HomeMy WebLinkAbout6.f. Joint Powers Agreement for Waste Abatement Community FundingAGENDA ITEM: Joint Powers Agreement for Waste
Abatement Community Funding
AGENDA SECTION:
Consent
PREPARED BY: Dan Schultz, Parks Recreation Director
AGENDA NO. (rof:
ATTACHMENTS: Contract Amendment
APPROVED BY:
Dig
RECOMMENDED ACTION: Motion to approve the Contract Amendment for the Joint
Powers Agreement between Dakota County and the City of Rosemount and authorize the
necessary signatures.
4 ROSEMOUNT
CITY COUNCIL
City Council Meeting Date: January 20, 2009
EXECUTIVE SUMMARY
ISSUE
Consider the sixteenth amendment to the 1992 Joint Powers Agreement QPA) between Dakota County
and the City of Rosemount for waste abatement community funding in 2009.
BACKGROUND
The Dakota County Environmental Management Department has established funds to be allocated to the
communities of Dakota County for the purpose of funding a Recycling and Solid Waste Management
Program. The County makes these funds available to the cities to help defray the cost of administering a
solid waste and recycling program.
Based on the estimated population and number of households in Rosemount, the City is prepared to
receive $19,100 for this year's program. The City Council approved the original 2009 Application Form,
which includes a breakdown of the program budget, at its meeting on October 21, 2008. Attached is a
copy of the Joint Powers Agreement Amendment between Dakota County and the City of Rosemount.
Funds are distributed upon final approval of the Joint Powers Agreement from the City Council.
SUMMARY
This is a request for Council to consider the Contract Amendment between Dakota County and the City
of Rosemount and authorize the necessary signatures.
H:\WPDATA \COUNCIL\2009\1 20 09 Joint Powers Agreement Waste abatement.doc
SEVENTEENTH AMENDMENT TO 1992 JOINT POWERS AGREEMENT
BETWEEN THE COUNTY OF DAKOTA AND
THE CITY OF ROSEMOUNT
FOR 2009 WASTE ABATEMENT COMMUNITY FUNDING
Dakota County Contract 9624
This Agreement is between Dakota County (County) and the City of Rosemount (Municipality).
WHEREAS, the Dakota County Board of Commissioners has provided a performance -based funding system
for waste abatement community programs since 1989; and
WHEREAS, the Dakota County Board of Commissioners has provided funding for a portion of the costs
incurred by County cities and the Rural Solid Waste Commission (RSWC) for operating local reduction, reuse,
and recycling activities through an annual application process; and
WHEREAS, effective January 1, 1992, the County and the Municipality entered into a Joint Powers Agreement
(Agreement) in order to provide for cooperation and funding between the County and the Municipality to
implement and operate a local comprehensive landfill abatement program; and
WHEREAS, each year the County revises funding amounts to reflect changes in the number of housing units
and waste management priorities; and
WHEREAS, waste abatement funds are divided into operation and education funds, recycling container funds,
and Local Negotiated Initiative Funds (LNIF); and
WHEREAS, the Metropolitan Council's published housing data, an allocation per household, and the threshold
amount, an allocation per community size, are used to determine the proposed fund allocations for County
cities and the RSWC; and
WHEREAS, fund allocations are used to promote the Regional /Dakota County Solid Waste Master Plan
(Master Plan) outcomes; and
WHEREAS, fund allocations require community education and reduction, reuse, and recycling in govemment
operations; and
WHEREAS, the number of expected new housing units determines the recycling container fund amount for
County cities and the RSWC; and
WHEREAS, the LNIF provides funding for County cities or the RSWC to implement specific strategies that
support Master Plan outcomes, as part of a County and community work plan; and
WHEREAS, community funding amounts are approved by the County Board each year, as a part of the
Environmental Management Department budget; and
WHEREAS, the Dakota County Board of Commissioners approved 2009 community funding as presented to
the Physical Development Committee of the Whole on August 19, 2008, subject to funding levels approved by
the Dakota County Board of Commissioners as part of the 2009 budget, and with a Joint Powers Agreement
subject to approval by the County Attorney's Office as to form; and
WHEREAS, the parties wish to amend the Agreement to provide funding for the year 2009 and to enable both
parties to continue to enjoy the mutual benefits it provides; and
WHEREAS, Paragraph 18 of the Agreement provides that any amendments, alterations, variations,
modifications, or waivers shall be valid only when reduced to writing duly signed by the parties.
NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties agree that the
Agreement is hereby amended as follows:
1. Paragraph 1 of the Agreement shall be amended to read as follows:
Purpose. The purpose of this Agreement is to provide for cooperation and funding between the County
and the Municipality for the implementation and operation of a local comprehensive landfill abatement
program by the Municipality in accordance with the Dakota County 2009 Community Funding
Guidelines and the Community Funding Application submitted by the Municipality, which are attached
and incorporated herein as Exhibit 1.
2. Paragraph 2 of the Agreement shall be amended to read as follows:
Term. Notwithstanding the dates of the signatures of the parties, this Agreement shall be in effect from
January 1, 2009, and shall continue in effect until terminated in accordance with the provisions herein.
This Agreement may be amended in accordance with paragraph 18 and incorporation of subsequent
years' approved funding applications.
3. Paragraph 3 of the Agreement shall be amended to read as follows:
a. General. The Municipality shall implement and operate a local comprehensive landfill
abatement program that substantially complies with the current program guidelines set forth in
Exhibit 1. The Municipality is responsible for maintaining the level of service outlined in the
Regional /Dakota County Solid Waste Master Plan (as amended) and for maintaining a solid
waste abatement program that includes at least bi- weekly recyclables collection for single
family and multi- family households using a recycling container. The solid waste abatement
program requires collection of the following recyclables: newspaper, corrugated cardboard,
residential office paper, magazines, cans (food and beverage), plastic containers with a neck,
and three colors of glass. If the Municipality fails to maintain the above levels of service, the
County will provide such service and assess the costs back to the residents of the Municipality.
Other responsibilities of the Municipality depend upon the size of the community and are
divided into four areas (operations, community education, government leadership, and local
negotiated initiatives) that are set forth in Exhibit 1. The Municipality's program must be
designed to attain a level of recycling of their residential waste stream that supports Dakota
County's 2009 recycling goal to increase residential recycling by two percent (2 as part of
the overall recycling goal of fifty percent (50 The County will determine the residential
generation upon which this percentage is calculated, unless the Municipality is able to measure
its residential generation amount. Failure to achieve this percentage goal will result in the
requirement that a plan to increase recycling be submitted by the Municipality for the County's
approval within 90 days of the submittal of the Municipality's 2009 Community Annual Report.
The Municipality's performance will be evaluated by its success in meeting its responsibilities
and the criteria set forth in Exhibit 1.
b. Funding Source Acknowledgment and Reference. All internal and community public education
materials shall credit the Dakota County Board of Commissioners and the Minnesota Pollution
Control Agency (MPCA) as funding sources and the materials must include the Dakota County
Environmental Management Department in the distribution. Any use of the Dakota County logo
and Dakota County website references must use style guidelines as prescribed by the Dakota
County Communications Department.
c. Implementation of Abatement Activities. The Municipality shall implement the activities
substantially as set forth in Exhibit 1 with a focus on enhanced residential recycling. The
Environmental Management Department must be provided copies of public education
materials prior to public distribution. The Dakota County Physical Development Director or
Acting Physical Development Director shall have the authority to approve modifications to the
Municipality's Community funding Application (Exhibit 1) as requested by the Municipality, as
long as the amount payable under this Agreement does not exceed the amount approved by
the Dakota County Board of Commissioners and so long as the proposed modifications are
consistent with the 2009 Community Funding Guidelines and Application.
4. Paragraph 4 of the Agreement shall be amended to read as follows:
a. Funding Amount. The 2009 funding for the Municipality shall be in the total amount not to
exceed $19,100.00 which includes a County agreed amount of $0 for a local negotiated fund
2
project as set forth in Exhibit 1, contingent upon available funds. Such funding must be
expended by December 31, 2009. Any funding that is not expended by that date shall be
returned to the County. The funding amount set forth in this paragraph does not include the
containers requested in the Municipality's Application for Container Fund, which is part of
Exhibit 1. Any containers purchased by the County for the Municipality, pursuant to the
Municipality's application for the same, will be provided at the sole discretion of the County and
will only be provided if sufficient funding is available. The County will inform the Municipality in
writing of the number of containers to be provided pursuant to their application.
b. Sustainable Environmental Grant. The Sustainable Environmental Fund is not proposed to be
available in 2009.
c. Payment upon Receipt of Annual Report for Grant Year 2008. Contingent upon receipt of the
Annual Report (by February 15, 2009) and approval by the County of the Municipality's Annual
Report for the funding year 2008, the County will pay the Municipality the funding amount set
forth at paragraph 4.a. above. Payment will be made in one installment on February 28, 2009,
or within 30 days of this fully signed Amendment to the 1992 Joint Powers Agreement,
whichever occurs later.
d. Annual Report for the Grant Year 2009. By February 15, 2010, the Municipality shall submit its
Annual Report for the year 2009, on the form prescribed by the County. The County will
evaluate the Municipality's performance pursuant to the criteria set forth in Exhibit 1.
5. Paragraph 6.A. of the Agreement shall be amended by adding the following as its last sentence: "Such
certified resolution or minutes is attached and incorporated herein as Exhibit 2."
6. Except as previously amended and as amended herein, the 1992 Joint Powers Agreement shall
remain in full force and effect until terminated in accordance with the provisions herein.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be duly executed.
Approved by Dakota County COUNTY OF DAKOTA
Board Resolution No.08 -381
Approved as to,
s- stant C'oun Attomey /Date
K08 -232 template
3
By
Lynn Thompson, Acting Director
Physical Development Division
Date of Signature
CITY OF ROSEMOUNT
(I represent and certify that I am authorized by
Municipality to execute this agreement and legally
bind the Municipality)
By
Attest
Signature
(Print name)
(Print title)
Date of Signature
(Title)
Date of Signature
EXHIBIT 1 (Guidelines and Application)
Dakota County
2009 Community
Funding Guidelines
Dakota County
Environmental Management
14955 Galaxie Avenue
Apple Valley, MN 55124
Contact Information
Mike Trdan: Guidelines, Application, or Annual Report
952 891 -7021 or mike.trdanc co.dakota.mn.us
Rebecca Kulas: Dakota County LSWS SharePoint Web Site
952 891 -7043 or rebecca.kulas(a.co.dakota.mn.us
Tammy Drummond: Joint Power Agreements
952 891 -7003 or tammv .drummondaco.dakota.mn.us
Dakota County Community Funding Guidelines
August 19, 2008
The Community Funding Guidelines are consistent with Minnesota Statutes, Ordinance 110, the
Regional /Dakota County Solid Waste Master Plan, and the Dakota County Comprehensive
Plan. Funding assistance to communities for waste abatement is contingent upon available
State and County funds.
I. Funding Application
Communities must submit Community Funding Applications to the Dakota County Physical
Development Division by the due date specified by the Environmental Management Department
by uploading the Application onto the Dakota county Local Solid Waste Staff (LSWS)
SharePoint web site or by mailing a copy of the Application to the attention of Tammy
Drummond. Applications will consist of the following:
A. Base Funding Work Plan
Each community work plan shall include a description of annual activities and actions,
responsible parties, proposed timeline to accomplish the activities, the rationale to
support Master Plan /Comprehensive Plan outcomes, resources, and method of pre -and
post- activity /action measurement in the areas of operations, education, and government
leadership.
Communities are required to participate in work plan meeting(s) as part of the
application process. Prior to Application submittal, communities will develop an annual
work plan in collaboration with Environmental Management Department staff that
identifies annual activities and actions that will be conducted towards achieving Master
Plan and Comprehensive Plan outcomes. Environmental Management Department staff
will coordinate the work plan meeting(s).
B. Itemized Budget
Each community must provide an itemized budget breakdown for each base funding
activity.
C. Certified Resolution or minutes of the Proceedings
D. Local Negotiated Initiative Fund (LNIF) activity, if selected
The lead community for LNIF projects must submit work plans for each Local Negotiated
Fund Initiative that includes a comprehensive description of the planned activity
including an itemized budget breakdown, objective(s), the rationale to support the
Master Plan /Comprehensive Plan outcomes, resources, projected start date and
duration, and a description of the proposed measurement method for the activity.
II. Annual Report
All communities must submit an Annual Report to the Environmental Management Department
by the due date specified by the Environmental Management Department. Changes in any
funding amounts submitted in the original Application must be highlighted in the Annual Report.
FUNDING ALLOCATIONS: Base Funding, Recycling Container, and Local
Negotiated Initiative Fund (LNIF)
I. Base Funding
All communities are eligible for Base Funding and the amount is determined by the number of
households in a community and by the funding formula. The housing count used to establish
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the Base Funding amount by community is based on data published by the Metropolitan Council
for the year indicated by the Environmental Management Department.
Communities are obligated to per specified responsibilities to qualify for Base Funding and
the type of responsibilities depend on whether the community is categorized as a Large
Community or a Small Community. Eligible Expenses are identified below.
A. Large Communities: Base Funding Formula and Allocation
For the purposes of determining the Base Funding amount, Large Communities are
defined as the Rural Solid Waste Commission and communities with more than one
thousand (1000) households. Total Base Funding for Large Communities consists of a
combination of a Threshold Amount and a Per Housing Unit Amount.
1. Threshold Amount. $5,000 per community for communities with Tess than
17,500 housing units and $6,000 per community for communities with 17,500 or
more housing units.
2. Per Housing Unit Amount. Dollar per household as approved by the
County Board and based on Metropolitan Council Household and Population
estimates.
3. Base Funding totals are rounded up or down to the nearest hundred
dollars.
B. Small Communities: Base Funding Formula and Allocation
For the purposes of Base Funding, Small Communities are those with one thousand
(1000) households or less and are eligible for a flat amount of Base Funding consisting
only of a Threshold Amount. The Threshold Amount for Small Communities is $1,100
per community.
Recycling Container Funding and Distribution
Communities indicate the number of recycling containers anticipated for residents in the
coming funding year. The amount allocated for containers in the coming funding year is
allocated based on available State and County funding and used to purchase:
A. Residential curbside recycling containers
For each container, educational materials that support reuse /reduction /recycling must be
provided.
B. Multi- family recycling containers
Communities will provide multi family recycling containers only to units upon agreement
between building owners or managers and the City. Communities will distribute multi-
family containers in coordination with informational meetings for residents.
The Environmental Department is responsible for approving, purchasing and arranging
for container distribution to cities. Communities are required to arrange for storage and
distribution to residents and multifamily homes. The Environmental Department will
purchase containers after determining the total number required in the coming funding
year and available funding.
II. Local Negotiated Initiative Fund (LNIF)
A Community that takes a leadership role for a Local Negotiated Initiative Fund is eligible
for increased funding based on the negotiated initiative(s) it chooses to perform (see
Table I), and available funding.
ELIGIBLE FUNDING EXPENSES
Net eligible costs are project costs after deducting other grants received for the project, and any
other revenues, including the sale of recyclable materials, or cost savings. Eligible expenses
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are: operations, community education, government leadership, and Local Negotiated Initiative
Funds. Questions about an eligible expense should be directed to the Environmental
Management Department.
Eligible Operations Expenses
Eligible operations expenses include, but are not limited to, the following items:
Salary and benefits of personnel only while working directly, part -time or full -time, on the
planning, implementing, and promoting of eligible activities and include mileage for
reasonable use of personal vehicles.
Salaries, benefits, and mileage for consultant services /temporary help with prior
approval from the Environmental Management Department and must be related to
eligible activities.
Matching funds for other related grants, such as the MPCA grant program.
Computer software, subscriptions, memberships, dues, and training (not including out
of -state travel or lodging) are eligible expenses if related to eligible activities.
Evaluations of the effectiveness, efficiency, and responsiveness of landfill abatement
activities.
Other operations expenses with prior written approval of the Environmental Management
Department.
I1. Eligible Community Education Expenses
Eligible promotional /educational /capital expenses are the costs of design, production and
distribution for flyers, brochures, newsletter articles, posters, advertisements, videos, billboards,
audio (e.g., radio), video (e.g., television, theater), electronic (e.g., websites, E -news) and
promotional items (pencils, magnets, etc.) necessary to promote eligible activities. The
percentage of the cost of a municipal newsletter or ads devoted to landfill abatement information
is eligible. Cost of capital and operational expenses for items currently banned from the landfill
are not eligible.
Eligible community education expenses include, but are not limited to the following topics:
Commercial /Industrial reuse /reduction /recycling education.
Residential single family and multi family reuse /reduction /recycling education.
Residential education and promotion for community clean up days and events.
Residential backyard composting education.
Residential HHW reuse /recycling /disposal education.
Residential and business organics separation education and related needs.
Eco -Yard and yard waste education.
Business HHW reuse /recycling /disposal education.
Community workshops supporting Master Plan and Comprehensive Plan strategies
(e.g., Environmentally Preferable Purchasing).
Community organization education and projects.
School /community /parks recycling containers.
Special events (e.g., displays, performance fees).
Other activity expenses with prior written approval of the Environmental Management
Department.
PLEASE NOTE: All community public education materials shall provide credit as
follows: Sponsored by the Dakota County Board of Commissioners and the
Minnesota Pollution Control Agency. The Environmental Management Department
must be provided copies of public education materials prior to public distribution.
Any use of the Dakota County logo and Dakota County website references must use
style guidelines as prescribed by the Dakota County Communications Department.
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Table 1
Description of Potential Local Negotiated Initiative Fund Leadership Activity
A
Community agrees to work with educational institutions and other entities to promote food and organic
waste diversion, with a preference for waste reduction, food -to- people programs, and recycling.
B
Community agrees to undertake community-wide activities to evaluate current conditions and increase
residential recycling, including community residents who are underserved.
C
Community agrees to institute reduction, reuse, and recycling at community- sponsored events, such as
parades, city or township celebrations, public entity celebrations, and other short duration events.
D
Community agrees to undertake activities to upgrade and improve reduction, reuse, and recycling
opportunities for residents of multi family buildings, with a preference for govemment- sponsored
buildings.
E
Community agrees to facilitate and promote a community service project that promotes waste
reduction, reuse, and recycling (e.g., It's In The Bag Program).
F
OTHER activity that enhances residential recycling in support of the Master Plan and Comprehensive
Plan as negotiated with the Environmental Management Department during the work planning process.
III. Eligible Government Leadership Expenses
Eligible government leadership expenses include, but are not limited to, the following items:
Special events (e.g., displays).
In -house reuse /reduction /recycling education and related needs.
In -house efforts to support Master Plan /Comprehensive Plan strategies (e.g.,
Environmentally Preferable Purchasing), education, operation, and government
leadership expenses supporting and promoting activities related to the lead community's
chosen Local Negotiated Fund.
Local professional development workshops, conferences or similar events (e.g., RAM
ARM, SWANA, MPCA, etc...).
IV. Eligible Local Negotiated Initiative Fund Expenses
Eligible Local Negotiated Initiative Fund expenses include, but are not limited to, the activities in
Table I. Local Negotiated Initiative Fund activities shall be new community activities, not pre-
existing or completed activities at the time of the Funding Application. These activities are
specifically identified because they support the Master Plan and /or Comprehensive Plan.
FUNDING PAYMENT and PAYMENT ADJUSTMENTS
Community performance will be evaluated based on information from each community's Annual
Report (a measure of community's performance of the indicated activities from either the Large
Community or Small Community Application, and a measure of the performance of the indicated
activities for a Local Negotiated Fund application). The County may adjust payments to a
community in the following year based on the evaluation of a community's performance for the
current year. Dakota County reserves the right to request documentation for information
submitted.
I. Funding Payment to Communities
Communities may spend community funds on eligible items only (see Eligible Funding
Expenses above). Communities with an approved Application receive 100% of net eligible costs
that will be distributed in one installment. Net eligible costs are project costs after deducting
other grants received for the project, and any other revenues, including the sale of recyclable
materials, or cost savings. If the above conditions are met, Dakota County will make payment
to the community. Communities receive funding for chosen Local Negotiated Initiative(s) at the
time of community's Base Funding payment.
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25 points or Tess
25% of net eligible costs reimbursed
26
50 Points
50% of net eligible costs reimbursed
51
84 Points
75% of net eligible costs reimbursed
85
92 Points
95% of net eligible costs reimbursed
93
100 Points
100% of net eligible costs reimbursed
II. Funding Payment Adjustments
Communities must expend the base fund allocation by the end of the calendar year, unless
prior written approval is received from the Environmental Management Department. if a
community has changes to the original request for funding, a community shall submit its
revisions in writing for Environmental Management Department approval prior to
implementation. Amended Applications may be submitted no later than the date indicated by
the Environmental Management Department.
The per- initiative activity fund may be adjusted with prior written approval from the
Environmental Management Department. Communities must expend the Local Negotiated
Initiative Fund allocation by the end of the calendar year.
Communities will be asked to return to Dakota County unspent grant funds (the difference
between the amount of County Funds provided and the amount a city reports as expended) or
return funds if expenditures or activities were not consistent with the Application and Work Plan.
Adjustments to community payments for expenditures or activities that were not consistent will
be based on a point scale and upon the following Performance -Based Funding Schedule:
0: \EMGMT\ABATE\Mike \Community Funding\Funding Plans JPAs\2009 Funding Application\2009 Comm Fund Guidelines
(Exhibit 1).doc
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Dakota County
2009 Large Community
Funding Application
Funding Period: January 1, 2009 December 31, 2009
Application Submittal Due Date: October 24, 2008
Dakota County, Physical Development Division
Environmental Management Department
September 2008
Please return completed Application with your Board Resolution and /or letter to the
following:
Dakota County Physical Development Division
Tammy Drummond
14955 Galaxie Avenue
Apple Valley, MN 55124
2008 Annual Report Due Date: February 15, 2009
Contact Information
Mike Trdan: Guidelines, Application, or Annual Report
952 891 7021 or mike.trdanaco.dakota.mn.us
Tammy Drummond: Application process
952 891 -7003 or tammv. drummond co. dakota. mn. us
2009 LARGE COMMUNITY FUNDING APPLICATION
BASE FUNDING AND WORK PLAN
DUE DATE November 11, 2008
Program:
City/Township
(select):
Population (2007 Est.): 20,917
Date Submitted: 10 -24-08
Address: 2875145 Street West
Rosemount, MN 55068
January 1, 2009 through December 31, 2009
City of Rosemount
E -mail Address: tom.schustert5 cl.rosemountmn.us
Phone
Contact: Tom Schuster Number. 651 322 -6005
Number of Households (2007 Est.): 7,104
Minimum Funds Applied for:
Maximum Funds Applied for:
Fax Number:
$19,100
$19,100
651 322 -6080
1. Is your City Manager or Administrator interested in hosting a Household Hazardous Waste Event Collection in conjunction
with Dakota County in 2009?
Yes
No
2. If the answer to question 1 is "yes," then indicate the type of city support to be provided at the Event Collection identify
location, equipment, amount/type of city publicity and approximate number of staff assistance (city, volunteer, STS).
3. What percent of staff time (in Full Time Equivalents F.T.E) is allocated to waste abatement activities?
.3 F.T.E.
4. Does your City intend to host one or more "clean -up" days in 2009?
Yes
No
5. If the answer to question 4 is "yes," then when will the "clean -up" day(s) be held?
Spring event: May 16, 2009
Fall event: October 3, 2009
Note: If the answer above is "yes," then be certain to obtain data on collection amounts because, at the end of 2009, the Annual
Report for 2009 requires cities report this data.
6. In 2009 does your city anticipate a community- sponsored event to collect residential electronic devices?
Yes
No
Note: If the answer above is "yes," then be certain to obtain data on collection amounts. The Annual Report for 2009 due
February 15, 2010 requires that cities report this data.
7. I certify that this document was prepared under my direction or supervision, and that the information is true, accurate, and
complete to the best of my knowledge.
Name of person completing document Tom Schuster
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Check
Items
I
a) Government Leadership Responsibilities (Mandated 4 Points each)
1
1
Identify Contact Person Each community must identify in its annual Application a
responsible party for eligible activities and inform Dakota County within thirty days of any
changes in the designated individual.
e
2
Ensure Recycling Programs Ensure that recycling programs are established for facilities
under its control in accordance with MN Stat. 115A.151 (i.e., must assure program in place
for recyclable materials).
2
3
Manage Public Entity Waste Manage waste from its facilities as outlined in the
Regional /Dakota County Solid Waste Master Plan (i.e., must assure program in accordance
with public entities law MN Stat. 115A.471)
e
Multi- family Recycling Assure recycling service in all multi family buildings that includes all
recyclables collected through the curbside collection program.
4
Promote Sustainability Principles Participate in workshop, training, resolution
development, ordinance changes, planning zoning changes as coordinated by the County
or lead community for a Local Negotiated Initiative.
E
5
Local Negotiated Fund Participate as a Lead or Supportive Community.
Check
Items
b) Recycling Responsibilities (Mandated 5 Points Each)
1
Support Recycling Goal Attain a level of waste reduction, reuse, and recycling that
supports Dakota Counties 2009 recycling goal to increase residential recycling by two percent
(2 %:0 as part of the overall recycling goal of 50% focusing efforts on new and existing
residences and drop -off events.
e
education website (if applicable), link to
http: //www.co. dakota. mn. us /EnvironmentRoads /default.htm Topic(s) must be consistent
2
Curbside Recycling Materials Continue the curbside recycling of the following materials:
newspaper, magazines, mixed mail, corrugated cardboard, steel /aluminum cans, glass
containers, and plastic containers with a neck.
2
3
Multi- family Recycling Assure recycling service in all multi family buildings that includes all
recyclables collected through the curbside collection program.
4
Waste Collection Service Promote implementation activities that comply and enhance
State law that requires all residences to have waste collection service.
E
e
Check
Items
c) Solid Waste Education Checklist (4 Points for items 1- 3 and 3 points for
item 4 Mandated)
1
Communication to Households Produce at least one electronic (when applicable) and
written media communication and distribute to every new and existing household, including
multi family buildings with Rethink Recycling as a top priority. Maintain environmental
e
education website (if applicable), link to
http: //www.co. dakota. mn. us /EnvironmentRoads /default.htm Topic(s) must be consistent
with the annual work plan process.
2
LSWS Meetings Actively participate and contribute to Local Solid Waste Staff meetings
(one excused absence).
B
3
Program Messages Support and promote Master Plan and Comprehensive Plan integrated
solid waste management program messages.
e
4
Participate in Community Power Program Promote local Community Power Program, by
assisting Program or participating in application screening for projects within community.
E
COMMUNITY PROGRAM DESCRIPTION
Identify and describe the proposed activities (mandated and optional) that your community will undertake
in the current application year in each of the following areas. Please Note: Program priorities include
a focus on reinvigorating residential recycling and education targeted at new residents and
unserved /underserved citizens.
Lar
3
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Check
Items
d) Solid Waste Community Education (9 Points Each)
Community chooses to complete any five activities
r
1
Make presentation(s) to city employees (minimum of 10) regarding a government leadership
activity. Topic(s) must be consistent with the annual work plan process.
2
Provide environmental education to community group(s) (minimum of 10 people), with
schools a top priority. Topic(s) must be consistent with the annual work plan.
3
Provide environmental education in schools or other public entities (minimum of 10
people), with schools a top priority. Topic(s) must be consistent with the annual work plan.
4
Sponsor an Environmentally Preferable Purchasing Workshop in collaboration with the
County.
5
Sponsor a community event for Earth Day (if attended by over 100 people counts as two.
M
6
Sponsor a community event for America Recycles Day (if attended by over 100 people
counts as two).
7
Sponsor a community event for Pollution Prevention Week (if attended by over
100 people counts as two).
8
Sponsor a community event for other County approved campaign (if attended by over 100
people counts as two).
9
Produce electronic (when applicable) and written media communication and distribute
to every new and existing household, including multi family buildings with Rethink Recycling
C
as a top priority. Topic(s) must be consistent with the annual work plan process.
10
Promote and distribute environmental education materials Provide environmental
education materials and information that pertain to solid waste and recycling issues in
accordance with the Master Plan and Comprehensive Plan priorities and strategies and, on
an ongoing basis, provide Dakota County with examples of these materials.
11
Rethink Recycling Directly incorporate electronic and /or printed materials provided by the
Solid Waste Management Coordinating Board's (SWMCB) "Rethink Recycling" campaign
into communications distributed in your city provide examples as part of the 2009 Annual
Report.
0,
include:
A copy of the Official Resolution or of Proceedings (an official action from the goveming body
requesting the funding allocation or a certified copy of the official proceedings).
4 Printed on 35% post consumer recycled content paper
WORK PLAN, 2009
Work Plan, Large Community Base Funding Describe your community's proposed plan for 2009
Base Funding. The work plan shall include a description of annual activities and actions, responsible
parties, proposed timeline to accomplish the activities, the rationale to support Master
Plan /Comprehensive Plan outcomes, resources, and method of pre -and post- activity /action
measurement.
Government Leadership Describe your community's proposed plan for expanding or
enhancing government leadership in 2009.
The City of Rosemount promotes the Recycle, Reduce and Reuse effort in all City
Facilities including City Hall, the Rosemount Community Center, and city parks. The City
will continue to implement solid waste management and recycling programs within these
locations and look for new and improved strategies to enhance the program.
Rosemount's designated Solid Waste and Recycling Coordinator is Tom Schuster.
The City of Rosemount will also continue to promote recycling and solid waste
management throughout the community. A recycling survey conducted in 2002 showed
a 90% recycling participation among Rosemount residents. Heightening the awareness
of the need for and opportunity to recycle will continue to be a top priority for the
Rosemount Solid Waste and Recycling Program. The curbside recycling program is a
voluntary program offered to all residents within the community. Curbside bins are
available at Rosemount City Hall.
Since 2005 Rosemount has successfully conducted a recycling program as part of our
annual summer celebration, Leprechaun Days. In 2009, we will continue to look for
opportunities to expand this effort and to work with other public and private entities that
sponsor Leprechaun Days events during the ten day celebration. In 2007, we made our
recycling bins available to other cities and encouraged them to attempt recycling at their
community events. In 2009 we will continue to encourage others communities to attempt
recycling at their events. In addition to continuing our Leprechaun Days efforts, City
staff will continue to assist Dakota County staff in preparation for and clean up after the
Dakota County Fair held in August each year.
Every year, we look for new and additional ways to promote recycling. In 2008
Rosemount began collecting Compact Fluorescent Light Bulbs at Rosemount City Hall
and we added bicycle and carpet recycling to our spring and fall clean up day events. As
opportunities present themselves we will continue to pursue ways to expand and
enhance our recycling efforts.
5
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Operations Describe your community's proposed plan for expanding or enhancing waste
abatement operations in 2009.
Over the last few years, Rosemount has increased its efforts to recycle at city facilities
and at the Rosemount Community Center. In 2008 we agreed to start collecting Compact
Fluorescent lightbulbs at Rosemount City Hall and enhanced our collection of beverage
cans and bottles at the Rosemount Ice Arena through use of bottle shaped recycling
containers. We will continue to look for ways like these to promote our recycling
programs make them more effective. Furthermore, our newly formed green committee
will continue to explore practices and procedures that promote sustainability in all
aspects of our municipal operations.
We will examine the effectiveness of our office paper recycling practices and look for
opportunities to increase our recycling efficiencies. We will continue to encourage City
staff to buy recycled content items whenever possible, buy in bulk, look for products that
come with the least amount of packaging possible, and to, when ever possible, look for
ways to reduce the amount of office materials used. We will continue to encourage our
employees to look for and attend Environmentally Preferable Practices /Purchasing
workshops and training. In addition, we will examine how and where we dispose of
miscelanneous equipment and continue to look for ways to reuse and recycle these
items to keep them out of landfills.
Rosemount will continue to conduct spring and fall clean -up events that allow residents
to dispose of hard to get rid of household items. In addition to regular trash items and
construction and demolition debris which end up in local landfills, our events feature the
collection and proper disposal /recycling of appliances, electronics, steel /metal, and
automotive batteries and tires. In 2008 we added bicycle and carpet recycling to our
clean up events. The clean up events help ensure that these items do not end up in
landfills, or just as bad, in ditches or along roadsides.
Community Education Describe your community's proposed plan for 2009 public
educational /promotional activities.
Informational brochures, pamphlets, and other sources of information have been very
effective for public communication regarding recycling and solid waste management.
Staff will continue to develop and create recycling and solid waste management
information for distribution. Four times every year, each household in Rosemount
receives a Rosemount Parks and Recreation Activities newsletter. Each issue contains
information on recyling, reducing waste, reusing resources, and green living. This
information is also available on the City's website and is occationally printed in the Town
Pages, Rosemount's local newspaper. The City of Rosemount actively promotes Twin
Cities Free Market in an attempt to spread the word that reuse is a convenient alternative
to landfilling still useful household items.
Dakota County's Green Guide is an excellent resource for recycling and disposal of
unwanted items. Copies of the Green Guide and other Dakota County publications are
made available at City Hall, the Rosemount Community Center, at the spring and fall
clean up events, our spring Arbor Day /tree give away, and through the USPS on behalf of
Dakota County's Green Guide Distribution Program.
6
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Number of containers required in 2009
Single Family 250
Multi- family
Applying for Container Funding Yes No
Delivery Location List address for container delivery
Rosemount Public Works Facility
14455 Brazil Avenue
Rosemount, MN 55068
Distribution Method Indicate the distribution method for the containers
Communities must provide educational materials that support reuse /reduction /recycling
for each single family container.
Residents can pick up the curbside recycling bins at Rosemount City Hall. Licensed
haulers may also pick up bins for Rosemount residents, commercial users, or multi family
residents. In 2004, City staff prepared educational materials on recycling, reduction, and
reuse that are distributed with each curbside recycling bin. The Dakota County Green
Guide is also available at City Hall for residents picking up recycling containers.
Multi- family apartment containers are provided only upon agreement between building owners
or managers and the City. Communities will distribute multi family apartment containers in
coordination with informational meetings for residents.
7
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Identify
Item
Letter
from
Eligible
Funding
Expenses,
Brief Description of Leadership Activity
2009 Fund Amount
Applying for Local Negotiated Funding As a Lead Community
Yes No
(If no, do not complete)
Indicate the Local Negotiated Initiative by alphabetic letter that your community chooses to undertake in
2009, insert total funding amount into the space provided on your Base Funding Attachment A, and
complete the LEAD Community work plan below
LEAD COMMUNITY Local Negotiated Fund Work Plan, for each selected Initiative Describe your
community's proposed plan for 2009 Local Negotiated Fund Initiative.
1. Comprehensive Initiative Description
2. Activity Description
3. Budget Breakdown Show how funds will be expended
4. Objective(s) to be met
5. Related Master Plan or Comprehensive Plan outcome
6. Proposed Start Date and Duration of Activity (or activities)
7. Resources
8. Proposed Measurement Method (Pre- and Post Activity Measures)
NOTE: Final report must identify the opportunities and challenges encountered and how
the initiative can be replicated in other communities.
1. Comprehensive Initiative Description
2. Activity Description
3. Budget Breakdown
8 Printed on 35% post- consumer recycled content paper
4. Objective(s)
5. Related Master Plan or Comprehensive Plan Outcome
6. Proposed Start Date and Duration of Activity
7. Resources
8. Proposed Measurement Method
9
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BASE FUNDING BUDGET, 2009 (Note: to be considered a complete application, cities must enter
estimated costs in appropriate sections of both A.1. A.2.)
A. 1.
Administrative Costs
Direct Salaries
Direct Mileage
Direct Membership Training
Subscriptions
Consultant Services
and /or Temporary Help
Software
Other (List Describe
Admin`Subtotal
A. 2.
Promotional /Educational Costs
Design /Printing Costs
Distribution Costs
Advertisements
Videos /Billboards
Promotional Items
Special Events (Displays,
Performance fees)
Other (List Describe)
County Share
(at $2.00 per HH)
9000
350
200
2300
County Share
(at $2.00 per HH)
Community Share
6000
200
2200
Community Share
Communities list city contributions for program in this column, (contributions are not mandated)
Communities must enter budget amounts per line item
Base Funding Request may not exceed the amount authorized by County Board.
Unexpended 2009 Base Fund and LNIFamount may not be carried over to 2010
Total 2009 Amount Requested
TOTAL
(County/Community combined)
15000
400
4500
TOTAL
(County/ Community combined)
B. Total Budgeted Amount
G. 2009 Base Funding
Requested from County
D. Total LNIF Amount
Requested From County
+0
40
czt
4-
1-4
0
4-1 0
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-O. 04
0
0
Ch
C>
C,
Waste Collection
Service
Multi- Family Recycling
Curbside Recycling
Materials
Support Recycling Goal
i
Activity
•City of Rosemount
•Residents businesses
•Convnercial Haulers
•City of Rosemount
•Multi- Family
complexes
•Commercial Haulers
•City of Rosemount
•Residents businesses
•Commercial Haulers
'City of Rosemount
•Residents businesses
•Commercial Haulers
Responsible
Parties
I
-Ongoing
•Ongoing
•Ongoing
•Ongoing
Timeline
•Support State /County
activities (Master Plan)
•Support 50% recycling
mandate for county
•Support 50% recycling
mandate for county
•Support 50% recycling
mandate for county
Rationale
•Staff time
•Contracts
•Haulers
•Landfills
•Educational materials
•Staff time
•Haulers
•Recyclables dealers
•Educational materials
•Rec din:. bins
•Staff time
•Haulers
•Recyclables dealers
•Educational materials
•Rec din bins
•Staff time
•Haulers
•Recyclables dealers
•Educational materials
•Recycling bins
Resources
•Number of participants
•Quantity of materials
collected
•Number of participants
•Quantity of materials
recovered
•Number of participants
•Quantity of materials
recovered
•Number of publications
•Number of homes
delivered to
•Number of Web site
articles posted
Outcome
Measurement
Participate in
Community Power
Program
Program Messages
LSWS Meetings
Communication To
Households
Activity
•City of Rosemount
•City of Rosemount
•City of Rosemount
•City of Rosemount
Responsible Parties
•Ongoing
•Ongoing
•Ongoing monthly
•Ongoing
•Rosemount Parks and
Recreation Activities
Newsletters is published
uarterl
Timeline
-Support State /County
activities (Master Plan)
•Support State /County
activities (Master Plan)
•Support State /County
activities (Master Plan)
-Support State /County
activities (Master Plan)
Rationale
•Staff time
•Staff time
•Educational materials
•Rosemount's Website
•Stafftime
•Transportation
•Staff time
•Rosemount's Website
•Rosemount Parks and
•Recreation Activities
•Newsletters
Resources
•Number of projects
•Number of supporting
articles
•Number of articles
produced
•Attendance at meetings
I
I
•Number of articles
produced
I
Outcome
Measurement
6
g-
Solid Waste Education Checklist
Recycling Responsibilities
O
a)
0
A RESOLUTION AUTHORIZING APPLICATION TO DAKOTA COUNTY FOR
FUNDING THE CITY OF ROSEMOUNT'S 2009 LANDFILL ABATEMENT PROGRAM
WHEREAS, according to the Dakota County Community Landfill Abatement Program guidelines
as established in 1988 and amended in 1989, the City Council of Rosemount must submit a funding
allocation and funding application to receive funding for the City's 2009 Landfill Abatement
Program; and
WHEREAS, the City of Rosemount has established and desires to maintain a landfill abatement
program which promotes recycling, waste reduction, and reuse opportunities in the community and
encourages landfill abatement; and
NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Rosemount
hereby approves the 2009 Landfill Abatement Funding Application authorizing the necessary
signatures thereon and its distribution to Dakota County.
ADOPTED this 21st day of October, 2008.
ATTEST:
Amy Domeier, City Clerk
(SEAL)
CITY OF ROSEMOUNT
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2008 92
CERTIFICATIONS
I hereby certify that the foregoing is a true and correct copy of a resolution presented to and adopted by the
City Council of Rosemount at a duly authorized meeting thereof, held on the 21st day of October, 2008, as
disclosed by the records of said City in my possession.
Motion by: DeBettignies Second by: Shoe Corrigan
Voted in favor. Droste, Sterner, Baxter, DeBettignies; Shoe— Corrigan
Voted against None
C.\Documents and Seuings\ajd\Local Servings \Temporary Internet Files\OLKDS\Resolution approving funding application.doe
L
William H. Droste, Mayor
Exhibit 2