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HomeMy WebLinkAbout2.a. City Emergency Operations Plan Upgrade - DraftAGENDA ITEM: City Emergency Operations Plan Upgrade Draft AGENDA SECTION: -P( I ON AGENDA NO. 2 PREPARED BY: Gary D. Kalstabakken, Chief of Polir ATTACHMENTS: EOP Draft APPROVED BY: 6 DJ RECOMMENDED ACTION: Discussion and review of the plan. 4 ROSEMOUNT CITY COUNCIL City Council Work Session: March 11, 2009 EXECUTIVE SUMMARY BACKGROUND Cities are requited by Minnesota Statute to have an Emergency Operations Plan. Rosemount's plan was last approved and adopted by the City Council in 1996. A significant updating of the plan was done in 2004; however, the EOP was never brought to Council for formal adoption it was only reviewed at a Work Session. This upgrade of the EOP is intended to be finalized and adopted by Council. ISSUE The City Emergency Operations Plan is an All Hazards Plan that is intended to be a document with guiding principles and practices that may be applied to any type of emergency or disaster that may occur within the City. All hazards plans are considered a best practices because it is impossible to predict the details of the where, when, what and all other factors of disasters. Each factor impacts the decisions and actions that will need to be taken to respond and recover from an event. The EOP is broken down into annexes of more specific functions and duties that will need to be completed in emergencies. These functions are generally assigned to the city department and position within the department which completes the same or similar task as part of the normal operations of the department. Exercising of the EOP or portions of it is done annually. The City is able to meet this exercise requirement quite often by participating with private industry and other government entities. For example, on Thursday, February 26 Flint Hills Resources coordinated a table top exercise to discuss a chemical release that impacted areas off their facility site. We had police officers, fire fighters and the communications coordinator at this exercise. Later this year, a county -wide functional exercise will be held in Rosemount and we will also participate in that exercise as well as a table top exercise in the summer to assist in the planning of the fall functional exercise. In addition to Flint Hills; pipeline companies, CF Industries, Ferrel Gas and other private companies have held table top exercises that have included Rosemount's first responders as participants. In the spring of 2007, a table top exercise was held with department heads and supervisory staff to discuss planning for pandemic flu and continuity of operations. The EOP will be reviewed this year by the Dakota County Emergency Services Coordinator. This review will take place after the discussion and review held with the Council, but likely before Council adoption of the plan to allow him an opportunity to provide feedback and recommendations before it is adopted. Another review will be conducted by the Regional Review Committee (RCC) and is tentatively schedule for April 1, 2009. The state's Homeland Security and Emergency Management Division divides the state into regions and the RCC then reviews the plans of selected cities within the region. Their review is confined to items in the plan required by the Superfund Amendments and Re- Authorization Act of 1986, commonly referred to as SARA Title III. SARA establishes requirements for government and private industries related to planning and reporting on hazardous and toxic chemicals. Facilities with thresholds of certain extremely hazardous substances are required to develop plans and provide these plans to local first responders. The RCC will review Rosemount's EOP to ensure it complies with the 19 requirements of SARA Title III that apply. SUMMARY The EOP presented for Council review and discussion at the Work Session. It is a draft version. Final formatting and proofreading have not been completed but the content of the document is not expected to be edited or altered unless changes or modifications are requested by Council. In addition to printed copies of the plans, once finalized it is anticipated that an electronic version of the plan will be developed to incorporate and take advantage of hyperlinks within the document to access data within the plan and to access web sites with additional information. Annex K Hazardous Materials may undergo more changes because it is the Annex which has the most SARA requirements and also is impacted by the number of facilities in the City which are covered by SARA. These facilities had a March 1 reporting requirement to the state and the information was just received this week by city staff. Council will be provided an overview of the EOP at the meeting. NO1 E: Not all attachments are included in the EOP packet. Attachments that are maps have not been included but will be brought to the meeting and will be included in the final document. Most of the maps are related to Annex K and SARA Title III 302 facilities in the community. 4 ROSEMOUNT MINNESOTA EMERGENCY OPERATIONS PLAN Adopted: 2009 CITY OF ROSEMOUNT EMERGENCY OPERATIONS PLAN THIS PAGE DOCUMENTS APPROVAL FOR THE BASIC PLAN AND ANNEXES. Plan Presented By: Date: Emergency Management Director Signature: Approved By: Date: Mayor, City of Rosemount Revision #6 Date: March 2009 Revision (5) Date: 7/9/1999 Revision #4 Date: 1/19/1996 Record of Revision Revision: 6 ABBREVIATIONS CAMEO Computer Aided Management of Emergency Operations CAT Chemical Assessment Teams CFR Code of Federal Regulations CISM Critical Incident Stress Management DCSO Dakota County Sheriffs Office DEM Division of Emergency Management DHS Department of Human Services EMS Emergency Management System EOC Emergency Operations Center EOP Emergency Operations Plan EPA Environmental Protection Agency FEMA Federal Emergency Management Agency ICS Incident Command System MDH Minnesota Department of Health MPCA Minnesota Pollution Control Agency MRCC Medical Resource Control Center NDMS National Disaster Medical System NIMS National Incident Management System NOAA National Oceanic and Atmospheric Administration PIO Public Information Officer SARA Superfund Amendments Reauthorization Act SOP Standard Operating Procedures US DOT US Department of Transportation H:\My Documents \Emergency Plans\2003 EOP Update Drafts\EOP 2009 Update Drafts\2003 ABBREVIATIONS.doc CITY OF ROSEMOUNT EMERGENCY OPERATIONS PLAN FOREWORD Primary goals of the Emergency Operations Plan are: Define roles of departments and agencies for large and small emergencies. Promote mobilization with less duplication of effort or gaps. Encourage partnerships between government, private and volunteer sectors. Develop effective response and coordination among city departments. Improve emergency response through planning and education. Ensure that the public safety and welfare is maintained by coordinating aid. Outline access to resources when the city's have been exhausted. Outline the recovery and restoration process. Foreword Basic Plan Effective Date: Rescind Date: Revision: 6 The basic purpose of this plan is to provide a guide for emergency operations. The plan is intended to assist key city officials and emergency organizations to carry out their responsibilities for the protection of life and property under a wide range of emergency conditions. When disasters threaten or strike a jurisdiction, people expect elected leaders to take immediate action to deal with the problem. Local government is expected to marshal its resources, channel the efforts of voluntary agencies and private enterprise in the community, and solicit assistance from outside the jurisdiction, if necessary. This is the Emergency Operations Plan for the City of Rosemount, Minnesota. It assigns responsibility to organizations and individuals for carrying out specific actions in emergencies exceeding the capacity or routine responsibility of any one agency. The Plan sets forth lines of authority and organizational relationships and shows how coordination should be achieved. The Plan describes how people and property will be protected and identifies personnel and resources available within the city, or by agreement with others, for use during response and recovery operations. Although an organization may have the foresight to plan for anticipated situations, such planning is of little worth if the planning is not reduced to written form. Personnel familiar with unwritten plans may be unavailable at the time it becomes necessary to implement them. A written plan will furnish a documentary record, which can be referred to as needed. This documentary record will serve to refresh the knowledge of key individuals and can be used to inform persons who become replacements. Page 1 of 9 CITY OF ROSEMOUNT EMERGENCY OPERATIONS PLAN TRANSFER OF OFFICE THIS DOCUMENT SHALL REMAIN THE PROPERTY OF THE CITY OF ROSEMOUNT Upon termination of office by reason of resignation, election, suspension, or dismissal, the holder of this document will transfer it to his/her successor or to the City of Rosemount emergency management director. COPY NUMBER: ASSIGNED TO: Foreword Basic Plan Effective Date: Rescind Date: Revision: 6 Page 2 of 9 CITY OF ROSEMOUNT EMERGENCY OPERATIONS PLAN TABLE OF CONTENTS Foreword Basic Plan Effective Date: Rescind Date: Revision: 6 Foreword and Basic Plan Annex A Notification and Warning Annex B Direction and Control Annex C Emergency Public Information Annex D Search and Rescue Annex E Health and Medical Annex F Security, Evacuation and Traffic Control Annex G Fire Department Services Annex H Damage Assessment Annex I Congregate Care Annex J Public Works Department Clearance/Utilities Annex K Radiological Protection and Haz -Mat Annex L Law Enforcement Page 1 of 9 CITY OF ROSEMOUNT EMERGENCY OPERATIONS PLAN I. REASON FOR THE PLAN Foreword Basic Plan Effective Date: Rescind Date: Revision: 6 Tornadoes, storms, blizzards, and other natural disasters can affect the City of Rosemount. In addition, major disasters such as train wrecks, plane crashes, explosions, accidental releases of hazardous materials, pipeline leaks and enemy attack pose a potential threat to public health and safety. An emergency plan is needed to ensure the protection of the public from the effects of these hazards. Based on the historical data of events in the community, the most likely disasters to occur are: A. Tornadoes and/or straight line winds B. Flooding streets and holding pond system C. Accidental release of hazardous materials D. Explosions The areas of the community most vulnerable to natural disaster (A B) are unpredictable. Areas most vulnerable to hazardous materials releases or explosions are consistent with the maps provided in Annex K. II. PURPOSE OF THE PLAN The City of Rosemount has many capabilities and resources which can be used in the response to any major disaster. These include the facilities, equipment, personnel, and skills of both government and non government professions and groups in Rosemount. The purpose of this plan is to ensure the effective, coordinated use of these resources so as to: Maximize the protection of life and property Ensure continuity of government Sustain survivors Repair essential facilities and utilities III. EMERGENCY PLAN ACTIVATION There are different levels of emergency condition(s), which warrant differing levels of response and authority to implement the City of Rosemount Emergency Operations Plan. A. The plan will not be activated in the event of a regular emergency, which may require the deployment of Police, Fire, EMS, Public Works or other city staff, in order to protect life and property and alleviate human distress. In such cases normal department procedures will be employed. B. The plan or part of the plan may be activated in the event of an unusual or major emergency which will require action and coordination beyond normal procedures in order to protect life and property and alleviate human distress, or when the capabilities of the City of Rosemount are not exceeded but the incident requires assistance of more than Police, Fire, EMS and Public Works personnel. Such incidents may involve flooding, hazardous materials, multiple injuries, extensive displacement/evacuation of residents /public, Page 2 of 9 CITY OF ROSEMOUNT EMERGENCY OPERATIONS PLAN PUBLIC INFORMATION OFFICER CITY ORGANIZATION AND INTER-HEIATIONSHIPS MAYOR AND COUNCIL EMERGENCY MANAGER DEPUTY EMERGENCY MANAGER CITY ADMINISTRATOR BASIC PLAN REVISION: ATTACHMENT: Chart A FIRE DEPARTMENT POLICE DEPARTMENT PUBLIC WORKS FINANCE DEPARTMENT PARK AND RECREATION COMMUNITY DEVELOPMENT r uira.aivaN 1) Notification and Warning P- Police Department S -Fire Department S- Public Works Siren Activation Door to Door Notification Radio /Cable Messaging 2) Direction and Control P- Emergency Manager P -City Administrator Staff Support 3) Emergency Public Information P -Mayor S -City Administrator Public Information News Releases Press Conferences 4) Fire Service P -Fire Department S- Mutual Aid Fire Departments S- Public Works Public Works —Water Supply 5) Health/Medical P- Health East Ambulance S- A.L.F. Ambulance S- Fairview Ridges Hospital S -CISM 6) Evacuation, Traffic Control, and Security P- Police Department S- Dakota County Sheriffs Office S- Minnesota State Patrol S -Fire Department S -ISD 196 S- Health East Ambulance School Buses Ambulances 7) Damage Assessment P- Public Works Director P- Building Official S- County Assessor S -Red Cross 8) Congregate Care P -Parks and Recreation S- CommunityDevelopment S- Red Cross S- Salvation Army S -VOAD S- Dakota County Social Services 9) Debris Clearance P- Public Works S- Private Contractors 10) Utilities Restoration P- Utility Companies S- Public Works City of Rosemount Emergency Operations Plan RESPONSIBLE AGENCY Annex /Section: Basic Plan Effective Date: Revision:1 Attachment: Chart B Emergency Responsibility Assignments P= Primary, S= Support, C= Coordination REMARKS 12 VIII.. 11vS• 12) Search and Rescue P- Police Department Law Enforcement Incidents P -Fire Department Natural /Technological S- Dakota County Sheriffs Incidents Office S- Public Works Heavy Equipment 13) Terrorism Events P- Federal Agencies Control will be turned over to Federal Agencies after it is determined that it is a Terrorism Event. City of Rosemount Emergency operations Plan Annex /Section: Basic Plan Effective Date: Revision:1 Attachment: Chart B Emergency Responsibility Assignments P= Primary, S= Support, C= Coordination RESPONSIBLE A G ENCY REMARKS CITY OF ROSEMOUNT EMERGENCY OPERATIONS PLAN Foreword Basic Plan Effective Date: Rescind Date: Revision: 6 extensive press involvement, emergencies involving more than one political jurisdiction, etc. C. The plan will be put into effect and initiated by a police or fire supervisory or command officer, senior on -duty police or fire officer or member of the Emergency Operations Center when the emergency condition has exceeded or has potential to exceed the emergency response capabilities of the city. The EOC will be activated. (Annex B, Section III) D. The plan will be put into effect in the event of a major emergency with significant long lasting or traumatic impacts on the public or when widespread damage to property as a result of natural or man-made hazards have occurred. In accordance with MSS 12.29 the mayor may declare a local emergency. Declaration by the mayor must be extended by the full City Council to extend the emergency declaration beyond 72 hours. The EOC will be activated. I n these or similar cases, police or fire supervisory or command officer or the senior on -duty police officer or fire fighter, emergency manager, city administrator or alternates may activate the plan. The mayor and/or city administrator or alternate as appropriate, and Emergency Operations Center members will be notified if the whole plan is activated to assist in the assessment of the situation. Normal departmental procedures will be employed and extended until the emergency condition is resolved. Mutual aid agreements may be activated. The EOC may be opened. (Annex B, Section III) IV. LEGAL BASIS, REFERENCES AND SUPPORTING PLANS Public Law 920, as amended Public Law 99 -499, (Superfund Amendments and Reauthorization Act (SARA) of 1986) Minnesota Statutes, Chapter 12, as amended Minnesota Statutes, Section 299J, as amended Minnesota Statutes, Section 299K, as amended City of Rosemount Resolution No. 1973 -13, dated 05/15/1973 Minnesota Division of Homeland Security and Emergency Management Bulletin No.90 -1 Dakota County Emergency Plan Dakota County All- Hazard Mitigation Plan Mutual Aid Agreements Facility Hazardous Materials Plans V. ORGANIZATION Existing government is the basis for emergency operations. That is, government agencies will perform emergency activities related to those they perform on a day -to -day basis. City organization and inter relationships are shown on Chart A (attached) of the Basic Plan. Page 3 of 9 CITY OF ROSEMOUNT EMERGENCY OPERATIONS PLAN VI. DIRECTION AND CONTROL Foreword Basic Plan Effective Date: Rescind Date: Revision: 6 The direction and control of government operations from a central, protected facility with adequate communications and key personnel is essential to conducting emergency operations. The city administrator is responsible for providing overall direction and control of city government resources involved in the response to a disaster. The emergency management director will serve in a staff capacity and will implement this plan and will coordinate emergency operations. Direction and control of the city's response to a major disaster will take place from the Emergency Operating Center (EOC), which is located at 2875 West 145 Street in the City Hall Council Chambers. While the overall direction and control of the city's response to a disaster will emanate from the EOC, the ranking or senior officer of the city department that has the designated primary responsibility will perform direction and control at the scene of the incident. If necessary, the determination of which department has command authority at the scene will be made by the mayor and/or city administrator or his/her designee or successor. VII. EMERGENCY RESPONSIBILITY ASSIGNMENTS A summary of the city's emergency responsibility assignments, by function, is shown in Chart B (attached). Heads of the various city government departments and agencies will be responsible for carrying out the assignments shown on this chart. Additional information about these emergency responsibility assignments is contained in the annexes to this plan. One annex exists for each of the responsibilities or functions that are shown on Chart B. Responsibilities have been assigned by code letters: "P" indicates primary operational responsibility, which means the official or agency is in charge of, and responsible to make provision for, that function. "S" indicates support responsibility, which means those so assigned will, if possible, support and assist the official or agency designated as primarily responsible. "C" indicates coordination responsibility, and is assigned when several agencies have support capability but no specific official or agency has obvious primary responsibility. This will especially be true when non government agencies are involved. VIII. OPERATIONS POLICIES A. Protection of life and property and alleviation of human distress will be the primary responsibility of government at all levels. Page 4 of 9 CITY OF ROSEMOUNT EMERGENCY OPERATIONS PLAN Foreword Basic Plan Effective Date: Rescind Date: Revision: 6 B. In an emergency affecting more than one political jurisdiction, officials of all jurisdictions involved will coordinate their services to the maximum extent possible. C. The city's emergency management director will assist in providing resource coordination between government agencies and the private sector. D. City government resources will be utilized to the maximum before requesting county, state, or federal assistance. E. Each agency, department, or service of city government will provide for the maintenance of records during an emergency. These records should include work hours, equipment hours, supplies and materials consumed, injuries to personnel, and damage to public facilities and equipment. F. In the event of a major disaster, the mayor may declare a local emergency. Such a declaration will invoke necessary portions of this plan, and will permit the city to take such actions as may be required to protect lives. G. Special consideration should be given by the appropriate department to those facilities that are critical to the municipality. H. Each department is responsible for maintaining training records for its personnel. This includes NIMS compliance, first aid training for first responders, hazardous materials response and other applicable training. Training shall be completed to meet at least the minimum requirements for each department or discipline, e.g. first responder medical training requires sixteen hours of continuing education every two years. IX. SUPPORT A. County Government Support I nformation and assistance in securing county government support may be obtained by contacting the Dakota County emergency management director. B. State and Federal Government Support 1. General Information and assistance in securing state or federal support should be obtained by contacting the Dakota County emergency management director. In addition, the nearest Minnesota Division of Homeland Security and Emergency Management (DHSEM) regional program coordinator will provide additional technical information and assistance, if requested. A summary of state and federal disaster assistance programs is Page 5 of 9 CITY OF ROSEMOUNT EMERGENCY OPERATIONS PLAN Foreword Basic Plan Effective Date: Rescind Date: Revision: 6 contained in Disaster Response and Recovery; A Handbook For Local Government. This document is on file with the city emergency management director. 2. Emergency Assistance In the event of a major emergency /disaster which exceeds the resources and capabilities of both city and county government, and which necessitates immediate state and/or federal assistance, the state duty officer shall be contacted. The state duty officer will assist in defining the needs for response and notifying the needed resources that are identified for assistance. 3. National Guard When a natural disaster or other major emergency is beyond the capability of local government, support from the National Guard may be available. Only the governor, as commander -in -chief of the Minnesota National Guard, has the authority to activate the guard. The purpose of activation is to ensure the preservation of life and property and to support civil law enforcement authorities. a. Operational Policies National Guard assistance will complement, and not be a substitute for, city and/or county participation in emergency operations. If made available, National Guard personnel will remain under military command at all times, but will support and assist city and/or county forces in the accomplishment of a specific task or tasks. b. Request Procedure In the case of counties, and all cities that are not of the first class, the sheriff is the only local government official authorized to submit the request for National Guard assistance. The mayor, city administrator, or the Dakota County emergency management director can make the request to the sheriff. c. 55 Civil Support Team This full time National Guard unit provides on -scene response within approximately two hours to incidents involving weapons of mass destruction, including chemical, biological, radiological and explosions. The 55 Civil Support Team can be contacted through the state duty officer. 4. Federal Assistance for Serious Hazardous Materials Accidents/Incidents If the party responsible for a serious hazardous materials accident is unknown, or is not taking appropriate action, and the response is beyond the capability of state and local governments, the federal government may be able to provide assistance. Such assistance can be requested through the state duty officer. X. PLAN UPDATING AND DISTRIBUTION A. For the purposes of this plan, the City of Rosemount emergency management director shall serve as the planning coordinator. As such, the director shall have overall authority and responsibility for the maintenance of the plan. Page 6 of 9 CITY OF ROSEMOUNT EMERGENCY OPERATIONS PLAN Foreword Basic Plan Effective Date: Rescind Date: Revision: 6 B. This plan will be reviewed and updated as necessary, but at least once annually. The plan will be updated in accordance with the schedule and procedures established by the Minnesota Division of Homeland Security and Emergency Management. In order to carry out this task, the director may request assistance from city staff and the Dakota County emergency management director. The city is in compliance with the Division of Homeland Security and Emergency Management and Federal Emergency Management Agency exercise requirements, as published. At least once annually, the City of Rosemount conducts or participates in a tabletop, functional or full -scale exercise to test the planning and operational components of its emergency operations plan. Upon completion of the exercise, an after action review is held to determine strengths and areas which may need improvement. Such exercises shall be in compliance with MN HSEM exercise requirements, and in compliance with Homeland Security Exercise Evaluation Program (HSEEP) requirements. A copy of the City of Rosemount's current methods and schedules for exercising its emergency plan are located at the Rosemount Police Department, 2875 145 Street, Rosemount, MN. Contact the chief of police for further information. C. In addition to this plan, each city department is responsible for maintaining current operating guidelines and procedures specific to the department's operations, resource lists and other documentation that will assist in performing the functions delineated in this plan. D. This plan will be distributed to all city government departments and agencies which have emergency assignments in the event of a major disaster. The emergency management director will maintain the plan distribution list. Page 7 of 9 City of Rosemount Annex A Notification Warning Emergency Operations Plan I. PURPOSE This annex describes the warning systems in place in the City of Rosemount. II. SITUATIONS AND ASSUMPTIONS A. Situations 1. There are many situations in which public warning is necessary. Severe weather, hazardous material spills, crime alerts and other threats to public safety may need to be communicated to the public quickly. 2. The Police Department is the primary activation point for public warning systems in the city. The police supervisor on duty, or if no supervisor is on duty the senior officer, is responsible for activating the warning system. 3. City warning systems include: a. Outdoor warning sirens b. Media announcements c. Cable TV override d. Other methods, i.e. door -to -door, etc. B. Assumptions 1. Persons in the community who are directly threatened by a hazard may ignore, not hear, or not understand warnings issued by the government. 2. Special needs groups such as the hard of hearing, sight impaired, physically disabled, or institutionalized, require special attention to ensure a workable warning system is established. 3 Emer gency response organizations such as Police, Fire, EMS and Public Works Departments may be called upon to help warn the public. 4. Radio and television stations ma y be willing to issue warning announcements. 5. NOAA weather radio stations will disseminate watches and warnings for severe weather in the area. III. CONCEPT OF OPERATIONS A. General Effective Date: Rescind Date: Revision: 1. Notification of key government officials and emergency response organizations is initially done through the Dakota Communications Center (DCC). Police, fire and medical notification will begin when the DCC receives or is notified of an emergency incident. The first notification to public safety first responders will generally be via radio communications. Notification of key government officials will be initiated by the first responders. A request may be made to have the chief of police, police lieutenant, fire chief, assistant Page 1 of 9 City of Rosemount Emergency Operations Plan Annex A Notification Warning Effective Date: Rescind Date: Revision: fire chief or city administrator contacted by telephone. Notification of other key officials will be the responsibility of the command staff officers involved. This notification will generally be done by telephone and may be designated to another person. An emergency contact list of key government officials and emergency organizations is included as Attachment A -1. This attachment is updated at least annually. 2. Several warning devices are used, depending on the hazard. a. Tornado /Severe Storm 1) Outdoor warning sirens 2) Cable TV override 3) Door -to -door or other individual notifications b. Hazardous Materials Incident 1) Local TV and radio media 2) Outdoor warning sirens 3) Door -to -door or other individual notifications c. Flooding 1) Local TV and radio media 2) Door -to -door or other individual notifications d. Other Hazards 1) Local TV and radio media 2) Cable TV override 3) Other notification methods 3. There are several components of the public warning system. Certain parts of the system are operated by agencies other than the City of Rosemount. a. Twelve outdoor warning sirens are maintained and operated by the city. Their manufacturer's specifications predict coverage in ideal conditions that adequately covers the majority of outdoor locations in the city. Sirens are installed at locations throughout the city (Attachment A -2 Map). b. The cable TV override provides a video text message that pre -empts programming on city cable channel 22. This system is maintained by Charter Communications and is activated as outlined in Attachment A -3. c. Local media may be used to provide warning. Most often, during severe weather events, the media alert the public automatically. For specific events within the City of Rosemount a special media bulletin may be released with instructions for the public. Specific information regarding media releases is outlined in Emergency Public Information Annex C. d. Police, Fire, EMS or Public Works personnel may be called upon to make door -to- door announcements. They may use bullhorns or public address /siren units to alert citizens. This method is not effective for general warning, but may be used to target specific areas or to provide specific information. e. Special need facilities and populations may receive warning via media or via NOAA weather radio, but not directly from any city operated warning system component. Page 2 of 9 City of Rosemount Emergency Operations Plan IV. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES A. General Annex A Notification Warning Effective Date: Rescind Date: Revision: B. Interjurisdictional Relationships 1. The city is responsible for providing warning within the city limits of Rosemount. Neighboring cities or Dakota County emergency personnel are responsible for providing warning to all residents in communities adjacent to the City of Rosemount. However, the outdoor warning sirens of the adjoining communities may provide overlapping notification. 2. There are a number of SARA Title III 302 facilities in the city that store or use hazardous materials in a quantity that requires the development of an Off -Site Plan. These plans are filed in the Police Department Briefing Room and at Fire Station #1. They describe procedures that the facility will take to notify the City of Rosemount in the event of a hazardous materials incident. The facility staff is required to notify the state duty officer at the Minnesota Department of Public Safety Division of Emergency Management in the event of any hazardous material incidents at the facility. The duty officer will notify other agencies as required. The facility staff should also call 9 -1 -1 to notify local officials. Upon notification of a hazardous materials incident, the police supervisor on -duty or if no supervisor is on -duty then the senior officer, will ensure that proper procedures for notification of emergency public safety personnel and those personnel identified on the Hazardous Materials Notification List (see Hazardous Materials Notification List Attachment A -4) are followed and that a "Response Level Description" has been obtained. (see Response Level Description Attachment A -5). 1. The Dakota Communications Center is the official county warning point. The county warning point is responsible for relaying warnings to the City of Rosemount through the Police Department, which serves as the city warning point. The outdoor warning siren system is operated through the Dakota Communications Center as the contracted dispatch provider for Rosemount Police and Fire Departments. All other warning systems are handled by City of Rosemount staff. 2. Departments that become aware of a need to alert the public of an emergency should advise the Police Department so that notifications and warning can be made. B. Task Assignments 1. The first police officer on the scene of the incident will be in charge of the scene until relieved by a supervisor. In the event it is a fire or hazardous materials incident, the first fire unit on the scene will designate an incident command. Page 3 of 9 City of Rosemount Emergency Operations Plan Annex A Notification Warning Effective Date: Rescind Date: Revision: 2. The officer in charge at the scene may implement callout rosters, paging and other contacts to alert other emergency responders. This may be done either through the Dakota Communications Center or Police Department secretarial staff. 3. The officer in charge may implement other warning plans to provide warning if one warning system component fails to work or additional systems are deemed necessary. V. ADMINISTRATION AND LOGISTICS A. Administration General resource phone numbers and contacts may be attached to this plan. The EOC maintains callout lists for various warning situations. B. Logistics 1. Rosemount emergency warning siren systems are tested on the first Wednesday of each month. Tests are conducted at 1:00 p.m. 2. During warning system tests, police and other city personnel may respond to each outdoor warning siren site to verify that they work. Repair and maintenance of the sirens is contracted through a private vendor and is coordinated by the emergency preparedness manager or deputy manager, i.e. chief of police or police lieutenant. VI. PLAN DEVELOPMENT AND MAINTENANCE This annex is a responsibility of Rosemount Emergency Preparedness Management. All tasked organizations are required to develop attachments and keep them current. VII. TESTING AND SIREN MALFUNCTION PROCEDURES A. Siren Testing A test of the outdoor warning siren system is conducted the first Wednesday of each month at 1:00 p.m. Upon request by the county warning point, police officers, community service officers and public works personnel should be prepared to receive and acknowledge the test warning and/or monitor Rosemount siren sites to confirm siren soundings. B. Malfunction Procedures 1. Siren reported to not be sounding a. Pinpoint the location of the siren b. Provide notice to emergency management of the malfunction c. Emergency management will contact the appropriate company to make repairs Page 4 of 9 City of Rosemount Emergency Operations Plan Annex A Notification Warning Effective Date: Rescind Date: Revision: 2. Siren reported to be sounding erroneously a. Verify no warning was transmitted b. Pinpoint the location of the siren c. Notify Dakota Communications Center of the incident and have them transmit a cancel signal. If the siren does not shut down upon cancellation, police personnel should respond to the scene and shut off the power to the unit d. Provide notice to the emergency preparedness manager of the malfunction e. The emergency preparedness manager will contact the appropriate company to make repairs Page 5 of 9 City of Rosemount Emergency Operations Plan r H:\My Documents\Emergency Plans\2003 EOP Update Drafs\EOP 2009 Update Drafts t2003 Annex A Notification Waming.doc Annex A Notification Warning Effective Date: Rescind Date: Revision MAP OF ROSEMOUNT ATTACHMENT A -a— City of Rosemount Emergency Operations Plan Annex A Notification Warning Effective Date: Rescind Date: Revision: CABLE TELEVISION OVERRIDE PROCEDURES ATTACHMENT A -3 In order to activate the Cable Television Emergency override the following procedure will be followed: Dial (952) 431 -5232 The phone will ring twice then connect you to someone speaking in Spanish. While the man is speaking dial 911. This will immediately put you on the microphone for the EMERGENCY ALERT SYSTEM. You must speak loud, clear and slow. The system is activated for 30 seconds you should repeat you message 3 times. \\rosemount2\dkkS\EOP\Revised 2003 Annex A Notification Warning 6- 05.doc City of Rosemount Emergency Operations Plan HAZ -MAT NOTIFICATION LIST ATTACHMENT A -4 For all Response Level I, II, III incidents, the following agencies are to contacted: State Duty Officer Chemtrec National Response Center *The state duty officer is responsible for notifying all appropriate state and federal agencies. It is essential to keep the state duty officer aware of the situation should it escalate. Level I Contacts Chief of Police Fire Chief Public Works Director City Administrator Level II Contacts Above plus: Parks Recreation Director Community Development Director Level III Contacts Same as above *Names and contact phone numbers can be found in Attachment A -1 HAZ -MAT RESPONSE LEVEL DESCRIPTIONS ATTACHMENT 4 \\rosemount2\dkk$\EOP\Revised 2003 Annex A Notification Warning 6- 05.doc Annex A Notification Warning Effective Date: Rescind Date: Revision City of Rosemount Emergency Operations Plan Annex A Notification Warning Effective Date: Rescind Date: Revision HAZ -MAT RESPONSE LEVEL DESCRIPTIONS ATTACHMENT A -5 RESPONSE LEVEL I An incident or threat of a release which can be controlled by the first response agencies and does not require evacuation of other than the involved structure or the immediate outdoor area. The incident is confined to a small area and does not pose an immediate threat to life or property. Level I Response Agencies Rosemount Police Department Rosemount Fire Department HealthEast Ambulance Service State Duty Officer DEM City Administrator or Designee Consider Partial EOC Activation RESPONSE LEVEL H An incident involving a greater hazard or larger area which poses a potential threat to life or property and which may require a limited evacuation of the surrounding area Level II Response Agencies All Agencies in Level I plus: State Chemical Assessment Team MN State Patrol Dakota County Emergency Management Service Haz -Mat Team Rosemount Public Works Department Public Utilities Consider Full EOC Activation RESPONSE LEVEL III An incident involving a severe hazard or a large area which poses an extreme threat to life and property and will probably require a Large scale evacuation, or an incident requiring the expertise or resources of county, state, federal or private agencies /organizations. Level III Response Agencies All Level I II Agencies plus: Mutual Aid Fire Mutual Aid Police MN DEM Mutual Aid EMS Environmental Protection Agency (EPA) Federal Emergency Management Agency (FEMA) Activate EOC *The contacts are only a guideline. Any and all agencies could be contacted at any level as the situation dictates. City of Rosemount Emergency Operations Plan I. PURPOSE To describe how direction and control of a disaster will be accomplished II. RESPONSIBILITIES A. Mayor Annex B Direction Control Effective Date: Rescind Date: Revision: The mayor will be responsible for providing overall direction and control of city government resources involved in the response to a disaster through the office of the city administrator. The line of succession to the mayor is as follows: 1. Mayor 2. Council Member Mayor Pro -Tem 3. First Available Council Member 4. City Administrator In the event of an emergency, the mayor is the final responsible party according to MSS 12. However, the mayor will likely consult and delegate direction and control to the city administrator in an emergency situation to maintain the same organizational control as is present during the day -to -day operations of the city government operations. B. City Emergency Management Director In the City of Rosemount the chief of police serves as the city emergency management director and will serve in a staff capacity to the mayor and/or city administrator and will coordinate all aspects of this plan. The line of succession to the emergency management director is as follows: 1. Emergency Management Director (Chief of Police) 2. Deputy Director (Police Lieutenant) 3. Fire Chief The contact information for persons listed above in A and B are contained in Annex A Attachment —1. III. CITY OF ROSEMOUNT EMERGENCY OPERATING CENTER (EOC) Initial direction and control of a response to a major emergency will be established in the field by the appropriate department or agency. If organizational control of the incident escalates beyond the capacity of field command, the City of Rosemount EOC will be activated to support the incident commander in the field and to ensure appropriate public safety coverage for the remainder of the city for the duration of the incident. The EOC is located in the City Hall council chambers at 2875 145 Street West. If for some reason the primary EOC is not usable at the Page 1 of 3 City of Rosemount Annex B Direction Control Emergency Operations Plan Effective Date: Rescind Date: Revision: time of the disaster, Fire Station #1 14700 Shannon Parkway, Fire Station #2 2047 Connemara Trail, Rosemount Community Center's banquet room or auditorium 13885 South Robert Trail, or the Police Department briefing room may serve as the alternate EOC. A. Message Handling Procedure 1. A standard message form will be used to record incoming and outgoing messages. 2. Copies will be made, one for each addressee and one for the originator. 3. A designated controller will manage routing of the messages. B. Operational Reports and Procedures A uniform system of reporting information is essential for emergency operations at local, county, state and federal levels. Reports are divided into three general categories: 1. Preparedness The reports used during the pre- emergency phase to increase readiness. 2. Response The reports used during the disaster showing the situation. 3. Recovery The reports of recovery efforts used after a disaster. C. Criteria for EOC Activation The EOC will be fully activated and staffed when a disaster occurs in the city which represents a significant threat to life and property and involves a coordinated response of city departments or multi levels of government. The EOC may be partially activated in response to a threat or potential threat to the safety of residents, such as severe weather or a hazardous material incident that is beyond the capabilities of field operations. D. Responsibility for Activation In the event of a major emergency, the EOC staff would be expected to report to the EOC. The emergency management director is responsible for activation of the EOC according to the criteria described above. E. Staffing of the EOC Each department assigned an emergency function should be represented in the EOC and its representative should be familiar with the duties to be performed. F. Operational Readiness The emergency management director is responsible for maintaining the operational readiness of the EOC to include ensuring the EOC has the necessary communications equipment, message logs, maps, displays, tables and chairs. The EOC is provided back up power by an emergency generator. The generator is located in the police garage and is Page 2 of 3 City of Rosemount Annex C Emergency Public Information Emergency Operations Plan Effective Date: Rescind Date: Revision: I. PURPOSE To provide an overview of how public information will be disseminated in the event of a major incident within the City of Rosemount. II. ACTIVATION OF PUBLIC INFORMATION OFFICER (PIO) The City of Rosemount public information officer will only be activated in the following ways: A. Upon the request of the mayor during an emergency /disaster event. B. Upon the request of the city administrator during an emergency /disaster event. C. Upon the request of the emergency management director during an emergency /disaster event. D. Upon the full activation of the Emergency Operations Center during an emergency /disaster event. III. SPOKESPERSONS) In the event of an incident, which affects only the City of Rosemount and is confined to a single department, the head of that department or designee may act as the spokesperson. In those incidents which impact multiple departments or extend into neighboring communities, the mayor or city administrator will serve as the spokesperson for the City of Rosemount. The City's communications coordinator will assist in preparing press releases, key talking points, informational materials and assisting with the overall coordination of communication events. IV. POLICIES AND PROCEDURES A. If it becomes necessary to establish a news briefing room, the city council chambers may be utilized if it is not already serving as the EOC. If the council chambers are unavailable, alternative sites are the banquet room and auditorium at the Community Center and the training room at the Fire Station. News media personnel will be asked to report to the designated facility. B. In the event of a protracted disaster /emergency, news releases will be issued on a regular basis. C. Public information, depending on time constraints and the nature of the emergency, will be disseminated by one or more of the following means: 1. Bullhorn speakers or electronic public address systems will be used to disseminate warnings in time critical or point -type emergencies (hazardous materials release, bomb threats, isolated flooding or evacuation). City of Rosemount Annex B Direction Control Emergency Operations Plan Effective Date: Rescind Date: Revision: tested monthly by the designated public works staff person. It is an ONAN 100 generator and operates on natural gas. This generator powers all of the EOC, the police department and most of City Hall lights and outlets. In addition, it provides power to the lift stations in Central Park. G. EOC Supplies The EOC is equipped with kitchen facilities in another part of City Hall and a limited supply of food. Additional food supplies are available by arrangement with the management of Cub Foods located at 150 Street West or various restaurants located throughout the community. Water for the EOC is supplied by the city's water system. Should the water supply be compromised, use of water would be rationed for priority uses. A supply of bottled water is stocked on site. H. Emergency Power The EOC has an emergency generator to serve as an alternate power source. The generator is natural gas powered and provides power to the EOC and the majority of City Hall. In addition, the lift stations in Central Park are operated by the generator. I. EOC Communications Capability 1. EOC to city departments (Police Department, Fire Department, Public Works Department) telephone, radio, cellular 2. EOC to county telephone, radio (Dakota Communications Center) 3. EOC to adjacent cities telephone, radio, electronic mail 4. EOC to State of MN telephone 5. EOC to media telephone, facsimile, electronic mail 6. EOC to businesses, care facilities, schools telephone, facsimile, electronic mail Page 3 of 3 City of Rosemount Annex C Emergency Public Information Emergency Operations Plan Effective Date: Rescind Date: Revision: PUBLIC INFORMATION OFFICER/ ATTACHMENT 1 STANDARD OPERATING PROCEDURES The purpose of this standard operating procedure is to assure dissemination of information and instructions to the public on a timely basis and to coordinate all releases during pre- emergency, emergency and post- emergency conditions. All releases to the news media will be through the public information officer (PIO). The PIO will edit and consolidate all releases for radio, television and newspapers. During emergency situations the PIO will: Contact key information staff (emergency management director and lead department EOC staff member) Establish liaison with city departments which may be requiring information output Review media procedures Inform the media of public information capabilities Establish public information outlet for the media and public inquiries Release prepared messages to the media and all city emergency personnel Maintain documentation of all media releases as official archived records City of Rosemount Annex C Emergency Public Information Emergency Operations Plan Effective Date: Rescind Date: Revision: 2. Commercial Television/Radio: Metropolitan area electronic media contacts are on file by the city communications coordinator and police departments. Security precautions will be used to verify the identity of callers who claim to be representatives of the media. 3. City Cable Access: The city's cable television provider may provide live coverage of all media briefings, along with video text messages containing emergency public information. 4. Print Media: Print media contacts are kept on file by the city communications coordinator and police department. Security precautions will be used to verify the identity of persons claiming to be representatives of the media. 5. Posters and Handbills: In slowly developing emergency, it may be possible and appropriate to disseminate information via posters and handbills. Police reserves, city employees, civic groups, school groups, and other community groups may be able to assist with dissemination. 6. Employee Communications: It is critically important that city staff is kept informed of the developments in the incident and the city's official response to the changes. City employees not directly involved in the situation will be updated as often as possible via one or more of the following methods; e-mail, voice mail, bulletin board postings and direct communication with department managers. 7. Internet: Depending on the availability of personnel to post information to the city's website, the City of Rosemount home page will be updated with information on a regular basis. V. PUBLIC INFORMATION OFFICER RESPONSIBILITIES The City of Rosemount public information officer is responsible for the following: A. Communicating and reviewing all public media releases regarding the emergency /disaster incident with the City of Rosemount emergency management director, incident commander(s) and City of Rosemount mayor prior to scheduled release deadlines. B. Reporting to the City of Rosemount EOC during EOC activation. C. Coordinating media briefing set -up. D. Coordinating media/press conference scheduling and frequency. E. Contacting key information staff members. F. Maintaining a listing of media contacts. G. Establishing liaison with city departments which may require information output. H. Maintaining documentation of all information and statements that are released to the public. City of Rosemount Emergency Operations Plan I. PURPOSE To describe how search and rescue will be accomplished within the City of Rosemount. II. RESPONSIBILITY Within the City of Rosemount, the primary responsibility for search and rescue during a disaster belongs to the Fire Department. However, in the event of a law enforcement event such as a missing child, or the search for a criminal suspect, the Police Department would assume the primary responsibility. Resources responding to any search will function under the Minnesota Incident Management System. Mutual Aid assistance will be dependent upon the department assuming primary responsibility. In an emergency event in which accounting of all affected persons must be coordinated, the Police Department will coordinate the tracking of persons. Examples of this may include a tornado with devastating damage to homes or businesses or an explosion at a business. The Police Department will work to identify all persons, i.e. residents, visitors, employees, etc. who were potentially at the site of the emergency and then verify the location and status of those persons. III. SUPPORTING AGENCIES /ORGANIZATIONS A. Mutual Aid Police/Fire B. The following volunteer organizations may be available to assist with a search and rescue operation: 1. Rosemount Police Reserves 2. Rosemount Fire Explorers 3. Dakota Sheriff's Mounted Patrol 4. Civil Air Patrol 5. Minnesota Search and Rescue Dog Association (www.minnsarda.com or 763 427 -1212 —Anoka Communications Center) IV. SUPPORTING DOCUMENTS A. Rosemount Police Department Policy Manual B. Rosemount Fire Department Policy Manual V. AUTHENTICATION A. Police Chief B. Fire Chief H1My Documents\Emergency Plans12003 EOP Update Drafts\EOP 2009 Update Drafts 12003 Annex D Search and Rescue.doc Annex D Search Rescue Effective Date: Rescind Date: Revision: City of Rosemount Emergency Operations Plan Annex E Health Medical Effective Date: Rescind Date: Revision: I. PURPOSE To provide an overview of how the health/medical needs of residents will be met in the event of a major incident. H. PRIMARY RESPONSIBILITIES A. Emergency Medical Services 1. Emergency Medical Services First responder emergency care is the primary responsibility of the Rosemount Police and Fire Departments. 2. Emergency Medical Services Transportation It is the primary responsibility of HealthEast Ambulance Service and their designated mutual aid ambulance services to provide emergency, non emergency and special population medical transportation. These resources will be utilized to respond to any incident within the city requiring the transportation of the sick or injured. In the event of an incident requiring the transportation of the special needs, HealthEast Ambulance Service and their designated mutual aid ambulance services will provide transportation services as required to transport those with special medical challenges. 3. Emergency Medical Services Transportation Mutual Aid Local Regional State Federal HealthEast Ambulance Service maintains mutual aid agreements with other ambulance services within the Minneapolis -St. Paul metropolitan region as required by Minnesota law. In the event of an incident which exceeds the capabilities of the metropolitan regional state EMS resources, HealthEast Ambulance Service and their designated mutual aid ambulance services are participants in the National Disaster Medical System (NDMS) that provides federal medical assistance service which is coordinated through the Veterans Administration and the Department of Defense. 4. Emergency Medical Services Transportation Communication HealthEast Ambulance Service maintains a 24 hour communication center that is backed up by a redundant site at St. Joseph's Hospital. 5. Emergency Medical Services Transportation Command Control Coordination HealthEast Ambulance Service and their designated mutual aid ambulance services utilize the National Incident Management System (NIMS) for coordination of EMS with other disciplines or agencies when responding to incidents within the City of Rosemount. HealthEast Ambulance Service furthermore cooperates with the Dakota County EMS Council in disaster management and communications. 6. Emergency Medical Services Transportation Hospital and Patient Assignments In the event of a mass casualty incident, hospital and patient assignments are coordinated by HealthEast Ambulance Service through the East Metro Medical Resource Communication Center (MRCC). Page 1 of 4 City of Rosemount Emergency Operations Plan Annex E Health Medical Effective Date: Rescind Date: Revision: 7. Emergency Medical Services Transportation Casualty/Patient Tracking In the event of a mass casualty incident, HealthEast Ambulance Service will perform patient tracking as a secondary function. Patient tracking will be coordinated with the receiving facilities via the East Metro MRCC. 8. Emergency Medical Services Triage and Scene Treatment In the event of a mass casualty incident, the initial responsibility for triage of patients for transportation would be with the Rosemount Police and Fire Departments, with HealthEast Ambulance Service and their designated mutual aid ambulance services fulfilling the primary role as staff and equipment are available. All agencies engaged in triaging of patients in the pre- hospital setting will utilize START (Simple Triage and Rapid Transport) triage method. Scene treatment will also be the initial responsibility of the Rosemount Police and Fire Departments, with the primary role being fulfilled by the EMS transportation agencies. 9. Emergency Medical Services Equipment and Supplies HealthEast Ambulance Service and their designated mutual aid ambulance services maintain supplies and equipment specifically for use in mass casualty incidents which would occur within the City of Rosemount. Each EMS agency maintains a resource inventory of these supplies and equipment. 10. Emergency Medical Services Public Information HealthEast Ambulance Service, and their designated mutual aid ambulance services under the National Incident Management System would coordinate information dissemination with the support of the designated public information officer. 11. Emergency Medical Services Transportation Hazardous Materials Incident Response HealthEast Ambulance Service and their designated mutual aid ambulance services will respond to haz -mat incidents within the City of Rosemount at the Awareness level as defined in NFPA 473 Standard Chapter 2 EMS/HM1 Each EMS agency maintains internal procedures for notification of key personnel and response to a haz -mat incident. All EMS haz -mat incident responses would be coordinated through the use of the National Incident Management System. 12. Emergency Medical Services Transportation Hazardous Materials Response Training HealthEast Ambulance Service and their designated mutual aid ambulance services provide the necessary haz -mat training for their staffs. Training records are available from the respective EMS ambulance agency training officer. 13. Emergency Medical Services Initial System Coordination EMS operations would include coordination with hospitals by HealthEast Ambulance Service, their designated mutual aid services and the East Metro MRCC should state and federal medical agencies and other public health service organizations be required to ensure integrated medical operations. HealthEast Ambulance Service is responsible to notify County Public Health Department for further mitigation. Page 2 of 4 City of Rosemount Emergency Operations Plan Annex E Health Medical Effective Date: Rescind Date: Revision: 14. Emergency Medical Services Transportation Fatalities HealthEast Ambulance Service and their designated mutual aid ambulances do not provide services for the disposition or transportation of fatalities from a mass casualty incident. EMS transportation agencies will support the operations of the Dakota County Coroner's Office with supplies and equipment as requested. 15. Emergency Medical Services Transportation Mass Casualty Protocols Protocols for the management of mass casualty response have been established through operational policy of HealthEast Ambulance Service and the Metropolitan EMS Region. 16. Emergency Medical Services Critical Incident Stress Management Critical Incident Stress Management is available for public safety responders through the Metro CISM Peer Counseling Team that is notified through the Hennepin County EMS Dispatcher. CISM services for the general public can be accessed through the American Red Cross. 17. Emergency Medical Services Medical Care Shelter /Congregate Care Facilities The provision of medical care in a shelter or congregate care facility would be the initial responsibility of the shelter operator, such as the American Red Cross with support from the Rosemount Police and Fire Departments as initial EMS first responders, and as available from HealthEast Ambulance Service and their designated mutual aid ambulance services. 18. Emergency Medical Services Hazardous Materials Incidents Medical Receiving Facilities All patients must be decontaminated prior to transport. EMS will not transport contaminated patients. EMS will work with the East Metro Medical Resource Control Center (MRCC) to determine hospital destinations. 19. Emergency Medical Services Disaster Emergency Treatment Facilities and Casualty Collection Areas Due to the unpredictable nature of disasters, casualty collection points are not pre identified within the plan, but would be established as required by the incident commander and the EMS coordinator as identified in the NIMS system. Treatment facilities would be identified by the transport officer in conjunction with the Medical Resource Control Center (MRCC). Hospitals to be utilized may be any of the metro region hospitals. B. Emergency Mortuary Operations are the responsibility of the Dakota County Coroner's Office as outlined in the Dakota County Emergency Response Plan. C. Health Threats Serious potential or actual health problems (epidemics, food and/or water contamination) associated with a disaster would be the responsibility of the Dakota County Public Health Department as outlined in the Dakota County Emergency Response Plan Health Annex. Page 3 of 4 City of Rosemount Annex F Security, Evacuation Traffic Control Emergency Operations Plan Effective Date: Rescind Date: Revision: I. PURPOSE To provide emergency planning for on -scene security, evacuation and traffic control required by any critical incident disaster or terrorist attack. II. RESPONSIBILITY A. In the City of Rosemount the following officials will recommend to evacuate or to shelter in place: 1. Fire Chief or Designee Fire/Radiological/Haz -Mat Incidents 2. Police Chief or Designee Law Enforcement 3. Incident Commander All Others B. In the event of an emergency which would result in the loss of life if evacuation is not undertaken immediately, the Chief of Police, Fire Chief or Incident Commander could order such an evacuation. C. Responsibility for Determining Need to Evacuate, Protect -In -Place and/Or Re -Entry a. In the event of a hazardous material(s) incident in the City of Rosemount the Incident Command or Incident Commander, is responsible for determining and deciding the need for actual or precautionary evacuation, or for protect -in -place and for re -entry (re- population). The Emergency Operations Center in the City of Rosemount shall serve as an alternate to the Incident Command, or Incident Commander, in determining and deciding the need for actual or precautionary evacuation, or for protect -in -place and for re -entry (repopulation). The City of Rosemount Emergency Notification Center (DCC) will assist in making appropriate notifications. D. Within the City of Rosemount, the Police Department would be responsible for: 1. Coordinating any large -scale evacuation that might be required 2. Providing security in the affected incident area and evacuation area to insure the personal safety of the public and emergency response personnel 3. Providing traffic control for critical incidents and all evacuations (Annex L) 4. Pet evacuation which will follow the MN HSEM Plan Page 1 of 3 City of Rosemount Emergency Operations Plan D. Radiological, Biological and Chemical contamination incidents would be coordinated through the Dakota County Emergency Management Service along with the Dakota County Public Health Department. E. Inquiry and Referral Service would be coordinated through the American Red Cross (Minneapolis /St. Paul Chapter). III. COORDINATION If a serious disaster resulting in multiple casualties occurs in the City of Rosemount, overall coordination of the various health/medical organizations' response to the disaster would take place at the City of Rosemount EOC. IV. SUPPORTING PLANS AND PERSONNEL A. Dakota County Emergency Response Plan Annex E Health Medical Effective Date: Rescind Date: Revision: B. Dakota County EMS Plan C. Support is available from the Minnesota Department of Health and Dakota County in responding to health, chemical and radiation incidents. Additional Minnesota State assets would be available through the state duty officer in the Division of Emergency Management. Page 4 of 4 City of Rosemount Annex F Security, Evacuation Traffic Control Emergency Operations Plan Effective Date: Rescind Date: Revision: III. PROCEDURES/RESOURCES Evacuation Routes The primary evacuation driving routes for east -west and north -south evacuations are highlighted in Attachment F -1. It may be necessary to designate alternate routes based upon the specific circumstances resulting in an evacuation. A. Procedures Residents to be evacuated or implement shelter -in -place will be notified by outdoor warning systems, radio, TV, Cable, public address systems, telephone or other method as implemented. (See Annex A Notification Warning) Procedures for initiating a shelter -in -place option include but are not limited to: Determination of need by incident command using established criteria. Action by official(s) authorized to implement the plan. Public notification as appropriate. Implementation by local law enforcement. Evacuation routes, assembly points and assistance instructions will be coordinated and announced through the City of Rosemount's communication coordinator utilizing media press releases, web site postings, public access cable and similar media outlets. City of Rosemount law enforcement personnel will establish traffic control points, if needed. Mobility- impaired individuals unable to evacuate themselves will receive assistance from local police and fire departments, including mutual aid departments, as necessary. EMS resources will be available, if needed, to evacuate non ambulatory individuals. (Annex E) Buses may be available for evacuation use through Independent School District #196, First Baptist School Rosemount and Minnesota Valley Transit Authority. The Rosemount Police Reserve and Community Service Officers will also assist in evacuations, and further assistance may be received from other police agencies through mutual aid agreement. The use of transportation vehicles utilized for evacuation purposes will be coordinated by the Police Department. B. Potential Shelter Locations (Shelter contracts are arranged through American Red Cross and an active site list is maintained by ARC). Rosemount Community Center, 13885 Robert Trail South Rosemount Senior High School, 3335 142 Street West Former St. Joseph Church and School Campus, 14375 Robert Trail South Lutheran Church of Our Savior, 14980 Diamond Path Page 2 of 3 City of Rosemount Annex F Security, Evacuation Traffic Control Emergency Operations Plan Effective Date: Rescind Date: Revision: C. Re -entry (repopulation) Procedures Re -entry (repopulation) decisions made by Incident Command/Commander. Appropriate announcements will be coordinated through the communications coordinator as required. Implementation will be by the City of Rosemount Police Department assisted by mutual aid agencies as necessary. D. Security 1. Evacuated area access control and property protection will be coordinated by the Police Department. 2. Scene access passes may be used to facilitate scene access. 3. Assistance with on -scene security and evacuation area security may be available from the Rosemount Police Reserves and other police agencies through mutual aid agreement. IV. TRAFFIC CONTROL A. Traffic control for any critical incident or emergency operation will be provided by the Police Department. B. Additional assistance with traffic control may be available from the Rosemount Police Reserves, Community Service Officers and other police agencies through mutual aid agreement. C. Additional traffic control resources include the services and equipment of the Rosemount Public Works Department. Page 3 of 3 City of Rosemount Emergency Operations Plan I. PURPOSE To summarize how fire services are provided in the city. II. RESPONSIBILITY Fire service is provided by the Rosemount Fire Department. This is a paid on -call department which has approximately 40 members (2009). All emergency support services will be alerted to technological and fire hazards. III. MUTUAL AID AGREEMENTS The Fire Department participates in a mutual aid agreement that involves the Dakota County Mutual Aid Departments and has agreements that are on file in the Fire Station at 14700 Shannon Parkway and with the Dakota County Department of Emergency Management. IV. COMMUNICATIONS CAPABILITY V. HAZARDOUS MATERIALS RESPONSE Annex G Fire Department Services Effective Date: Rescind Date: Revision: Fire Department vehicles are equipped with portable and mobile radio communications equipment and are dispatched by the Dakota Communications Center. In the event a command vehicle is required, the Eagan Fire Department and Flint Hills Resources maintain mobile command vehicles that may be available for use by the Rosemount Fire Department. The Rosemount Fire Department has the primary responsibility for response and coordination of hazardous materials incidents within the city. The Fire Department responds at the First Responder /Operations Level. Response is limited to doing initial size -up and support of responding hazardous materials teams with personnel and resources. In the event of a hazardous materials incident beyond the scope of the Fire Department's capabilities and their immediate mutual aid, the Minnesota Homeland Security and Emergency Management State Duty officer (651- 649 -5451) would be contacted for possible activation of the MN State Chemical Assessment Team or Hazardous Materials Response Team. This call to the Duty Officer will typically be made through the Dakota Communications Center; however, the call may also be made by a first responder at the scene. Typically, a call from on -site will be made by the incident commander or designee. The ability of the Rosemount Fire Department to mitigate and control a situation would be dictated by the hazardous material and the resources immediately available, and whether the situation would be consistent with the training level of the responders within the city. All responses to hazardous materials incidents would be coordinated and managed by the incident command system. Hazardous Material Incident Response is also addressed in the Rosemount Fire Department's Standard Operating Procedures. Page 1 of 3 City of Rosemount Emergency Operations Plan The Rosemount Fire Department has fire fighters who are trained and are members of the Dakota County Special Operations Team (SOT). SOT has specialized capabilities to assist in responses to hazardous materials incidents and collapsed structure incidents. SOT is requested and activated through the Dakota Communications Center. VI. HAZARDOUS MATERIALS FACILITY PLANS Those facilities defined under SARA Title III as 302 facilities, submit facility plans to the Fire Department. These facility plans are maintained in the Fire Department Offices located at 14700 Shannon Parkway. VII. FIRE DEPARTMENT TRAINING RECORDS All Fire Department training records, including those pertaining to hazardous materials training, are maintained in the Fire Department Training Officer's Office located at the fire fighter's assigned station either Fire Station #1, 14700 Shannon Parkway or Fire Station #2, 2047 Connemara Trail. VIII. COMMAND, CONTROL AND COORDINATION The Rosemount Fire Department utilizes the National Incident Management System for coordination of the Fire Department with other disciplines and agencies when responding to incidents within the City of Rosemount. IX. EMS FIRST RESPONDER The Rosemount Fire Department has the primary responsibility with the Police Department for providing EMS first responder service to the City of Rosemount. In the event of a mass casualty incident within the city, the Fire Department would also have primary responsibility for providing scene treatment and triage for casualties in the absence of EMS transport resources. X. SEARCH AND RESCUE Annex G Fire Department Services Effective Date: Rescind Date: Revision: The Rosemount Fire Department will have the primary responsibility for search and rescue in the event of a natural or technological disaster. In the event of a search and rescue secondary to a law enforcement situation, the Police Department would have primary responsibility and the Fire Department would function under a unified command structure if requested to respond. Additional assistance will be available through mutual aid agreements with other fire and police agencies. XI. PUBLIC INFORMATION The Rosemount Fire Department, under the National Incident Management System would coordinate with and support the public information officer as designated by the incident commander or designee. Page 2 of 3 City of Rosemount Emergency Operations Plan I. PURPOSE Annex II Damage Assessment Effective Date: Rescind Date: Revision: To provide an overview of how damage assessment would be accomplished following a disaster in the City. II. RESPONSIBILITIES A. The emergency management director is responsible for: 1. Developing and maintaining a damage assessment team composed of municipal and/or private sector agency representatives. 2. Maintaining an up -to -date listing of damage assessment team personnel. 3. Maintaining the procedures to be followed for damage assessment. 4. Coordinating the damage assessment process (following the occurrence of a disaster). The city Building Official will assist the emergency management director in completing these duties. B. City government officials who, depending upon the nature of the disaster, would participate in a damage assessment effort: 1. City Building Official All buildings and structures, i.e. residential, commercial, institutional 2. City Building Inspector(s) All buildings and structures, i.e. residential, commercial, institutional 3. City Fire Marshal All buildings and structures, i.e. residential, commercial, institutional 4. City Engineer/Public Works Director Storm water system, roadways, city water supply system 5. City Public Works Operations Superintendent Roadways, city utilities, city facilities 6. City Park and Recreation Director City parks and park facilities, city facilities 7. City Finance Director Assist to other officials as needed C. County government officials who (potentially) would participate in a damage assessment effort: 1. County Emergency Management Director 2. County Engineer 3. County Assessor 4. County Social Services Director Page 1 of 2 City of Rosemount Emergency Operations Plan XII. FIRE SUPRESSION The Rosemount Fire Department is responsible for fire suppression in the City of Rosemount. This includes, but is not limited to, the response to structure fires, vehicle fires, grass fires and forest fires. Refer to the Rosemount Fire Department's Standard Operating Guidelines Vehicle Fires, Bomb Threats, Response to Mutual Aid and Response to Emergency Incidents, as well as the Rosemount Fire Department Training Requirements and Curriculum. XIII. INVESTIGATION The Rosemount Fire Department conducts and/or coordinates investigations into incidents as outlined in MN State Statute as it pertains to Fire Department investigations of fire related incidents. This is to include the coordination of county, state, and federal investigative agencies when indicated. The NIMS system will be utilized to facilitate these efforts. XIV. RESCUE AND EXTRICATION The Rosemount Fire Department has the responsibility to provide and coordinate rescue services within the city. XV. SUPPORTING STANDARD OPERATING GUIDELINES Standard Operating Guidelines utilized by the Rosemount Fire Department to fulfill its responsibilities under the City Emergency Operations Plan are maintained in the Fire Department Offices located at 14700 Shannon Parkway. XVI. AUTHENTICATION Date Fire Chief's Signature Annex G Fire Department Services Effective Date: Rescind Date: Revision: Page 3 of 3 City of Rosemount Emergency Operations Plan I. PURPOSE Annex I Congregate Care Effective Date: Rescind Date: Revision: To describe how the congregate care (emergency housing, feeding, clothing, and counseling) needs of city residents would be met in the event of a disaster. II. RESPONSIBILITIES A. The Rosemount emergency management director, the Parks and Recreation Department, Dakota County government departments and private sector agencies are responsible for ensuring that the congregate care needs of disaster victims are met: 1. Emergency Housing American Red Cross, Salvation Army and Dakota County Social Services. 2. Emergency Feeding American Red Cross, Salvation Army and Dakota County Social Services. 3. Emergency Clothing American Red Cross, Salvation Army and Dakota County Social Services. 4. Counseling American Red Cross and Dakota County Social Services. 5. Health/Medical Service American Red Cross. (Also see Annex E) B. Additional Responsibility 1. Registration of Victims Parks and Recreation Department, American Red Cross and Dakota County Social Services. 2. Inquiry and Referral (regarding disaster victims) American Red Cross and Dakota County Social Services. III. COORDINATION OF CONGREGATE CARE The Director of Parks and Recreation would be responsible for providing overall coordination of the congregate care function. In order to facilitate this coordination, the American Red Cross would provide a representative for the Rosemount Emergency Operating Center (EOC). In the event of an incident which would affect multiple cities, the Dakota County Emergency Preparedness Office would be contacted to coordinate congregate care efforts and would consider partial EOC activation in an appropriate location to carry out those coordination efforts. IV. AVAILABLE RESOURCES A. The American Red Cross maintains contracts with pre- selected facilities in the Rosemount area. Page 1 of 2 City of Rosemount Annex H Damage Assessment Emergency Operations Plan Effective Date: Rescind Date: Revision: D. Private Sector Agencies: Private sector agencies that might be available and that might be appropriate participants in a damage assessment effort: 1. American Red Cross 2. Insurance Companies and Realtors 3. Hazardous materials clean-up contractors. If the incident does not involve a City vehicle or facility, contact the Minnesota Pollution Control Agency through the MN State DEM duty officer prior to contacting a private haz -mat clean-up contractor. 4. For Hazardous Materials also see Annex K III. POLICIES AND PROCEDURES A. A damage assessment effort will be initiated as soon as practical following the occurrence of a disaster. B. Where possible and when appropriate, photographs will be taken of damaged areas and City maps will be used to show the location of damaged sites. C. When damage assessment is carried out in conjunction with a request for state or federal disaster assistance, the emergency management director will contact the county emergency management director, who will coordinate with the Minnesota Division of Emergency Management (DEM). D. When possible, the emergency management director and other appropriate local government officials will participate in damage assessment procedure training. IV. SUPPORTING DOCUMENTS For additional information and guidance, refer to: Disaster Response and Recovery: A Handbook for Local Government. This document is on file with the City emergency management director. Page 2 of 2 City of Rosemount Emergency Operations Plan I. PURPOSE The purpose of this annex is to describe the Public Works Department's activities during emergency /disaster incidents within the City of Rosemount. II. RESPONSIBILITES The responsibilities for debris clearance, city utilities maintenance and restoration, snow /ice removal related activities during an emergency /disaster incident within the City of Rosemount would be the primary responsibility of the Public Works Department. The following are activities which fall under public works related activities during emergencies /disasters: A. Debris Clearance Annex J Public Works Dept. Clearance/Utilities Effective Date: Rescind Date: Revision: 1. Responsible for clearing of debris from city streets, city public right -of -ways, city parks and city facilities. 2. Responsible for coordinating with Dakota County Public Works Department and the Minnesota Department of Transportation regarding clearing of debris from county roads and state highways. 3. Responsible for coordinating and overseeing mutual aid requests and responding resources regarding debris clearance during an emergency /disaster event utilizing the NIMS/ICS structure. 4. Responsible for coordinating efforts with the Parks and Recreation Department staff in the clearing of debris from city parks and park trail properties. 5. Responsible for disposing of solid waste (concrete, dirt, brick, non hazardous materials, etc.), trees and brush, and other building -type debris (lumber, roofing materials etc.). 6. Will not be responsible for removing debris from private property. Debris on private property is the responsibility of the property owner, except in unusual circumstances when the City Council may authorize removal of debris from private property either directly or when the debris is brought to the public right -of -way of an adjacent street. Pre Disaster Activities Identify potential temporary storage sites. Identify existing landfills and uses of the landfills in the area. Develop sample hold harmless and right -of -entry documents for access onto potential temporary storage sites that are not owned by the City. Attempt to have documents signed by property owners. Develop scripted public service announcements for sorting of debris. Page 1 of 4 City of Rosemount Emergency Operations Plan Annex I Congregate Care Effective Date: Rescind Date: Revision: B. The American Red Cross maintains limited stocks of cots, blankets, and pillows available for shelter use. The American Red Cross maintains relationships with other organizations such as the Salvation Army, to supplement resources if the situation should warrant. C. The Rosemount Police Department Chaplains are also available for situations requiring spiritual, grief and other types of counseling. V. AUTHENTICATION Date Parks and Recreation Director's Signature Date American Red Cross Representative's Signature Date Emergency Management Director's Signature Page 2 of 2 City of Rosemount Annex J Public Works Clearance/Utilities Emergency Operations Plan Effective Date: Rescind Date: Revision PUBLIC INFORMATION FOR EMERGENCY ATTACHMENT I -3 OR DISASTER RECOVERY In the event of a city -wide emergency or natural disaster, residents of the City of Rosemount should follow the guidelines set forth below to ensure a safe, efficient and cost effective recovery from the events. Separate all debris into the following groups: household chemicals/hazardous waste general refuse /garbage trees or other natural yard waste recyclable materials (such as aluminum, paper, cardboard, plastic bottles, etc.) Trees should be reduced to 6 -foot sections and brought to the curb so City workers and contractors can haul them away. Household chemicals/hazardous waste should be disposed of at the Dakota County Eco Site located at 3395 South Highway 149 in Eagan. More information is available on their website www.co.dakota.mn.us /environ/eco site. General refuse, garbage, construction materials, and recyclable material should be disposed of in your normal manner with your garbage hauler. City of Rosemount Annex J Public Works Clearance/Utilities Emergency Operations Plan EXISTING LANDFILLS AND USES ATTACHMENT I -2 B.F.I Landfill 2495 East 117 Street Inver Grove Heights, MN 55077 Use: refuse /debris S.K.B. Environmental Inc. Landfill 2490 East 117 Street Inver Grove Heights, MN 55077 Use: construction material N.R.G Compost Site 16454 Blaine Avenue Rosemount, MN 55068 Use: trees Effective Date: Rescind Date: Revision City of Rosemount Annex J Public Works Dept. Clearance/Utilities Emergency Operations Plan Effective Date: Rescind Date: Revision: Activities Immediately After Disaster Clear debris from roadways that is an immediate threat to public health and safety. This may include simply pushing debris to the side of the road. Prioritize and map the routes to be cleared. Coordinate work crews with utility companies. Select disposal site landfill or temporary storage site. Distribute for broadcast public service announcements on sorting. Post Disaster Activities Decide on method of reduction (chipping, grinding, recycling, burning) and obtain any necessary permits. Monitor clearance, removal and disposal of debris. Minimize traffic delays on route to disposal site. Monitor contents of debris. Log the volume of materials removed. Determine deadline for final pick -up of debris and publicize information. B. City Utility Restoration 1. Repair or re- establish any broken or damaged city water, sanitary sewer and storm sewer main lines. 2. Service or re- establish any sewer lift stations if rendered non functioning. 3. Service or re- establish the city water treatment facility or water tower if rendered non- functioning. Details regarding the City of Rosemount utilities restoration and accepted Public Works practices can be obtained from the Director of Public Works office or the Public Works Superintendent's Office. C. Other Emergency/Disaster Support Activities The Public Works Department is very important in providing support to other city departments during different emergencies /disasters. The following include, but are not limited to, emergency /disaster support: 1. Provide barricades and signage for street closures and detour requests by police or fire incident commanders. 2. Escort emergency vehicles into debris filled areas, clearing a route(s) of travel. 3. Assist with the repair and refueling of emergency response equipment and vehicles in the field. 4. Provide Utility and Street Department staff with street and sewer information needed by the incident command to contain the flow of liquid hazardous materials. Page 2 of 4 City of Rosemount Annex J Public Works Dept. Clearance/Utilities Emergency Operations Plan Effective Date: Rescind Date: Revision: 5. Provide materials, equipment and personnel to dike and sandbag for haz -mat and flooding situations. 6. Close/block storm sewer holding pond out -flows to contain hazardous materials flowing in sewers. 7. Assist Police or Fire Department personnel with door -to -door evacuation in "non -hot zone" and non hazardous areas. 8. Assist the Police Department with traffic control and outer perimeter security. D. Snow Emergencies and Snow Removal Declarations of snow emergencies and snow removal by the Public Works Department will be done in accordance with the City of Rosemount snow removal procedures as determined by the Public Works superintendent. III. MUTUAL AID The City of Rosemount is an active member of the Regional Public Works Mutual Aid Association which produces the Regional Mutual Aid Equipment List. Participating members can call other members to assist in times of need such as emergency /disaster situations. The City of Rosemount Public Works director is authorized to make or answer requests for mutual aid. IV. TASK ASSIGNMENTS A. Public Works Director or City Engineer 1. Participate as part of Incident Command System. Provide relay of status reports from utilities to the EOC as necessary. 2. Ensure command and control of Public Works personnel, contractors and volunteers. 3. Identify resources within the community for use in repairing the infrastructure. 4. Activate mutual aid agreements with other Public Works jurisdictions. 5. Prioritize previously identified critical facilities for repair /reconstruction. 6. Oversee systematic debris pick -up and removal. 7. Establish multi- purpose resource staging area. 8. Implement plan for using emergency volunteers which includes provision for supervision and appropriate equipment. 9. Oversee acquisition of resources from contractors. B. Engineering 1. Assist in identifying and prioritizing repair and reconstruction of critical facilities. 2. Provide technical expertise in the repair or reconstruction of infrastructure. 3. Provide adequate filtration of wastewater. 4. Assist with assessment of situations involving discharge into sewer system. Page 3 of 4 City of Rosemount Annex J Public Works Dept. Clearance/Utilities Emergency Operations Plan Effective Date: Rescind Date: Revision: V. SUPPORTING DOCUMENTS A list of area construction contractors capable of providing debris removal equipment will be kept on file in the Public Works Department. A list of area hazardous materials clean up contractors will be kept on file by the Dakota County Emergency Manager. VI. AUTHENTICATION Date Public Works Director's Signature Page 4 of 4 City of Rosemount Annex J Public Works Clearance/Utilities Emergency Operations Plan POTENTIAL TEMPORARY STORAGE SITES ATTACHMENT I -1 Erickson Park 14155 Brazil Avenue Rosemount, MN 55068 Biscayne Park 2420 145 Street West Rosemount, MN 55068 Schwarz Park (parking lot) 13787 Dodd Boulevard Rosemount, MN 55068 Old Dump Site Canada Circle Rosemount, MN 55068 St. Joseph's Catholic Church (back lot) 13900 Biscayne Avenue Rosemount, MN 55068 Contact: Gary Mitchell Parish Administrator 651- 423 -4402 Not city- owned. May need signed right -of -entry documents Effective Date: Rescind Date: Revision City of Rosemount Annex J Public Works Clearance/Utilities Emergency Operations Plan Effective Date: Rescind Date: Revision HAZARDOUS WASTE MATERIALS ATTACHMENT I -5 CLEAN -UP CONTRACTORS ONYX Special Services, Inc. 6224 Lakeland Avenue North Suite 106 Brooklyn Park, MN 55428 763 -535 -6536 1- 800 688 -4005 Chris: 612- 875 -4876 (mobile) Bay West 5 Empire Drive St. Paul, MN 55103 651- 291 -0456 City of Rosemount Annex J Public Works Clearance/Utilities Emergency Operations Plan DEBRIS REMOVAL CONTRACTORS ATTACHMENT I -4 Richard Knutson, Inc. (RKI) 12585 Rhode Island Avenue South Savage, MN 55378 952- 890 -8811 Semple Excavating 91 Ridder Circle St. Paul, MN 55107 651- 772 -1449 Hoffbeck Trucking 9745 215 Street Lakeville, MN 55044 952- 469 -2367 Neisen Construction, Inc. 418 Hollyhock Lane Hopkins, MN 55343 952- 933 -6818 Soft Touch Demolition 10834 Grover Avenue South Howard Lake, MN 55349 763 682 -9466 Stocker Excavating, Inc. 12336 Boone Avenue Savage, MN 55378 952- 890 -4241 Effective Date: Rescind Date: Revision City of Rosemount Annex K Radiological Protection Haz -Mat Emergency Operations Plan Effective Date: 02 -18 -97 Rescind Date: Revision: 2 PART A RADIOLOGICAL PROTECTION I. PURPOSE It is recognized that emergency situations could develop in which City of Rosemount residents could be exposed to radiological incidents or threats. Plans are needed to ensure a coordinated response and recovery from transportation accidents, nuclear power plant incidents, industrial accidents, laboratory radiation incidents, military accidents or nuclear attack. II. ORGANIZATION The head of the city's radiological protection organization is the Rosemount Fire Chief. Fire Department personnel are trained at the minimum to Radiological Monitors Level. III. RESPONSIBILITY A. The Rosemount Fire Department is responsible for: 1. Assuring that skills and knowledge, data, and information (e.g. radiation readings, damage reports, response requirements, chemical properties and exposure estimates) and materials needed to minimize effects of all radiological accidents or threats are available and utilized in time of emergency. 2. The city's overall radiological preparedness and mitigation efforts, including planning, training, exercising, and developing radiological resources. FEMA Civil Preparedness Guide 1 -30, "Guide for the Design and Development of a Local Radiological Defense Support System describes this planning process in detail. 3. The city's overall radiological response and recovery efforts, including monitoring, reporting, assessment, containment and protective actions. B. The Radiological Control Section of the Minnesota Department of Health (MDH) will be called upon for instrumentation, guidance, decontamination, and medical evaluation. Fire Department personnel will respond as necessary, to assist in the execution of this responsibility. C. The City Public Works Operations Superintendent is responsible for: 1. Decontamination of, or arranging for decontamination of, city roads and bridges, allowing for safe evacuation or movements. 2. Coordination with the County Engineer and the Minnesota Department of Transportation and/or a spill cleanup contractor for road decontamination and evacuation route clearance. Page 1 of 10 City of Rosemount Annex K Radiological Protection Haz -Mat Emergency Operations Plan Effective Date: 02 -18 -97 Rescind Date: Revision: 2 D. The Rosemount Police Department is responsible for: 1. Supporting emergency operations during radiological incidents. 2. Assisting in the decontamination of facilities, thoroughfares, and public areas. IV. OPERATIONS POLICIES A. Radiological protection operations will be directed and controlled at the scene during a small -scale radiological emergency utilizing the Incident Command System. During a large -scale radiological incident, operations will be coordinated from the Rosemount EOC at 2875 145 Street West. Scene operations will be controlled by the on -site incident commander. B. During periods of widespread radiological emergency caused by nuclear detonations or nuclear power plant releases, each department of local government must be prepared to conduct radiological training and provide for its own radiological monitoring and decontamination needs in order to carry out its assigned emergency functions. C. Radiological information will be obtained from shelter monitors, self support monitors, and state and regional EOC's where adequate communication exists. The primary center of radiological operations shall be the Direction and Control staff and advisors operating from the city EOC. Part B HAZARDOUS MATERIAL PROTECTION I. PURPOSE It is recognized that emergency situations could develop in which Rosemount residents could be exposed to an accidental release of hazardous materials. Planning is needed to ensure a coordinated response to all types of hazardous material incidents, whether they occur at a fixed facility or are the result of a transportation accident. This part of the annex is intended to describe this planning and how the city will respond to ensure the protection of life and property that may be threatened as a result of the hazardous materials incident. II. RESPONSE A. Pre identification and analysis of risk In response to the requirements and recommendations contained in the Superfund Amendments and Reauthorization Act (SARA) of 1986, Title III, as well as other legislation, the following facilities/locations within the City of Rosemount have been pre identified: 1. "Covered" facilities are facilities that possess extremely hazardous materials. A list of the covered facilities and their locations is given in Attachment 1. Page 2 of 10 City of Rosemount Annex K Radiological Protection Haz -Mat Emergency Operations Plan Effective Date: 02 -18 -97 Rescind Date: Revision: 2 2. Other facilities that may contribute an additional risk due to their proximity to "covered" facilities. A description and location of these facilities is given in Attachment 2 of this plan. Maps showing these locations are located in the city EOC at the Police and Fire Departments. 3. Facilities (schools, hospitals, nursing homes, etc.) at risk due to proximity to facilities with extremely hazardous materials. A description and location of these facilities is available in Attachment 3 of this plan. Maps showing these locations are located in the city EOC. Additional specialized maps can be generated on demand by the City Engineer's office. 4. Transportation routes (highways, railroad lines, etc.) and pipelines for extremely hazardous materials are contained in Attachment 4 of this plan. Maps showing these routes are also available within the city EOC at the Police and Fire Departments. B. Determination that a release of hazardous materials has occurred. Facilities located within the City of Rosemount that use, store, manufacture or transport hazardous materials are responsible for developing systems and training their employees so as to be able to promptly determine and report that a release of hazardous materials has occurred. The systems, methods, and/or procedures in place at each facility for determining that a release occurred, along with a brief description of any specialized system (i.e. monitor /sensor system) are described in the facility emergency plans. Copies of these plans are available in the Fire Department Inspections office. C. Notification of an Emergency by Facility Personnel Facilities within the City of Rosemount that possess extremely hazardous materials are required to develop and maintain emergency response plans and procedures consistent with SARA Title III, Section 304 that their employees will follow in the event of a release of those hazardous materials. At a minimum, these facilities are required by law to immediately notify the following in event of an accidental emergency release, and be prepared to state the name of the substance(s) released and the approximate amount: Dial 9 -1 -1 (for local emergency notification) Dial 651- 649 -5451 (MN State Duty Officer for Greater Metro Area), or Dial 800 424 -8802 (National Response Center for federal emergency notification) The City of Rosemount has determined that all covered facilities within the jurisdiction have implemented the required response plans, with 24 hour contact telephone information; or, new facilities have under development the required emergency response plans. Copies of these facility plans, with contact names and procedures, are on file at Fire Station #1. Contact the Fire Chief for further information. D. Notification Procedures for a Hazardous Materials Release 1. Upon notice or discovery of a hazardous material(s) release, local public safety Page 3 of 10 City of Rosemount Annex K Radiological Protection Haz -Mat Emergency Operations Plan Effective Date: 02 -18 -97 Rescind Date: Revision: 2 officials will notify their appropriate Dakota Communications Center Emergency Notification Center (Warning Point), located at 2860 160th Street W. The Emergency Notification Center will notify immediately the chief of police who has primary responsibility and authority for implementing the emergency plan in the City of Rosemount, plus all other public safety officials designated for similar notification in the plan. 2. Using prepared criteria (Item 4 below), the chief of police or fire chief, who has responsibility and authority for implementing the emergency plan in City of Rosemount, will determine whether a public notification is appropriate; and, if so, what method is to be used for public notification, what population is to be notified, and what the message shall be (immediate, precautionary, protect -in- place, etc.) 3. The City of Rosemount Emergency Notification Center, which controls activation of the emergency warning systems in the City of Rosemount, shall immediately carry out such public warning instructions as it may receive from the chief of police, who has primary responsibility and authority for implementing the emergency plan. The City of Rosemount Emergency Notification Center can employ several methods of providing emergency warning to the public, including: Emergency systems: individually, in groups, or all at once. TV, cable and radio stations. Localized high -speed automated telephone dialing notification (certain areas). Street -to- street locally via police and/or fire department vehicle loudspeakers. 4. Criteria to be used in determining the need for public notification include, but are not limited to the following: Identification and properties of the hazardous substance released Approximate amount or extent of the release Wind speed and direction Time factors Size and nature of the target population Recommendations of designated on -scene authorities (Item 38) E. Response by Public Safety Responders Emergency responders and city employees who respond to hazardous materials incidents within the City of Rosemount have received training .designed to help them properly respond to such incidents. At the minimum, city personnel are trained at the First Responder Awareness Level, as defined in 29 CFR 1910.120. The Rosemount Police Department is trained to, and responds at the First Responder Awareness Level, as defined in 29 CFR 1910.120. Training records are maintained by the Police Department training officer. The Rosemount Fire Department is trained to, equipped and responds at the Haz- Mat Operations Level as defined in 29 CFR 1910.120. Training records are maintained by the Fire Department training officer. Page 4 of 10 City of Rosemount Annex K Radiological Protection Haz -Mat Emergency Operations Plan Effective Date: 02 -18 -97 Rescind Date: Revision: 2 F. Response to a release of hazardous material 1. The city has conducted a hazard analysis to determine potential populations and facilities that might be affected by a hazardous materials emergency. The resource /methodology used to determine the area of the city likely to be affected includes the following: a. The Technical Guidance for Hazardous Analysis, the US DOT, North American Emergency Response Guidebook, CAMEO and other computer software, facility preplans, and/or other systems. 2. Facilities within the City of Rosemount that possess extremely hazardous materials are required to develop and maintain emergency response plans as specified in 29 CFR 1910.120 or emergency action plans as specified in 29 CFR 1910.38 (a) that their employees will follow in the event of a release of those materials. At minimum, the plans must: a. Specify that the facility shall immediately notify the following in the event of an accidental emergency release: Local authorities by dialing 911, state authorities by contacting the State Duty Officer by dialing 651- 649 -5451, and the National Response Center by dialing 1- 800 424 -8802. b. Designate one or more facility emergency coordinators who shall make determinations to implement the plan, with 24 hour contact telephone numbers. 3. All covered facilities have developed, or (new facilities) have under development emergency response plans for on -site response. Copies of the plans are located in the Fire Department office at Fire Station #1, 14700 Shannon Parkway. Contact the Fire Chief or Assistant Fire Chief for further information. Copies of the covered facilities plans are also kept in the Briefing Room at the Rosemount Police Department, 2875 145 Street West. Contact the chief of police or police lieutenant for further information. G. Hazardous Materials Response Capabilities 1. Within the City of Rosemount, the Fire Department has the primary responsibility for responding to hazardous materials incidents. 2. First responders will begin their determination of the area affected by a hazardous materials release by identifying/verifying the hazardous material involved. For the most part, they will then rely on the following methodology to determine the need for evacuation and the area of the city to evacuate: use of direct observation where applicable, North American Emergency Guide Book, Facility Preplans (if fixed facility), computer modeling when available, and on the advice of the State Chemical Assessment Team, or facility operator. 3. All responses to hazardous materials incidents within the City of Rosemount will be coordinated through the use of the National Incident Management System (NIMS). Page 5of10 City of Rosemount Annex K Radiological Protection Haz -Mat Emergency Operations Plan Effective Date: 02 -18 -97 Rescind Date: Revision: 2 H. A listing of emergency equipment available in the City of Rosemount is available in the Public Works Department. Contact the management analyst in the department for further information. This list contains equipment and resources for all city departments. I. A listing of available emergency equipment and facilities owned and operated by private facilities and available for use in response to a haz -mat accident is contained within the facility plan. Currently, of the facilities located within the City of Rosemount, none of the facilities processes unique or specialized equipment, which is not available in sufficient quantities from local government sources. III. STATE SUPPORT In the event of a hazardous materials incident that is beyond the capabilities of the Rosemount City Government and immediate mutual aid agencies, assistance from Dakota County and State Agencies (CAT Chemical Assessment Teams, and Hazardous Materials Response Teams) can be requested. Such requests should be submitted to the Minnesota State DEM duty officer (651- 649 5451). IV. FEDERAL SUPPORT A. In the event of a hazardous materials incident that is beyond the capabilities of municipal, county, and state governments, the National Regional Response Team can be requested through the Minnesota Pollution Control Agency (MPCA). Requests for such assistance should be submitted to the state duty officer at 651- 649 -5451. B. Reimbursement of costs for a hazardous materials response may be available. To be eligible for reimbursement, contact the National Response Center (1- 800 424 -8802) and the MPCA within 24 hours of the incident and subsequently submit an application for reimbursement. County and State Emergency Management offices can offer assistance when seeking reimbursement from this and other sources. V. SUPPORTING DOCUMENTS City of Rosemount Resource Manual Rosemount Fire Department SOP Manual Dakota County Emergency Operations Plan Hazardous Materials The National Response Teams' Hazardous Materials Emergency Planning Guide and Technical Guidance for Hazard Analysis North American Hazardous Materials Emergency Guidebook Page 6 of 10 City of Rosemount Annex K Radiological Protection Haz -Mat Emergency Operations Plan Effective Date: 02 -18 -97 Rescind Date: Revision: 2 VII. AUTHENTICATION Date Date RESPONSE LEVEL DESCRIPTIONS Level I Agency Contacts: Rosemount Fire Department Rosemount Police Department Health East Ambulance MN DEM State Duty Officer Partial EOC activation Rosemount Public Information Officer Fire Chief's Signature Police Chief's Signature HAZARDOUS MATERIALS ATTACHMENT 1 Response Level I Potential Emergency Conditions An incident or threat of a release which can be controlled by the first response agencies and does not require evacuation of other than the involved structure or the immediate outdoor area. The incident is confined to a small area and does not pose an immediate threat to life or property. Page 7 of 10 City of Rosemount Annex K Radiological Protection Haz -Mat Emergency Operations Plan Effective Date: 02 -18 -97 Rescind Date: Revision: 2 Response Level II Potential Emergency Conditions An incident involving a greater hazard or larger area which poses a potential threat to life or property and which may require a limited evacuation of the surrounding area. Level II Agency Contacts: All Agencies in Level I plus: State Chemical Assessment Team State Haz -mat Team Full EOC Activation American Red Cross Rosemount Public Works Department Public Utilities Dakota County Emergency Preparedness Personnel Minnesota State Patrol Response Level III Potential Emergency Conditions An incident involving a severe hazard or a large area which poses an extreme threat to life and property and will probably require a large -scale evacuation; or an incident requiring the expertise or resources of County, State, Federal or private agencies /organizations. Level III Agency Contacts: All Agencies in Level I and II plus: Mutual Aid Fire/Mutual Aid EMS MN Division of Emergency Management EPA Mutual Aid Law Enforcement FEMA The contacts listed are only a guideline, any and all agencies could be contacted at any level as the situation would dictate. Additional resources from the public and private sector should be considered. SARA PLANNING ZONE Definitions and Abbreviations for use with the City of Rosemount SARA Planning Zone Charts ATTACHMENT 2 For the purposes of the Rosemount Emergency Operations Plan, a vulnerability planning zone is a 2500 foot radius around a SARA 302 facility. The zone is to establish facilities which either contribute additional risk or are subject to additional risk in the event of a release. These zones can be used as a guide for facilitating evacuation in the event of a product release. These zones were established through the use of CAMEO and the 1996 North American Emergency Response Guidebook. The 2500 foot radius represents probable worst case scenario for city 302 facilities in the event of a release. The principal extremely hazardous material utilized by 302 facilities in the City of Rosemount is Page 8 of 10 City of Rosemount Annex K Radiological Protection Haz -Mat Emergency Operations Plan Effective Date: 02 -18 -97 Rescind Date: Revision: 2 SARA ZONE 1 SARA ZONE 2 SARA ZONE 3 SARA ZONE 4 LOC Type (Location Type) Identifies the type of facility located at a specific address C Church CAR Facility contributing additional risk DC Day Care F Fire Department SAPT Senior Apartment Building EHS SARA 302 Facility FSR Facility subject to significant risk G Government Building H Hospital L, Law Enforcement M Shopping Mall N Nursing Home p Park PH Physically Handicapped 302 SARA 302 Facility S School. NAME: The name either identifies the facility by its officially recognized name or in the case where the facility is identified, i.e. "In -Home Family Day Care that facility is located in a residence and is only recognized by type of activity conducted at that location. SHELTER: ATTACHMENT 2 Definitions and Abbreviations for use with City of Rosemount SARA Planning Zone Charts American Red Cross Shelters Those facilities identified have shelter agreements with the St. Paul Branch Office of the American Red Cross. These facilities are capable of utilization as congregate care Page 9 of 10 City of Rosemount Annex K Radiological Protection Haz -Mat Emergency Operations Plan Effective Date: 02 -18 -97 Rescind Date: Revision: 2 reception centers, and could be utilized for longer term shelter (over eight hours) as well as short term shelter. Additional American Red Cross Shelters are located in adjacent cities and may be utilized in the event of an incident impacting multiple cities. Evacuation Shelters Those facilities identified may only have minimal facilities for accommodating individuals who have been evacuated. Most of these shelters are better suited for events requiring short term evacuation (less than eight hours). Page 10 of 10 City of Rosemount Emergency Operations Plan I. PURPOSE Annex L Law Enforcement Effective Date: Rescind Date: Revision: To summarize how law enforcement services are provided in the City of Rosemount during an emergency /disaster. II. RESPONSIBILITY Law Enforcement services are provided by the Rosemount Police Department. Those services include but are not limited to the following: Traffic control Establishment of a pass system Security for the EOC and public facilities Provide escorts for damage assessment teams, media and VIP's Enforce curfews as appropriate III. MUTUAL AID AGREEMENTS The Police Department participates in mutual aid agreements that involve law enforcement agencies from the immediate area and county. Agreements are on file in the Police Chief's office at the Police Department at 2875 145 Street West and in the City Clerk's files. IV. COMMUNICATIONS CAPABILITY Police Department vehicles are equipped with mobile and portable radio communications equipment, and are dispatched by the Dakota Communications Center. Most vehicles also are equipped with a cellular telephone. V. HAZARDOUS MATERIALS RESPONSE The Rosemount Police Department responds at the first responder awareness level as defined in 1910.120 and serves in a support role to the Fire Department. VI. POLICE DEPARTMENT TRAINING RECORDS Police Department training records are maintained by the department training officer at the Police Department offices at 2875 145 Street West. VII. COMMAND, CONTROL, COORDINATION When responding to incidents involving multiple agency or discipline response, the National Incident Command System is utilized. Page 1 of 3 City of Rosemount Emergency Operations Plan VIII. EMS FIRST RESPONDER Annex L Law Enforcement Effective Date: Rescind Date: Revision: The Rosemount Police Department has the primary responsibility with the Fire Department for providing EMS first responder service to the citizens of the City of Rosemount. IX. SEARCH AND RESCUE Those incidents occurring within the City of Rosemount that involve search and rescue activities as a result of a law enforcement event such as the search for a criminal suspect or lost child, would be the primary responsibility of the Police Department. During initial disaster response such as a tornado, responding officers may participate in search and rescue, however officers will be re- deployed to secure the area. Any responding mutual aid assistance would be coordinated under NIMS. X. PUBLIC INFORMATION The Rosemount Police Department, when responding to an event involving multiple agency /discipline response and other mutual aid agencies, would coordinate with and support the public information officer as designated by the incident commander or Chief of Police. XI. INVESTIGATIONS The Rosemount Police Department is the primary agency for conducting and/or coordinating investigations of incidents within the City of Rosemount as outlined by MN State Statute, especially during emergencies /disasters that encompass a potential major crime scene. The Rosemount Police Department will relinquish primary command of an emergency /disaster crime scene upon the request of a state, county or federal law enforcement agency which has jurisdiction over the incident. The Rosemount Police Department will continue to assist and support the jurisdiction that assumes command and control of the emergency /disaster investigation and crime scene. The NIMS system is utilized to facilitate these efforts. XII. EVACUATIONS The Rosemount Police Department has primary responsibility for coordinating and executing evacuations to include transportation resources during times of emergency. (See Annex F) XIII. TRAFFIC CONTROL The Rosemount Police Department has the primary responsibility within the City to provide traffic control on a day -to -day basis as well as during times of emergency. Additional assistance for traffic control is available from Rosemount Police Department reserve officers and community service officers as well as off -duty police officers. The establishment and location of traffic control points are at the discretion of the incident commander or ranking police official. Page 2 of 3 City of Rosemount Emergency Operations Plan XIV. WARNING AND NOTIFICATION Annex L Law Enforcement Effective Date: Rescind Date: Revision: The Rosemount Police Department has primary responsibility to insure that all warnings and notifications of key personnel and facilities are transmitted as the agency responsible for the Rosemount city warning point. XV. AUTHENTICATION Date Police Chiefs Signature Page 3 of 3