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HomeMy WebLinkAbout6.f. Budget AmendmentsAGENDA ITEM: Budget Amendments AGENDA SECTION: Consent PREPARED BY: Jeff May, Finance Director AGENDA NO. (p.f, 1 ATTACHMENTS: Council Memo, Resolution, Donation Worksheets Supporting Documents APPROVED BY: CRS RECOMMENDED ACTION: Motion to adopt A Resolution Approving the Amendment of Certain 2009 Budget Items for the General Fund as outlined in the attached memo. 4 ROSEMOUNT CITY COUNCIL City Council Meeting Date: October 6, 2009 EXECUTIVE SUMMARY ISSUE Amend the General Fund budget to reflect donations expended during the 3` quarter of 2009. BACKGROUND This item is on the agenda for Council to formally amend the 2009 General Fund budget by resolution for donation items that Council had previously authorized covering expenditures made during the third quarter of 2009. Rather than bringing a resolution before the Council each time there is a need to spend money from donations previously received, we have developed procedures that allow us to have you authorize the expenditure and amend the budgets at the time the expenditure is made and then periodically bring to you a resolution that formally amends the budgets for a number of these donation expenditures. The attached memo and donation worksheets support the figures given in the resolution. SUMMARY Recommend the above motion to approve the budget amendments for the Std quarter of 2009. 4 ROSEMOUNT MINNESOTA M E M O R A N D U M To: Mayor Droste Council Members Bills, DeBettignies, Shoe Corrigan Weisensel From: Jeff May, Finance Director Date: September 21, 2009 Subject: Budget Amendments This is a request to amend both the revenue and expenditure budgets for the General Fund for expen es o ona ons previous y receive.. is memo is to s ow e e •y e et. o e actual changes to be made to the budgets, of which the totals are summarized in the Resolution before you. GENERAL FUND DETAIL Detail for Revenues: 101 36230.00 (Donations) Total Revenues Detail for Expenditures: 101 42110 -01- 208.02 (Miscellaneous Supplies Equipment) 101 45100 -01- 439.00 (Other Miscellaneous Charges) Total Expenditures 7,570.33 7,570.33 4,267.25 3,303.08 7,570.33 WHEREAS, the City Council recognizes the need to amend certain items from the 2009 General Fund Operating Budget, the totals which are as follows: (1) General operating revenues, the total which reflects an increase of $7,570.33; (2) General operating expenditures, the total which reflects an increase of $7,570.33; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Rosemount hereby approves the amendment of the above listed budget items for the 2009 General Fund Operating Budget. ADOPTED this 6th day of October, 2009. ATTEST: Amy Domeier, City Clerk CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 2009 A RESOLUTION APPROVING THE AMENDMENT OF CERTAIN 2009 BUDGET ITEMS William H. Droste, Mayor Motion by: Seconded by: Voted in favor: Voted Against: Members Absent: Donation Received On: July 7, 2009 Amount Received: $2133.62 Purpose of Donation: Emergency Equipment for Squads Account for Donation: 101 22222 DONATION REVENUE WORKSHEET RECEIPT OF DONATION (Must be Liability Assigned for Each Individual Department) EXPENDITURE OF DONATION Amount to be Spent: $4267.25 To be Spent from Account #:101 42110 01 208.02 (Must be Expenditure Corresponding to Individual Department) Purpose of Expenditure: AMENDMENT OF BUDGETS Amend Donation Revenue Account #101 36230.00: $4267.25 Amend Expenditure Account #101 -22222 $4267.25 (The Two Dollar Amounts Must be the Same) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY Debit: #101 -22221 Credit:101- 36230.00 (Donation Liability $4267.25 $4267.25 Journal entry to reduce deferred donation revenue account and increase donation revenue account to actual per City Council action on: July 7, 2009 AGENDA ITEM: Receive Donation Police Equipment Fund AGENDA SECTION: Presentations PREPARED BY: Gary Kalstabakken, Chief of Police AGENDA NO. 3 I7. ATTACHMENTS: Worksheet APPROVED BY: DDS RECOMMENDED ACTION: Motion to accept a donation in the amount of $2133.62 to the Police Equipment Fund from CenterPoint Energy Community Partnership Grant Program and to approve the expenditure of $4267.25 from the Police Equipment Fund. It ROSEMOUNT City Council Meeting: July 7, 2009 CITY COUNCIL The Council is being asked to accept a donation in the amount of $2133.62 from CenterPoint Energy. CenterPoint Energy awards grants to cities served by the company through the company's Community Partnership Grant Program. These grants are focused on providing safety equipment to first responders. This is a matching grant program and funds to match the donation will be taken from the Police Equipment Fund to match the CenterPoint Energy donation. Items to be purchased are: Two (2) automatic external defibrillators Two (2) First Responder Medical Bags One (1) Portable Oxygen Kit Two (2) Carbon Monoxide single gas portable detectors EXECUTIVE SUMMARY This equipment will be placed in two of the marked vehicles that are used by the volunteer reserve officers and the community service officers. RECEIPT OF DONATION Donation Received on: Amount Received: Receipt for Donation: Purpose of Donation: Amount to be Spent: To be Spent from Acct Purpose of Expenditure: Credit: 101- 36230.00 DONATION REVENUE WORKSHEET 04 -20 -09 CF Industries N/A (Must be Liability assigned for each individual Department.) Fishing Derby Supplies Account for Donation: 101 22223.00 EXPENDITURE OF DONATION $113.90 101- 45100 -01- 439.00 (Must be Expenditure corresponding to individual Department.) Debit: 101 22223.00 (Donation Liability $113.90 Fishing Derby Supplies AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101 36230.00: $113.90 Amend Expenditure Acct #101 45100 -01- 439.00 $113.90 (The two- dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY $113.90 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on July 7, 2009. 3 AGENDA ITEM: Expenditure Approval from the Donation Account Parks Recreation Dept. AGENDA SECTION: Consent PREPARED BY: Dan Schultz, Parks Recreation Director AGENDA NO. (0, 1 ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: tali RECOMMENDED ACTION: Motion to approve the donation expenditure of $950 for Safety Camp; and $113.90 for the Fishing Derby event. EXPENDITURE AMOUNT USE /ITEM PURCHASED DONATION FROM $950.00 Pilgrim Promotions Safety Camp t- shirts Dakota Electric, 1" State Bank of Rsmt, MN Energy Res. $113.90 WalMart Fishing Derby supplies CF Industries $1063.90 TOTAL 4 ROSEMOUNT CITY COUNCIL City Council Regular Meeting: July 7, 2009 EXECUTIVE SUMMARY SUMMARY Please consider the expenditure of funds from the Donation Account for the above items. RECEIPT OF DONATION Donation Received on: DONATION REVENUE WORKSHEET Various 2009 Amount Received: Dakota Electric, 1s State Bank of Rsmt, MN Energy Resources Receipt for Donation: Purpose of Donation: N/A Safety Camp Account for Donation: 101- 22223.00 (Must be Liability assigned for each individual Department.) Amount to be Spent: To be Spent from Acct Purpose of Expenditure: Credit: 101- 36230.00 EXPENDITURE OF DONATION $950 101- 45100 -01- 439.00 (Must be Expenditure corresponding to individual Department.) Safety Camp AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101 36230.00: $950 Amend Expenditure Acct #101 45100 -01- 439.00 $950 (The two- dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY Debit: 101- 22223.00 (Donation Liability $950 $950 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on July 7, 2009. I:1 mm L V iliU 2 AGENDA ITEM: Expenditure Approval from the Donation Account Parks Recreation Dept. AGENDA SECTION: Consent PREPARED BY: Dan Schultz, Parks Recreation Director AGENDA NO. (p. I ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: DQJ RECOMMENDED ACTION: Motion to approve the donation expenditure of $950 for Safety Camp; and $113.90 for the Fishing Derby event. EXPENDITURE AMOUNT USE /ITEM PURCHASED DONATION FROM $950.00 Pilgrim Promotions Safety Camp t- shirts Dakota Electric, 1s State Bank of Rsmt, MN Energy Res. $113.90 WalMart Fishing Derby supplies CF Industries $1063.90 TOTAL 4 ROSEMOUNT CITY COUNCIL City Council Regular Meeting: July 7, 2009 SUMMARY EXECUTIVE SUMMARY Please consider the expenditure of funds from the Donation Account for the above items. RECEIPT OF DONATION Donation Received on: Amount Received: Receipt for Donation: Purpose of Donation: DONATION REVENUE WORKSHEET Account for Donation: 101 22223.00 (Must be Liability assigned for each individual Department.) Amount to be Spent: To be Spent from Acct (Must be Expenditure corresponding to individual Department.) Purpose of Expenditure: Amend Donation Revenue Acct #101 36230.00: $20.84 Amend Expenditure Acct #101 45100 -01- 439.00 $20.84 (The two- dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY Debit: 101 22223.00 (Donation Liability $20.84 Credit: 101- 36230.00 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on July 21, 2009. 04 -21 -09 $200 from CF Industries N/A Fishing Derby Supplies EXPENDITURE OF DONATION $20.84 101- 45100 -01- 439.00 Fishing Derby Supplies AMENDMENT OF BUDGETS $20.84 3 EXPENDITURE AMOUNT USE /ITEM PURCHASED DONATION FROM $313.39 Cub, Sam's Club Supplies for Memorial Day Event Various $20.84 Dakota Awards Fishing Derby Supplies CF Industries $200.00 The First State Bank of Rosemount Coins for Blarney Stone Hunt. CF Industries $534.23 Total AGENDA ITEM: Expenditure Approval from the Donation Account Parks Recreation Dept. AGENDA SECTION: Consent PREPARED BY: Dan Schultz, Parks Recreation Director AGENDA NO. (0,d, ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: obi RECOMMENDED ACTION: Motion to approve the donation expenditure of $313.39 for supplies the annual Memorial Day event; $20.84 for the Leprechaun Days Fishing Derby; and $200 for the Leprechaun Days Blarney Stone Hunt. ROSEMOUNT SUMMARY CITY COUNCIL City Council Regular Meeting: July 21, 2009 Please consider the expenditure from the Donation Account for the above items. EXECUTIVE SUMMARY RECEIPT OF DONATION Donation Received on: Amount Received: Receipt for Donation: Purpose of Donation: DONATION REVENUE WORKSHEET 05 -19 -09 $200 from CF Industries N/A Account for Donation: 101 22223.00 (Must be Liability assigned for each individual Department.) Amount to be Spent: To be Spent from Acct Purpose of Expenditure: Leprechaun Days Blarney Stone Hunt EXPENDITURE OF DONATION $200 101- 45100 -01- 439.00 (Must be Expenditure corresponding to individual Department.) Amend Donation Revenue Acct #101- 36230.00: $200 Amend Expenditure Acct #101- 45100 -01- 439.00 $200 (The two- dollar amounts should be the same.) Debit: 101 22223.00 (Donation Liability $200 Credit: 101- 36230.00 $200 Leprechaun Days Blarney Stone Hunt AMENDMENT OF BUDGETS GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on July 21, 2009. EXPENDITURE AMOUNT USE /ITEM PURCHASED DONATION FROM $313.39 Cub, Sam's Club Supplies for Memorial Day Event Various $20.84 Dakota Awards Fishing Derby Supplies CF Industries $200.00 The First State Bank of Rosemount Coins for Blarney Stone Hunt. CF Industries $534.23 Total AGENDA ITEM: Expenditure Approval from the Donation Account Parks Recreation Dept. AGENDA SECTION: Consent PREPARED BY: Dan Schultz, Parks Recreation Director AGENDA NO. 10.d. ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: rui RECOMMENDED ACTION: Motion to approve the donation expenditure of $313.39 for supplies the annual Memorial Day event; $20.84 for the Leprechaun Days Fishing Derby; and $200 for the Leprechaun Days Blarney Stone Hunt. 4 ROSEMOUNT EXECUTIVE SUMMARY City Council Regular Meeting: July 21, 2009 SUMMARY CITY COUNCIL Please consider the expenditure from the Donation Account for the above items. RECEIPT OF DONATION Donation Received on: Amount Received: Receipt for Donation: Purpose of Donation: Account for Donation: 101 22223.00 (Must be Liability assigned for each individual Department.) Amount to be Spent: To be Spent from Acct (Must be Expenditure corresponding to individual Department.) Purpose of Expenditure: Amend Donation Revenue Acct #101 36230.00: $313.39 Amend Expenditure Acct #101 45100 -01- 439.00 $313.39 (The two- dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY Debit: 101 22223.00 (Donation Liability $313.39 Credit: 101- 36230.00 DONATION REVENUE WORKSHEET Various Various N/A Vets' Memorial Memorial Day Event Supplies EXPENDITURE OF DONATION $313.39 101- 45100 -01- 439.00 Vets' Memorial Memorial Day Event Supplies AMENDMENT OF BUDGETS $313.39 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on July 21, 2009. 2 EXPENDITURE AMOUNT USE /ITEM PURCHASED DONATION FROM $313.39 Cub, Sam's Club Supplies for Memorial Day Event Various $20.84 Dakota Awards Fishing Derby Supplies CF Industries $200.00 The First State Bank of Rosemount Coins for Blarney Stone Hunt. CF Industries $534.23 Total AGENDA ITEM: Expenditure Approval from the Donation Account Parks Recreation Dept. AGENDA SECTION: Consent PREPARED BY: Dan Schultz, Parks Recreation Director AGENDA NO. 10.d. ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: obi RECOMMENDED ACTION: Motion to approve the donation expenditure of $313.39 for supplies the annual Memorial Day event; $20.84 for the Leprechaun Days Fishing Derby; and $200 for the Leprechaun Days Blarney Stone Hunt. 4 ROSEMOUNT CITY COUNCIL City Council Regular Meeting: July 21, 2009 EXECUTIVE SUMMARY SUMMARY Please consider the expenditure from the Donation Account for the above items. RECEIPT OF DONATION Donation Received on: Amount Received: Receipt for Donation: Purpose of Donation: DONATION REVENUE WORKSHEET $240.56 N/A Run for the Gold Supplies Account for Donation: 101 22223.00 (Must be Liability assigned for each individual Department.) Amount to be Spent: $240.56 To be Spent from Acct 101 45100 -01- 439.00 (Must be Expenditure corresponding to individual Department.) Purpose of Expenditure: Credit: 101- 36230.00 08 -03 -09 Americas Fitness Center EXPENDITURE OF DONATION y1■J1 Debit: 101 22223.00 (Donation Liability $240.56 Run for the Gold Supplies AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101 36230.00: $240.56 Amend Expenditure Acct #101 45100 -01- 439.00 $240.56 (The two- dollar amounts should be the same.) ENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY $240.56 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on August 3, 2009. 2 AGENDA ITEM: Expenditure Approval from the Donation Account Parks Recreation Dept. AGENDA SECTION: Consent PREPARED BY: Dan Schultz, Parks Recreation Director AGENDA NO. (O. h. ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: ow RECOMMENDED ACTION: Motion to approve the donation expenditure of $240.56 for the annual Run for the Gold event EXPENDITURE AMOUNT USE/ITEM PURCHASED DONATION FROM $240.56 Sam's Club Run for the Gold America's Fitness Center !C ROSEMOUNT SUMMARY CITY COUNCIL City Council Special Meeting: August 3, 2009 EXECUTIVE SUMMARY Please consider the expenditure of funds from the Donation Account for the above item. RECEIPT OF DONATION Donation Received on: Amount Received: Receipt for Donation: Purpose of Donation: Account for Donation: 101- 22223.00 (Must be Liability assigned for each individual Department.) Amount to be Spent: To be Spent from Acct Purpose of Expenditure: Credit: 101- 36230.00 DONATION REVENUE WORKSHEET 01 -06 -09 (SKB Environmental) $500 N/A Youth Programs 3 Lair Skate Board Series EXPENDITURE OF DONATION $500 Amend Donation Revenue Acct #101 36230.00: $500 Amend Expenditure Acct #101 45100 -01- 439.00 $500 (The two dollar amounts should be the same.) Debit: 101- 22223.00 (Donation Liability $500 101- 45100 -01- 439.00 (Must be Expenditure corresponding to individual Department.) Youth Programs 3` Lair Skate Board Series AMENDMENT OF BUDGETS GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY $500 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on August 18, 2009. 2 AGENDA ITEM: Expenditure Approval from the Donation Account Parks Recreation Dept. AGENDA SECTION: Consent PREPARED BY: Dan Schultz, Parks Recreation Director AGENDA NO. .4. ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: OW RECOMMENDED ACTION: Motion to approve the donation expenditure of $500 for the 3 Lair Skate Park Summer Skate Board Contest Series held on Saturday, August 1, 2009 at Schwarz Pond Park. EXPENDITURE AMOUNT USE /ITEM PURCHASED DONATION FROM $500 3r t Lair Skate Park summer skate board contest series SKB Environmental S ROSEMOUNT City Council Regular Meeting: August 18, 2009 SUMMARY CITY COUNCIL EXECUTIVE SUMMARY Please consider the expenditure from the Donation Account for the above item. RECEIPT OF DONATION Donation Received on: Amount Received: Receipt for Donation: Purpose of Donation: Amount to be Spent: To be Spent from Acct Purpose of Expenditure: Credit: 101- 36230.00 DONATION REVENUE WORKSHEET Various Various N/A Account for Donation: 101 22223.00 (Must be Liability assigned for each individual Department.) Vets' Memorial Flags, Flag Poles, Engraving Svcs EXPENDITURE OF DONATION $464.39 Debit: 101 22223.00 (Donation Liability $464.39 101- 45100 -01- 439.00 (Must be Expenditure corresponding to individual Department.) AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101 36230.00: $464.39 Amend Expenditure Acct #101- 45100 -01- 439.00 $464.39 (The two dollar amounts should be the same.) -4-i t Vets' Memorial Flags, Flag Poles, Engraving Svcs GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY $464.39 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on September 15, 2009. 2 EXPENDITURE AMOUNT USE /ITEM PURCHASED DONATION FROM $162.90 Office of Rep John Kline— Flags Various $76.49 Menards Flag Poles Various $225.00 Viere Granite Carving Engraving Services for Central Park Veterans' Memorial Monument for Benjamin Kopp Various $500.00 City of Eagan Reimbursement for Groundpounders Running Series Mailing Life Wellness Ctr $964.39 Total AGENDA ITEM: Expenditure Approval from the Donation Account Parks Recreation Dept. AGENDA SECTION: Consent PREPARED BY: Dan Schultz, Parks Recreation Director AGENDA NO. (0 ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: OM RECOMMENDED ACTION: Motion to approve the donation expenditure of $464.39 from the Veterans' Memorial donation account for flags, flag poles, and engraving services for the memorial in Central Park; and $500.00 from the Run for the Gold donation account to reimburse the City of Eagan for postage for event mailings. 4 ROSEMOUNT SUMMARY CITY COUNCIL City Council Regular Meeting: September 15, 2009 EXECUTIVE SUMMARY Please consider the expenditure from the Donation Account for the above items. RECEIPT OF DONATION Donation Received on: Amount Received: Receipt for Donation: Purpose of Donation: Account for Donation: 101 22223.00 (Must be Liability assigned for each individual Department.) Amount to be Spent: To be Spent from Acct (Must be Expenditure corresponding to individual Department.) Purpose of Expenditure: Credit: 101 36230.00 DONATION REVENUE WORKSHEET 07 -21 -09 Amend Donation Revenue Acct #101 36230.00: $500 Amend Expenditure Acct #101 45100 -01- 439.00 $500 (The two dollar amounts should be the same.) Debit: 101 22223.00 (Donation Liability $500 $1500 from Life Wellness Center N/A Run for the Gold Groundpounders Event Mailings EXPENDITURE OF DONATION $500 101- 45100 -01- 439.00 Run for the Gold Groundpounders Event Mailings AMENDMENT OF BUDGETS ENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY $500 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on September 15, 2009. 3 EXPENDITURE AMOUNT USE /ITEM PURCHASED DONATION FROM $162.90 Office of Rep John Kline— Flags Various $76.49 Menards Flag Poles Various $225.00 Viere Granite Carving Engraving Services for Central Park Veterans' Memorial Monument for Benjamin Kopp Various $500.00 City of Eagan Reimbursement for Groundpounders Running Series Mailing Life Wellness Ctr $964.39 Total AGENDA ITEM: Expenditure Approval from the Donation Account Parks Recreation Dept. AGENDA SECTION: Consent PREPARED BY: Dan Schultz, Parks Recreation Director AGENDA NO. (o ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: Oh) RECOMMENDED ACTION: Motion to approve the donation expenditure of $464.39 from the Veterans' Memorial donation account for flags, flag poles, and engraving services for the memorial in Central Park; and $500.00 from the Run for the Gold donation account to reimburse the City of Eagan for postage for event mailings. 4 ROSEMOUNT CITY COUNCIL City Council Regular Meeting: September 15, 2009 EXECUTIVE SUMMARY SUMMARY Please consider the expenditure from the Donation Account for the above items.