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HomeMy WebLinkAbout6.e. HIPP (High Performance Partnership) Memo of UnderstandingAGENDA ITEM: HiPP (High Performance Partnership) Memo of Understanding A9ANDIA SE TION: u)i'i e /L PREPARED BY: Dwight Johnson, City Administrator AGENDA NO. (0.&. ATTACHMENTS: Memorandum of Understanding APPROVED BY: IA.) RECOMMENDED ACTION: Motion to approve Memorandum of Understanding to renew and refocus the efforts of the countywide HiPP Initiative. 4 ROSEMOUNT CITY COUNCIL City Council Special Meeting March 18, 2009 EXECUTIVE SUMMARY ISSUE The Council should consider the attached Memorandum of Understanding to renew and refocus the HiPP (High Potential Project) Initiative and take action to approve or disapprove it. BACKGROUND Rosemount has been a part of the HiPP initiative since it's beginning in 2003. HiPP was born in the last major recession in Minnesota and was intended to study and implement innovative multi jurisdictional projects and programs in Dakota County that would help provide for more efficient and effective government services. Several projects were undertaken, and the principal project has been the Dakota Communications Center (DCC) which provides 911 and other services throughout the County. Mr. Kent Therkelson, Executive Director of the DCC, made a presentation to the City Council last month. In recent meetings of Mayors and Managers throughout Dakota County, it has been generally acknowledged that the HiPP program has had some success, most notably the DCC, but also needs refreshing and refocusing at this time. There has been a general consensus that now that we are in an even more serious recession than in 2003, now is not the time to cease efforts to collaborate to find more efficient ways to deliver certain services. Also, the original HiPP organization did not include all cities in Dakota County and an effort is being made at this time to be sure all are invited to join. There has also been some confusion about who is actually supposed to represent each City on HiPP and the draft Memorandum of Understanding (MOU) addresses this issue. Finally, the Mayors and Managers group want to verify that there is ongoing interest to pursue additional projects, and that this can best be determined by seeking each City's approval of a new Memorandum of Understanding. The MOU itself commits the Mayor or other elected official and the City Administrator to participate in meetings to discuss potential projects using the same or similar criteria developed in 2004 (see attachments B and C). It does not commit any City to spend any money or participate in any project developed by th,e group. As in the case of the DCC, a separate agreement would be approved and executed for any specific project proposed. RECOMMENDATION It is recommended that the Council approve the Memorandum of Understanding, authorize the Mayor and City Clerk to execute it, and designate the Mayor and City Administrator to represent Rosemount on the Steering Committee. Background The purpose of this Memorandum of Understanding (MOU) is to define and agree upon the responsibilities of Dakota County and its Cities who are participants in the High Performance Partnership (HiPP), who have committed to advance the sharing of local government services throughout Dakota County. The HiPP project is a collaborative effort among Dakota County and its Cities, which has been working on a variety of projects since its inception in 2004. Six initiatives were originally selected through a scoring methodology on a rigorous set of criteria around the magnitude of potential success and the likelihood of achieving success. The original six initiatives were chosen from a larger list of 40 ideas, as well as citizen input, and a survey of staff and elected officials. In recent months, HiPP has completed, delegated or disbanded nearly all of its original six initiatives. The scope of this MOU covers the intentions of the parties, their responsibilities, measures of effectiveness and the ongoing administration of the MOU. The parties will at all times seek a cooperative approach to addressing issues of regional /county significance. The parties believe that this MOU is an important step to formalize, build and strengthen the constructive relationships that already exist between them. The initial MOU will be completed between the primary parties responsible for the development of the initial High Performance Partnership, namely: Dakota County City of Burnsville City of Lakeville City of West St. Paul City of South St. Paul City of Inver Grove Heights City of Rosemount DAKOTA COUNTY HIGH PERFORMANCE PARTNERSHIP MEMORANDUM OF UNDERSTANDING City of Hastings City of Apple Valley City of Eagan City of Sunfish Lake City of Mendota Heights City of Farmington Attachment A Subsequent amendments to this MOU may be approved to include other Cities or regional agencies, equally committed to the cooperative approach of the original HiPP initiative. 1 INTENTION OF THE PARTIES Attachment A The parties are committed to the vision, outcomes and principles of the High Performance Partnership. As such, the parties to this MOU agree in principle to the following: a.) An elected official from each organization shall be appointed to the Steering Committee and will make a commitment to attend and actively participate in the meetings of the Steering Committee. b.) The City Manager /City Administrator (County Administrator), or other official in the case of smaller communities who are a party to this MOU, shall make a commitment to attend and actively participate in the meeting of the Steering Committee. c.) The Steering Committee shall serve as the forum (platform) to bring for review and discussion, collaborative efforts in which the parties may wish to consider for formal recognition as a HiPP project. d.) The Steering Committee shall review collaborative efforts under consideration, using the same model from the original HiPP effort, with the basic understanding that should it be designated as HiPP project, it shall clearly identify (1) the nature and magnitude of the potential success, and (2) the likelihood of success. e.) Each party to this MOU shall agree to routinely look at new projects, programs to determine whether there are opportunities that would benefit from a joint approach with other local governments. EFFECTIVE DATE /AMENDMENT AND RENEWALS OF THE MOU This MOU will take effect when all of the parties name previously have signed, and/or it has been clearly communicated that they will not be participant in the HiPP projects. This MOU may be amended from time to time by agreement between all the parties. This MOU will remain in effect until superseded or suspended by mutual agreement by all parties. The parties will at all times seek a cooperative approach to addressing issues of local, regional and mutual interest. The parties agree that this MOU will be reviewed within five years of its signing, or at any time agreed to by the parties.