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Home My WebLink About7.a. 2009 Street Improvements Project and Assessment Hearing, City Project #426AGENDA ITEM: 2009 Street Improvements Project and Assessment Hearing, City Project #426 AGENDA SECTION: Public Hearing PREPARED BY: Andrew J. Brotzler, PE, City Engineer j, AGENDA NO. 74. ATTACHMENTS: Resolutions; Map; Public Meeting Attendance Sheet; Dakota County CDA Letter and Household Income Survey APPROVED BY: ilea RECOMMENDED ACTION: 1) Motion to Adopt a Resolution Ordering the Project and Authorizing the Preparation of Plans and Specifications for the 2009 Street Improvements Project, City Project #426 -AND 2) Motion to Adopt a Resolution Adopting the Assessment Roll for the 2009 Street Im rovemeints Project, City Project #426. 4 ROSEMOUNT BACKGROUND: CITY COUNCIL City Council Meeting: January 20, 2009 EXECUTIVE SUMMARY On December 16, 2008, the Rosemount City Council received the Feasibility Report for the 2009 Street Improvement; Project. This project has been designated as City Project #426. Staff will provide a brief presentation overview of the project and respond to questions that Council or the public may have regarding the proposed improvements or assessments. A written summary of the proposed improvements, estimated project cost, and proposed funding follows: 1. Proposed Improvements The 2009 Street Improvement Project includes surface improvements to approximately 3,370 feet (0.64 miles) of 32 -foot wide urban streets identified in the 2007 -2010 Street Improvement Program at the following locations: Damask Avenue West (between Dodd Boulevard and Upper 150 Street West) Upper 150 Street West (from Dallara Avenue to the west end) Dallara Avenue West (from Dodd Boulevard to Upper 150 Street West) Damask Court (30 feet wide) Initially addressed in the 2007 -2010 Street Improvement Program Feasibility Report, City Project 410, (received by Council February 6, 2007) the proposed surface improvements to the above streets include full-depth roadway reconstruction including bituminous pavement, curb and gutter removal and replacement, concrete driveway aprons, and roadway subgrade corrections. Proposed utility improvements include replacement of both watermain and sanitary sewer. Additionally, lateral water arLd sewer utility services would be replaced to the right -of -way for each property. The streets included in the project currently do not contain storm sewer, the lack of which has contributed to the G: \ENGPROJ\ 426\ PHOrdPrjPlspAssessmen tsCCl- 20-09.doc advanced state of deterioration of the roadway surface as well as localized minor flooding and erosion problems, and therefore the inclusion of lateral storm sewer is proposed throughout the project. Trunk storm sewer improvements are also included, providing a proposed outlet for the landlocked Twin Puddles pond which would provide flood protection to surrounding properties. The Twin Puddles pond outlet is an identified capital improvement in the Comprehensive Surface Water Management Plan. Raingardens, to be privately maintained by residents, may be included in the project as alternative stormwater treatment measures if site conditions and public interest warrant. One such raingarden was included in the 2007 Street Improvement Project on Biscayne Way. The final section of the Feasibility Report identifies road segments comprised of approximately 1,060,000 square feet of roadway surface to be scheduled for seal coating in 2009. Regularly- scheduled crack sealing and seal coating is performed as a part of the Pavement Management Program's goal of extending the life of roadways. A seal coat of Shannon Parkway from 145t Street West to Connemara Trail is also detailed, which would allow for the re- striping of that road segment to a 3 -lane section as previously discussed by City Council. 2. Cost and Funding A summary of estimated project costs and proposed funding is provided below: Surface Im .rovements Sanitary Sewer Im.rovements Watermain Im.rovements Storm Sewer Im.rovements Total Seal Coat Im•rovements Shannon Parkwa Im rovements Total Street CIP Fund S ecial Assessments Sani Sewer Utili Fund Water Utili Fund Storm Utili Fund Storm Core Fund Total Estimated Construction Cost $790,800.00 $219,800.00 $324,600.00 $216,200.00 $1,551,400.00 $175,700.00 $52,200.00 $227,900.00 2009 Street Improvement Project $583,600.00 $420,000.00 $285,700.00 $422,000.00 $191,100.00 $114,500.00 $2,016,900.00 Estimated LEAF $237,300.00 $65,900.00 $97,400.00 $64,900.00 $465,500.00 $8,800.00 $2,600.00 $11,400.00 2009 Pavement Management Program $239,300.00 $239,300.00 Estimated Total $1,028,100.00 $285,700.00 $422,000.00 $281,100.00 $2,016,900.00 $184,500.00 $54,800.00 $239,300.00 Total $822,900.00 $420,000.00 $285,700.00 $422,000.00 $191,100.00 $114,500.00 $2,256,200.00 In accordance with the City's Schedule of Rates and Fees for 2009, the per -unit assessment for total reconstruction projects on streets with existing curb and gutter is $5,600. If the assessment is not prepaid by July 31, 2009, the cost will be assessed over a 10 -year period with interest accruing on the assessment at the rate of 6.5% or 2 points above the City's bond rate at the time the assessments are certified to the County Auditor, whichever is less. 2 For the project, staff has again worked with Dakota County Development Agency (CDA) to consider making Federal Community Development Block Grant Program (CDBG) funds available to qualifying property owners to pay all or part of the assessments. As the available funds are limited, the CDA has mailed the attached letter and survey to property owners to determine the anticipated number of qualifying property owners. The number of qualifying property owners may affect the final individual amounts available. This program is administered by CDA and all necessary application and CDA contact information will be provided to property owners once the project gets underway. Staff is proposing not to levy the assessments until July 31, 2009. 3. Public Informational Meeting Prior to the public hearing, staff hosted a public informational meeting for property owners on Tuesday, December 2, 2008 to address questions and comments regarding the project and proposed assessments. A copy of the attendance sheet is attached. Public comments were recorded on the following topics: Proposed improvements, construction techniques, and impacts. Driveway access during construction. Restoration and sod re- establishment of yard areas following construction. Street assessment calculation based on Fee Resolution. Construction scheduling and order of work. Annual unit assessment increases. Raingarden for one interested property owner 4. Schedule It is proposed that construction begin in June 2009 and is anticipated to be completed, including all restoration items, by the fall of 2009. SUMMARY: Staff is requesting that the City Council adopt the attached resolution ordering the project and authorizing the preparation of plans and specifications for City Project #426, and adopt the attached resolution adopting the assessments as presented. 3 ATTEST: CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 2009 A RESOLUTION ORDERING THE PROJECT AND AUTHORIZING THE PREPARATION OF THE PLANS AND SPECIFICATIONS 2009 STREET IMPROVEMENTS PROJECT CITY PROJECT #426 WHEREAS, the City Council has received and accepted the Feasibility Report on December 16, 2008 for City Project #426, and WHEREAS, the City Council held a Public Hearing on January 20, 2009. NOW THEREFORE BE IT RESOLVED, that the City Council of the City of Rosemount hereby orders the improvements of the 2009 Street Improvements Project, City Project #426. BE IT FURTHER RESOLVED, that the City Council of the City of Rosemount orders the preparation of plans and specifications for said improvements of City Project #426. ADOPTED this 20th day of January, 2009. Amy Domeier, City Clerk William H. Droste, Mayor Motion by: Seconded by: Voted in favor: Voted against: WHEREAS, pursuant to notice duly given as required by law, the City Council has met, heard and passed upon all objections to the proposed assessment for 2009 Street Improvements Project, City Project #426, and has amended such proposed assessment as it deems just. NOW THEREFORE BE IT RESOLVED by the City Council of the City of Rosemount, Minnesota, as follows: (1) Such proposed assessment, in the amount of $420,000, a copy of which is in Clerk's File dated 1 -20 -09 is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein is hereby found to be benefited by the proposed improvement. (2) Such assessments shall be as follows: a. The assessments shall be payable in equal annual installments extending over a period of ten (10) years, the first of said installments to be payable with general taxes for the year 2009, collectible with such taxes during the year 2010. b. To the first installment shall be added interest on the entire principal amount of the assessment from July 31, 2009 until December 31 of the year in which such installment is payable. The interest rate shall be set at either 6.5% per annum or 2 points above the City's bond rate at the time the assessments are certified to the County Auditor, whichever is less. To each subsequent installment, when due there shall be added interest for one year at said rate on the unpaid principal amount of the assessment. c. The owner of any property so assessed may at any time prior to the certification of the assessment or the first installment thereof to the County Auditor, pay the whole of the principal amount of the assessment on such property with interest accrued to the date of payment to the City Treasurer, except that no interest shall be charged if the entire assessment is paid by July 31, 2009; and such property owner may at any time prior to November 15 of any year pay to the County Auditor the entire principal amount of the assessment remaining due with interest accrued to December 31 of the year in which said payment is made. The City Clerk shall forthwith transmit a copy of this assessment roll to the County Auditor to be extended on the tax list of the County. (3) ADOPTED this 20th day of January, 2008. CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 2009- A RESOLUTION ADOPTING THE ASSESSMENT ROLL FOR 2009 STREET IMPROVEMENTS PROJECT CITY PROJECT #426 ATTEST: Amy Domeier, City Clerk (SEAL) William H. Droste, Mayor Resolution 2009- CERTIFICATION I hereby certify that the foregoing is a true and correct copy of a resolution presented to and adopted by the City Council of Rosemount at a duly authorized meeting thereof, held on the 20th day of January, 2009, as disclosed by the records of said City in my possession. Amy Domeier, City Clerk Motion by: Seconded by: Voted in favor: Voted against: 2 AMOUNT: 009`SS 1 00Z`IIg 1009`5 009`St 009`S I009`St 1009`Si ooz` I 009 I OOZ`I 009`S4 009`S 009`Sit 009 `5 1009`SS 1009`St 009`Sg 1009`5 1009`St 1009`St 1009` 1009`5 1009`5 1009`S 1 009`s$ CITY,STATE,ZIP: Rosemount MN 55068 Lakeville MN 55044 Rosemount MN 55068 Rosemount MN 55068 Rosemount MN 55068 Rosemount MN 55068 Rosemount MN 55068 Eagan MN 55123 Rosemount MN 55068 Rosemount MN 55068 Rosemount MN 55068 1 Rosemount MN 55068 Rosemount MN 55068 Rosemount MN 55068 Rosemount MN 55068 Rosemount MN 55068 Rosemount MN 55068 Rosemount MN 55068 Rosemount MN 55068 1 Rosemount MN 55068 Rosemount MN 55068 Rosemount MN 55068 Rosemount MN 55068 Rosemount MN 55068 Rosemount MN 55068 MAILING ADDRESS: 14815 Dallara Avenue 10341 204 ST 14870 Damask Avenue 14840 Damask Avenue anuaANT =Fa S£817I 14830 Dallara Avenue 14855 Dallara Avenue 1228 Town Centre Dr anuany gxti a SL8t 1 14860 Dallara Avenue 14915 Dallara Avenue 1 14890 Dallara Avenue anuaAV UseII G S£6t1 14910 Dallara Avenue 14955 Dallara Avenue 14930 Dallara Avenue 14975 Dallara Avenue 1 14950 Dallara Avenue anuany =Rua OL614I 1 14990 Dallara Avenue 1 4030 Upper 150 ST W 4040 150` ST W 1 4050 150` ST W 1 4100 150 ST W I I anuanV NsEureQ S£8 -vi Mana Bahta Twin Cities Habitat for Humanity Michael A Broback 1 William H Sharon Foster Mark Diana Doty 1 Kedija Osman Jacob Major Mark J Crystal A Anderson 1 1 yQj AiunoD -povc Michael H Dahnke Sharon L Moe Khamsing Sengchanh Saykeo 1 gaea -I g 1"° S Jeffrey Wade Gunning zeauS H uaag}I'' )I P'LIa?2I sazzag ;nogg tpuzapau wzgyeg f azeyu 1 John J Wilkerson 1 Francis C Aretz 1 Gerald M Sharon Peterson mogul° Z issazal, v g sam f I 1 Todd M Joan Ajagerson punpsam enpuiij'g !k1 pituo2I 1 zauaoz}I aa-179 pzeuarg I 1 Graham 0 Gearing 1 David 0 Darcie Joy Carpenter David A Marlene Marsh 34- 15205 010 -01 34- 15205- 010 -02 1 34- 15205 013 -00 34- 15205- 014 -00 1 34- 15205- 020 -01 34- 15205 020 -02 1 34- 15205- 030 -01 1 34- 15205- 030 -02 34- 15205 040 -01 34- 15205- 040 -02 1 34- 15205 050 -01 34- 15205 050 -02 X34- 15205 060 -01 34- 15205 -060 -02 1 34- 15205 070 -01 1 34- 15205- 070 -02 1 34- 15205 080 -01 1 34- 15205- 080 -02 r 20 SOZS I 1 61 Z0 I OZ ZO IZ Z0 OZI SO ZSI ib£ ZZ Z0 I I £Z 00 010 I 17Z I0 I SZ N en t u) oo C\ 01 II Z £I t7 1 SI 911 Lt SI I CO ca 111 2 CD 1 CD t- 85 u co 0 OW eXIC E2 co 2 W LLI W W 101 <OZZZ Z Z W W I -1- 0 C.) V)V)0) W WV)V)t/) )W WW OOtwcnco ce re co V) V) aaa¢Q EXHIBIT A :1Nf1OWd 10o9`Sg 1 009`S 1 009`S$ 009`St 1 009`Sg 1 009`Sit 1 009` 009`Sg 1 009`Sg 1 009`Sg 1 009'S it 1 00Z` I 1 009`SS 1009`SS 009`Ss o09`S 1 I009`S 1 009' St 1009`Sg 1009`Sg 1009`SS 00 1 1009`Sg 1 I 009`Sg 1 1 oo9`st 1 o09`ss 1 1 009`Sg CITY,STATE,ZIP: Rosemount MN 55068 Rosemount MN 55068 Rosemount MN 55068 Rosemount MN 55068 Rosemount MN 55068 Rosemount MN 55068 Rosemount MN 55068 Rosemount MN 55068 Rosemount MN 55068 Rosemount MN 55068 Rosemount MN 55068 Lakeville MN 55044 Eagan MN 55123 Rosemount MN 55068 Rosemount MN 55068 Rosemount MN 55068 Rosemount MN 55068 Rosemount MN 55068 Rosemount MN 55068 Rosemount MN 55068 Rosemount MN 55068 1 Rosemount MN 55068 Rosemount MN 55068 Rosemount MN 55068 Rosemount MN 55068 Rosemount MN 55068 Rosemount MN 55068 MAILING ADDRESS: 14890 Damask Avenue 4060 150 ST W 4120 150`'' ST W 14865 Damask Avenue 14910 Damask Avenue 4140150t'STW 1 14885 Damask Avenue 14930 Damask Avenue 14925 Damask Avenue 14950 Damask Avenue 14955 Damask Avenue 10341 204 ST zQ a 4-41,13D umo gZZi L 4280 150 ST W 4215 150``' ST W 4260 150` ST W 4195 150 ST W 1 4240 150` ST W 1 150 ST W 14220 150 ST W 4155 150 ST W 4200 150` ST W 1 4180 150 ST W A\ LS T OSI 09It 1 L14820 Damask Court 44noD )1"UrEQ OI8ti 14800 Damask Court :3W`dN Michael W Marilyn Jorgensen 1 mpg aluuoj aua ng Anthony T Denice J_Tessman Caroline A Harris 1 Seth E Olson 1 Kenneth J Karen K Loomis _1 Tustin A Netzinger J Mark Baker Carmen Baker 443 ist ,I, satue j Carol J Broadbent Michael A Penny J Effertz 1 A C Broback LTD PTNSHP J Dakota County CDA Steven B Karen E Davis J r iuuI JAI apoFetp 2 8111."N 1 Sharon I Klein da xquasw g uekxg 1 1 Joseph J Pamela Foreman 1 LeRo A Kathleen D Olson AauxuaMDN up7a 1 I 1 Donald M Joy Ludescher 1 Michael R Mary B Ince 1 Carol Jean Motz 1 Joey L Darla L Standal uetu_Vox}I f zatldolsTxtp 1 ;;Tgpj, g aueTQ 2g ua goll 1 Mildred Ann Laflex 34- 15206 010 -02 1 34- 15206 010 -03 1 34- 15206 010 -04 1 34- 15206 020 -01 1 34- 15206 020 -02 1 34- 15206- 020 -04 1 34- 15206- 030 -01 1 34- 15206 030 -02 34- 15206 040 -01 1 34- 15206- 040 -02 1 34- 15206- 050 -01 1 34- 15206- 050 -02 I 34- 15206 060 -01 1 34- 15207 010 -02 34- 15207 020 -01 34- 15207 020 -02 1 34- 15207- 030 -01 1 34- 15207 030 -02 1 34- 15207 040 -01 1 34- 15207- 040 -02 1 34- 15207 050 -01 1 34- 15207- 050 -02 1 34- 15207 060 -02 1 34- 15207 070 -02 1 34- 15211 010 -01 1 34- 15211 020 -01 34- 15211 030 -01 9Z LZ 8Z 6Z 0£ I Z en en 17£ S£ 9£ L£ 8£ 6C 01 1 LL _17_1 I £i7 1 1 st 1 9t' 1 L171 8 6t OS IS ZS LU ct co co CD CID C C CD C4 Ca 0 0 LLI wce UJ ►w O z z z zzw wW UUco W W00 N fn '7 W W c W cn u") co EXHIBIT A i Public Informational Meeting 5:30 p.m. 7:30 p.m. Tuesday December 2, 2008 Sign In Sheet 2009 Street Improvement Project City of Rosemount Project No. 426 WSB Project No. 1668-69 Telephone/Fax/E -mail £SZ6 651- 423 -3935 651- 423 -2020 651- 322 -7960 651- 322 -4769 612 251 -0063 651- 322 -1913 651- 423 -4915 Address (including City, State, and Zip Code) 14925 Damask Avenue W Rosemount 55068 4175 150 Street West Rosemount 55068 14865 Damask Avenue West Rosemount 55068 14815 Damask Court West Rosemount 55068 4260 150 Street Rosemount 55068 10341 204 Street Lakeville 55044 14890 Damask Avenue West Rosemount 55068 4195 150 Street West Rosemount 55068 aran/J Jim Paskett Leroy Kathleen Olson Caroline Harris Brian Livingston Sharon Klein Steve Broback Mike Jorgensen Bryan Aisenbrey January 9, 2009 Resident RE: 2009 Street Improvements Project City Project #426 PID #34- 15205- 010 -01 Dear Property Owner: Recently, you were contacted by the City of Rosemount regarding the Street Improvement Project listed above. As part of that project, property owners will be assessed $5,600. In the past, there has been financial assistance to help pay for project assessments for property owners who were below a certain income level. The City is trying to determine whether it will be possible to provide financial assistance to qualifying owners for the 2009 project. The ability to provide assistance will depend on obtaining future funding for the program, which is provided through the federal Community Development Block Grant (CDBG) Program To help evaluate the number of residents who may qualify for an assistance program, you are being asked to fill out the brief income survey enclosed with this letter and return the survey in the postage paid envelope. Please note that this survey is a preliminary screening tool, and should the program be available, actual eligibility will be determined based upon complete income documentation as part of a future application process. Please return the survey no later than Monday, January 26, 2009. If you have any questions about this letter or the requested information, please contact Mark Hanson at the CDA, 651 675 -4469. Sincerely, Dan Rogness Director of Community Revitalization Enclosure CC UJ rL Le CL re al CC W D W Cl I— oZZZ Z Z W W W F -1- O O cA cn cA W W c/) c!) 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U) '»WWW O O cn cn u) aa 2009 Street Improvements Project U. 148TH ST W DAVENPORT C W IAVENPORT PATH 144T ST W U 145TH ST W U 145TH ST U.150TH ST 155TH ST W 156TH ST W 143RD ST W DECEMBER TRL 151STSTW 152ND CT WD 153RD ST 154TH CT CR CENT CI 42) 151St ST z 0 BALT DI o! U. 148TH ST Vv. 148TH ST W 149TH ST CIMARRR N 152ND ST W 156TH ST W CORNELL TRL W U. 1 49TH 143RD CHILI CT WACHTER LAKE P a O 2 0 480 960 1,920 2,880 CO' LL W z 0 re re ui pgv 3,840 Feet 143R 45TH ST W W 146TH L. 147TH 147TH ST W U. 147TH ST W 148TH ST W WE 149TH ST W 142NDSTW ST W W Q LOWS N W 0 W 2 0 1 4 T: /GIS /City /Maps /Departmental Maps /Engineering/Chris/2009 Recon Locate September 2008 HOUSEHOLD INCOME SURVEY 2009 Dakota County CDBG Program (Assessment Abatements) Rosemount, Minnesota Information on annual family income is required to determine eligibility for certain programs funded with federal Community Development Block Grant (CDBG) funds. Each survey participant must indicate the number of persons residing in their home (household size) and then CHECK THE BOX that contains the amount of annual household income. INCOME is defined as the total annual gross income of all family and non family members 18+ years old living within the household. All sources of income must be counted from all persons in the household based on anticipated income expected within the next 12 months. Please check the income range based on your household (HH) size. Example: If there are 5 people in your household and you anticipate gross income of $50,000, then you will check the middle box of "$43,701- $66,400" within the "HH of 5" row. HH of 1: $0 $28,300 $28,301 $43,050 $43,051+ HH of 2: $0 $32,350 $32,351 $49,200 $49,201+ HH of 3: $0 $36,400 $36,401 $55,350 $55,351+ HH of 4: $0 $40,450 $40,451 $61,500 $61,501+ HH of 5: $0 $43,700 $43,701 $66,400 $66,401+ HH of 6: $0 $46,900 $46,901 $71,350 $71,351+ HH of 7: $0 $50,150 $50,151 $76,250 $76,251+ HH of 8: $0 $53,400 $53,401 $81,200 $81,201+ DISCLAIMER: The information provided in this survey is confidential information and will be reviewed by Dakota County CDA staff only. The Dakota County CDA will aggregate the number of potentially eligible households and provide that number to the City of Rosemount. This survey does not, in any way, determine actual eligibility for future assessment abatements that may be available in 2009 for street/utility work completed by the city of Rosemount. This survey is being conducted in order to help city and county staff determine the adequacy of available funding to support an assessment abatement program. OPTIONAL: Participant Name (Please Print) Street Address PLEASE RETURN THIS SURVEY IN THE SELF ADDRESSED, STAMPED ENVELOPE NO LATER THAN MONDAY, JANUARY 26, 2009.