HomeMy WebLinkAbout6.e. HIPP (High Performance Partnership) Memo of UnderstandingAGENDA ITEM: HiPP (High Performance Partnership)
Memo of Understanding
A9ANDIA SE TION:
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PREPARED BY: Dwight Johnson, City Administrator
AGENDA NO. (0.&.
ATTACHMENTS: Memorandum of Understanding
APPROVED BY:
IA.)
RECOMMENDED ACTION: Motion to approve Memorandum of Understanding to renew
and refocus the efforts of the countywide HiPP Initiative.
4 ROSEMOUNT
CITY COUNCIL
City Council Special Meeting March 18, 2009
EXECUTIVE SUMMARY
ISSUE
The Council should consider the attached Memorandum of Understanding to renew and refocus the
HiPP (High Potential Project) Initiative and take action to approve or disapprove it.
BACKGROUND
Rosemount has been a part of the HiPP initiative since it's beginning in 2003. HiPP was born in the last
major recession in Minnesota and was intended to study and implement innovative multi jurisdictional
projects and programs in Dakota County that would help provide for more efficient and effective
government services. Several projects were undertaken, and the principal project has been the Dakota
Communications Center (DCC) which provides 911 and other services throughout the County. Mr. Kent
Therkelson, Executive Director of the DCC, made a presentation to the City Council last month.
In recent meetings of Mayors and Managers throughout Dakota County, it has been generally
acknowledged that the HiPP program has had some success, most notably the DCC, but also needs
refreshing and refocusing at this time. There has been a general consensus that now that we are in an even
more serious recession than in 2003, now is not the time to cease efforts to collaborate to find more
efficient ways to deliver certain services. Also, the original HiPP organization did not include all cities in
Dakota County and an effort is being made at this time to be sure all are invited to join. There has also
been some confusion about who is actually supposed to represent each City on HiPP and the draft
Memorandum of Understanding (MOU) addresses this issue. Finally, the Mayors and Managers group
want to verify that there is ongoing interest to pursue additional projects, and that this can best be
determined by seeking each City's approval of a new Memorandum of Understanding.
The MOU itself commits the Mayor or other elected official and the City Administrator to participate in
meetings to discuss potential projects using the same or similar criteria developed in 2004 (see attachments
B and C). It does not commit any City to spend any money or participate in any project developed by th,e
group. As in the case of the DCC, a separate agreement would be approved and executed for any specific
project proposed.
RECOMMENDATION
It is recommended that the Council approve the Memorandum of Understanding, authorize the Mayor
and City Clerk to execute it, and designate the Mayor and City Administrator to represent Rosemount on
the Steering Committee.
Background
The purpose of this Memorandum of Understanding (MOU) is to define and agree upon
the responsibilities of Dakota County and its Cities who are participants in the High
Performance Partnership (HiPP), who have committed to advance the sharing of local
government services throughout Dakota County.
The HiPP project is a collaborative effort among Dakota County and its Cities, which
has been working on a variety of projects since its inception in 2004. Six initiatives were
originally selected through a scoring methodology on a rigorous set of criteria around the
magnitude of potential success and the likelihood of achieving success. The original six
initiatives were chosen from a larger list of 40 ideas, as well as citizen input, and a survey
of staff and elected officials. In recent months, HiPP has completed, delegated or
disbanded nearly all of its original six initiatives.
The scope of this MOU covers the intentions of the parties, their responsibilities,
measures of effectiveness and the ongoing administration of the MOU. The parties will at
all times seek a cooperative approach to addressing issues of regional /county
significance. The parties believe that this MOU is an important step to formalize, build
and strengthen the constructive relationships that already exist between them. The initial
MOU will be completed between the primary parties responsible for the development of
the initial High Performance Partnership, namely:
Dakota County
City of Burnsville
City of Lakeville
City of West St. Paul
City of South St. Paul
City of Inver Grove Heights
City of Rosemount
DAKOTA COUNTY
HIGH PERFORMANCE PARTNERSHIP
MEMORANDUM OF UNDERSTANDING
City of Hastings
City of Apple Valley
City of Eagan
City of Sunfish Lake
City of Mendota Heights
City of Farmington
Attachment A
Subsequent amendments to this MOU may be approved to include other Cities or
regional agencies, equally committed to the cooperative approach of the original HiPP
initiative.
1
INTENTION OF THE PARTIES
Attachment A
The parties are committed to the vision, outcomes and principles of the High
Performance Partnership. As such, the parties to this MOU agree in principle to the
following:
a.) An elected official from each organization shall be appointed to the Steering
Committee and will make a commitment to attend and actively participate in the
meetings of the Steering Committee.
b.) The City Manager /City Administrator (County Administrator), or other official in
the case of smaller communities who are a party to this MOU, shall make a
commitment to attend and actively participate in the meeting of the Steering
Committee.
c.) The Steering Committee shall serve as the forum (platform) to bring for review
and discussion, collaborative efforts in which the parties may wish to consider for
formal recognition as a HiPP project.
d.) The Steering Committee shall review collaborative efforts under consideration,
using the same model from the original HiPP effort, with the basic understanding
that should it be designated as HiPP project, it shall clearly identify (1) the nature
and magnitude of the potential success, and (2) the likelihood of success.
e.) Each party to this MOU shall agree to routinely look at new projects, programs to
determine whether there are opportunities that would benefit from a joint
approach with other local governments.
EFFECTIVE DATE /AMENDMENT AND RENEWALS OF THE MOU
This MOU will take effect when all of the parties name previously have signed, and/or it
has been clearly communicated that they will not be participant in the HiPP projects. This
MOU may be amended from time to time by agreement between all the parties. This
MOU will remain in effect until superseded or suspended by mutual agreement by all
parties. The parties will at all times seek a cooperative approach to addressing issues of
local, regional and mutual interest. The parties agree that this MOU will be reviewed
within five years of its signing, or at any time agreed to by the parties.