HomeMy WebLinkAbout6.f. Budget AmendmentsAGENDA ITEM: Budget Amendments
AGENDA SECTION:
Consent
PREPARED BY: Jeff May, Finance Director
AGENDA NO. (p.f,
1
ATTACHMENTS: Council Memo, Resolution, Donation
Worksheets Supporting Documents
APPROVED BY:
CRS
RECOMMENDED ACTION: Motion to adopt A Resolution Approving the Amendment of
Certain 2009 Budget Items for the General Fund as outlined in the attached memo.
4 ROSEMOUNT
CITY COUNCIL
City Council Meeting Date: October 6, 2009
EXECUTIVE SUMMARY
ISSUE
Amend the General Fund budget to reflect donations expended during the 3` quarter of 2009.
BACKGROUND
This item is on the agenda for Council to formally amend the 2009 General Fund budget by resolution for
donation items that Council had previously authorized covering expenditures made during the third
quarter of 2009.
Rather than bringing a resolution before the Council each time there is a need to spend money from
donations previously received, we have developed procedures that allow us to have you authorize the
expenditure and amend the budgets at the time the expenditure is made and then periodically bring to you
a resolution that formally amends the budgets for a number of these donation expenditures. The attached
memo and donation worksheets support the figures given in the resolution.
SUMMARY
Recommend the above motion to approve the budget amendments for the Std quarter of 2009.
4 ROSEMOUNT
MINNESOTA
M E M O R A N D U M
To: Mayor Droste
Council Members Bills, DeBettignies, Shoe Corrigan Weisensel
From: Jeff May, Finance Director
Date: September 21, 2009
Subject: Budget Amendments
This is a request to amend both the revenue and expenditure budgets for the General Fund for
expen es o ona ons previous y receive.. is memo is to s ow e e •y e et. o e
actual changes to be made to the budgets, of which the totals are summarized in the Resolution
before you.
GENERAL FUND DETAIL
Detail for Revenues:
101 36230.00 (Donations)
Total Revenues
Detail for Expenditures:
101 42110 -01- 208.02 (Miscellaneous Supplies Equipment)
101 45100 -01- 439.00 (Other Miscellaneous Charges)
Total Expenditures
7,570.33
7,570.33
4,267.25
3,303.08
7,570.33
WHEREAS, the City Council recognizes the need to amend certain items from the 2009 General
Fund Operating Budget, the totals which are as follows:
(1) General operating revenues, the total which reflects an increase of $7,570.33;
(2) General operating expenditures, the total which reflects an increase of $7,570.33;
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Rosemount
hereby approves the amendment of the above listed budget items for the 2009 General Fund
Operating Budget.
ADOPTED this 6th day of October, 2009.
ATTEST:
Amy Domeier, City Clerk
CITY OF ROSEMOUNT
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2009
A RESOLUTION APPROVING THE AMENDMENT OF
CERTAIN 2009 BUDGET ITEMS
William H. Droste, Mayor
Motion by: Seconded by:
Voted in favor:
Voted Against:
Members Absent:
Donation Received On: July 7, 2009
Amount Received: $2133.62
Purpose of Donation: Emergency Equipment for Squads
Account for Donation: 101 22222
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
(Must be Liability Assigned for Each Individual Department)
EXPENDITURE OF DONATION
Amount to be Spent: $4267.25
To be Spent from Account #:101 42110 01 208.02
(Must be Expenditure Corresponding to Individual Department)
Purpose of Expenditure:
AMENDMENT OF BUDGETS
Amend Donation Revenue Account #101 36230.00: $4267.25
Amend Expenditure Account #101 -22222 $4267.25
(The Two Dollar Amounts Must be the Same)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY
Debit: #101 -22221
Credit:101- 36230.00
(Donation Liability $4267.25
$4267.25
Journal entry to reduce deferred donation revenue account and increase donation
revenue account to actual per City Council action on: July 7, 2009
AGENDA ITEM: Receive Donation Police Equipment
Fund
AGENDA SECTION:
Presentations
PREPARED BY: Gary Kalstabakken, Chief of Police
AGENDA NO. 3 I7.
ATTACHMENTS: Worksheet
APPROVED BY:
DDS
RECOMMENDED ACTION: Motion to accept a donation in the amount of $2133.62 to the
Police Equipment Fund from CenterPoint Energy Community Partnership Grant Program
and to approve the expenditure of $4267.25 from the Police Equipment Fund.
It ROSEMOUNT
City Council Meeting: July 7, 2009
CITY COUNCIL
The Council is being asked to accept a donation in the amount of $2133.62 from CenterPoint Energy.
CenterPoint Energy awards grants to cities served by the company through the company's Community
Partnership Grant Program. These grants are focused on providing safety equipment to first responders.
This is a matching grant program and funds to match the donation will be taken from the Police
Equipment Fund to match the CenterPoint Energy donation. Items to be purchased are:
Two (2) automatic external defibrillators
Two (2) First Responder Medical Bags
One (1) Portable Oxygen Kit
Two (2) Carbon Monoxide single gas portable detectors
EXECUTIVE SUMMARY
This equipment will be placed in two of the marked vehicles that are used by the volunteer reserve officers
and the community service officers.
RECEIPT OF DONATION
Donation Received on:
Amount Received:
Receipt for Donation:
Purpose of Donation:
Amount to be Spent:
To be Spent from Acct
Purpose of Expenditure:
Credit: 101- 36230.00
DONATION REVENUE WORKSHEET
04 -20 -09
CF Industries
N/A
(Must be Liability assigned for each individual Department.)
Fishing Derby Supplies
Account for Donation: 101 22223.00
EXPENDITURE OF DONATION
$113.90
101- 45100 -01- 439.00
(Must be Expenditure corresponding to individual Department.)
Debit: 101 22223.00 (Donation Liability $113.90
Fishing Derby Supplies
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101 36230.00: $113.90
Amend Expenditure Acct #101 45100 -01- 439.00 $113.90
(The two- dollar amounts should be the same.)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY
$113.90
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on July 7, 2009.
3
AGENDA ITEM: Expenditure Approval from the Donation
Account Parks Recreation Dept.
AGENDA SECTION:
Consent
PREPARED BY: Dan Schultz, Parks Recreation Director
AGENDA NO. (0, 1
ATTACHMENTS: Donation Revenue Worksheet
APPROVED BY:
tali
RECOMMENDED ACTION: Motion to approve the donation expenditure of $950 for Safety
Camp; and $113.90 for the Fishing Derby event.
EXPENDITURE
AMOUNT
USE /ITEM PURCHASED
DONATION
FROM
$950.00
Pilgrim Promotions Safety Camp t- shirts
Dakota Electric, 1"
State Bank of Rsmt,
MN Energy Res.
$113.90
WalMart Fishing Derby supplies
CF Industries
$1063.90
TOTAL
4 ROSEMOUNT
CITY COUNCIL
City Council Regular Meeting: July 7, 2009
EXECUTIVE SUMMARY
SUMMARY
Please consider the expenditure of funds from the Donation Account for the above items.
RECEIPT OF DONATION
Donation Received on:
DONATION REVENUE WORKSHEET
Various 2009
Amount Received: Dakota Electric, 1s State Bank of Rsmt, MN Energy
Resources
Receipt for Donation:
Purpose of Donation:
N/A
Safety Camp
Account for Donation: 101- 22223.00
(Must be Liability assigned for each individual Department.)
Amount to be Spent:
To be Spent from Acct
Purpose of Expenditure:
Credit: 101- 36230.00
EXPENDITURE OF DONATION
$950
101- 45100 -01- 439.00
(Must be Expenditure corresponding to individual Department.)
Safety Camp
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101 36230.00: $950
Amend Expenditure Acct #101 45100 -01- 439.00 $950
(The two- dollar amounts should be the same.)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY
Debit: 101- 22223.00 (Donation Liability $950
$950
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on July 7, 2009.
I:1 mm L V iliU
2
AGENDA ITEM: Expenditure Approval from the Donation
Account Parks Recreation Dept.
AGENDA SECTION:
Consent
PREPARED BY: Dan Schultz, Parks Recreation Director
AGENDA NO. (p. I
ATTACHMENTS: Donation Revenue Worksheet
APPROVED BY:
DQJ
RECOMMENDED ACTION: Motion to approve the donation expenditure of $950 for Safety
Camp; and $113.90 for the Fishing Derby event.
EXPENDITURE
AMOUNT
USE /ITEM PURCHASED
DONATION
FROM
$950.00
Pilgrim Promotions Safety Camp t- shirts
Dakota Electric, 1s
State Bank of Rsmt,
MN Energy Res.
$113.90
WalMart Fishing Derby supplies
CF Industries
$1063.90
TOTAL
4 ROSEMOUNT
CITY COUNCIL
City Council Regular Meeting: July 7, 2009
SUMMARY
EXECUTIVE SUMMARY
Please consider the expenditure of funds from the Donation Account for the above items.
RECEIPT OF DONATION
Donation Received on:
Amount Received:
Receipt for Donation:
Purpose of Donation:
DONATION REVENUE WORKSHEET
Account for Donation: 101 22223.00
(Must be Liability assigned for each individual Department.)
Amount to be Spent:
To be Spent from Acct
(Must be Expenditure corresponding to individual Department.)
Purpose of Expenditure:
Amend Donation Revenue Acct #101 36230.00: $20.84
Amend Expenditure Acct #101 45100 -01- 439.00 $20.84
(The two- dollar amounts should be the same.)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY
Debit: 101 22223.00 (Donation Liability $20.84
Credit: 101- 36230.00
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on July 21, 2009.
04 -21 -09
$200 from CF Industries
N/A
Fishing Derby Supplies
EXPENDITURE OF DONATION
$20.84
101- 45100 -01- 439.00
Fishing Derby Supplies
AMENDMENT OF BUDGETS
$20.84
3
EXPENDITURE
AMOUNT
USE /ITEM PURCHASED
DONATION
FROM
$313.39
Cub, Sam's Club Supplies for Memorial Day Event
Various
$20.84
Dakota Awards Fishing Derby Supplies
CF Industries
$200.00
The First State Bank of Rosemount Coins for Blarney
Stone Hunt.
CF Industries
$534.23
Total
AGENDA ITEM: Expenditure Approval from the Donation
Account Parks Recreation Dept.
AGENDA SECTION:
Consent
PREPARED BY: Dan Schultz, Parks Recreation Director
AGENDA NO. (0,d,
ATTACHMENTS: Donation Revenue Worksheet
APPROVED BY:
obi
RECOMMENDED ACTION: Motion to approve the donation expenditure of $313.39 for
supplies the annual Memorial Day event; $20.84 for the Leprechaun Days Fishing Derby;
and $200 for the Leprechaun Days Blarney Stone Hunt.
ROSEMOUNT
SUMMARY
CITY COUNCIL
City Council Regular Meeting: July 21, 2009
Please consider the expenditure from the Donation Account for the above items.
EXECUTIVE SUMMARY
RECEIPT OF DONATION
Donation Received on:
Amount Received:
Receipt for Donation:
Purpose of Donation:
DONATION REVENUE WORKSHEET
05 -19 -09
$200 from CF Industries
N/A
Account for Donation: 101 22223.00
(Must be Liability assigned for each individual Department.)
Amount to be Spent:
To be Spent from Acct
Purpose of Expenditure:
Leprechaun Days Blarney Stone Hunt
EXPENDITURE OF DONATION
$200
101- 45100 -01- 439.00
(Must be Expenditure corresponding to individual Department.)
Amend Donation Revenue Acct #101- 36230.00: $200
Amend Expenditure Acct #101- 45100 -01- 439.00 $200
(The two- dollar amounts should be the same.)
Debit: 101 22223.00 (Donation Liability $200
Credit: 101- 36230.00 $200
Leprechaun Days Blarney Stone Hunt
AMENDMENT OF BUDGETS
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on July 21, 2009.
EXPENDITURE
AMOUNT
USE /ITEM PURCHASED
DONATION
FROM
$313.39
Cub, Sam's Club Supplies for Memorial Day Event
Various
$20.84
Dakota Awards Fishing Derby Supplies
CF Industries
$200.00
The First State Bank of Rosemount Coins for Blarney
Stone Hunt.
CF Industries
$534.23
Total
AGENDA ITEM: Expenditure Approval from the Donation
Account Parks Recreation Dept.
AGENDA SECTION:
Consent
PREPARED BY: Dan Schultz, Parks Recreation Director
AGENDA NO. 10.d.
ATTACHMENTS: Donation Revenue Worksheet
APPROVED BY: rui
RECOMMENDED ACTION: Motion to approve the donation expenditure of $313.39 for
supplies the annual Memorial Day event; $20.84 for the Leprechaun Days Fishing Derby;
and $200 for the Leprechaun Days Blarney Stone Hunt.
4 ROSEMOUNT EXECUTIVE SUMMARY
City Council Regular Meeting: July 21, 2009
SUMMARY
CITY COUNCIL
Please consider the expenditure from the Donation Account for the above items.
RECEIPT OF DONATION
Donation Received on:
Amount Received:
Receipt for Donation:
Purpose of Donation:
Account for Donation: 101 22223.00
(Must be Liability assigned for each individual Department.)
Amount to be Spent:
To be Spent from Acct
(Must be Expenditure corresponding to individual Department.)
Purpose of Expenditure:
Amend Donation Revenue Acct #101 36230.00: $313.39
Amend Expenditure Acct #101 45100 -01- 439.00 $313.39
(The two- dollar amounts should be the same.)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY
Debit: 101 22223.00 (Donation Liability $313.39
Credit: 101- 36230.00
DONATION REVENUE WORKSHEET
Various
Various
N/A
Vets' Memorial Memorial Day Event Supplies
EXPENDITURE OF DONATION
$313.39
101- 45100 -01- 439.00
Vets' Memorial Memorial Day Event Supplies
AMENDMENT OF BUDGETS
$313.39
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on July 21, 2009.
2
EXPENDITURE
AMOUNT
USE /ITEM PURCHASED
DONATION
FROM
$313.39
Cub, Sam's Club Supplies for Memorial Day Event
Various
$20.84
Dakota Awards Fishing Derby Supplies
CF Industries
$200.00
The First State Bank of Rosemount Coins for Blarney
Stone Hunt.
CF Industries
$534.23
Total
AGENDA ITEM: Expenditure Approval from the Donation
Account Parks Recreation Dept.
AGENDA SECTION:
Consent
PREPARED BY: Dan Schultz, Parks Recreation Director
AGENDA NO. 10.d.
ATTACHMENTS: Donation Revenue Worksheet
APPROVED BY: obi
RECOMMENDED ACTION: Motion to approve the donation expenditure of $313.39 for
supplies the annual Memorial Day event; $20.84 for the Leprechaun Days Fishing Derby;
and $200 for the Leprechaun Days Blarney Stone Hunt.
4 ROSEMOUNT
CITY COUNCIL
City Council Regular Meeting: July 21, 2009
EXECUTIVE SUMMARY
SUMMARY
Please consider the expenditure from the Donation Account for the above items.
RECEIPT OF DONATION
Donation Received on:
Amount Received:
Receipt for Donation:
Purpose of Donation:
DONATION REVENUE WORKSHEET
$240.56
N/A
Run for the Gold Supplies
Account for Donation: 101 22223.00
(Must be Liability assigned for each individual Department.)
Amount to be Spent: $240.56
To be Spent from Acct 101 45100 -01- 439.00
(Must be Expenditure corresponding to individual Department.)
Purpose of Expenditure:
Credit: 101- 36230.00
08 -03 -09 Americas Fitness Center
EXPENDITURE OF DONATION
y1■J1
Debit: 101 22223.00 (Donation Liability $240.56
Run for the Gold Supplies
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101 36230.00: $240.56
Amend Expenditure Acct #101 45100 -01- 439.00 $240.56
(The two- dollar amounts should be the same.)
ENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY
$240.56
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on August 3, 2009.
2
AGENDA ITEM: Expenditure Approval from the Donation
Account Parks Recreation Dept.
AGENDA SECTION:
Consent
PREPARED BY: Dan Schultz, Parks Recreation Director
AGENDA NO. (O. h.
ATTACHMENTS: Donation Revenue Worksheet
APPROVED BY:
ow
RECOMMENDED ACTION: Motion to approve the donation expenditure of $240.56 for the
annual Run for the Gold event
EXPENDITURE
AMOUNT
USE/ITEM PURCHASED
DONATION
FROM
$240.56
Sam's Club Run for the Gold
America's Fitness
Center
!C ROSEMOUNT
SUMMARY
CITY COUNCIL
City Council Special Meeting: August 3, 2009
EXECUTIVE SUMMARY
Please consider the expenditure of funds from the Donation Account for the above item.
RECEIPT OF DONATION
Donation Received on:
Amount Received:
Receipt for Donation:
Purpose of Donation:
Account for Donation: 101- 22223.00
(Must be Liability assigned for each individual Department.)
Amount to be Spent:
To be Spent from Acct
Purpose of Expenditure:
Credit: 101- 36230.00
DONATION REVENUE WORKSHEET
01 -06 -09 (SKB Environmental)
$500
N/A
Youth Programs 3 Lair Skate Board Series
EXPENDITURE OF DONATION
$500
Amend Donation Revenue Acct #101 36230.00: $500
Amend Expenditure Acct #101 45100 -01- 439.00 $500
(The two dollar amounts should be the same.)
Debit: 101- 22223.00 (Donation Liability $500
101- 45100 -01- 439.00
(Must be Expenditure corresponding to individual Department.)
Youth Programs 3` Lair Skate Board Series
AMENDMENT OF BUDGETS
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY
$500
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on August 18, 2009.
2
AGENDA ITEM: Expenditure Approval from the Donation
Account Parks Recreation Dept.
AGENDA SECTION:
Consent
PREPARED BY: Dan Schultz, Parks Recreation Director
AGENDA NO. .4.
ATTACHMENTS: Donation Revenue Worksheet
APPROVED BY:
OW
RECOMMENDED ACTION: Motion to approve the donation expenditure of $500 for the 3
Lair Skate Park Summer Skate Board Contest Series held on Saturday, August 1, 2009 at
Schwarz Pond Park.
EXPENDITURE
AMOUNT
USE /ITEM PURCHASED
DONATION
FROM
$500
3r t Lair Skate Park summer skate board contest series
SKB Environmental
S ROSEMOUNT
City Council Regular Meeting: August 18, 2009
SUMMARY
CITY COUNCIL
EXECUTIVE SUMMARY
Please consider the expenditure from the Donation Account for the above item.
RECEIPT OF DONATION
Donation Received on:
Amount Received:
Receipt for Donation:
Purpose of Donation:
Amount to be Spent:
To be Spent from Acct
Purpose of Expenditure:
Credit: 101- 36230.00
DONATION REVENUE WORKSHEET
Various
Various
N/A
Account for Donation: 101 22223.00
(Must be Liability assigned for each individual Department.)
Vets' Memorial Flags, Flag Poles, Engraving Svcs
EXPENDITURE OF DONATION
$464.39
Debit: 101 22223.00 (Donation Liability $464.39
101- 45100 -01- 439.00
(Must be Expenditure corresponding to individual Department.)
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101 36230.00: $464.39
Amend Expenditure Acct #101- 45100 -01- 439.00 $464.39
(The two dollar amounts should be the same.)
-4-i t
Vets' Memorial Flags, Flag Poles, Engraving Svcs
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY
$464.39
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on September 15, 2009.
2
EXPENDITURE
AMOUNT
USE /ITEM PURCHASED
DONATION
FROM
$162.90
Office of Rep John Kline— Flags
Various
$76.49
Menards Flag Poles
Various
$225.00
Viere Granite Carving Engraving Services for Central
Park Veterans' Memorial Monument for Benjamin Kopp
Various
$500.00
City of Eagan Reimbursement for Groundpounders
Running Series Mailing
Life Wellness Ctr
$964.39
Total
AGENDA ITEM: Expenditure Approval from the Donation
Account Parks Recreation Dept.
AGENDA SECTION:
Consent
PREPARED BY: Dan Schultz, Parks Recreation Director
AGENDA NO. (0
ATTACHMENTS: Donation Revenue Worksheet
APPROVED BY: OM
RECOMMENDED ACTION: Motion to approve the donation expenditure of $464.39 from
the Veterans' Memorial donation account for flags, flag poles, and engraving services for
the memorial in Central Park; and $500.00 from the Run for the Gold donation account to
reimburse the City of Eagan for postage for event mailings.
4 ROSEMOUNT
SUMMARY
CITY COUNCIL
City Council Regular Meeting: September 15, 2009
EXECUTIVE SUMMARY
Please consider the expenditure from the Donation Account for the above items.
RECEIPT OF DONATION
Donation Received on:
Amount Received:
Receipt for Donation:
Purpose of Donation:
Account for Donation: 101 22223.00
(Must be Liability assigned for each individual Department.)
Amount to be Spent:
To be Spent from Acct
(Must be Expenditure corresponding to individual Department.)
Purpose of Expenditure:
Credit: 101 36230.00
DONATION REVENUE WORKSHEET
07 -21 -09
Amend Donation Revenue Acct #101 36230.00: $500
Amend Expenditure Acct #101 45100 -01- 439.00 $500
(The two dollar amounts should be the same.)
Debit: 101 22223.00 (Donation Liability $500
$1500 from Life Wellness Center
N/A
Run for the Gold Groundpounders Event Mailings
EXPENDITURE OF DONATION
$500
101- 45100 -01- 439.00
Run for the Gold Groundpounders Event Mailings
AMENDMENT OF BUDGETS
ENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY
$500
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on September 15, 2009.
3
EXPENDITURE
AMOUNT
USE /ITEM PURCHASED
DONATION
FROM
$162.90
Office of Rep John Kline— Flags
Various
$76.49
Menards Flag Poles
Various
$225.00
Viere Granite Carving Engraving Services for Central
Park Veterans' Memorial Monument for Benjamin Kopp
Various
$500.00
City of Eagan Reimbursement for Groundpounders
Running Series Mailing
Life Wellness Ctr
$964.39
Total
AGENDA ITEM: Expenditure Approval from the Donation
Account Parks Recreation Dept.
AGENDA SECTION:
Consent
PREPARED BY: Dan Schultz, Parks Recreation Director
AGENDA NO. (o
ATTACHMENTS: Donation Revenue Worksheet
APPROVED BY: Oh)
RECOMMENDED ACTION: Motion to approve the donation expenditure of $464.39 from
the Veterans' Memorial donation account for flags, flag poles, and engraving services for
the memorial in Central Park; and $500.00 from the Run for the Gold donation account to
reimburse the City of Eagan for postage for event mailings.
4 ROSEMOUNT
CITY COUNCIL
City Council Regular Meeting: September 15, 2009
EXECUTIVE SUMMARY
SUMMARY
Please consider the expenditure from the Donation Account for the above items.