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Home My WebLink About3.d. 2008 Public Works Annual ReportAGENDA ITEM: 2008 Public Works Annual Report AGENDA SECTION: Department Head Report PREPARED BY: Andrew J. Brotzler, PE, Director of Public jAGENDA Works City Engineer NO. b.A- ATTACHMENTS: 2008 Public Works Annual Report APPROVED BY: Co) RECOMMENDED ACTION: None 4 ROSEMOUNT CITY COUNCIL City Council Meeting: June 16, 2009 Staff will provide a presentation of the 2008 Public Works Annual Report. EXECUTIVE SUMMARY BACKGROUND: Attached you will find the department's fourth edition of the Public Works Annual Report. The 2008 report provides an overview of our accomplishments, and a breakdown of staff -hours and costs associated with our activities in 2008. It is a comprehensive "look inside" the Public Works Department. Our ongoing focus is to maintain the necessary procedures and resources that will allow us to do our jobs effectively and efficiently, and continue to perform at the desired "service levels." We will continue to expand our capabilities with CarteGraph, identifying new ways to improve our workflow, track information, and generate useful data and reports that will help with decision making in the future. SUMMARY: Many of the daily tasks and activities of the Public Works Department are very visible to the public, often providing immediate benefits to those we serve. It is important that we stay focused on our accountability to the public by providing the most efficient, cost effective service possible with the resources we have available. We will continue to prepare a Public Works Annual Report to summarize our progress and accomplishments. G: \Chris\PW Annual Report \2008 Annual Report \6 -16-09 CC 2008 PWAnnualReport.doc Public Works Annual Report 2008 S ROSEMOUNT PUBLIC WORKS DEPARTMENT TABLE OF CONTENTS Purpose and Mission Statement Page 2 The Department Pages 3 -5 Organization Chart Page 3 2008 Highlights Page 6 -9 Right -of -Way Management Page 6 CarteGraph and GIS Pages 6 Fuel Consortium Page 6 Improvement Projects Page 7 Water System Page 7 Construction Projects Page 8 Safe Routes to School Page 9 The Next Generation Page 9 Pavement Management Program Pages 10 -12 Map of 2009 Projects Page 11 Street Maintenance Pages 12 -15 Winter Operations Pages 13 -15 Utilities Pages 16 -21 Water Usage Charts Pages 19 -20 Testing/sampling schedule Page 21 Parks and Grounds Page 22 -23 Irrigation Summary Page 23 Fleet Management Pages 24 -27 Fuel Page 26 -27 Vision for 2009 and Beyond Page 28 Appendix Pages 29 -38 Vehicle Replacement Analysis Charts Pages 30 Vehicle Summary Page 31 -33 Long -term Project Schedule Page 34 -38 Public Works Annual Report 2008 PURPOSE The purpose of this report is to summarize the activities and initiatives of the Public Works Department during the calendar year 2008, and to define the goals and vision for the future of the Department in 2009 and beyond. MISSION STATEMENT Our mission is to enhance the quality of life through responsive, efficient, and cost effective delivery of services consistent with community values. With sound management, fiscal responsibility and professional care, the Department will preserve and protect the infrastructure resources of the City, creating a safe, clean and enjoyable environment for residents and businesses. Public Works Annual Report 2008 2 THE DEPARTMENT The Public Works Department includes 26 staff members in both the Engineering and Public Works Divisions. The Operations Superintendent and Public Works Supervisor work together to manage a staff of 15 maintenance workers and 2 mechanics. The City Engineer leads a staff of 5 others in the Engineering Division. Mechanics Bill Murphy Dean Sandstrom Director of Public Works City Engineer Andy Brotzler Maintenance Workers Bob Barfknecht Randy Bellmore Tony Caterina John Cusack Eric Day Matt Forse Doug Holzer Dick Howe Mark Joosten A.J. Korpela Vern LaBeau Chris Manship Ryan Rausch Steve Strese Joe Werden 16 Seasonal Workers Operations Superintendent Rick Cook Public Works Supervisor Jim Koslowski Public Works Secretary Cindy Dorniden "Perfection is not attainable, but if we chase perfection we can catch excellence." Vince Lombard Public Works Annual Report 2008 1 Engineering and Support Morgan Dawley Mike Kasel Rich Lonnquist Christine Watson Leadership Andy Brotzler, Jim (Kose) Koslowski, and Rick Cook provide strong leadership and vision for the Department. Utilizing their many years of experience in Public Works operations and management, they have initiated changes in the Department that have led to greater efficiency and effectiveness than ever before. The Department has improved its operations with new technologies and procedures that will provide benefits for years to come. Congratulations to Jim Koslowski (pictured above, center) for receiving his American Public Works Association Certificate in August. Jim's coursework included classes in Public Works Organization and Administration, Management and Communications, Operations and Maintenance, and Technical Aspects of Public Works. Teamwork Professionalism Integrity Accountability Public Works Annual Report 2008 Engineering Andy, Morgan, Mike, Rich, Christine and Cindy maintain close contact with developers, contractors and residents to ensure compliance with all City policies and codes relating to our infrastructure. 4 Parks The parks crew maintains over 260 acres of park space in 23 parks. Thanks to Tony, Steve, Mark, Ryan and Joe, our residents can enjoy the cleanliness and beauty of our City parks. Mechanics Dean and Bill keep all City vehicles and equipment in peak condition. Their behind the scenes work allows staff to operate safely and efficiently. Public Works Annual Report 2008 Utilities Randy, A.J., Doug, Dick and Chris keep the water supply, sanitary sewer, and storm water systems functioning smoothly. Streets Vern, Eric, John, Bob and Matt work together to maintain 102 miles of streets and 92 miles of sidewalks and bike trails. 5 2008 HIGHLIGHTS Right of way management ROWay, a convenient and user friendly web -based right -of -way management application, was activated on January 1, 2008. This online tool enables efficient and effective management of the utility permits and right -of -way work that occurs throughout the City. Combined with the City's right -of -way ordinance adopted in 2007, ROWay allows our Engineering staff to better protect and manage public right of way construction. In 2008, the City issued 91 utility permits through ROWay. Based on permit fees established in the Fee Resolution, the right -of -way permit revenue in 2008 was $20,899. CarteGraph and GIS In 2008 we began using CarteGraph's PAVEMENTview for our Pavement Management inspections and analysis. We also expanded our use of CarteGraph to include WATERview to record inspections and maintenance information for all our hydrants. Aided by interactive maps and other GIS tools, staff is able to enter valuable information directly into CarteGraph from the field using laptops or other mobile devices. Whether its hydrant flushing, sign maintenance, pavement inspections, utility locations, or sewer jetting, our staff is equipped with time- Fuel Consortium In an effort to better deal with fluctuating fuel prices, the City joined a state -wide fuel consortium late in 2008. Through a state contract administered by MnDOT, the participating agencies are able to purchase set quantities of fuel at fixed contract pricing for the 2009 calendar year. This helps to eliminate the impact of market fluctuations, and allows for more accurate budgeting and expense forecasting. Combined with a nationwide decrease in fuel prices, the City's membership in the fuel consortium should provide significant savings in 2009. Public Works Annual Report 2008 saving devices and information, enabling them to be more efficient and effective than ever before. Rich performs pavement inspections and enters the results directly into CarteGraph from a laptop in his truck 6 Improvement Projects Throughout the year, the Public Works Department coordinated the completion of several improvement projects, including a new hockey rink at Jaycee Park, a new tennis court surface at Claret Park, a complete pavement removal and replacement for the Schwarz Park parking lot, and the interior and exterior painting of Fire Station #1 and the Public Works north building. Water System Construction on our newest well was completed in 2008. Well #15, located in the Meadows of Bloomfield neighborhood, was completed and will be online early in 2009. The City also decommissioned Well #3 and demolished the well house, making room for additional staff parking on the east side of City Hall. Public Works Annual Report 2008 Capping Well #3 7 Construction Projects The Engineering Division coordinated the work on several construction projects in 2008: Harmony 5th and Pickens Plat The final phase of the Harmony development located on the northeast corner of Trunk Highway 3 and Connemara Trail. Brazil Trail A new pedestrian trail connects the north end of the Koch Trail to Brazil Avenue just north of the ball fields. Another segment provides a connection along Brazil Avenue from Upper 138t Street West to the existing trail on the south side of Connemara Trail. CSAH 38 turn lanes at Shannon Parkway This joint project between the City and Dakota County created an eastbound right turn lane and a westbound bypass lane on CSAH 38 at Shannon Parkway. CSAH 42 Shannon Parkway intersection improvements This project began in 2007 and was completed in 2008. The project included a new signal system with protective /permissive left -turn phasing on Shannon Parkway, and a realignment of the north /south thru lanes on Shannon Parkway with concrete medians. Public Works Annual Report 2008 8 Safe Routes to School In November 2008, the City Council authorized the submittal of two grant applications for federal funding through the Safe Routes to School program, which is administered by Mn /DOT. The program provides communities and school districts the opportunity to secure federal funding to improve conditions for bicycling and walking to school. In March 2009, the City was awarded $35,000 for non infrastructure projects that were included in the application. Staff will begin planning and implementing some of the improvements and activities in 2009. Public Works Annual Report 2008 SCHOOL The Next Generation In August, the City sponsored its first "Take Your Kids to Work" day, allowing employees to bring their kids in for a first -hand look at how the City operates. Highlights of the day included tours of the Public Works facilities where kids were able to climb into the driver's seat of the large equipment, and take a tour inside the Bacardi water tower and Well House #14. Public Works staff was available to answer questions and teach the youngsters more about the importance of Public Works operations. Family members enjoyed tours of the Public Works facilities during "Take Your Kids to Work" day. 9 PAVEMENT MANAGEMENT PROGRAM The Pavement Management Program (PMP) is designed to protect and extend the useful life of paved surfaces throughout the City. With careful planning and diligent effort, the goal is to maintain the highest performance standards while reducing the overall long term costs of managing the City's street infrastructure system. As part of the PMP, annual field inspections are performed by engineering staff on a rotating basis so that each street is inspected every three years. Based on the information gathered from the field inspections, streets are assigned an Overall Condition Index (OCI) ranging from 1 to 100 to identify surfaces most in need of improvements. Average target OCI values have been set at 75 for collector streets and 60 for local streets. In February 2007, Council adopted a report that identifies a 4 -5 year program for the improvement of streets that fall below the target OCI values. The 2008 Pavement Management Project included surface improvements to approximately 1.2 miles of urban streets in the Winds Crossing neighborhood, including Claret Avenue, Cornell Trail, 156t Street West, and Cicerone Path. The contract amount for this project was $817,047. This project also included the addition of approximately 3,520 feet (.7 mi) of new sidewalk in accordance with the adopted Trail /Sidewalk Plan. Street improvements in progress on156 W A map of the 2009 scheduled street improvements is included on the next page. Red highlighted streets will receive a sealcoat (this includes Doyle Path in eastern Rosemount, not shown on map). Blue highlighted streets will receive a full reconstruction with utility improvements. Public Works Annual Report 2008 10 City of Rosemount 2009 Street Improvements Public Works Annual Report 2008 11 STREET, SIDEWALK AND TRAIL MAINTENANCE The Public Works Department has a crew of five maintenance workers dedicated to year -round street, sidewalk and trail maintenance. They provide ongoing structural and operational maintenance for 103 miles of City -owned streets, 92 miles of sidewalks /trails, 152 cul -de -sacs, and 18 parking lots. One notable change indicated in the graph below is the decrease in staff -hours spent on street sweeping since 2006. By eliminating the use of sand for winter ice control, there has been a noticeable decline in time spent on sweeping, especially in the spring. 100% 90% 80% 70% 60% 50% 40% 30% 20% 10% 0% 2006 Distribution of Staff Time Streets Other Sidewalk/Trail Signs /Lights /Omamental I] Sweeping Roads /Lots/Ditches Plowing/Sanding 2007 2008 Public Works Annual Report 2008 12 Winter Operations The City of Rosemount Public Works Department performs snow and ice control operations on 278 lane miles of road. Of these 278 lane miles, 120 lane miles are considered "priority" they are the first to be plowed and salted. The remainder of the plowing includes: 158 lane -miles of non priority streets 22 miles of bituminous trails 8 miles of sidewalk 4 water towers 7 wells 7 lift stations 10 ice rinks 7 parking lots (City Hall, Public Works, Fire Stations 1 and 2, Bloomfield, Schwarz, Jaycee) 80.0 70.0 60.0 50.0 40.0 U 30.0 20.0 10.0 0.0 Total Annual Snowfall in the Twin Cities Priority Plow Routes I i !mg 98/99 99/00 00/01 01/02 02/03 03/04 04/05 05/06 06/07 07/08 Winter Season Public Works Annual Report 2008 13 2007 Streets Sidewalks Trails Salting Only Downtown Snow Removal Total of Events 12 12 5 4 Staff Hours 1837 488 36 284 2644 Avg Hours per Event 153 41 7 71 272 of Total Hours 69% 18% 1% 11% 100% Salt Usage (tons) 1105 0 154 0 1259 2008 Streets Sidewalks Trails Salting Only Downtown Snow Removal Total of Events 18 18 13 3 Staff Hours 2069 613 290 212 3184 Avg Hours per Event 115 34 22 71 242 of Total Hours 65% 19% 9% 7% 100% Salt Usage (tons) 918 0 362 5 1285 Snowplowing Summary Above is a snowplowing summary for the calender years 2007 and 2008. A few notable highlights are explained in more detail below. Average hours per street plowing event decreased 25% from 153 to 115, due mainly to the following factors Minor route and equipment changes led to increased plowing efficiency Varied weather conditions Average hours per salting event increased significantly from 7 to 22, due mainly to the following factors Exreme weather conditions in the winter of 2008 required more attention to salt applications (colder temps with more rain /sleet precipitation) Increased salting as a preventive measure to reduce the amount of plowing necessary Several weather events in 2008 required salt applications two days in a row. When tracked as one event, this significantly increases the "per event" number. Salt usage during plowing events decreased 17% despite 50% more events. This is due mainly to improving our application techniques and reducing the application rates to 200 400 pounds per lane mile (down from 400 800 pounds per lane mile used in the past). Further explanation of this can be found on the next page. Public Works Annual Report 2008 14 2004 2005 2005 2006 Sand and Salt Purchases 2006 2007 2007 2008 Salt San. rave 11 otal ost Public Works Annual Report 2008 2008 2009 15 $75,000 $65,000 $55,000 $45,000 $35,000 $25,000 $15,000 $5,000 Beginning in November 2008, efforts were made to reduce the amount of salt applied for winter ice control. By training staff on proper application techniques and utilizing the on- board computers for tracking salt usage, we are better able to monitor our ice control operations and reduce the amount of unnecessary salt applied during each event. The desired application rate is between 200 and 400 pounds per lane mile, depending on the type of salt used and the weather conditions. In past years, salt was being applied at a rate of 400 to 800 pounds per lane mile. As a result, the City reduced its overall salt usage by 35% over the 2007/2008 winter, despite having double the number of events requiring salt. Salt Sand/ Gravel Total Winter Tons Cost Avg Cost/Ton Tons Cost Avg Cost/Ton Cost 2003 2004 793 $28,700 $36.20 2469 $9,476 $3.84 $38,175 2004 2005 1059 $39,472 $37.29 902 $3,552 $3.94 $43,024 2005 2006 1386 $56,173 $40.52 1122 $4,200 $3.74 $60,373 2006 2007 1192 $51,521 $43.24 499 $1,969 $3.95 $53,490 2007 2008 1618 $74,831 $46.26 102 $1,320 $12.94 $76,151 2008 2009 1055 $64,963 $61.61 85 $1,403 $16.46 $66,366 Totals 7101 $315,660 $44.45 5179 $21,920 $4.23 $337,580 2004 2005 2005 2006 Sand and Salt Purchases 2006 2007 2007 2008 Salt San. rave 11 otal ost Public Works Annual Report 2008 2008 2009 15 $75,000 $65,000 $55,000 $45,000 $35,000 $25,000 $15,000 $5,000 Beginning in November 2008, efforts were made to reduce the amount of salt applied for winter ice control. By training staff on proper application techniques and utilizing the on- board computers for tracking salt usage, we are better able to monitor our ice control operations and reduce the amount of unnecessary salt applied during each event. The desired application rate is between 200 and 400 pounds per lane mile, depending on the type of salt used and the weather conditions. In past years, salt was being applied at a rate of 400 to 800 pounds per lane mile. As a result, the City reduced its overall salt usage by 35% over the 2007/2008 winter, despite having double the number of events requiring salt. Utility Statistics 2006 2007 2008 Miles of water main 116 119 119 Miles of sanitary sewer 85 90 90 Miles of storm sewer 75 78 81 Hydrants* 1,049 1,082 1,279 Sumps 1,758 1,745 1,739 Total gallons pumped 944 MG 938 MG 910 MG Average gallons of water pumped per day 2.59 MG 2.57 MG 2.49 MG Average gallons of water pumped per day (Jun Aug) 5.08 MG 4.79 MG 4.79 MG Max gallons pumped in a single day 6.37 MG (July 30) 7.63 MG (Aug 1) 6.65 MG (July 3) UTILITIES The Public Works Department has a crew of five maintenance workers dedicated to the ongoing maintenance of the water, sanitary sewer and storm sewer systems. The following table summarizes the components of the utility systems: 100% 90% 80% 70% 60% 50% 40% 30% 20% 10% 0% Hydrant numbers for 2006 and 2007 are estimates Some catch basins were wrongly identified as sumps in 2006 and 2007. Distribution of Staff Time Utilities 2006 2007 2008 Public Works Annual Report 2008 AII other tasks Sump cleaning Structures Hydrants Water meters Locations "'Jetting Well house lift station 16 Sanitary Sewer The quality standard for sanitary sewer maintenance is to clean 1/3 of the 68 miles of City- maintained sewer annually (City staff does not clean private lines or lines greater than 12 inches in diameter). In the past two years, nearly 2,000 staff hours were spent on jetting activities, with an average cost (staff time and equipment) of $3,060 per mile cleaned. Utilizing a truck- mounted laptop with CarteGraph and ArcGIS, maintenance workers record jetting activities on -site for each line as it is cleaned. They are also able to document issues and create reports to follow up on any necessary maintenance or repairs. 30 25 20 10 5 0 Miles of Sewers Cleaned 2000 2001 2002 2003 2004 2005 2006 2007 2008 Public Works Annual Report 2008 17 Storm Sewer For the past three years, all catch basin sumps have been inspected annually and measured for debris. All sumps that are more than 50% full are cleaned and documented in order to comply with NPDES requirements. Prior to 2006, sumps were cleaned on a rotating basis, approximately once every 3 years. This method was inefficient and costly; some sumps were unnecessarily cleaned year after year, while other sumps that needed cleaning were skipped until their next "rotation." The chart below illustrates the cost and time savings the City has realized since switching to the new method of inspection /cleaning in 2006. f Inspection= $3 each (staff +equipment, avg 3 minutes) 2004 2005 Sump Cleaning History 2006 2007 mil# Cleaned —0—Estimated Cost 2008 Public Works Annual Report 2008 2009 estimated $25,000 $20,000 $15,000 $10,000 $5,000 In accordance with the Public Works Quality Standards, inspections of all the storm pond inlet: and outlets began in 2008 and will continue throughout 2009. On -site inspections allow our maintenance staff to assess the condition of each structure and document any necessary repairs or updates needed. 18 0 U Water Supply In 2008, the amount of water pumped through our system decreased 3% from the previous year, going from 938 million gallons in 2007 to 910 million gallons in 2008. Peak usage occurs in June, July and August when our average daily usage is nearly double what it is during the rest of the year. Our water system's firm pumping capacity in 2009 will be 8.64 million gallons per day once well #15 is online. The firm capacity is calculated by adding the pumping capacity of all the urban wells together, leaving out the well with the largest capacity (well #9, 2.3 million gallons per day). 1,000 900 800 700 600 500 400 300 200 100 Average gallons per day 2006: 2,586,482 2007: 2,568,605 2008: 2,494,239 1999 2000 2001 2002 Water Usage By Year (total gallons pumped) 2003 2004 Public Works Annual Report 2008 2005 2006 2007 Qtr 1 Qtr 2 Qtr 3 e Qtr 4 Total I 19 2008 Rainfall (inches) :y 2004 May 6.39 Jun I 3.06 Jul 1 Au 3.36 1.19 Se 4.21 Total 18.21 2005 2.78 424 2.94 5.22 4.44 19.62 2006 2007 156 2.81 1.29 t 6.90 244 15.10 1.99 205 3.29 1 9.32 6.04 22.69 2008 2.53 2.70 2.13 3.35 1.78 12.49 •source Univer 15.35 ury of Minnesota 14.86 climate 13.01 25.98 weDSlte 18.91 88.11 A ir li .4111/ 1 \Il lk AlAllirff.:0" x irffir x i fir �f N 0 200 180 160 140 C co p 80 Water Usage By Month Jan Average gallons per day in 2008: 2,494,239 Feb Mar Apr Average gallons per day in Jun, Jul, and Aug 2008: 4,794,400 May Jun Jul Aug Sep Oct Nov Dec -0-2004 -t 2005 2106 2007 2008 Public Works Annual Report 2008 20 Water Testing and Sampling Regular water testing and sampling ensures safe, clean drinking water for all residents. Samples are taken by members of the utility crew, and come from various locations throughout the City, such as gas stations, apartment buildings, businesses, park shelters, etc. This list of sampling sites is numbered and given to the health department, and the sites are referred to by number only, not by address. The main requirements for a testing site are: The sites must allow daily, long -term access for us to draw samples The sites must be distributed evenly across the system, not clustered in one area Testing and sampling activities are performed according to the following schedule: Collected first Wednesday of each month Tested every 3 years (done in 2007) Collected and tested by State Chlorine Residual Radiochemicals Monitored by City X Collected and tested by State Public Works Annual Report 2008 21 PARKS AND GROUNDS The Public Works Department has a crew of five maintenance workers dedicated to the maintenance of 267 acres in 23 parks. Over 11,000 (full -time and part -time) staff hours were spent on park related tasks in 2008 in an effort to provide a safe, clean and attractive environment for residents to enjoy. Steve gets the ball fields at Shannon Park ready for game play Public Works Annual Report 2008 In July 2008, our maintenance crews spent over 730 staff -hours helping hundreds of residents clean up debris after a major storm passed through the south metro. Using CarteGraph, we were able to estimate the cost of the storm clean-up efforts to be nearly $31,000 in labor and equipment. In 2007, similar storm clean -up efforts cost an estimated $26,000. Crews clean up debris after a major storm in July 100% 90% 80% 70% 60% 50% 40% 30% 20% 10% 0% Distribution of Staff Time Parks and Grounds 2006 2007 2008 AII other tasks Playgrounds /structures Seed /Fertilize /Irrigate ORink maintenance OLandscape Trees Field maintenance Mowing /trimming 22 In 2008, efforts were made to reduce the amount of water consumption in City buildings and parks. Despite a 10 -inch decrease in rain from 2007, staff was successfully able to reduce the amount of water usage by carefully timing and monitoring the irrigation activities. The following chart and table illustrate the results. Location 35 30 25 20 15 0 ca 10 City Hall Acres Irrigated ..........................._1.1 Avg inches/ week- 200' Avg inches/ week 2008 1.1 change Water Consumption in City Buildings and Parks 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 Community Center 2.6 07 0.4 -43% Fire Station 1 Irrigation Summary 2007 2008 10 07 i 03 -30% -50% 1 5 1.3 3.7 1.2 3.0 0.9 1.0 1 1 0.7 -17% -63% -22% Connemara 07 06 -14% Public Works Annual Report 2008 Jaycee Meadows 127 1 69 0.6 Fire Station 2 only irrigated for about 8 weeks in 2007 (new sod seed) Shannon Winds Total 14.3 23 495 0 5 0.9 0.8 0.5 0.8 0.6 0% -11% -25% 23 FLEET MANAGEMENT The Public Works Department employs two full -time mechanics responsible for maintenance and repair of 63 City vehicles, 31 heavy machines, and more than 200 pieces of small equipment. Over 3,500 staff hours were dedicated to maintenance and repair in 2008, with an additional 1,600 staff -hours spent on equipment cleaning, seasonal changes, and supply runs. 100% 90% 80% 70% 60% 50% 40% 30% 20% 10% 0% Distribution of Staff Time Fleet Maintenance Other Seasonal o Cleaning Maintenance Repair 2006 2007 Public Works Annual Report 2008 The mechanics' behind the scenes work keeps our fleet running smoothly 2008 24 J 10 9 8 7 U6 t 5 43 4 z 3 2 1 0 0 -2 yrs 3 -5 yrs Age of Equipment (excludes Fire Department) 6 8 yrs 2004 2005 2006 2007 2008 2009 5.6 5.5 4.9 5.3 5.5 6.5 Fleet Maintenance Cost Distribution in 2008 (includes parts and labor costs) I Fire Police PIN Mowers Misc I Public Works Annual Report 2008 9 -12 yrs more than 12 years 25 Fuel The Public Works Department supplies fuel for all City vehicles and equipment. In 2008, the City spent $175,400 on 59,700 gallons of fuel. Consumption for 2008 was slightly below the 4 -year average of 60,800 gallons. Fuel usage is historically the highest in the summer months when street and park maintenance is at a peak, and it can be significantly impacted from year -to -year depending on the amount of winter precipitation. See Appendix A for a detailed mileage and fuel usage summary for the City's fleet. Fuel Purchases from 2002 to 2008 Change in Cost/Gallon Diesel Unleaded Total 2006 to 2007 12.2% 12.3% 11.8% 2007 to 2008 21.4% 9.9% 14.2% 2004 to 2008 141.9% 72.0% 89.2% Change in Cost Diesel Unleaded Total 2006 to 2007 26.7% 21.8% 23.7% 2007 to 2008 21.6% -3.1% 6.5% 2004 to 2008 286.6% 131.2% 181.6% Change in Gallons Diesel 2006 to 2007 12.5% 2007 to 2008 0.4% 2004 to 2008 60.1 Unleaded 7.3% -12.4% 27.7% Total 9.3% -7.4% 39.6% Avg /Gal includes .20 per gallon state fuel tax through March, 2008. From April through July 2008, the state fuel tax is .22 per gallon. From August and September 2008, the state fuel tax is .225 per gallon. Beginning in October 2008, the state fuel tax is .255 per gallon Public Works Annual Report 2008 26 Diesel Unleaded Total 2002 18,011 $17,445.47 $0.97 30,208 $35,547.84 $1.38 48,219 $52,993.31 $1.30 2003 17,003 $17,412.62 $1.02 30,307 $38,141.27 $1.46 47,310 $55,553.89 $1.37 2004 15,670 $20,223.17 $1.29 27,109 $42,054.77 $1.75 42,779 $62,277.94 $1.66 2005 23,004 $43,265.29 $1.88 37,107 $69,452.97 $2.07 60,111 $112,718.26 $2.08 2006 22,203 $50,759.27 $2.29 36,810 $82,381.07 $2.44 59,013 $133,140.34 $2.46 2007 24,988 $64,297.66 $2.57 39,508 $100,339.47 $2.74 64,496 $164,637.13 $2.75 2008 25,095 $78,183.09 $3.12 34,613 $97,218.69 $3.01 59,708 $175,401.78 $3.14 Fuel The Public Works Department supplies fuel for all City vehicles and equipment. In 2008, the City spent $175,400 on 59,700 gallons of fuel. Consumption for 2008 was slightly below the 4 -year average of 60,800 gallons. Fuel usage is historically the highest in the summer months when street and park maintenance is at a peak, and it can be significantly impacted from year -to -year depending on the amount of winter precipitation. See Appendix A for a detailed mileage and fuel usage summary for the City's fleet. Fuel Purchases from 2002 to 2008 Change in Cost/Gallon Diesel Unleaded Total 2006 to 2007 12.2% 12.3% 11.8% 2007 to 2008 21.4% 9.9% 14.2% 2004 to 2008 141.9% 72.0% 89.2% Change in Cost Diesel Unleaded Total 2006 to 2007 26.7% 21.8% 23.7% 2007 to 2008 21.6% -3.1% 6.5% 2004 to 2008 286.6% 131.2% 181.6% Change in Gallons Diesel 2006 to 2007 12.5% 2007 to 2008 0.4% 2004 to 2008 60.1 Unleaded 7.3% -12.4% 27.7% Total 9.3% -7.4% 39.6% Avg /Gal includes .20 per gallon state fuel tax through March, 2008. From April through July 2008, the state fuel tax is .22 per gallon. From August and September 2008, the state fuel tax is .225 per gallon. Beginning in October 2008, the state fuel tax is .255 per gallon Public Works Annual Report 2008 26 Public Works 60% Department Share of Total Gallons of Fuel Pumped in 2008 Other Fire 3% 4% Totals for 2008 Public Works 37,602 gal Police 20,370 gal Fire Department 2,682 gal Other Departments 1,913 gal Police 33% 8,000 7,000 6,000 5,000 0 4,000 3,000 2,000 1,000 0 Jan 2003 54,052 gal 2004 56,048 gal Fuel Usage by Month moor ,z rrurl oc\oi C) Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2005 58,914 gal 2006 54,562 gal 2007 64,008 2008 62,568 l 5 year Average 2008 I Public Works Annual Report 2008 27 VISION FOR 2009 AND BEYOND Technology leading the way! We recognize that the future is shaped by the decisions and actions of today. As the City continues to grow, our services must adapt to meet the changing needs of a diverse population. We must embrace technological change, and utilize our past experiences to continually improve upon our services, today and in the future. Our goal in 2009 and beyond is to continually strive to meet the goals of Council, to become more proactive and efficient in our activities, and to consistently fulfill the objectives defined in the Public Works Quality Standards. We will continue to expand our capabilities with CarteGraph and GIS, finding new ways to improve our workflow, track information, and generate useful reports that will help with decision making in the future. Improved mobile technologies will allow us to complete routine activities more efficiently and effectively than ever before. Using our mobile technologies, the following projects are scheduled for completion in 2009: Comprehensive streetlight inventory Detailed inspection of all catch basins Detailed inspection of all storm pond inlets and outlets (started in 2008) Increased attention to long -term planning will ensure greater efficiency and accuracy during budgeting, as well as provide clear direction for future projects and activities (see "Vehicle Replacement Analysis" and "Long -Term Project Schedule" in the Appendix for examples of planning and budgeting tools). Public Works Annual Report 2008 28 The following charts were developed as a budgeting tool to help determine the ideal replacement date for Public works pickup trucks and dump trucks. In general, replacement should be considered when the cumulative maintenance costs exceed the value of the asset. On average, this occurs at 10 years for pickup trucks and 12 years for dump trucks. $40,000 $35,000 $30,000 $25,000 $20,000 $15,000 $10,000 $5,000 $0 Maintenance and Repair Costs 0 Vehicle Replacement Analysis Public Works Pickups 2 4 Trucks used are model years 1997 (1), 1999 (2) and 2000 (3) 6 8 10 Age in Years 12 $160,000 $140,000 $120,000 $100,000 $80,000 $60,000 $40,000 $20,000 $0 0 Vehicle Values 2 Vehicle Replacement Analysis Public Works Dump Trucks 4 Estimated salvage value 25% of purchase cost 6 8 10 Age in Years 12 Public Works Annual Report 2008 30 N LL V) E N C c 0 0 N C 0) 7 (p x w C N a >a` c O 2 NM0 N M Tr OOO T- N NCC00( Tr MM M (0CA N.O C f� CA 00 CV Y OD O O CV CD UD N O N O O CO U2 r- O OD D innMM CD111nzr Y— U NO o C0 Y 000�CA c 0 0 0 U E Z 0 000000000000 0 000 00 0000000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 co •a- co co O M O N st co CO M N M NOM N. 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U a P O ON �N fV o N<- a OO 1p 0 N 1 d g 2 MOOrlO r^�,a a4 c 0 CO O O O O r O r 0 0 0 0 O c u) .0 o CI N i E :o c w r 0 8 g E v 0 0 e 8f, o0 d N d U m a w o y N y CO c bj E c CO CO m H 0 c z E L o n r S a- S co m 2 2 2 p2 c 2 2 2- 2 8 03 Q) 8 0 0 0 C9 H JHHC90)JJ(n(n `-6 vi v c C C 0 l0 C: 0 U� (DOO (ON-(00)Mf.0) -0) 10( (0 H u 0) E 0 0 0 g g g g g a g g g g S o v >z CD 2 m d z z LL EN 0 ƒ a. k k k cci 8 8 7\ k 8. k 8 k o 0 0 8 }7 7 8 CZ' t 7 k k K K g 5. 8 SZOZ 000'04$ $12,000 009'1$ O 009 L$ 000'13 000'3 ,r 000' 0 00'ZL$ 000 000'9£$ 000'0£$ 000'OL$ 000'ZZ$ 009'1$ 004`SZL$ 000'9c$ zz02 $35,000 $1,500 000'00$ 000'Zz$ 00S`Stt$ 000'91$ 1 009' 000'Ll$ OOS`L6$ OOS'69$ OZOZ $35,000 009'1$ 000'9e$ 009'13 000 1$ 11 000'015 009'1$ I 000'zes 00066$ 009 t0t$ 91.00 009' 13 000'04$ 000'0t.$ 00 0091 009 '901$ 000 I 000'11$ 000 INIMME went 090 `09$ 000' c$ 000'13 000'01$ 000' 1$ 000 ZZ$ 0006a$ 000`06$ 000'01:$ 000'00$ 000'00$ 000 on 009'001$ 000'9$1.$ 009 000' 1$ 000'ze5 000'oES 000'005 000 13 Pi 000'13 000 015 000'1$ I 000'1$ S. 009'065 000'04$ 000' 1S 000'005 000'015 000'1$ 000'015 001'995 000'05 (9002) Wiled Jouelul uogoedsul loom I (8000) Wiled Jouepc (6000) Ouuoog /tedre0 I aouwwlu!ew loom mled Jou Joulo I Exterior paint Roof inspection (900Z) OuUooli /Para eousueWlew yooI Other Interior paint (2002) (moved from 2009 to 2012) (8002) uo!Wedsul yoom (600Z) lured Jouep(3 Roof maintenance Carpet flooring (2002) (some PD areas in 2009) 11 I Exterior paint Roof inspection Roof maintenance (2009) Other Interior paint mechanics (2009) Interior paint truck bays uo9oedsu! pod I 'led Jouepg (6000) uo!'edsul loom (9000) lined Jouelx3 (9000) wed Jouelul Jey10 eoueueesew loom I Roof maintenance Carpet flooring (all but Rick's office 2009) Other Building Maintenance Totals Avenge of next 5 years CD 3 0 N L 0 Y O O U n. 7 E a� m 1 7 0) c J Building Maintenance A CO N 0 0 0 8 43 m 0 N H E a a h (0 r 8 r 2 E 10 8 co 5 8 F F E a O a a 0 N N Y a P v Q a f a 2 8 m 0) E a 0) d CT! a N 0 o 8 8 r Q. m Q a E a d O a E 0. frl 2 a O 8 F E a c Q a a S Long-Term Project Schedule Park Maintenance GA2010 EtudgehLong Term Project Schedule 2010 Public Works 000'9$ 3; 000'SL$ 0 00'06$ 000'9$ 000'96! wW 000'9$ z 000'06$ 000'9L$ $155,000 $80,000 $105,000 MEIM 000'99$ 000'9$ 009'9914 000'008! 00006$ 000' 000 9$ 000Y9t$ 000`06i$ ooz Ls 000 9924 ozz$ 000 L9z4 000 0I.$ oo0'9L$ 000'S 000'0 o0r'zszs 000'9LZ$ 000 9$ oo►zoz4 00006! 000'06$ 000'9L$ 000 IIMMM 000'95 00z'44L4 000'9 MEMI oor'695 000 ICS 000'06$ 000 SL$ 006 8L4 0o9$9L4 00 rs o06 sz$ 000`91! 000 01$ !!eil Playground equipment Pla round border Ice rink (re-built 2008) Shelter (carpet) iuewdmbe punwbAe!d Pall PI= a round border PI= round border Playground equipment Pla round border Basketball court Shelter 6uewdrnbe punatbteld I I!eil iepioq Puna eld 6uetud!be punwbte!d I !!ail Pla round border Basketball court stri in 2004 Playground equipment Playground border Park Maintenance Totals Average of next 5 years Long-Term Project Schedule Park Maintenance GA2010 EtudgehLong Term Project Schedule 2010 Public Works N o N o N 4. N 000'011 v N N 0 o 0 O r$ 000ta li N O N O o O MIME $25 000 N N O N 000'$ 000'9$ N O N O y wens 000'6P$' R R III 000'08$ r. ei h 009'4$ 004e$ co O N oo9e84 000'00 g oos'9zs 000'18$ R ooE'4zs 00019$ 000'98 N O N OOL`6n4 000'8$ 000 O 8 N Mites oo4Yi8$ l N x+ M 00Ee84 000'x$ N N O a IN wN R N 009`14 000tJ$ O 4 p a 004'4$ City Parldng Lots Community Center east sealcoat 2004) Community Center west sealcoat 2002) Fire Station #1 (new 1997, sealcoat 2008) Fire Station #2 (new 2008) Park Ride sealcoat 2008) Public Works (overlay 1998, sealcoat 2008) Upper City Hall (overlay 1998, sealcoat 2008) Lower City Hall Bloomfield Park Central Park w/PD sealcoat 2003) Connemara Park sealcoat 2003) Erickson Park Family Resource Center sealcoat 2008) Innisfree Park (new 2002) Jaycee Park (sealcoat 2008) Meadows Park Schwarz Park (recon 2008) Winds Park C ity Parking Lot Totals Average of next 5 years Parking Lot Maintenance Long-Term Project Schedule GA2010 Budget Long Term Project Schedule 2010 Public Works