - - - - --
- - - - --
-- ------
$1,259,400
-- - ---- --
-- - - - ----
D-)
OTHER FINANCING USES - TRANSFERS
This is a transfer set up beginning in 2007 for the assistance from the General Fund to the Arena
Fund for the operations of the arena.
Page One
2011 BUDGET WORKSHEETS
OTHER FINANCING USES
May 28, 2010
Account # Description
101-49300-01710.00 Transfers
FUND TOTALS
( D5-Y
2010 2011 Object 2011
2007 2008 2009 Adopted Detail Proposed
Actual Actual Actual Budget Amount Budget Comments
$100,000 $165,000 $115,000 $115,000 $115,000 Arena Operations Assistance
$100,000 $165,000 $115,000 $115,000 $115,000
-- - - - - -- -- - - - - -- -- - - - - -- -- --- - -- -- - - - - -- -- ---- --
-------- -- - - - - -- -- - - - - -- -- - - - - -- -- - - - - -- -- - - - - --
0(11�
INSURANCE
GENERAL / ADMINISTRATIVE
• Provides for the funding of the City's Worker's Compensation Insurance and
General Liability Insurance. Currently, both insurances are provided through the
League of Minnesota Cities Insurance Trust This agency allows the City to have
thorough, yet affordable insurance.
• In 1995, we set up a separate Internal Service Fund for insurance purposes. The
amount levied was, and will be, the same as it would have been if the Insurance
budget had been in the General Fund, as it has been in the past. But, this allows us
to build a special fund for insurance purposes that will allow the City to move
towards self - insurance, and ultimately, lower rates. We do not anticipate ever being
totally self - insured, but by raising our deductibles we approach that point and allow
ourselves to save substantially on our annual insurance premiums. Doing so will
allow the City to operate more efficiently and save the taxpayers money without
taking undue risks.
Page One
2011 BUDGET WORKSHEETS
INSURANCE - REVENUES
i
(�3
May 28, 2010
2010
2011 Object
2011
2007
2008
2009
Adopted
Detail
Proposed
Account #
Description
Actual
Actual
Actual
Budget
Amount
Budget
Comments
206 31010.00
Current Ad Valorem Taxes
$260,000
$275,000
$275,000
$275,000
$275,000
206 33100.00
Federal Grants & Aids
0
0
0
0
0
206 36210.00
Interest Earnings - Investments
29,968
24,345
14,596
26,000
15,000
206 36214.00
Net Change in FV- Investments
562
(375)
596
0
0
Annual Market Value Changes
206 36215.00
Interest Earnings
161
409
654
500
800
206 36260.00
Other Revenue
26,743
19,713
38,312
20,000
24,000
Insurance Refunds/Dividends
FUND TOTALS
317,433
319,091
329,159
321,500
314,800
INSURANCE- EXPENDITURES
2010
2011 Object
2011
2007
2008
2009
Adopted
Detail
Proposed
Account #
Description
Actual
Actual
Actual
Budget
Amount
Budget
Comments
206 49006 01 221.00
Equipment Parts
$2,653
$0
$5,069
$2,500
$2,500
Liability & Auto Deductible Pymts
206 49006 01 304.00
Legal Fees
0
0
500
500
500
Unreimbursable Legal Fees
206 49006 01 305.00
Medical & Dental Fees
7,260
5,051
5,071
7,000
6,000
Work Comp Deductible Pymts
206 49006 01 317.00
General Fund Administrative Fees
2,500
2,500
2,500
2,500
2,500
Yearly Fee Per Policy F -3
206 49006 01 319.00
Other Professional Services
18,240
18,300
Risk Management Consultant
206 49006 01 319.01
Risk Management Consultant
10,100
6,000
10,500
6,000
206 49006 01 319.02
CHESS Consultant
8,200
12,300
13,500
12,300
206 49006 01 365.00
Worker's Compensation Insurance
76,437
88,429
95,224
92,000
100,000
Annual Premium
206 49006 01 369.00
Other Insurance-
178,524
165,746
165,849
183,000
175,000
Annual Premium - General Liability
206 49006 01 409.00
Other Contracted Repair & Maint
17,747
10, 120
8,728
10,000
10,000
Liability & Auto Deductible Pymts
206 49006 01 439.00
Other Miscellaneous Charges
97
0
1,000
0
0
FUND TOTALS
303,458
- - -- - - --
--------
290,145
------------
------------
302,242
- - - - --
- -- - --
321,500
-- -- - - --
-- - - -- --
-- - - - - --
-- - - - - --
314,800
-- - - - - --
-- - - - - --
NOTE: Levy of $275,000 covers costs for all insurance premiums.
All other expenditures covered through interest earnings and insurance refunds/dividends.
�&D
PORT AUTHORITY
GENERAL / ADMINISTRATIVE
The Rosemount Port Authority is the successor to the Rosemount Housing and
Redevelopment Authority (HRA) and the Rosemount Economic Development
Authority (EDA). As such, the Port Authority is responsible for both
redevelopment and economic development activities in the City.
• The Port Authority concentrates much of its activity on the development of the
Rosemount Business Park and on the redevelopment of downtown Rosemount.
• The Port Authority will continue to work on other development and redevelopment
projects related to commercial and industrial development.
Page One
2011 BUDGET WORKSHEETS
PORT AUTHORITY - REVENUES
May 4, 2010
2010
2011 Object
2011
2007
2008
2009
Adopted
Detail
Proposed
Account# Description
Actual
Actual
Actual
Budget
Amount
Budget
Comments
201 31010.00 Current Ad Valorem Taxes
$0
$50,000
$50,000
$50,000
$48,600
Operating Levy
201 31050.00 Tax Increments
0
0
0
0
0
Admin Fees Portion Only
201 33130.00 Federal Grants -CDBG
0
0
0
0
0
201 33425.00 Other State Grants & Aids
0
0
4,474
0
0
LCDA Downtown Grant
201 34109.00 Other Charges for Services
11,256
13,319
605
1,000
200
Genz -Ryan Tenant Utility Pymts
201 36105.00 Principal on Notes
499,021
0
0
0
0
Blake L/T Lease - Sold in 2007
201 36210.00 Interest Earnings - Investments
5,254
632
824
2,000
500
Interest Earned on CD's
201 36212.00 Interest Earnings - Blake
3,072
0
0
0
0
Blake LIT Lease - Sold in 2007
201 38215.00 Interest Earnings
418
204
265
200
200
Checking Interest & Misc
20136230.00 Contributions/Donations
0
0
0
0
0
201 36260.00 Other Revenue
0
421
0
0
0
201 36265.00 Use of Reserve Funds
0
0
0
0
0
201 39101.00 Sales of General Fixed Assets
0
0
0
0
0
FUND TOTALS
$519,021
- -- - - - - --
---------
$64,576
--- - - ----
--- - - - - --
$56,168
---- - -- --
--- - - - - --
$53,200
- -- - - - - --
- -- -- - ---
- -- - -- - --
--- - - - - --
$49,500
-- - - - - - --
-- - --- ---
EXPENDITURES
2010
2011 Object
2011
2007
2008
2009
Adopted
Detail
Proposed
Account# Description
Actual
Actual
Actual
Budget
Amount
Budget
Comments
All Salary Costs Inclusive of
201 46300 99 103.00 Part-Time Salaries & Benefits
$5,393
$3,870
$2,468
$5,000
$5,000
Salary, Taxes, PERA & Benefits
Port Authority Members
201 46300 01 303.00 Engineering Fees
0
0
1,900
4,000
4,000
201 46300 01 304.00 Legal Fees
6,254
1,596
565
4,000
3,000
201 46300 01 317.00 General Fund Administrative Fees
6,400
6,000
6,000
6,000
6,000
Yearly Fee Per Policy F -3
201 46300 01 319.00 Other Professional Services
3,000
201 46300 01 319.01 Project Management Consultant
3,750
3,150
0
2,000
2,000
201 46300 01 319.02 Marketing
70
0
416
0
0
Moved to "349.00" Below
201 46300 01 319.03 County TIF Charges
7,066
7,996
10,112
0
0
201 46300 01 319.04 P/A Property Tax Payments
2,170
10,546
0
1,000
1,000
201 46300 01 319.07 Central Park Survey Work
0
7,307
1,603
0
0
201 46300 01 322.00 Postage Costs
85
117
241
1,000
800
201 46300 01 349.00 Other Advertising
163
2,050
4,644
14,000
10,000
Additional Marketing
201 46300 01 359.00 Other Printing & Binding Costs
0
491
365
3,000
3,100
201 46300 01 365.00 Workers Comp Insurance
429
456
488
500
500
Commissioners
201 46300 01 369.00 Other Insurance
4,323
4,385
5,154
2,800
5,400
Property Insurance
201 46300 01 381.00 Electric Utilities
7,229
4,420
479
1,000
500
Business Park & Other Properties
201 46300 01 383.00 Gas Utilities
8,314
9,814
1,279
700
500
Other Properties
201 46300 01 389.00 Other Utility Services
1,789
1,871
239
1,000
500
Utility Fees
201 46300 01 403.00 Contracted Repairs & Maintenance
964
0
0
0
0
201 46300 01 433.00 Dues & Subscriptions
1,700
Prof Organizations/Joumals
201 46300 01 433.01 Professional Organizations/Joum<
1,360
1,195
1,674
1,700
1,700
201 46300 01 433.02 Foreign Trade Zone Commission
15,000
0
0
0
0
201 46300 01 437.00 Conferences & Seminars
7,106
4,697
2,731
5,000
5,000
DevelopmentMF/Miscellaneous
201 46300 01 439.00 Other Miscellaneous Charges
139
89
200
500
500
Contingencies
201 46300 01 521.00 Building & Structure Purchases
0
0
0
0
0
201 48300 01 525.00 Building & Structure Purchases
558,910
0
0
0
0
201 46300 01 530.00 Improvements Other Than Bldgs
0
0
0
0
0
Special Downtown Projects
201 46300 01 710.00 Transfers
0
0
0
0
0
FUND TOTALS
$636,913
--- - - - - --
---------
$70,049
--- - - - - --
-- - - -- - --
$40,559
--- - - - - --
--- - - -- --
$53,200
--- -- - - --
-- - --- - --
-- --- ----
--- - - - - --
$49,500
-- --- -- --
--- - - ----
Page One
May 4, 2010
Account #
242 31010.00
242 31050.00
242 33400.00
242 33425.00
242 33620.00
242 36210.00
242 36215.00
242 36220.00
242 36260.00
242 39310.00
(b D(� -
2011 BUDGET WORKSHEETS
DOWNTOWN /BROCKWAY DISTRICT(0108) - REVENUES
EXPENDITURES
2010
2011 Objecl 2011
2007
2008
2009
Adopted
Detail Proposed
Description
Actual
Actual
Actual
Budget
Amount Budget Comments
Current Ad Valorem Taxes
$0
$0
$21,420
$0
$0 MVHC Payments
Tax Increments
134,224
296,735
357,931
300,000
350,000
State Grants & Aids
0
422,179
242,085
0
0
Other State Grants & Aids
0
0
12,551
0
0
Other County Grants & Aids
0
100,000
0
0
0
Interest Earnings - Investments
803
427
37
0
0
Interest Earnings
258
99
294
0
0
Rents & Royalties
65,041
30,252
875
0
0
Other Revenue
10,000
9,500
0
0
0
Bond Proceeds
0
6,040,000
0
0
0
FUND TOTALS
$210,326
$6,899,192
$635,193
$300,000
$350,000
EXPENDITURES
2010 2011 Object
2011
2007
2008
2009
Adopted Detail
Proposed
Account# Description
Actual
Actual
Actual
Budget Amount
Budget Comments
242 49042 01 303.00 Engineering Fees
$0
$201,758
$42,777
$0
$0
242 49042 01 304.00 Legal Fees
0
434
128
0
0
242 49042 01 319.00 Other Professional Services
89,898
177,259
18,129
0
15,000 County TIF Charges
242 49042 01 522.00 Building & Structure Purchases
356,987
900,945
57,700
0
0
242 49042 01 530.00 Improvements Other Than Buildings
35,139
1,944,456
160,445
0
0
242 49042 01 611.00 Interest on Internal Loan
127,656
$4,825
0
0
0
242 49042 01 710.00 Transfers
0
86,000
420,000
300,000
335,000 P & I for 2008A & 2008B Issues
FUND TOTALS
$609,681
$3,345,677
$699,178
$300,000
$350,000
ICE ARENA
ADMINISTRATION
ob�--
The Parks and Recreation Department administer the Ice Arena. Scheduling and
invoicing of ice are the main administrative duties of ice arena operations. The
scheduling of prime time ice is coordinated with Independent School District #196
and Rosemount Area Hockey Association for practices, games and tournament play.
The Parks and Recreation Department provides overall planning, coordination,
management of personnel and administration of ice arena activities.
COMMUNITY USE
• Provides recreational open skating for the residents of Rosemount as well as learning
to skate and figure skating programs.
MAINTENANCE
• Provides ongoing and preventative maintenance of the ice arena building structure
and its mechanical components. Ensures ice is maintained at optimal efficiency.
PERFORMANCE MEASURES
Number of Ice Arena Hours Utilized
2005 2006 2007 2008 2009
n/a 2,353 2,456 2,544 2,466
n/a — Information Not Available
Page One
May 28, 2010
Account #
650 36210.00
650 36215.00
650 36230.00
650 36260.00
650 36265.00
650 38060.00
650 38061.00
650 38063.00
650 38064.00
650 38065.00
650 38066.00
650 38067.00
650 38090.00
650 38091.00
650 38095.00
650 39103.00
650 39201.00
ow
2011 BUDGET WORKSHEETS
ARENA - REVENUES
2010 2011 Object
2011
2007
2008
2009
Adopted Detail
Proposed
Description
Actual
Actual
Actual
Budget Amount
Budget
Comments
Interest Earnings - Investments
$0
$0
$0
$0
$0
Interest Earnings
0
47
320
100
100
Contributions/Donations
0
0
597
0
0
Other Revenue - Learn to Skate
32,075
44,774
31,648
35,000
34,000
Learn to Skate Program (LTS)
Use of Reserve Funds
0
0
0
0
0
Prime Time Ice Fees
216,710
221,861
236,606
220,000
230,000
Non -Prime Time Ice Fees
76,677
81,056
74,964
75,000
75,000
Open Skating Ice Fees
9,864
8,917
6,163
9,000
6,000
Broomball Revenues
5,761
8,220
0
0
0
Moved to Prime/Non -Prime Times
Other Events - Arena
0
0
0
0
0
Dry Floor Events
Advertising Revenue - Arena
13,500
7,700
6,220
10,000
10,000
Skate Sharpening Revenue - Arena
5,472
4,672
3,844
5,500
4,000
Concessions
3,900
3,900
3,900
3,900
3,900
Vending Machine Revenues
8,367
8,472
6,653
10,000
8,000
Pro Shop Revenues
1,178
1,058
965
1,200
1,200
Tape, Laces, Mouthguards, etc.
Gain or Loss from F/A Disposal
0
0
0
0
0
Transfer From General Fund
100,000
165,000
115,000
115,000
115,000
Subsidy for Operations
FUND TOTALS
--
--------
473,504
- - - - --
555,678
-- ----------
------------
486,881
- -- - --
- -- ---
484,700
-- - - - - -- -- - - - - --
-- - - - - -- -- - -- - --
487,200
-- - - - - --
-- - - ----
� t}
�2 b
Page One
2011 BUDGET WORKSHEETS
ARENA - EXPENDITURES
May 28, 2010
Account # Description
2007
Actual
2008
Actual
2009
Actual
2010
Adopted
Budget
2011 Object
Detail
Amount
2011
Proposed
Budget
Comments
All Salary Costs Inclusive of
650 45130 101.00 Salaries & Benefits
$144,100
Salary, Taxes, PERA & Benefits
650 45130 77 101.00 Administrative
34,081
29,814
39,280
38,500
38,600
650 45130 78 101.00 Technical /Clerical
26,936
28,383
33,224
34,100
35,500
650 45130 79 101.00 Maintenance
96,916
89,495
60,654
61,400
70,000
650 45130 xx 101.00 Salary & Benefit Contingency
0
0
0
2,000
0
650 45130 79 102.00 Full -Time Overtime
5,180
3,826
3,836
4,700
2,000
650 45130 103.00 Part -Time Salaries & Benefits
50,000
650 45130 89 103.00 Leam- To-Skate Program
27,100
24,985
23,641
27,000
25,000
650 45130 99 103.00 Building Attendants
15,392
33,493
31,815
20,000
25,000
And Other PIT Positions
650 45130 01 207.00 Training & Instructional Supplies
0
0
0
100
100
650 45130 01 208.00 Miscellaneous Supplies
700
650 45130 01 208.01 Skate Magnets
0
0
0
100
100
650 45130 01 208.02 Other Supplies
0
418
176
600
600
650 45130 01 209.00 Other Office Supplies
575
687
54
500
500
Learn to Skate Program Supplies
650 45130 01 211.00 Cleaning Supplies
3,302
3,811
2,961
4,000
4,000
650 45130 01 212.00 Motor Fuels
0
0
0
0
0
Zamboni Maint. (Every 3rd Year)
650 45130 01 216.00 Chemicals & Chemical Products
2,814
2,528
4,217
3,000
3,000
Assorted Products
650 45130 01 219.00 Other Operating Supplies
434
16
2,523
500
500
Events Supplies
650 45130 01 221.00 Equipment Parts
2,605
4,302
4,374
4,000
4,000
650 45130 01 223.00 Building Repair Supplies
1,444
1,952
2,149
3,000
3,000
650 45130 01 265.00 Other Items for Resale
515
600
517
600
600
Pro Shop Supplies
650 45130 01 305.00 Medical & Dental Fees
0
0
0
0
0
650 45130 01 311.00 Officiating Fees
2,075
1,080
0
0
0
650 45130 01 317.00 General Fund Admin Fees
6,000
6,000
6,000
6,000
6,000
Yearly Fee Per Admin Fee Policy
650 45130 01 321.00 Telephone Costs
1,000
1,000
833
1,000
1,000
650 45130 01 331.00 Travel Expense
0
0
0
100
100
650 45130 01 341.00 Employment Advertising
0
0
0
0
0
650 45130 01 349.00 Other Advertising
210
284
110
400
400
650 45130 01 365.00 Workers Comp Insurance
2,691
2,994
2,730
3,200
3,200
650 45130 01 369.00 Other Insurance
7,746
7,772
7,884
8,000
8,000
650 45130 01 381.00 Electric Utilities
114,332
110,858
112,239
120,000
120,000
650 45130 01 383.00 Gas Utilities
34,232
37,862
27,568
45,000
31,000
650 45130 01 384.00 Refuse Disposal
3,455
3,613
3,237
3,500
3,500
650 45130 01 401.00 Contracted Building Repairs
13,014
3,096
6,754
5,000
7,000
650 45130 01 404.00 Contracted Mach & Equip Repairs
11,028
16,101
23,788
15,000
16,000
650 45130 01 415.00 Other Equipment Rental
0
0
300
300
300
650 45130 01 433.00 Dues & Subscriptions
475
350
1,165
500
500
MIAMA & MRPA Dues
650 45130 01 437.00 Conferences & Seminars
0
0
220
400
400
MIAMA Seminars
650 45130 01 439.00 Other Miscellaneous Charges
0
0
0
0
0
Contingencies
650 45130 01 521.00 Building & Structure Purchases
0
64,921
0
0
0
650 45130 01 580.00 Other Equipment Purchases
0
2,822
0
42,000
12,000
New Batteries
650 45130 01 710.00 Transfers
3,500
650 45130 01 710.01 Yearly Maintenance
3,500
3,500
3,500
3,500
3,500
650 45130 01 710.02
0
0
0
0
0
650 45130 01 710.03
0
0
0
0
0
FUND TOTALS
417,050
486,563
405,748
458,000
425,400