HomeMy WebLinkAbout3.b. Receive Donation - Police Equipment FundAGENDA ITEM: Receive Donation Police Equipment
Fund
AGENDA SECTION:
Presentations
PREPARED BY: Gary Kalstabakken, Chief of Police
AGENDA NO. 3.b.
ATTACHMENTS: Worksheet
APPROVED BY:
RECOMMENDED ACTION: Motion to accept a donation in the amount of $7000.00 to the
Police Equipment Fund from AAA Auto Salvage.
4 ROSEMOUNT
CITY COUNCIL
City Council Special Meeting: August 3, 2009
EXECUTIVE SUMMARY
BACKGROUND
Donations designated for the Police Department are occasionally received from citizens and businesses.
These donations are reviewed by Council prior to acceptance. Donated funds are maintained in a
designated account and any expenditure from the account must received Council approval.
ISSUE
Council is asked to accept a donation in the amount of $7000 from AAA Auto Salvage. AAA Auto
Salvage held a fundraiser as part of the Rods and Wrecks event held at the business during the recent
Leprechaun Days celebration. Publicity for the event included information about the fundraiser and the
proposed equipment to be purchased with the donation.
These funds will be used to convert three (3) portable radio alarms from VHF to 800 MHz. The alarms
are used in various situations to address specific recurring problems. Their portability makes the alarms a
valuable tool available to the citizens and businesses of the City. Approval for this expenditure is expected
to be brought to Council at the August 18, 2009 meeting.
Amount Received: $7000
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received On: August 3, 2009
Purpose of Donation: 800 MHz Conversion for Portable Alarms
Account for Donation: 101 22222
(Must be Liability Assigned for Each Individual Department)
EXPENDITURE OF DONATION
Amount to be Spent:
To be Spent from Account #:101 42110 01 208.02
(Must be Expenditure Corresponding to Individual Department)
Purpose of Expenditure:
AMENDMENT OF BUDGETS
Amend Donation Revenue Account #101 36230.00:
Amend Expenditure Account #101 -22222
(The Two Dollar Amounts Must be the Same)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY
Debit: #101 -22221 (Donation Liability
Credit:101- 36230.00
Journal entry to reduce deferred donation revenue account and increase donation
revenue account to actual per City Council action on: August 3, 2009