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HomeMy WebLinkAbout2.d. Discussion Regarding Former St. Joseph's Church and School CampusAGENDA ITEM: Discussion Regarding Former St. Joseph's Church and School Campus AGENDA SECTION: Discussion PREPARED BY: Dan Schultz, Parks and Recreation Director AGENDA NO. 2_ 1- ATTACHMENTS: March 2005 Feasibility Study (attachment A) 2007 St. Joseph's Facility Task Force Report (Attachment B), February 8, 2008 Former Church Needs Analysis Study (Att. C) 2009 Public Meeting Written Feedback (attachment D) August 13, 2008 Cost Analysis Study Update (Attachment E) Proposed Budget (Attachment F) Redevelopment Drawings (Attachment G) APPROVED BY: 04) RECOMMENDED ACTION: Discussion and provide direction to staff. ROSEMOUNT EXECUTIVE SUMMARY CITY COUNCIL City Council Work Session Meeting Date: April 15, 2009 ISSUE On February 5, 2009, City Administrator Johnson received a letter from the business manager of St. Joseph's Church notifying the City that they intend to vacate the current school and former church facility at the end of July 2009 and move into their new school. They have also requested to be allowed to use the large storage building on the property until the end of August. Staff would like to discuss with the City Council the future use of the campus including the church and school facilities. BACKGROUND In 2004, the City of Rosemount acquired the St. Joseph complex located at 14355 South Robert Trail, a combination of a church and school with ancillary uses such as parking and a playground. The church relocated to its new building on Biscayne Avenue in 2002, but continued to operate the school at the South Robert Trail site. A lease agreement between the parish and the City allowed the school to continue occupying the South Robert Trail premises until 2011. The southern portion of the property was used to build a new branch of the Dakota County Library System. The campus has been viewed as having a strong potential for reuse by the local community and an opportunity to enhance visits to Rosemount's downtown. In of March 2005, the City conducted a Feasibility Study (see attachment A) to explore the existing conditions and to start the review of future options for the reuse of the facilities. The facilities were found to be structurally sound but do not meet many of the current building codes. The buildings were also in need of mechanical upgrades and cosmetic improvements. In 2006, discussions relating to the future reuse of the St. Joseph's Campus led the City Council to recommend that a task force be formed to investigate possible reuse opportunities for the property that would be of value to the community. The City Council felt it would be best to include a variety of people with diverse backgrounds to assist with the process of looking into the reuse ideas. The City Council approved forming a task force representing St. Joseph's Church /School, neighborhood residents, citizens at- large, local businesses, Dakota County, Rosemount Schools, Parks and Recreation Commission, Planning Commission, Port Authority, and the City Council. City staff published press releases in local papers, contacted stakeholder groups, and mailed information about the task force to local business owners and neighborhood residents in hopes of gaining applicants for the task force. The City received interest from 23 people who were eligible to serve on the Task Force. The City Council chose not to interview those who applied but instead appointed all of the applicants In December of 2006, the City Council appointed all of those who applied to the St. Joseph's Facilities Task Force. The mission of the Task Force was to evaluate and recommend the appropriate reuse of the St. Joseph Church complex in the short and long term future and ensure that the use complements the. Downtown Redevelopment Plan and becomes an asset to the adjoining neighborhood and the greater Rosemount community. The City Council provided direction regarding the church by letting the Task Force know that the church building would remain on the site. The City Council also indicated that the school may also stay, depending in part on the recommendation of the Task Force and what the long term use would be for the property. In January of 2008 the City Council received the St. Joseph's Facility Task Force Report which included ten recommendations including the long term reuse of the church as an arts and cultural center (see attachment B). In February of 2008, the City conducted a detailed needs analysis of the former church facility (see attachment C). The work identified in detail what improvements were needed to meet current building codes and access standards. Improvements that were also indentified were modernizing the electrical and mechanical and making other basic comfort improvements. Schematic drawings were developed along with a detailed cost estimate. The final cost estimate was $1,188,174 which included a 10% contingency. In April of 2008, the City held a referendum which included $1,200,000 for improving the former St. Joseph's Church. The funds were to be used for improvements to meet public access standards, make cosmetic repairs and to add improvements for the comfort of the facility users. These improvements would have made it possible for the City to have private and public use of the facility while complying with building code requirements and requirements of the Human Rights Act. The decision to go forward with the referendum was made prior to knowing the congregation's plans for construction of the new school in 2008 -09. Because of the new construction, the school and gathering spaces will be available earlier than expected, which provides some benefits from a handicap accessibility standpoint. Should the Council choose to forego improvements to HVAC and new restrooms, the cost of bringing the site into compliance with accessibility requirements would be significantly less than the $1 2 million proposed in the referendum. SUMMARY Need for the Project St. Joseph's Task Force identified an opportunity that the group felt would most benefit our community through active and passive participation in activities at the church. The operating models that were looked during the work of the task force were all successful reuse strategies for other like facilities. As the Task Force created their recommendations, they had a true feeling that the recommendations were reasonable and could be used to guide a successful reuse of the space. Members recognized that portions of the buildings may have had a private use until 2011, hampering full development of the site in the short term. The scarcity of resources coupled with the need to generate community demand may elongate the time period in which the complex will be transformed to its permanent use. In the short- and mid -term, the Task Force wanted to lay the foundation for the future 2 long -term use while allowing each building to be used and useful for the community. The St. Joseph's Task Force recommendations were: 1. The church structure will remain and will be used for a public purpose that allows the community to benefit from the public ownership. 2. The Task Force recommends that the school building remain. The Task Force feels the decision of whether to keep or remove the school facility should be based upon the ultimate use of the entire site and the economics and suitability of keeping the building, replacing it, or other alternatives. 3. The Task Force supports the long term use of the property as an arts and cultural facility. The Task Force believes there is currently a need for arts and cultural related activities which will continue to grow as Rosemount grows. The Task Force supports an Arts and Cultural Center as the long -term use of the church and the school. 4. Private users may rent or lease the church for an interim period but in the long term the City should look toward uses that provide public access and serve a community need. 5. Programming for the property should include the community as a whole; targeting all age groups and diverse interests to ensure that it truly is a public asset. 6. Current opportunities for using the church building should be reviewed and implemented to make use of the space while the private school leases the site. By changing the use of the church, funding should be allocated to provide short term facility improvements such as adding public restrooms and ADA required access routes to and inside the building. These improvements would allow for multi- purpose or flex space use of the building in the short term. 7. The Task Force supports the short term use of the property as a multi use space. As arts programming and demand increase, the use of the facility will be more focused toward artistic pursuits. 8. Exterior modifications to the school building should be considered so that it is aesthetically pleasing. 9. The Task Force recommends that the surrounding residential properties owned by the City be used in a manner that complements the St. Joseph's campus and provides for the best transition for the homes adjacent to the campus. 10. To ensure success of the property, collaboration with private businesses, other agencies and governmental entities is encouraged. Joint programs with the new Dakota County Library, Dakota County Technical College, the Rosemount Area Arts Council, Independent School District 196, other public agencies, quasi -public agencies and the private sector are strongly encouraged. To gather further information on the recommendations provided by the Task Force, staff held a public open house in February of 2009 to get input from theatrical, musical and other arts related groups and individuals regarding the facility improvements they would recommend for their specific type of use. 3 Staff received positive feedback from a number of people who attended the open house. Applause Theater, In the Company of Kids Creative Arts Center, Prairie Fire Children's Theater and the Rosemount Area Arts Council all indicated that they would be interested in using the site for performances, art classes and possibly acting classes. The written feedback provided at the open house is included in the packet for Council's review (see attachment D). It is expected that as the community continues to grow, an interest in the arts will also grow. It is clear that the St. Joseph's Task Force expected the transformation of the church into and arts and cultural facility would not happen immediately, but would develop over a number of years through the efforts of those with an interest in theater, art and music. Capital Improvements Because of the age of the church (built in 1924) and school (built in 1954), both facilities need improvements that would bring them into compliance with the American Disability Act (ADA) and also the State of Minnesota Human Rights Act allowing for access to the buildings. If the necessary improvements to meet accessibility requirements are made, they will likely trigger a need to meet other current building codes including the need for a fire suppression system. The improvements needed to meet the required codes for the City's use of the church building includes bid package items #2, #4 and 6 from the list below. The estimated cost for making these improvements is $170,000. Following the failed referendum, the City Council in July of 2008 requested that staff get a breakdown of the proposed $1.2 million of improvements that were included in the 2008 referendum. Those costs were broken into six individual bid packages (see attachment E) as detailed below. Exterior Front Entry Bid Package 1- Project Cost $83,105.43 Bid Package 1 includes a new entry ramp, stairs and landing to meet the accessibility requirements. At the front entry doors, new handicap operators need to be installed to improve accessibility. New sidewalks are needed to connect to the new accessible ramp and stairs. Interior Ramp Stage Extension Bid Package 2 Project Cost $16,265.08 To make the stage accessible, a new ramp and handrails need to be installed in the southwest corner of the assembly space that will also provide a connection to the existing chapel. The existing stage needs to be extended to connect to the new accessible ramp. Restroom Addition Bid Package 3 Project Cost $142,278.68 A new building addition to provide new multi fixture men's and women's restrooms is needed to fulfill code requirements. Remodeling of the sacristy is required to provide access to the new restrooms as well as creating a new lobby outside of the new restrooms. The north assembly room needs a few upgrades to allow access from the assembly room to the new restrooms. Additional Church HC Accessibility Bid Package 4 Project Cost $20,213.24 To improve accessibility, some doors will require widening and new hardware. Handicap drinking fountains need to be installed as well as handicap signage. New handicap parking stalls are required to meet code accessibility requirements. HVAC Mechanical Addition Bid Package 5 Project Cost $809,124.13 A new building addition to the west is required to house the new mechanical units. The existing boilers will need to be replaced. A new make -up air and air conditioning unit will need to be installed as well as supply and return ductwork. Church Activities Number of Events Rental Rate per Event Fees Theatrical /Plays 4 6 hours $300 1,200 Theatrical/ Rehearsals 40 2 hours $50 2,000 Concerts 4 4 hours $200 800 Fire Suppression System Bid Package 6 Project Cost $132,902.47 A new sprinkler system needs to be installed throughout the existing building as well as water service sized for the new sprinklers. A new fire alarm and smoke detection system needs to be installed. Summary of Church Facility Bid Packages The previous six bid packages cover most of the planned remodeling but a few miscellaneous items are only included in the overall project cost estimate. These items include items such as new lighting in the entry, patching and painting former water leaks and similar miscellaneous improvements identified with the City staff on the previous study. As shown below these items represent $212,623.81 in additional costs. Total Project All 6 Bid Packages $1,203,889.03 Total Not Included Bid Packages 212,623.81 Staff also expects that $50,000 will be needed for onetime purchases such as tables, chairs, microphones, technology improvements, etc. that would also be purchased with capital improvement funds. St. Joseph's School First Floor Upgrade The estimate for these improvements is $226,945. The only improvements that have been investigated at the school were to make the main floor and the lower floor accessible. The improvements and cost estimate are listed below. As an option instead of remodeling the entire school building, the main floor remodeling shown in this option only addresses the minimum handicap accessibility and code updates necessitated by the change in occupancy. This work provides upgrades to three classrooms, cafeteria, gymnasium and restrooms only. These upgrades include the following items: Handicap access down to the cafeteria and gymnasium rooms Replacement and widening of all room entrance doors smaller than 3' 0" wide Addition of through -wall make -up air units in each occupied space Addition of fire suppression system in first floor only Upgrade of exit and emergency lighting systems Operating Costs /Proposed Budgets Staff has developed two budgets and included them in the packet (see attachment F). One budget is for operating only the church and includes a conservative amount of revenues. The expenditures are for basic operations and very limited programming to be provided by the City. Keep in mind when reviewing these budgets that the utilities (electric and natural gas) are not broken out between the church or school because they are shared by both structures. If only the church is used in 2010, there could be some cost savings by heating the school at a lower temperature so less electricity would be used. Staff expects that the use of the church would start out as an event venue and grow as interest in the facility increases. Staff has developed a list of possible events that might take place in the first year of operation in the church. The list of events below was developed through reviewing the type of events currently held at the Lakeville Area Arts Center, input from the recent community meeting and discussions with people from the Rosemount Area Arts Council. 5 Movies 4 4 hours $200 800 Art /Acting Classes 12 2 hours $50 600 Weddings 4 4 hours $200 800 Gallery Rentals 4 4 hours $200 800 Miscellaneous rentals 8 4 hors $200 $1,600 Other revenues Various various $4,900 State of City 1 2 hours $0 No charge Total $13,500 The operating budget for only the church identifies total revenues of $13,500 and total expenditures $87,800. This creates a need to subsidize the operations of the church with approximately $74,300 from the general fund. It is expected that this could be an addition to the 2010 Parks and Recreation Department budget. Also identified in the attached budget are estimates for operating the school and church. There are increases to the revenues and much larger increases to the expenditures for maintenance costs and staffing. Staff expects that if the school improvements are made, the school would be open on a regular basis and would have some sort of organized programming for seniors, teens or other groups. Staff also expects there would some regular use of the gymnasium, classrooms and various special events in the cafeteria area. Staff estimates total revenues for the church and school use would be $28,000 and the expenditures would be $162,300. This budget scenario creates a need to subsidize the operations of the church and school with approximately $134,300 from the general fund. Redevelopment Opportunities Staff has developed four possible redevelopment scenarios of the former St. Joseph's School site while maintaining the former St. Joseph's Church and Gathering Center (see attachment G). The land that the City owns surrounding the St. Joseph's Church is 3.15 acres in size. The four redevelopment scenarios are a civic building, an office building, a restaurant, and senior housing. Civic Building The civic building scenario would require the demolition the St. Joseph's School and replace it with an approximately 25,000 square foot building suitable for civic uses. The concept site plan illustrates the civic building being located along the South Robert Trail frontage with a common parking lot along the Cameo Avenue frontage serving both the St. Joseph's Church and the civic building. The parking provided would meet the Ordinance requirements for either use, but not the full use of both buildings at one time. This shared parking is anticipated because it would be unlikely that enough events would occur simultaneously. There would be no additional tax base generated from this development scenario. Office Building The office building scenario would require the demolition the St. Joseph's School and the subdivision of the northern 170 feet into a new 1.35 acre parcel. The City would retain the remaining 1.80 acre parcel on which the St. Joseph's Church and Gathering Center would reside. Between the two parcels would be a joint access drive that would access both South Robert Trail and Cameo Avenue. The 1.35 acre site could accommodate a 13,000 square foot single story office building and associated parking. The 1.80 acre City -owned site would accommodate 67 parking stalls which would be suitable for a 200 seat event occurring at the St. Joseph's Church. At 2009 tax rates, the 1.35 acre parcel with a 13,000 square foot office building would generate approximately $7,750 a year in taxes for the City. Restaurant The restaurant scenario would require the demolition of the St. Joseph's School and the subdivision of the northern 170 feet into a new 1.35 acre parcel. The City would retain the remaining 6 1.80 acre parcel on which the St. Joseph's Church and Gathering Center would reside. Between the two parcels would be a joint access drive that would access both South Robert Trail and Cameo Avenue. The 1.35 acre site could accommodate a 5,400 square foot restaurant (about the size of a typical Applebee's or Perkins) and associated parking. The 1.80 acre City-owned site would accommodate 67 parking stalls which would be suitable for a 200 seat event occurring at the St. Joseph's Church. At 2009 tax rates, the 1.35 acre parcel with a 5,400 square foot restaurant would generate approximately $4,500 a year in taxes for the City. Senior Housing The senior housing scenario can be developed one of two ways, with the partnership of a public agency such as the Dakota County Community Development Agency (CDA), or through selling the property to a private senior housing provider such as Presbyterian Homes. In either scenario, a piece of property would need to be subdivided off for the senior housing. The provided concept site plan illustrates the construction a three story senior housing building with approximately 60 units. Staff inquired with the CDA about their interest and expectations in a joint project. The CDA has been following the City's planning efforts for the former St. Joseph's complex and are very interested in the possibility that the site would provide senior services. If the former St. Joseph's School were to remain to provide senior services, the entire site could accommodate one underground parking space for each unit and approximately 100 surface parking stalls. The Ordinance requires two parking stalls for each apartment unit, which would leave only about 40 parking stalls for the City owned buildings. A shared parking arrangement could be developed, but parking may be a problem when the events occurred and the senior housing would be fully occupied. Additional parking could be provided if the former St. Joseph's School were demolished. There would be no tax base generated if the senior housing was provided by a public agency, such as the CDA. If a 60 unit senior housing building were constructed by a private entity, such as the Presbyterian Homes, then at 2009 tax rates approximately $11,250 in taxes would be generated for the City. RECOMMENDATIONS Staff has reviewed a number of issues regarding the possible reuse of the facilities in the budget year 2010. Based on user demand, proposed cost of operations and the uncertain future of City budgets, staff recommends that only necessary improvements be made to the church building and that the City hold off for the time being on any improvements and reuse of the school. This would include projects #2, #4 and #6 in the Capital Improvements section of the executive summary. These improvements would cost approximately $170,000 and would be funded from the 2009 CIP budget. Staff also recommends we use an additional $250,000 from the CIP budget for necessary repairs including internal painting, door replacement, rekeying of the locks and other one time facility purchasing needs. Staffs reasons for not recommending moving forward with capital improvement project #1 is because with the use of the Gathering Space, we will the necessary accessible route to the church building at a much lower cost than building a new ramp outside. The new restrooms in bid item number #3 are something staff definitely feels we will need in the future. The exact location of future restrooms needs to be further studied as the facility evolves. Bid item number #5 was for a new addition to the church building to contain HVAC improvements and should only be built once we have a clear decision on what will be happening with the school facility so that we can properly size these improvements. Should the City Council decide to make improvements to the church, the detailed budget included in 7 the packet identifies a need to subsidize the operations of the church with approximately $74,300 from the general fund, which would be included in the 2010 Parks and Recreation Department budget. Staff's reasons for currently not recommending any improvements be made to the school include: The City has not yet identified priority user groups to occupy the space. Further planning is needed to determine regarding if the facility will have focused use for senior citizens, youth, teens or other specific user groups. Further review is also needed to determine how meeting access requirements will impact the usability of the facility. Will ramps or elevators impact room size? Staff feels that by opening the school, we would be immediately over saturating the community with meeting space that might not be used. The Community Center (gym, banquet room, auditorium and classrooms) currently operates Monday through Friday in the evenings at 55% of capacity. The daytime use is at 34% of capacity and Saturday and Sunday use of the banquet room is at 75% of capacity. Further discussion is needed with regards to the possibility of redeveloping a portion of the property, including the five lots the City owns west of the church and school. Although no improvements are currently being recommended for the school, staff would ask the Council to consider encumbering CIP funds for possible improvements to the school in 2010. 8 Attachment A Feasibility Study City of Rosemount St. Joseph's Church School Site March 8, 2005 Prepared by: CNH Architects, Inc. 7300 W. 147 Street, Suite 504 Apple Valley, MN 55124 (952) 431 -4433 1 City of Rosemount St. Joseph's Facility Review CNH Architects, Inc. Table of Contents Introduction 3 Project Team 3 Existing Conditions 4 Church Building 4 Gathering Area Addition 9 School Building Addition 11 Future Use Feasibility 16 Use Options 16 Required Upgrades Church and Gathering Area 18 Required Upgrades School Building 21 Budgetary Cost Impacts 24 Parking Analysis 27 Summary 29 Appendixes 30 Mechanical Photo Survey Electrical Photo Survey 2 City of Rosemount St. Joseph's Facility Review CNH Architects, Inc. introduction Project Team This Feasibility Study explores the existing conditions and the future options related to the potential purchase, reuse and development of the St. Joseph's Catholic Church and School Facility by the City of Rosemount. First the study reviews the existing facility and site systems and conditions, any significant near -term maintenance needs, and the basic accessibility levels for each portion of the building. The potential public uses for the different parts of the facility are then discussed along with the anticipated minimum remodeling required to use the space for these types of occupancies. Finally, the approximate budget cost needed for adapting and upgrading the spaces for the possible uses are outlined. The scope of this Feasibility Study is directed at looking only at larger scale issues and basic concepts due to the breadth of options available and preliminary nature of the facility use goals. As a more specific facility program develops, project designs can be developed and more specific cost targets can be assigned. CNH Architects, Inc. has lead a team of architects and engineers as part of this feasibility study. The following engineering consultants were a part of this study within their area of expertise listed. Structural: Van Sickle, Allen Associates 2955 Xenium Lane North, Suite 10 Plymouth, MN 55441 Mechanical: Engineering Design Initiative, Ltd (EDI) 420 N Fifth Street, Suite 565 Minneapolis, MN 55401 Electrical: Engineering Design Initiative, Ltd (EDI) 420 N Fifth Street, Suite 565 Minneapolis, MN 55401 3 City of Rosemount St. Joseph's Facility Review CNH Architects, Inc. Existing Conditions Northeast facade South facade East facade Church Building The original church building is indicated as being built in 1924 and has a footprint of approximately 9,000 square feet. The building is of masonry exterior bearing wall construction. The upper walls of the sanctuary are supported on concrete arches along the two side aisles. The floor is a low sloped wood floor structure above a crawl space over most of the sanctuary with flat wood floor structure over the basement area which is under the chancel and chapel areas. There is also a balcony at the east end of the sanctuary over the narthex that is likely of wood construction. The roof is of wood beam construction with a slate tile roof system. The interior walls are plaster on wood stud framing. Sanctuary Balcony 4 City of Rosemount St. Joseph's Facility Review CNH Architects, Inc. Existing Conditions Figure 1 Figure 2 Figure 3 Figure 4 Exterior Envelope The exterior walls are of brick with extensive stone lintels, trim and foundation coursing. All windows within this building are leaded stained glass with an exterior protective storm pane. The roof is covered with slate tiles and includes an intricate gutter system at all eaves. The east end of the building is capped with a tall, highly detailed steeple clad in copper. All envelope areas are likely to contain minimal insulation and would be well below current energy standards. The exterior brick and stone walls are generally in good condition with a few areas that will need repair in the next few years. The brick mortar joints showed evidence of spot tuck- pointing from past maintenance and will continue to need to be reviewed on an annual basis with additional tuck pointing likely needed as they continue to age. There is evidence of deteriorating and caulked mortar joints within the stone at the main entry doors (Figure 1). All caulking over mortar joints should be removed and tuck pointed. There is also some spalling of the stone foundation wall at the north wall (Figure 2) that can be replaced or patched if desired but is not anticipated to be of structural concern. The mortar joints on the stone sides on the stair to the east chapel door are failing (Figure 3) and should be reassembled with new mortar. The slate roof appears to be in very good condition with no tiles and cap missing. The gutters and downspouts around the building didn't show signs of breaks or significant leaks. The wood trim behind the gutters along the north side of the building are in need of stripping and repainting (Figure 4) and possibly may have some rot in the facia that would lead to replacement of these boards. This condition may exist on other sides but was not noticeable from the ground. 5 City of Rosemount St. Joseph's Facility Review CNN Architects, Inc. Existing Conditions Figure 5 Building Structure The sanctuary was constructed in about 1924. The structural roof system for the sanctuary consists of wood construction supported on approximately 10' high concrete arches. The exterior walls are brick masonry. There is a partial basement approximately 10' deep under the alter area. The floor above the basement area is a concrete slab with wood infill floor construction above. There is a small balcony in the back of the sanctuary. The floor structure of the balcony was not visible; however, it is likely constructed of wood joists. There was some water damage visible in the corner of the small room on the north end of the balcony. The sanctuary structure appeared to generally be in good condition. There is not enough of the balcony structure visible or enough information available to determine its load capacity. Therefore, we would not recommend the balcony be used for assembly loading without further investigation. Heating, Cooling and Ventilation The church and sanctuary was originally built in 1924 with renovations in 1991 and heating upgrades in 1974. The upgrades included the present boilers as well as hot water fin -tube radiation that were installed along the outside walls of the building. The radiation appears to be in good condition. The heating system includes two Weil McLain (1435 MBH input each) hot water boilers with burners that are equipped for firing natural gas as well as No. 2 fuel oil. The oil tanks and associated equipment have been removed; therefore natural gas is the primary and only source of fuel. The boilers are located in the basement of the church and from there, distributes heating water to the school by means of a tunnel. The boilers are approximately 40 years old (Figure 5) and have reach the expected service life based upon ASHRAE data (35 years on average); however they appear to be in good working condition. In general, boiler service life can be extended by proactive maintenance; however due to the age, a scheduled replacement of these boilers is recommended in the near future. Multiple inline and base- mounted pumps (7 total), located in the boiler room, distribute heating water to the various heating units. Some of the pumps have been recently replaced; however the base mounted pump should be scheduled for replacement due to its age and observed condition. The deteriorated of piping insulation was observed in many locations with some sections of piping with no insulation. Where the insulation was off, noticeable surface corrosion was observed, particularly where pipes have leaked. It is 6 City of Rosemount St. Joseph's Facility Review CNH Architects, Inc. Existing Conditions Figure 7 Figure 8 recommended that the pipes be further analyzed to determine its integrity. Combustion air is introduced into the boiler room by means of two ducts (one for each boiler) that extend into the parking lot/play area via two window openings that are located essentially on grade. Both of the ducts show visible damage where they are exposed to the outdoors (Figure 6). It is recommended that these ducts be repaired and protected to minimize any future damage. The control system for the heating system is a combination of electric and pneumatic with the temperature control compressor located in the boiler room. The head of the compressor has been recently replaced; however the tank is dated. The building does not have mechanical cooling and no mechanical ventilation system was observed. Plumbing Systems In the basement of the building, a sewage ejector and sump is installed to receive the sanitary waste from the lower level. This installation does not meet current codes and standards that require a gas tight vented cover over the sump basin. Also located in the basement are the existing water softener (Figure 7), water heater and storage tank. These components are dated and have reached their expected service life. Replacement is recommended. Electrical Systems The building is served by two electrical services. One service is a 400 -amp, 120 240 -volt single phase service which is located in the basement of the Church. This service is fed from a pole mounted utility transformer located on the west side of the building. The Church service provides power to the School, Chapel and Boiler Room. The main electrical distribution equipment for the Church service is approximately 40 years old and has reached its expected service life (Figure 8). Parts for much of the distribution equipment are not readily available which result in a premium being paid for any modifications to the system. It is recommended that the owner consider upgrading the service in their future plans. The electrical systems in the Church are in good working condition however they are dated. The Lighting in the Church includes T -12 fluorescent, incandescent and HID on the building exterior. The lighting in the lower level 7 City of Rosemount St. Joseph's Facility Review CNfi Architects, Inc. Existing Conditions i s ird Figure 9 Figure 10 Figure 11 of the Church could be easily upgraded with energy efficient fixtures, however an upgrade to the main level would result in compromise to the aesthetics of the light fixtures serving this space. The Life Safety Systems for the Church area should be upgraded to meet the intent of the Life Safety Code. Interior Condition The interior of the church facility overall is in very good condition for the age of the building with very little damage noted. The sanctuary space is attractively detailed with painted wood trim throughout the ceiling, masonry arches at each side aisle and decorative wood trim work around openings and at all railings (Figure 9). However, there was minor water damage noticed in the plaster around the last window on the north aisle as well as in the room off of the upper level balcony. The existing carpet was in relatively good condition without noticeable wear. The church building does not have fire suppression, smoke detection or fire alarm systems. Accessibility The church was reviewed for major ADA compliance issues focusing on basic entrance, exiting, maneuverability, and restroom requirements. Minor use specific issues were not reviewed since the uses are anticipated to change. The main floor of the church is almost accessible from the ramped addition to the northeast coming into the narthex except that the doorway connecting the ramp (Figure 11) and both side aisles are all 32" wide leafs with less than 30" clearance when open creating a barrier to wheelchairs. The side choir area on the north apse has raised platforms that are not accessible. There are also relatively steep stairs leading to the chancel, back office and chapel areas. The balcony area is only accessed by a steep stair without compliant handrails and with less than the required headroom at the bottom few steps (Figure 10). The partial basement is accessed by one steep stairway without compliant handrails. The two restrooms in the basement are not accessible but the one restroom in the Gathering Area addition is ADA compliant if the route to it is widened at the doors. All interior doors have knob hardware configurations that do not meet accessible grasping requirements (Figure 11). 8 City of Rosemount St Joseph's Facility Review CNH Architects, Inc. Existing Conditions Pr Pi Figure 15 MUM Figure 16 Heating, Cooling and Ventilation Systems The gathering space was built in 1996 and is the newest building/addition on the site. Perimeter fm -tube radiation provides heating to the space and appears to be in excellent condition. The heating water is distributed to the space from the church boiler plant. Air conditioning and ventilation is provided to the space from a Carrier packaged rooftop cooling only unit. The unit is in good condition with no deficiencies observed. The controls are electric with a wall mounted thermostat located in the space. Electrical Systems The gathering space was built in 1996 and is the newest building/addition on the site. The gathering space is served from the electrical distribution in the lower level of the Church. The power systems, lighting and emergency lighting in the space are in very good working condition. The life safety fire alarm systems field devices are in good condition however they should be upgraded with the entire building. GFI type receptacles shall be provided in the restrooms. Interior Condition In general, all interior finishes within this relatively recent addition are in good condition with little maintenance needed or anticipated within the next 5 to 10 years. The interior face of the exterior walls of this addition is burnished concrete masonry units in excellent condition. The bathroom walls are drywalled with a 6' -0" wainscot of ceramic tile on the interior walls. The floors are carpeted and in good condition within the gathering room and ceramic tile in the restroom. Acoustical panel ceiling grid and tile are suspended throughout this addition. The gathering area addition does not have fire suppression, smoke detection or fire alarm systems. Accessibility This space was built under the current accessibility codes and generally appears to meet these requirements. The only item noted was the baseboard heat unit within the restroom encroaches on the side clearance of the water closet on the non- transfer side. This likely does not create a significant barrier for a wheelchair user. 10 City of Rosemount St. Joseph's Facility Review CNH Architects, Inc. Existing Conditions Figure 17 Figure 18 Figure 19 Figure 20 School Building In 1953 the school building was added to the site along with a small addition to the north end of the school in 1957. Combined these two sections provide an additional 21,600 square feet to the overall facility. This portion of the building is also of masonry construction and includes two floors of classroom along double loaded central corridor, a gymnasium and locker rooms, staff offices, and a kitchen and cafeteria space. Exterior Envelope The building exterior is brick throughout with prefinished metal flashing at the roof edge. The windows are aluminum framed with some operable sliding panes. The upper transom panes of the window system throughout the classrooms have been glazed with prefinished metal panels. The sills at these aluminum windows are brick. There are also glass block windows openings at the gymnasium, kitchen and north stair. The roof is a built -up roof membrane with shallow parapet and flashing. The brick veneer mortar joints are generally not deteriorated and thus do not require tuck- pointing. There are, however, several areas where movement and moisture have developed faults. Many of the steel lintels over the windows, both aluminum and glass block, have started to rust causing expansion of the steel and related brick cracks and loose mortar joints (Figures 17 18). This is likely being caused by moisture penetration the brick wall system through the brick and mortar joints and running down onto the steel lintels which do not have an integral flashing system in this composite wall construction type. These lintels will need to be replaced which will also require significant reworking of the brick over each window. There is also some cracking of brick at the wing wall in the northeast corner of the school at the school entry (Figure 19). This appears like it might have been from a vehicle impact. This area can be repaired with some minor tuck pointing. If vehicle circulation remains as it currently is, a bollard protecting the building should be added. The brick areas above and below the northern most window along the west wall at the 1957 addition shows evidence of some settlement or expansion cracking as well as total deterioration of the brick between the window and grade (Figure 20). It was noted that there are no control joints in any of the brick veneer throughout all sides of the school building. This results in the build up of forces 11 City of Rosemount St. Joseph's Facility Review CNH Architects, Inc. Existing Conditions Figure 21 Figure 22 Gymnasium Figure 23 School Figure 24 Locker Room when the brick expands and contracts based on temperature fluctuations. There are several cracked areas that likely are a result of this movement (Figure 21). Cutting a vertical joint into the brick at a mortar joint line and installing a caulked control joint can address these areas. The roofing on all four levels of the school roof is a built -up roof membrane. These roofs are all flat without any noticeable slope to the edge scuppers resulting in ponding on all roof levels (Figures 22 24). Ponding on built -up roof systems speeds the aging process at those areas. This aging was evident at several locations on the classroom and gymnasium roofs. There are also roof penetrations for mechanical equipment, plumbing vents and skylights with curbs heights of less than 8" above the membrane (Figure 25). These low curbs create potential leaking risk, particularly during winter and spring thaws when melting snow often pools above the roof membrane. Finally, there are some locations of counterflashing with caulking that with deteriorating creating a route for water to enter the wall system and eventually the building interior (Figure 26). In general, the school roofs are currently in need of some short-term maintenance to reduce leaking risks and an annual review should be implemented. These roofs have reached their life expectancy and are in need of replacement within the next few years. Figure 25 Figure 26 12 City of Rosemount St. Joseph's Facility Review CNH Architects, Inc. Existing Conditions Figure 27 Figure 28 Building Structure The school building consists of a gym and a two story classroom area. No structural drawings were available for the school. The roof structure is bar joists with metal deck. The floors are bar joists with a concrete slab. The exterior walls are brick and concrete unit masonry. There is a crack in the exterior brick wall on the west (back) side. Since there are very few control joints in the brick walls, the crack may be caused by thermal movement. The exterior brick angles above the windows are corroded. The corrosion has not reached the point where it poses a structural concern, however, over time the brick immediately above the corroded angles will likely start to spall off (previously shown in Figures 17 18). The corrosion may indicate some moisture is being trapped in the wall space between the brick and the masonry. The gym floor is approximately 32" below grade. The gym wall consists of poured concrete below grade and masonry above. There are some cracks in the east gym wall. These cracks may have been caused by loads from the basketball backboard. Additional supports appear to have been added to the front of the backboard to prevent further cracking. There also are some cracks in the masonry in the north wall of the gym (Figure 27). These cracks may be related to thermal movements and the lack of control joints in the walls. Both of these cracks are more aesthetic than deemed to be of current structural concern. We do not have enough information to determine the load capacity of the classroom floors. Heating, Cooling and Ventilation Systems In general, the lower level gymnasium and first floor are heated with air systems. Supply registers discharge air from the interior wall. The sidewall registers /grilles located in the gymnasium is damaged and requires replacement. The second floor is heated utilizing unit ventilators, convectors and fin -tube radiation. The unit ventilators introduce outdoor air into the room by means of a wall louver /grille. In general, unit ventilators serve the classrooms (Figure 28); convectors serve toilet rooms and the computer room; baseboard fm -tube radiation serves two multi-use rooms. No ventilation was observed in the interior rooms. Current codes and standards require all occupied spaces to be ventilated. Our observations throughout the school indicated dated original heating equipment that has exceeded the expected service life. The kitchen currently contains food heat processing appliances that produce 13 City of Rosemount St. Joseph's Facility Review CNH Architects, Inc. Existing Conditions Figure 29 Figure 30 grease vapors or smoke. A Type I hood and exhaust system is required by current codes and standards. These codes and standards require a ventilated enclosure around the exhaust duct, a ventilated roof curb and a high temperature rated upblast exhaust fan. Based upon our observation, the current exhaust system appears to not incorporate those features, therefore is non compliant. In addition, no fire suppression system for the hood was observed. This building is not mechanically cooled. Electrical Systems The main electrical distribution equipment for the School is run through the utility room in the Church basement. As noted before, this service is approximately 40 years old and has reached its expected service life. Parts for much of the distribution equipment are not readily available which result in a premium being paid for any modifications to the system. It is recommended that the owner consider upgrading the service in their future plans. The second electrical service to the facility is derived from a pad mounted three phase utility transformer on the west side of the building near the Kitchen (Figure 29). The second service feeds a 200 -amp three phase, 120 /208 -volt panel in the Kitchen. The second service is dedicated to the Kitchen area of the building. The main electrical distribution equipment for the Kitchen area is in very good operable condition and will serve the electrical needs of the area if the loading profile does not change drastically. In general, the electrical systems in the school are dated and in need of electrical upgrades. The electrical panelboards are manufactured by Bulldog, a company which has been dissolved (Figure 30). As a result, panelboard parts are not readily available. As a result we recommend that the panelboards be replaced throughout the school. The primary lighting system throughout the school consists of 4 -foot, fluorescent T -12 lamps. The lighting in the school area is nearing the end of its useful life and we recommend that an energy efficient source such as T -8 lamps with electronic ballasts be installed. The fire alarm system in the school is in need of upgrade. The system is a 120 volt, hardwired system that that is integrated into the panel in the lower level of the Church. The equipment is very dated and the coverage of the devices does not meet the intent of the Life Safety Code. We recommend that a new addressable fire alarm system be considered to meet the immediate and long- term safety needs of the facility. 14 City of Rosemount St Joseph's Facility Review CNH Architects, Inc. so Existing Conditions Figure 31 Figure 32 Figure 33 Exit signage and egress lighting appear to be in good operable condition. The coverage of the egress lighting was not measured to insure that it meets the intent of the Life Safety Code. Interior Conditions The interior walls on each side of the corridor are bearing walls holding up the floor or roof structure above. These walls are almost all masonry construction typically with glazed brick wainscots and painted concrete block on the upper wall portions (Figure 31). Corridors and classrooms floors are carpeted with most areas in good condition. The corridor ceilings on both levels are suspended acoustical grid in relatively good condition. On the other hand, the classroom ceilings are 1x1 concealed spline acoustical tile and have many areas of stains or other damage (Figure 32). The corridor doors are not fire-rated as would be required under the current codes. These doors do not have automatic closures and also have louvers cut into the middle of the door to allow for air movement as was common at the time of construction (Figure 33). The gymnasium space is sized for a medium sized basketball court without any spectator or team bench area. The walls, floor, and ceiling are in relatively good shape with the exception of the cracks previously noted in the exterior walls and behind the east backboard. The kitchen appears to be mostly up to health department codes and seems relatively functional for food preparation and dishwashing. Accessibility Accessibility in the School building is very lacking. First of all, the building is arranged into six distinctly different levels without any ramps or elevator. The main school entry provides access to the lower level classroom hall only. The existing stairs do not have any accessible railings. Restrooms are not in accessible areas, do not have accessible fixtures and generally are two small at the entry to provide the required clearances. The drinking fountains in the hallways are not at the correct heights. Finally, many of the room doors are 32" wide which would not allow access into those rooms Also all doors have knob handles except for the two exterior entries. 15 City of Rosemount St. Joseph's Facility Review CNH Architects, Inc. Future Use Feasibility Our project team discussed the current functional and aesthetic potential of the buildings, their possible future uses, and the basic upgrades needed to minimally be appropriate for these potential uses. Included in this review are code requirements, functional changes, anticipated maintenance, and the potential costs of these items. The goal is to provide information to aid the City of Rosemount in determining the best use of each portion of the buildings and the minimum costs associated with these upgrades. These costs are noted as minimum since there would likely be additional remodeling costs to upgrade functions, interior or exterior material finishes, signage and other related costs that would be optional, but desirable to best use these facilities. Use Options CNH Architects reviewed possible future uses of each portion of the building based on other facilities in similar cities, the unique characteristics of the buildings, as well as in -depth discussions with City Staff. Aesthetically, the Church building has a lot to offer both on the exterior and interior. On the exterior, its highly detailed construction, height of the roof and tower compared to surrounding buildings and its history within the City of Rosemount all add to the building's intrinsic value. It is our understanding that the school will use the Church intermittently for assembly or worship and that the School will remain in operation at the current location possibly until 2011. In addition the gathering area will be used as a Kindergarten classroom until the relocation of the school. Also as studied in the previous Master plan review done by CNH Architects, the neighboring portion of the site is planned for a new Library facility, which ideally will be connected in some fashion to the Church building and its future uses. The partial use of the Church, full use of the School for the next six years and the three year timeline before the Library is completed all impact the current development potential of the Church and School buildings. These conditions will likely result in a phased transition from the current uses to the final uses for each portion of the facility. Church Building Uses The Church building is a natural gathering area and, as such, is well suited for multiple types of assembly uses. These uses could range from concentrated assembly occupancies with up to about 300 people arranged in theater type seating, to moderate assembly functions that would include up to 150 people seated around tables, and finally could also have more casual assembly usages with people wandering through or gathering in small group areas. 16 City of Rosemount St. Joseph's Facility Review CNH Architects, Inc. Future Use Feasibility First, concentrated assembly event usages might include such functions as small theater performances, music groups; speeches; non denominational weddings, and public meetings for City Council, Planning Commission or Public Works topics likely to draw larger audiences or when the Council Chambers are in use. Moderately concentrated assembly functions might include art exhibitions, banquets, large training or conference functions, receptions and award ceremonies. There is also good potential for lower level assembly and public use functions. These might include areas for casual public gatherings, reading nooks, children's story time or possibly an atrium with indoor gardens and fountains. With careful development of the Church building interiors, the space could remain flexible enough to allow almost all of the above uses just based on how the furniture was setup. The Chapel could be used as a support space for the main assembly area for such things as dressing rooms or storage. It also could be a nice space for smaller meetings. Finally, the room would likewise make a very nice exhibit space for artwork or historical artifacts. School Building Uses Reviewing the School building uses, it became apparent that there could be two divergent directions that the occupancy could take. First, the building could function as a community activity and meeting center. This use could include arts and crafts functions, senior activities, teen activities as well as additional public meeting rooms. The classrooms are of an appropriate size and configuration for art classes ranging from the traditional pottery and painting to more craft type activities. They would also work well for many typical teen or senior group functions. Some of the classrooms could also be developed into meeting rooms that could be reserved for public uses such as birthday parties, scouting meetings, or more formal business meeting rentals. Under this type of use the gymnasium and lunchroom spaces would work well for exhibitions of the artwork done in the public classes, teen or senior banquets, or other larger meetings. The second functional direction that could be pursued would be to remodel the classrooms into small office suites. This approach could facilitate either a public supported business incubator site or be sold to a private developer for a more traditional office usage. Within this use model, the gymnasium, kitchen and lunchroom areas could be remodeled into a neighborhood restaurant, which would be compatible with the business usage. 17 City of Rosemount St Joseph's Facility Review CNH Architects, Inc. Future Use Feasibility Figure 34 Required Upgrades Church and Gathering Area Exterior Envelope The exterior of the Church building appears to have been regularly maintained over the past years; however, there were a few items needing attention as identified in earlier in this study. These items include some minor tuck pointing, rebuilding the steps at the Chapel and repair some other stonework around the exterior. There was some discussion about the religious icons built into the church facade and tower relative to their existence in a municipal facility (Figure 34). While this issue is not a code requirement, the City will need to determine if this imagery can remain. Building Structure Structurally, the building did not have any deficiencies noted. The one restriction was the balcony structure at the east end of the sanctuary was not visible and therefore we could not assess the load capacity of that area. Heating, Cooling and Ventilation Any major renovations to the existing building that results in an occupancy classification change will require compliance to current codes and standards. This action certainly will require new ventilation systems that would be capable of introducing outdoor air into the buildings for the occupants as mandated by ASHRAE Standard 62. In addition, new mechanical air handling systems would be required if the buildings were to be mechanically cooled. The current temperature control system is a combination of electric and pneumatic all of which is dated. It is recommended that the system be converted to direct digital control (DDC) that will be capable of monitoring and controlling all HVAC functions in lieu of expanded the existing system. Consideration should be given to the replacement of the existing boilers with high efficiency condensing boilers as well as combining pumps that can be equipped with variable speed drives for energy savings. Plumbing Systems The existing facility does not currently have a fire protection sprinkler system. Due to the adoption of the International Building Code, a fire protection sprinkler system will be required for any major renovations or additions. A new 18 City of Rosemount St. Joseph's Facility Review CNH Architects, Inc. Future Use Feasibility water main (6" typical) into the facility will be required to serve the fire protection system. Accessible bathrooms and providing sufficient quantities of fixture units will also will need to be upgraded and will be covered in greater depth under the code review paragraphs. Electrical Systems Any major renovations to the existing buildings that results in an occupancy classification change will require compliance to current codes and standards. This action certainly will require an upgrade in the life safety systems. The existing facility fire alarm system is inadequate to serve its current or future safety requirements of the facility. As a result we recommend that the fire alarm system be upgraded throughout. The current lighting system is in operable condition; however it is nearing the end of its useful life. We recommend that the owner consider upgrading the lighting in the basement of the Church. The main floor lighting may need to be supplemented to meet the needs of some of the uses but the current main lights may want to be maintained for aesthetic reasons. The electrical service and panelboards associated with the Church service should be upgraded. Interior Condition Code Requirements In general the interiors of the Church are in excellent condition and would not require repair or replacement to be used. A second exit from the sanctuary space would need to be upgraded to maintain the full required exit width, but this can be achieved with minor remodeling. There are no area or occupancy separations required as long as the entire building is being used for an assembly function of one kind or another. The interior also has Christian icons that, as noted above, may be of concern to the City. It was noted that the images on the stain glass windows are small and painted on. These could either be replaced or the paintings removed. The majority of the stained glass window area is geometric design in art glass. The other main area of icons is the carving in the wood railing posts. These areas could be covered with a matching wood trim. Based on the age of the building, this building may also have asbestos containing flooring tile and heating pipe insulation. CNH Architects did not review for asbestos and recommends having a qualified testing agency evaluate 19 City of Rosemount St, Joseph's Facility Review CNH Architects, Inc. Future Use Feasibility the facility and make recommendations for covering, encapsulating, or removal. Accessibility A main accessible entrance along with accessible parking would be required to be added to get into the main Church building. The current Gathering Area provides a ramped access, which would provide this with some minor upgrades, but this area will be used by the Kindergarten for the next six years. An exterior ramp could be built providing access to the front entry door either temporarily or in a permanent fashion. It is also our recommendation to add a HC door operator to open one leaf of the main entry. All doors with knob hardware would also need to be upgraded to lever. Once inside the entry, the main floor area is basically accessible. The next area that would require an accessible route is to the stage area and adjacent chapel. One approach to resolve both of these locations would be to build a ramp in the left transept area, extend the stage out to allow an accessible route from the ramp, and finally extend the raised floor into the chapel. Finally, there would need to be an accessible HC restroom for men and women. This requirement could be met by adding single use restrooms, one for each gender. These restrooms could be added on the main level in the existing sacristy area if the floor was lowered and the space totally remodeled. It is assumed that the basement level will remain non -public use areas except for the non accessible restrooms. This will not require the addition of an elevator for such a small area. With the addition of the HC restrooms noted above, the Church building would meet the required number of plumbing fixtures for over 300 occupants. 20 City of Rosemount St Joseph's Facility Review CNH Architects, Inc. Future Use Feasibility Required Upgrades School Building Exterior Envelope The exterior of the school building will need attention in several locations to minimize the potential further damage of the exterior envelope. The first area noted in the survey of the existing facility is the replacement of rusting steel lintels in the brick composite wall over many window locations. This will entail removing the brick in that area, replacing the lintels and then reconstruction of the wall system. These repairs should occur in the next few years to prevent the possible failure of the lintels and the resulting falling bricks. There are also several of area brick wall along the north end of the school that were previously noted as requiring some reconstruction and, in more limited areas, tuck- pointing. These should be addressed within the next few years to prevent leaking and failure of the brick face. The final major repair area on the exterior of the school building is the BUR membrane roofs. As previously described, all roofs on the school have reached their life expectancy. With annual maintenance, a few more years may be obtained but replacement should be anticipated no later than 2011 when the lease is completed with the current occupants. Building Structure Other than the steel lintels over the windows previously noted, there are no items that were noted relative to the overall building structural system that would need replacement. Further structural review of the classroom floor loading capacities is recommended. Heating, Cooling and Ventilation As noted before, any major renovations to the existing buildings that results in an occupancy classification change will require compliance to current codes and standards. This action certainly will require new ventilation systems that would be capable of introducing outdoor air into the buildings for the occupants as mandated by ASHRAE Standard 62. In addition, new mechanical air handling systems would be required if the building was to be mechanically cooled. The current temperature control system is a combination of electric and pneumatic all of which is dated. It is recommended that the system be converted to direct digital control (DDC) that will be capable of monitoring and controlling all HVAC functions in lieu of expanded the existing system. 21 City of Rosemount St Joseph's Facility Review CNH Architects, Inc. Future Use Feasibility Plumbing Systems The existing facility does not currently have a fire protection sprinkler system. Due to the adoption of the International Building Code, a fire protection sprinkler system will be required for any major renovations or additions. A new water main (6" typical) into the facility will be required to serve the fire protection system. Accessible bathrooms and providing sufficient quantities of fixture units will also will need to be upgraded and will be covered in greater depth under the code review paragraphs. Electrical Systems Any major renovations to the existing school building that results in an occupancy classification change will require compliance to current codes and standards. This action certainly will require an upgrade in the life safety systems. The existing facility fire alarm system is inadequate to serve its current or future safety requirements of the facility. As a result we recommend that the fire alarm system be upgraded throughout. The current lighting system is in operable condition; however it is nearing the end of its useful life. We recommend that the owner consider upgrading the lighting throughout the school with energy efficient sources. The electrical service and panelboards associated with the School should be upgraded. This includes all areas of the building except the Kitchen. Interior Condition Code Requirements The interior finishes of the School building are relatively durable and in generally good condition. Minor touchup and ceiling tile replacement would respond to the space needs if used for an arts classroom. If the office suite approach was pursued, a more extensive update would be necessary to provide space that would be compatible with other office facilities. None of this aesthetic remodeling would however be required solely by code deficiencies. Upgrading the school building for code requirements would be more involved. In an Art Center type use, all the main corridors would need to be fire- rated. The masonry walls are likely meeting that requirement; however, all the doors and frames would need to be replaced throughout the building to provide the required ratings. This would not be required for the office use if the building was fully fire- sprinkled. 22 City of Rosemount St. Joseph's Facility Review CNH Architects, Inc. Future Use Feasibility There are three main stairwells between levels all of which are open to the corridor system. Two of the three stairwells would need to be enclosed which would involve quiet a bit of remodeling. Appropriate handrails and rail extension would also need to be added. Based on the age of the building, this building may also have asbestos containing flooring tile and heating pipe insulation. CNH Architects did not review for asbestos and recommends having a qualified testing agency evaluate the facility and make recommendations for covering, encapsulating, or removal. Accessibility Providing accessibility to the School building would likewise be challenging due to the quantity of levels and the fact that the levels are not all stacked in close adjacency and the total lack of any accessible restrooms. Adding an elevator in some location such as by the main school entry might be able to provide access to both classroom levels and the lunchroom area. The offices and small classrooms that open off of the landings at mid- levels along the two stairwells would likely not be reasonably made accessible and would therefore need to be used for storage and other accessory uses that would not require access. All restrooms and locker rooms throughout this building are also not accessible. In an existing building such as this, adding a single use handicap accessible restroom for each gender would be acceptable. It may be best to do this by remodeling one of the existing multi -use bathrooms into the two single use accessible facilities. If the doors aren't replaced under the office function, as they would be in the arts center use, all knob hardware would still need to be replaced throughout the building and any door that doesn't provide a 32 inch clearance would also still need to be replaced. These two items would still amount to a significant door replacement and upgrade process. 23 City of Rosemount St. Joseph's Facility Review CNH Architects, Inc. Future Use Feasibility Budgetary Cost Impacts The following table of Estimated Probable Construction Costs for each major item or category mentioned above meant to cover the required upgrades to use different parts of the facility for each intended use. These costs will bring the building into basic code compliance, provide accessibility, and incorporate any maintenance that would be essential to prevent damage or deterioration of the buildings. The following costs also do not include any site costs for parking lot, storm drainage or landscaping upgrades. Additional cost beyond those identified below may be incorporated into any remodeling project of either building at the City's option to improve its usability, connections to surrounding buildings such as the new library, or to upgrade the building's aesthetics. 24 City of Rosemount St. Joseph's Facility Review CNH Architects, Inc. Future Use Feasibility Church Gathering Area Descrtiption Quanti Unit Cost Total Cost Exterior Stonework repair Structure No work HVAC New ventilation cooling system 1 $110,000 $110,000 Temperature control system 1 $15,000 $15,000 Boiler replacement (size to serve church only) Plumbing Fire suppression system (Bathrooms will be included below under accessibility) Electrical Church electircal service and fire alarm upgrade Gathering area fire alarm upgrade Interior Condition Codes Exiting upgrade Accessibility Provide accessible exterior entrance (temporary approach to front doors assumed) Install HC operator on one front door leaf Upgrade knob hardware to lever 6 $500 $3,000 Contingency Softcosts Equipment Design Fees (A/E) estimated FFE equipment 25 10,450 0 1 1 1 Interior ramp and stage extension 1 $22,000 $22,000 Add single -use HC restroom one per gender 2 $12,000 Subtotal 15% 12% Unknown Minimum Total Church Gathering Area Upgrade $4,000 $0 $4,000 $0 $60,000 $60,000 $2.25 $23,513 $0 $0 $50,000 $50,000 $5,000 $5,000 $6,000 $8,000 $3,000 $3,000 City of Rosemount St. Joseph's Facility Review CNH Architects, Inc. $6,000 $8,000 $24,000 $333,513. $50,027 $46,025 $429,564 Future Use Feasibility City of Rosemount St. Joseph's Facility Review School Building Descrtiption Exterior Replace rusting steel lintels over windows Tuckpoint and rebuild brick around NW corner of building Replace BUR roofs, flashings upgrade insulation to meet code Structure (No work lintels noted above) HVAC New ventilation cooling system Temperature control system Boiler replacement (upgrade size of church boiler to serve both) Plumbing Fire suppression system (Bathrooms will be included below under accessibility) Electrical Fire alarm, lighting, panel board upgrades Interior Condition Codes Replace corridor doors with fire rated openings Enclose and fire rate stairwell Fire rate corridor wall penatrations Accessibility Add three -stop elevator and enclosure Add single -use HC restroom one per gender Upgrade knob handles not already replaced above Miscellaneous HC upgrades Contingency Softcosts Equipment Design Fees (A/E) estimated FFE equipment Minimum Total Church Gathering Area Upgrade 26 Quantity Unit Cost Total Cost 22 1 13,500 0 $1,500 $5,000 $11.50 $33,000 $5,000 $155,250 $0 $0 1 $400,000 $400,000 $35,000 $35,000 1 1 $30,000 $30,000 21,600 $2.25 $48,600 0 $0 $0 1 $150,000 $150,000 25 $1,500 $37,500 2 $8,000 $16,000 1 $4,000 $4,000 1 $90,000 $90,000 2 $12,000 $24,000 20 $500 $10,000 1 $5,000 $5,000 Subtotal $1,043,350 15% $156,503 10% Unknown CNH Architects, Inc. $119,985 $1,319,838 iti Parking Requirements Future Use Options T time Assembly (Church Building) Only one of the following at a Qty Descrtiption Occupants Rate Total Stalls 1 Concentrated seating uses (lstall 3 occ) 300 0.333 100 1 Moderate seating uses (lstall 3 occ) 150 0.333 50 1 Low density seating uses (lstall 3 occ) 75 0.333 25 Classrooms Meeting rooms (School Building) Up to 9 total rooms Qty Description Occupants Rate Stalls 3 Arts crafts rooms (lstall 2 occ 20 0.500 10 3 Meeting rooms (lstall 3 occ) 40 0.330 13 10 3 Senior or Teen functions (1 stall 2 occ) 20 0.500 Gymnasium (School Building) Only one of the following at a time Qty Description Occ Area Rate Stalls 1 Meetings (lstall 3 occ) 212 0.330 70 1 Exhibits (lstall 500 GFA) 3,182 0.002 6 Lunchroom (School Building) Only one of the following at a time Qty Description Occupants Rate Stalls 1 Meetings (lstall 3 occ) 85 0.330 28 1 Exhibits (lstall 500 GFA) 1,276 0.002 3 Offices (School Building) Qty Description Area Rate Stalls 1 Office space (5 stalls 1000 GFA) I 21,600 0.005 108 Future Use Feasibility City of Rosemount St. Joseph's Facility Review Parking Analysis The use of the church and school buildings for the new functions noted previously will be impacted by the parking available for use by participants within the facilities at the same time. Likewise, the available parking could be determined in several ways depending on the future development of the Library site and adjacent land. The following section will outline the required parking for each function based on the Zoning Ordinance and then list the potential parking quantities available. 27 CNN Architects, Inc. Future Use Feasibility As noted in the table above, there are several use options for each space, some of which significantly impact the parking requirements. The worst case usage assuming full occupancy of both facilities at their highest loads would result in a total parking need of 297 stalls under the assembly and classroom usages. If the school was remodeled into offices, the worst case usage would result in a requirement of 208 stalls. It is unlikely that a full occupancy of both buildings at their highest loads would occur at the same time; therefore, a lower parking quantity could be expected. These levels could be estimated using the table above along with program assumptions or actual programming limitations developed by the City of Rosemount. The available parking on the existing site after the construction of the Library and all associated parking as shown on the previous Site Master Plan Study would range between 200 and 210 stalls depending on how the site is developed. The library is requesting 80 to 100 stalls under their first phase building expanding to 120 stalls under the maximum building area whenever the second phase is added. This leaves 90 to 100 stalls dedicated to the church and school building uses on this site. There is also an additional 54 stalls across Highway 3 in the public parking lot that would potentially be available during peak event times. The final item that may be considered into the available parking stalls is the potential to negotiate shared parking usage with the Library depending on their hours of operation and anticipated usage levels. This option would bring the maximum stalls available on this site and adjacent public land to a total of 264 stalls. In summary, there is not sufficient parking on or adjacent to the site to support a simultaneous use of all of the St. Joseph's facility at their highest levels. However, with reasonable programming controls there is room for enough parking to accommodate an active schedule within this facility. I should also note that there would be parking lot construction costs involved in reaching the maximum quantity of parking stalls noted within this review. These amounts would be dependant on how the site is divided between the Library and City functions and, as such, are difficult to identify at this time. 28 City of Rosemount St. Joseph's Facility Review CNH Architects, Inc. saf Summary This feasibility study has reviewed the existing conditions inside and outside of the St. Joseph's Church building and the attached school building. All major upcoming maintenance needs and code deficiencies of the facilities were evaluated. Next the buildings were reviewed for future potential uses and the resulting minimum upgrades needed for each basic use. The Church Building has a lot of potential both in its existing aesthetic value and community history as well as the relative ease of upgrading the building into the proposed assembly occupancies. In our opinion, this building and interior space provides a great deal of character that would be very expensive to replace or incorporate into a new building. In addition, the proximity to the upcoming Dakota County Library provides significant opportunities to partner with the Library, integrating the public spaces into a combination beneficial to each facility. The School Building has some opportunities for future use but also has significantly more anticipated maintenance and upgrade costs. With the minimum costs to upgrade reaching approximately $60 per square foot, the uses will need to be carefully evaluated as to whether they are the highest and best use for this centrally located property. 29 City of Rosemount St. Joseph's Facility Review CNH Architects, Inc. Appendix The following Mechanical and Electrical Photo Reports review the respective systems in greater detail with relevant photographs for each topic. 30 City of Rosemount St. Joseph's Facility Review CNH Architects, Inc. Building Systems Description Conditions/Comments Boiler combustion air intakes, one per boiler. Ductwork is damaged due to the unprotected exposure to the parking lot and play Intakes are routed through existing window openings area. Combustion Air Intakes Unit Ventilator Intake Grille. Original grilles, approximately 45 years old. Some corrosion and blockage visible. Unit Ventilator Intake Grille Potable domestic water Tank is dated, age unknown. storage tank. Most likely has exceeded the expected service life. New re- circulation water pump in excellent condition. Domestic Water Storage Tank Engineering Design Initiative, Ltd. EDI Project No. 04 -118 Mechanical Systems Review St. Joseph Church St. Joseph Church Building Systems Domestic Water Heater Heating Zone Pump Heating Zone Pumps Description Potable gas fired domestic water heater. Water is circulated through the storage tank and heater. Base mounted heating pump. Inline heating pumps. Conditions /Comments Heater is dated and near its expected service life. Pump has reached its expected service life, based upon ASHRAE Data. Visible corrosion observed. Insulation deterioration and damage observed in numerous locations. Some pumps have been recently replaced. Visible corrosion on piping. Insulation deterioration and damage observed in numerous locations. Engineering Design Initiative, Ltd. EDI Project No. 04 -118 St. Joseph Church Building Systems Description Conditions /Comments One of two Hot water heating Boiler is approximately 40 boilers. years old and as such, has exceeded the expected h Dual fueled Gordon Piatt burners. Burners appear to service life of 25 years, based upon ASHRAE data be original equipment. however it appears to be in good working condition. Fuel oil is no longer available; therefore natural gas is the primary and only fuel source. Heating Boiler No. 1 Second hot water heating boiler. Similar to Boiler No. 1. Heating Boiler No. 2 Engineering Design Initiative, Ltd. EDI Project No. 04 -118 St. Joseph Church Building Systems Description Conditions /Comments Water softener and brine Visible corrosion on tank tank. and associated piping. In poor condition; replacement recommended. Water Softener Temperature control compressor. Visible corrosion on tank. Pneumatic control system Compressor head has serves the church with recently been replaced and electric controls for the school building. is in excellent condition. Temperature Control Compressor Boiler room combustion air Exterior ductwork is intake. damaged. Combustion Air Intake Sewage ejector serves State Plumbing Code plumbing fixtures located on requires a gas tight vented the lower level of the church. cover. Sewage Ejector Engineering Design Initiative, Ltd. EDI Project No. 04 -118 St. Joseph Church Building Systems Description Conditions /Comments Hot water fin tube radiation Appears to be in good located in the sanctuary. working condition. Fin Tube Radiation 10 ii Hot water fin tube radiation located in the gathering space. Approximately 8 years old and in excellent condition. Fin Tube Radiation Serves the kitchen hood. Requires a ventilated roof curb to be in compliance with current codes and standards. Kitchen Hood Fan Engineering Design Initiative, Ltd. EDI Project No. 04 -118 St. Joseph Church Building Systems Description Conditions /Comments Heating and cooling rooftop Equipment is Tess then 8 unit serving the gathering years old and appears to be space. in excellent working condition. Exhaust fan providing general exhaust. Roof Over Gathering Space Exhaust fan serving first level toilet rooms. Exhaust Fan Exhaust fan located above Fan has exceeded the school building. expected service life based upon ASHRAE data Visible corrosion. Replacement recommended. Exhaust Fan Kitchen dishwasher. Dishwasher Engineering Design Initiative, Ltd. EDI Project No. 04 -118 St. Joseph Church Building Systems Description Conditions /Comments Kitchen Hood. No fire suppression system was observed. Kitchen Exhaust Hood Gym Grilles. Grilles are damaged and in need of replacement. Gym Grilles Toilet lavatories located in Fixtures are not in the school building. compliance with ADA (American Disabilities Act) for heights and clearances. Lavatories Classroom unit ventilator Appears to be original providing heating and equipment and has ventilation. exceeded the expected service life based upon ASHRAE data. Classroom Unit Ventilator Engineering Design Initiative, Ltd. EDI Project No. 04 -118 St. Joseph Church Building Systems Description Conditions /Comments Typical for classrooms to Openings from adjacent relieve air to corridor. spaces to "corridors" require opening protection (fire /smoke dampers). Door Transfer Opening Located in school building Was not operating during above a finish ceiling. our observation. Unit is dated, most likely original equipment that has exceeded the expected service life. Air Handling Fan Supply register in typical classroom. Original equipment. Classroom Supply Register Exhaust fan serving automatic dishwasher. Dishwasher Exhaust Fan Engineering Design Initiative, Ltd. EDI Project No. 04 -118 St. Joseph Church Engineering Design Initiative, Ltd. EDI Project No. 04 -118 Electrical Systems Review St, Joseph Church Building Systems Utility Transformers Electrical Gear In Church Service Switch in Church Description Overhead single phase electrical service serving church building 400 -amp, 120/240 -volt, single phase Square D, QMB style distribution panelboard with (3) 200 -amp switches (School, School, Chapel) and (2) 100 -amp switches (Boiler Room and Spare) 400 -amp, 240 -volt, main switch manufactured by Federal Pacific located in lower level of church mechanical room. Conditions /Comments Maintained by utility Original Equipment that is dated, however in operable condition. Original equipment which is dated. Federal Pacific has been dissolved; therefore parts are not readily available. St. Joseph Church Building Systems Description Conditions /Comments Security System A security system was The system was abandoned located in the school and is not operational. Life Safety Fire Alarm A 120 -volt hardwired fire The fire alarm system is alarm system serves the dated and many upgrades entire facility. are needed to meet the intent of the Life Safety Code. Upgrades needed include horn strobe devices especially in corridors, restrooms and public spaces. Smoke detectors are also required in corridors and intervening spaces. Life Safety Egress Lighting Egress (emergency) lighting The emergency lighting is provided throughout the units appear to be in good facility by wall mounted condition. A more detailed battery operated units. analysis of the entire building should be conducted to insure that all areas are adequately covered. Telephone Service Telephone service enters the Telephone appears to be in building from the south side good operable condition; of the building. however the service may need to be upgraded depending on the needs of the new occupants. Engineering Design Initiative, Ltd. EDI Project No. 04 -118 St. Joseph Church Building Systems Description Conditions /Comments 3 -phase exterior pad Transformer maintained by TP mounted transformer serving local utility company. 200 -amp, 3 -phase electrical service in kitchen area. Electrical panel appears to be in good working Kitchen panel (service) is a condition. 200 -amp, 3- phase, Square D Load Center with 3 -spare breakers. 3 -phase service to kitchen Receptacle near wash sink in Receptacle must be Kitchen Area. changed to GFCI style as required by the National Electrical Code. Receptacle in Dishwashing Area Simplex Bell (class change) The system is operable and ..del UMW J a ;r system in School Office in good working condition, however any modifications will be costly due to the age of the equipment. _J i Central Clock System in School +.g 120/240 -volt Bulldog Push- Panels are dated and will matic electrical panels in need to be replaced if any Classroom Area of school. modifications are completed in this area of the building. Panelboard in School Engineering Design Initiative, Ltd. EDI Project No. 04 -118 St. Joseph Church Building Systems Description Conditions /Comments Decorative Incandescent exterior lighting. Light fixtures are in good condition considering their age. Exterior Decorative Lighting on Church High Intensity Discharge Fixture is in good condition (HID) wall pack on exterior of and HID is a very efficient building. source for exterior lighting. Wall Pack on Church Exterior Metal Halide and fluorescent lighting serving the gymnasium area. Light fixtures are operable and in working condition, however are somewhat dated. If the function of the space is changed replacement of the fixtures is recommended. HID Lighting in Gym Engineering Design Initiative, Ltd. EDI Project No. 04 -118 St. Joseph Church Building Systems Receptacle above counter Fluorescent Lighting in Gathering Area Fluorescent Lighting in Gathering Area Description 120 -volt, 520R receptacle above counter and within 6- feet of water source. T -8 Fluorescent surface mounted wrap lighting in Gathering Area T -8 Fluorescent recessed troffer lighting in Gathering Area. Conditions /Comments National Electrical Code requires that the receptacle be GFCI protected. Energy Efficient and in very good condition. Energy Efficient and in very good condition. Engineering Design Initiative, Ltd. EDI Project No. 04 -118 St. Joseph Church Building Systems Description Conditions /Comments 120 -volt fluorescent lighting with T -12 Lamps located in church. Ballasts are near the end of expected service life and should be upgraded with energy efficient T -8 source. Fluorescent Lighting in Utility Space Incandescent Decorative Lighting is in very good I I Lighting serving Worship Area. condition and been well maintained. Decorative Lighting in Church Lighting on Worship Area Lighting is in very good -e i mezzanine. condition and been well maintained. 11 i Decorative Lighting on Mezzanine Engineering Design Initiative, Ltd. EDI Project No. 04 -118 St. Joseph Church Attachment B 2007 ST. JOSEPH'S FACILITIES TASK FORCE REPORT ROSEWOUNT TASK FORCE REPORT Introduction and Background 3 Location and Existing Conditions 4 Involving the Community 4 Defining the Mission 5 Guiding Principles 6 Review of Reuse Concepts 6 Prioritizing the Reuse Options 8 Task Force Recommendations 9 Chronology of Process 10 Reuse Evaluation Spreadsheet Appendix 1 Meetings Notes Appendix 2 City Council PLANNING FOR THE FUTURE CONTENTS ACKNOWLEDGEMENTS Bill Droste Mayor Mike Baxter Council Member Mark DeBettignies Council Member Kim Shoe Corrigan Council Member Phillip Sterner Council Member Staff Jamie Verbrugge City Administrator Dan Schultz Parks and Recreation Director Kim Lindquist Community Development Director Sonja Honl Parks and Recreation Department Secretary 2 TASK FORCE REPORT PLANNING FOR THE FUTURE INTRODUCTION This report reflects the work that was completed by those who served on the St. Joseph's Facility Task Force. The purpose of the document is to provide guidance for future decision making and expenditures associated with the St. Joseph's site. The site consists of the existing church and school buildings and also former residential properties acquired by the City after the initial purchase. BACKGROUND In 2004, the City of Rosemount acquired the St. Joseph complex; a combination of a church and school with ancillary uses such as parking and a playground. The church relocated to its new building on Biscayne Avenue in 2002, but continues to operate the school at the South Robert Trail site. A lease agreement between the parish and the City allows the school to continue occupying the school premises until 2011. The southern portion of the property is being used for a new branch of the Dakota County Library System. The City Council also feels the campus has strong potential for reuse by the local community and can enhance opportunities to visit Rosemount's downtown. Also in 2004, the City Council approved the Development Framework for Downtown Rosemount, a design framework for revitalization of Downtown created by a citizen task force. The task force included the property within the Framework, although there was little discussion about the reuse of the property with the exception of the future Dakota County Library. One of the recommendations was to "create a plan for the reuse or replacement of existing buildings on the site." During discussions with the City Council and staff, it was determined that additional land should be added to the complex to provide more options for the community. The City and Port Authority purchased six residential properties along Cameo Avenue to expand the site. 3 The church is approximately 9,000 square feet and was constructed in 1924. The school was built in 1954, with an addition built on in 1957. The total square footage of the school is 21,600. In 1996, the "Gathering Area" was built to serve as a central entrance point for the church and the school's gymnasium. LOCATION AND EXISTING CONDITIONS In the winter of 2004 -05, the City hired CNH Architects to conduct a feasibility study of the facilities to examine the existing conditions and future options related to reuse and development of the property. The scope of the review looked only at larger scale issues and basic concepts due to the breadth of options available for use of the facilities. The study reviewed the site systems and conditions, any significant near term maintenance needs and the basic accessibility levels. The report also reviewed the potential remodeling for future uses and the potential costs for upgrading the facilities. CNH determined that upgrades would be needed such as fresh air circulation, accessibility, air conditioning and bringing the building up to current building code standards. CNH indicated the structures of the church, gathering area, and school were sound. CNH's evaluation also reviewed some possible reuse options and the minim cost estimated to bring the buildings to an operative state. INVOLVING THE COMMUNITY Discussions relating to the future reuse of the St. Joseph's Campus led the City Council to recommend that a task force be formed to investigate possible reuse opportunities for the property that would be of value to the community. The City Council felt it would be best to include a variety of people with diverse backgrounds to assist with the process of looking into the reuse ideas. The City Council approved a 19- member task force representing St. Joseph's Church /School, neighborhood residents, citizens at- large, local businesses, Dakota County, Rosemount Schools, Parks and Recreation Commission, Planning Commission, Port Authority, and the City Council. Staff published press releases in local papers, contacted stakeholder groups, and mailed information about the task force to local business owners and neighborhood residents in hopes of gaining applicants for the task force. The City received interest from 23 people who were eligible to serve on the task force. The City Council chose not to interview those who applied but instead appointed all of the applicants. 4 APPOINTED MEMBERS On December 5, 2006, the City Council appointed 23 people to the Community Facilities Task Force. The appointees included: Neighborhood Representatives Michael Ryan Matt McDonald Maureen Geraghty Bouchard At -Large Citizen Representatives Beth Adams David Whiteman Martha Sherman Randy Komorouski Jo Anne Cope Tracey Dougherty Korey M. Behlmer Stephanie Molstre -Kotz City Council Members Mike Baxter Mark Debettignies Alternate Phil Sterner Parks and Recreation Commissioner Maureen Bartz /titer IntYlor $t) View 2 5 Planning Commissioner Jeanne Schwartz Port Authority Commissioner Jay Tentinger Dakota County Representative Roseanne Byrne DEFINING THE MISSION Rosemount School Representative Kim Budde (RHS) St. Joseph's Representatives John Loch Jim Ahern Business Representatives Phil Tobey Northwest Karate Rita Dupre Prim Rose Staff liaisons to the Facilities Task Force included Parks and Recreation Director Dan Schultz, Community Development Director Kim Lindquist, and City Administrator Jamie Verbrugge. The mission of the Task Force was to evaluate and recommend the appropriate reuse of the St. Joseph complex in the short and long term future and ensure that the use complements the Downtown Redevelopment Plan and becomes an asset to the adjoining neighborhood and the greater Rosemount community. The City Council stated that the church building will remain on the site. The City Council also indicated that the school may also stay, depending in part on the recommendation of the Task Force and what the long term use would be for the property. GUIDING PRINCIPLES The Task Force discussed and created a list of guiding principles that were used to assist in decision making for the reuse of the St. Joseph's property. The guiding principles were identified as being important to both short and long term uses, and how the reuse options will benefit Rosemount now, and in 20 to 30 years. The guiding principles are the following: Maintain the church structure in any reuse strategy. Ensure the St. Joseph Complex is consistent with the hometown vision for the community. Link the St. Joseph Complex with the new Dakota County Library through physical and programming opportunities. The complex is a City asset and any reuse opportunity should benefit all Rosemount citizens. The complex should support the goals of the Downtown redevelopment by fostering Downtown as a gathering place. The reuse of the complex will be a staging process with short term and long term goals. The reuse of the site must consider the adjoining residential neighborhood and not infringe on neighbors' enjoyment and use of their property. REVIEW OF REUSE CONCEPTS The Task Force members were asked to brainstorm to come up with a number of reuse options that would be consistent with the guiding principles. Following the initial discussion of the reuse ideas, the Task Force took a tour of various facilities that either were reconditioned churches or multi purpose facilities. The facilities that were toured included: After the tour and further discussion regarding the guiding principles, the Task Force created a list of reuse ideas to be considered for both short and long term reuse. The list included the following ideas. (listed in the order they were discussed) Short Term Reuse Senior Center* Teen Center Multiple Use Facility (youth, seniors, meeting rooms, display art, parties, teen night, small plays)* Wedding Chapel* 6 Lakeville Arts Center Museum of Russian Art Minneapolis Woodbury Central Park (indoor park) Guardian Angels Campus Hastings Nursery /Low Cost Daycare Social Services Nondenominational Center Art Studio* Cultural Center /Performing Arts /Historical Society Private School /Charter School* Small Business Incubator* Lease to Existing Church Long Term Reuse YMCA Multiple Use Facility (youth, seniors, meeting rooms, display art, parties, teen night, small plays)* Wedding Chapel* /Banquet Hall /Bed Breakfast Community /Ecological Garden (outdoor) Health Wellness Center Museum Cultural Center* /Art/Gathering Place Art Studio /Artists in Residence Working with Schools Living in Building Dakota County Technical College Partnership for Specific Programs Private School /Charter School* Small Business Incubator* Restaurant /Retail Mixed Use Retail with Residential in School Senior Housing *Senior Center in Church City Transit Access (trolley) These items were listed as both short and long term reuse options. The Task Force also invited in speakers who were knowledgeable about the various reuse options. City staff from Apple Valley, Eagan, and Lakeville attended various task force meetings to discuss their communities' real experience with a particular community use. The presentations provided information on senior and teen centers, a performing arts center and constructive art. Information relating to capital and operating costs and level of community participation was also provided. This information, coupled with internal discussion by the task force, led members to narrow their focus to the following five options: Arts and Cultural Center Multi Purpose Facility (seniors, teens, banquets, public exhibits and meetings) Art Studio (with living quarters for artists) and classrooms Private or Quasi -public Museum, open to the public Private Bed and Breakfast and Chapel Rental 7 PRIORITIZING THE REUSE OPTIONS Once the Task Force had narrowed the reuse ideas to five options, it was decided that the options should be evaluated based on the mission and guiding principles that had been discussed previously by the Task Force. The final reuse options were evaluated on a scale of 1 to 100 for their viability based on the items listed on the spreadsheet attached to the report as Appendix 1. Following the completion of the evaluation spreadsheet, the Task Force started discussions regarding the creation of recommendations that would be provided to the City Council. 8 TASK FORCE RECOMMENDATIONS The Task Force agreed on a series of recommendations for future decision making regarding the St. Joseph's complex. Members recognize that portions of the buildings may have a private use until 2011, hampering full development of the site in the short term. The scarcity of resources coupled with the need to generate community demand may elongate the time period in which the complex will be transformed to its permanent use. In the short- and mid -term, the Task Force wants to lay the foundation for the future long-term use while allowing each building to be used and useful for the community. 1. The church structure will remain and will be used for a public purpose that allows the community to benefit from the public ownership. 2. The Task Force recommends that the school building remain. The Task Force feels the decision of whether to keep or remove the school facility should be based upon the ultimate use of the entire site and the economics and suitability of keeping the building, replacing it, or other alternatives. 3. The Task Force supports the long term use of the property as an arts and cultural facility. The Task Force believes there is currently a need for arts and cultural related activities which will continue to grow as Rosemount grows. The Task Force supports an Arts and Cultural Center as the long -term use of the church and the school. 4. Private users may rent or lease the church for an interim period but in the long term the City should look toward uses that provide public access and serve a community need. 5. Programming for the property should include the community as a whole; targeting all age groups and diverse interests to ensure that it truly is a public asset. 6. Current opportunities for using the church building should be reviewed and implemented to make use of the space while the private school leases the site. By changing the use of the church, funding should be allocated to provide short term facility improvements such as adding public restrooms and ADA required access routes to and inside the building. These improvements would allow for multi- purpose or flex space use of the building in the short term. 7. The Task Force supports the short term use of the property as a multi use space. As arts programming and demand increase, the use of the facility will be more focused toward artistic pursuits. 8. Exterior modifications to the school building should be considered so that it is aesthetically pleasing. 9. The Task Force recommends that the surrounding residential properties owned by the City be used in a manner that complements the St. Joseph's campus and provides for the best transition for the homes adjacent to the campus. 10. To ensure success of the property, collaboration with private businesses, other agencies and governmental entities is encouraged. Joint programs with the new Dakota County Library, Dakota County Technical College, the Rosemount Area Arts Council, Independent School District 196, other public agencies, quasi -public agencies and the private sector are strongly encouraged. 9 January 25, 2007 Introductory meeting discussed: History Goals Site plan Use agreements Downtown redevelopment February 22, 2007 Focus on Facilities Presentation by CNH Architects Tour of church and school Review of potential reuse ideas Discuss future tour of facilities March 24, 2007 Facilities Tour Lakeville Art Center Museum of Russian Art Minneapolis Woodbury's Central Park Indoor Park Hastings Guardian Angels Campus April 26, 2007 Discuss Facilities and Review Guiding Principles Tour Rosemount Community Center Review Facilities Tour Review Guiding Principles Categorize Reuse Strategies May 24, 2007 Discuss Reuse of Facilities Review Mission and Guiding Principles Discuss Reuse Strategies CHRONOLOGY OF PROCESS June 28, 2007 Discuss Reuse Ideas and Facility Presentation Discuss Reuse Ideas Presentation Tom Barnard Lakeville Arts Center July 26, 2007 Facility Presentation Presentation Julie Anderson Eagan Art House August 23, 2007 Facility Presentations and Review of Facilities Information Presentation Paula Nowariak Eagan Parks and Recreation Presentation Susan Muelken Apple Valley Parks and Recreation Discuss Reuse Criteria Evaluation Form Review 2004 Facilities Task Force Report September 27, 2007 Discuss Reuse Criteria Evaluation Form Review and fill out the form October 25, 2007 Review Results of Evaluation Form Discussion Recommendations for Facilities Discuss Final Report November 29, 2007 Review Final Report Discuss Presentation to the City Council December 26, 2007 Review and Approve the Final Report Discuss Presentation to the City Council The meeting notes from the list of meetings above are attached' to the report as Appendix 2. 11 APPENDIX 1 Reuse Evaluation Spreadsheet or Quad pu1�l Il 4,u1 open c Capital Cost Cost Church Gathering 900,000 Area School 1,300,000 Total $2,200,000 Church Gathering 600,000 Area School 1,300,000 Total $1,900,000 Church Gathering 500,000 Area School 1,900,000 Total $2,400,000 Church Gathering 500,000 Area School 1,300,000 Total $1,800,000 Church Gathering 500,000 Area School 2,300,000 Total $2,800,000 FINAN Score 1035 875 545 405 200 0 P ompliments ing Property Score 1085 835 615 510 210 Site Plan Fair Fair Excellent Excellent Good Score 905 685 580 420 320 Linked to Library Other Community Programs Score 1265 930 570 545 120 10642 8190 5285 4725 2590 *Capital costs only. **items listed not applicable were not included i APPENDIX 2 Meeting Notes St. Joseph's Facility Task Force Meeting Notes January 25, 2007 Members Present: Mike Baxter, Mark Debettignies, Kelly Sampo, Jeanne Schwartz, Jay Tentinger, Rosanne Byrne, Kim Budde (RHS), John Loch, Jim Ahern, Michael Ryan, Matt McDonald, Maureen Geraghty- Bouchard, Beth Adams, David Whiteman, Martha Sherman, Randy Komorouski, Tracy Dougherty, Korey Behlmer, Stephanie Molstre -Kotz, Phil Tobey and Rita Dupre. Members Not Present: Jo Anne Cope Staff Present: Kim Lindquist, Community Development Director, Dan Schultz, Parks and Recreation Director, and Jamie Verbrugge, City Administrator Others Present: Mayor Droste, Phil Sterner and Pastor Bill Goodwin 1. CaII to order: Schultz called the meeting to order at 7:05 p.m. 2. Introductions: Schultz introduced himself and asked the group to introduced themselves and share a word or two about how they felt about the opportunity before the group. The responses included: anticipation, positive, bright future, preservation, nostalgic, fiscally responsible, community, passionate, partnership, interesting, creative, challenging, happy, historic, privileged, nebulous /uncertain and about time. Staff were also introduced. Schultz explained to the group that the City Council asked staff to try and recruit a very diverse group of people to serve on the task force. 3. Why are we here? City Council Goals for the Task Force. Schultz again introduced City Administrator Jamie Verbrugge. Verbrugge discussed with the group the opportunity that the City Council has placed before them and that they have an opportunity to be as creative as possible. He compared the church and school facilities to that of being a blank slate where an artist was going to create a masterpiece. He encouraged them to aim high and dream big. 4. History of old St. Joseph's Church and School Facilities: Schultz gave a brief overview of the history of the church which was built in 1924 and the school which was built in 1954, with an addition in 1957. Schultz mentioned that staff was planning to have the next meeting at the old St. Joseph's church and school and that a tour would be given. 5. Review Site Plan and Use Agreements with St. Joseph's and County: Schultz reviewed the site plan for the facility and spoke about the lease the City has with St. Joseph's church and school to use the facilities. Schultz also explained that the City was currently in the process of splitting the property now owned by the City, and that the southern half would be deeded to Dakota County for the new library and the northern half would be kept by the City. 6. Review Dakota County Library Plan: Kim Lindquist, Community Development Director, spoke about the site plan and the design for the future Dakota County Library. Roseanne Byrne, Library Deputy Director, also provided a few details of the library planning efforts. Lindquist mentioned to the group that the details would be further discussed at a library open house that would take place at the Rosemount Community Center on Monday, January 29th from 6:00 8:00 p.m. 7. Review Downtown Redevelopment Plan: Lindquist provided an overview of the planning efforts that have taken place to create a framework for the City's Downtown Redevelopment Plan. She reviewed the information about the St. Joseph block found within the Development Framework. She noted that the plan did not address whether residential on the east side of Cameo should be included in redevelopment of the block. It was suggested that the committee could look at the campus both with and without the additional residential land. 8. Potential Uses for Site /Small Group Brainstorming: Schultz and Lindquist explained that the Council has indicated that the church will remain on the site. They have indicated that the school may stay or go, it depends in part on the recommendation of this committee and what the long term plans are for the property. They asked that the group look into uses that could be implemented in the -1- St. Joseph's Facility Task Force Meeting Notes January 25, 2007 9. Discuss future meeting dates: Schultz proposed to the group that the Task Force meet on the fourth Thursday of each month at 6:30 pm. The group had no objections to the proposed day and tune. 10. Selection of a Task Force Chairperson: Schultz recommended that the Task Force have a person to help lead meetings. It was mentioned that Mike Baxter had done a nice job chairing the Downtown Development Committee. Mark Debettignies recommended Mike Baxter be the chair. The group agreed that Baxter would be the chairperson for the task force. 11. Meeting Wrap Up: Schultz thanked everyone for attending the meeting and mentioned again that the next meeting would most likely be held at the old church. Phil Tobey asked staff if they could share their ideas on what the facility could be used for. Staff said they would send some of their ideas out with the meeting notes. 12. ADJOURNMENT The meeting adjourned at 9:02 p.m. 3 St. Joseph's Facility Task Force Meeting Notes February 22, 2007 APPROVED Members Present: Beth Adams, Jim Ahern, Mike Baxter, Kim Budde (RHS), Roseanne Byrne, JoAnne Cope, Mark Debettignies, Tracy Dougherty, Rita Dupre, Maureen Geraghty Bouchard, Randy Komorouski, John Loch, Stephanie Molstre -Kotz, Michael Ryan, Jeanne Schwartz, Martha Sherman, Jay Tentinger, David Whiteman. Members Not Present: Korey Behlmer, Matt McDonald, Kelly Sampo, Phil Tobey Staff Present: Dan Schultz, Parks and Recreation Director, Jamie Verbrugge, City Administrator, Sonja Honl, Parks and Recreation Secretary Others Present: Quinn Hudson of CNH Architects, Robert McKinney, resident. 1. Call to order: Baxter called the meeting to order at 6:48 p.m. 2. Overview of notes from first meeting: Schultz briefly reviewed the notes from the first meeting. 3. Presentation by CNH Architects: Schultz introduced Quinn Hudson, Principal, CNH Architects. Hudson provided the group with some background information about himself and about CNH Architects' experience and familiarity with this type of project. They have worked on similar renovation projects in Apple Valley, Eagan and Stillwater. They are also currently working on a new retail site, Red Pine Crossing, on Highway 3 just north of Rosemount More information is available on their website: cnharch.com. In their initial evaluation /master planning, they looked at how much they could fit on the entire site, including things such as how much parking would be available, etc. Then they looked at the physical condition of the church, gathering area, and school, and the aesthetics, structure, mechanical and electrical systems, (their condition and life expectancy), and the upgrades that are needed such as fresh air circulation, accessibility, and bringing the building up to current code. Per Hudson, the structure of the church, gathering area and school is sound. CNN's evaluation also included a review of some possible uses and the minimum cost to bring the buildings to an opeiiative state. 4. Tour of Church and School: Schultz began the tour of the facilities in the church building, which was built in 1924. There was a question about whether the church was originally painted as it is now. Maureen Bouchard informed the group that the arches in the church were not originally painted. There are examples of the original arches in the smaller rooms in the front of the church and the Historical Society has photos of how the inside of the church used to look. Bouchard will bring these to the next meeting. The front of the church is a good sized area with extra space on both sides, making it a very useful size that lends itself to many uses. There is also a working sound system. Mass is currently being held in the church several times a week. Some of the pews are being stored in the church and a number of them were sent to Granada for use in a church there. There is an agreement that when they leave, the church may take certain items with them. If they remove any of the stained glass windows, they would need to replace them with like -type windows. Two large stained glass windows at the front of the church have already been replaced. We have not gotten into too much detail so far regarding other items such as the light fixtures that may be taken. The tour continued in the gathering area between the church and school This area was added in 1996 and is currently used as a kindergarten room. There are two bathrooms and a sink with a water fountain. The original agreement between the church and the City called for a wall to be built to block access between the gathering area and the church. Instead of doing this, file cabinets have been used to block access. The only true handicapped access to the building is through the gathering area entrance. The church entry does not meet code. 1 Others Present: None. St. Joseph's Facility Task Force Meeting Notes April 26, 2007 Members Present: Beth Adams, Mike Baxter, Kim Budde, Roseanne Byrne, JoAnne Cope, Mark Debettignies, Tracy Dougherty, Maureen Geraghty Bouchard, Matt McDonald, Stephanie Molstre -Kotz, Michael Ryan, Jeanne Schwartz, Jay Tentinger. Members Not Present: Jim Ahern, Korey Behlmer, Rita Dupre, Randy Komorouski, John Loch, Kelly Sampo, Martha Sherman, Phil Tobey, David Whiteman. Staff Present: Dan Schultz, Parks and Recreation Director; Jamie Verbrugge, City Administrator; Sonja Honl, Parks and Recreation Secretary. 1. Call to order: Baxter called the meeting to order at 6:37 p.m. 1 APPROVED 2. Approval of notes from February 22, 2007 meeting: The task force approved the notes from the February 22, 2007 meeting. 3. Tour of Community Center: Schultz took the group on a tour of the Rosemount Community Center. He explained that the National Guard has offices in the north section of the building, that the gym, auditorium and classrooms are shared use areas that are leased by the City from the National Guard. The Banquet Room and Arena are owned by the City and are not part of the lease. We have a rental coordinator who schedules use of the rooms. The group toured the auditorium, the meeting rooms used by the seniors, the banquet room and the area overlooking the arena. Use of the shared use areas, inducting the auditorium and gym, is limited to times when these rooms are not being used by the National Guard. They sometimes require use of these rooms on short notice. 4. Discussion of Facilities Tour: Schultz gave a power point presentation of the sites visited by the task force on March 24. The presentation included interior and exterior views of the sites, as well as history and background information. Tentinger asked if we could get photos of the other facilities that were mentioned as possible sites to visit. Per Schultz, we did not have time to visit all of the sites that were suggested, and most of the other sites were converted to housing. The tour focus was on other types of reuse. Site Map Review Verbrugge handed out a site map of the properties that the City is in the process of acquiring on Cameo Avenue, on the east side of the St. Joseph's site. He explained that the City Council set aside $500,000 for St. Joseph's reuse and the Council decided to use those funds to purchase property adjacent to the site for future expansion and additional green space. Two properties have been acquired this year, and the City is in the process of acquiring additional properties. Homes that have already been removed or are to be removed for the library were also noted on the map. There was concern by several task force members about the removal of homes and how this would change the neighborhood, alienating the homes remaining on the other side of Cameo Avenue and making the street less safe for children walking to schooL Per Verbrugge, the City has approached the owners and the acquisitions are voluntary. Baxter explained that access to the library is an issue, and that the additional property allows for more flexibility in the use of the site. Byrne informed the task force that the current site is small for a library location, and we can use more space for possible expansion and creating a park -like setting around the library. Required storm water ponding takes up a good portion of the southern portion of the current site. 5. Discussion of Task Force Mission and Guiding Principles: The task force was provided with a copy of the mission statement and a list of guiding principals. Per Baxter, these are working principles that can change as the task force proceeds. Baxter asked that the task force review the principles and see how they line up with the reuse ideas, looking at both short and long term uses, and St. Joseph's Facility Task Force Meeting Notes May 24, 2007 Members Present: Jim Ahern, Beth Adams, Mike Baxter, Roseanne Byrne, JoAnne Cope, Mark Debettignies, Tracy Dougherty, Rita Dupre, Maureen Geraghty Bouchard, Randy Komorouski, Matt McDonald, Michael Ryan, Martha Sherman, Jay Tentinger. Members Not Present: Korey Behlmer, Kim Budde, John Loch, Stephanie Molstre -Kotz, Kelly Sampo, Jeanne Schwartz, David Whiteman. Staff Present: Dan Schultz, Parks and Recreation Director; Kim Lindquist, Community Development Director, Sonja Honl, Parks and Recreation Secretary. Others Present: None. 1. Call to order: Baxter called the meeting to order at 6:35 p.m. 2. Review of notes from April 26, 2007 meeting: Motion by Geraghty Bouchard to approve the notes from the Apn126, 2007 meeting. Ayes: 14 Nays: 0 Motion passed 3. Discuss Task Force Mission and Guiding Principles: Baxter asked if there were any comments on the mission or guiding principles. Cope asked what the goals were that were mentioned in the following guiding principle: `The complex should support the goals of downtown redevelopment by fostering the downtown as a gather place." Per Lindquist, the main goal of the downtown redevelopment is to bring people together in a gathering place, and this is consistent with what the task force has been discussing. It was agreed that the "s" should be removed from "goals" in this item. There was discussion regarding the homes adjacent to the St. Joseph's site that the City is acquiring. The Baxter, Debettignies and Linguist all explained that the City has spoken with all of the home owners and their decision to sell their property is voluntary. Two of the home owners have expressed interest, but are not interested in selling at this time. The City will continue to talk with these homeowners. The homes that have been acquired so far will be demolished later this summer. Traffic that will be generated by the new library was also discussed. The traffic is estimated to be 500 -600 people per day. We do not yet know how traffic will impact the neighborhood. Dupre stated that even now, on certain nights there is a lot of traffic and residents along Cameo Ave. have a hard time getting out of their driveways. Tentinger asked about the completion date for the library. Per Lindquist and Byrne, it should be completed in January of 2009. Per Lindquist, construction should begin this summer. Lindquist asked if the task force had any other changes or additions to the guiding principles. There were none. The task force then focused on dividing the reuse ideas into short term and long term options. Short term would be five to seven years and long term would be seven years or more. Finding the best, most feasible use is what the task force needs to work on. Once the task force has narrowed down the reuse ideas that best fit the guiding principles and are of highest need to the community, staff will bring in representatives to discuss these reuse options. The task force went through the list of potential reuse ideas and divided them into short and long term categories. Some of the uses were considered both short and long term. The breakdown of these ideas is attached. After all of the items from the original list had been categorized, Dougherty asked about creating a more green community by providing some type of transportation, such as a trolley that would stop at a variety of locations including the library. The task force agreed that this was an excellent idea and worth looking into, and it was added to the long term reuse list and listed as a high need for the community. Bouchard asked how much parking would be needed at the site if we look at the high end use for any of the options. Per staff, the number of parking spots will be determined by the use of the site. The library will have its own parking. 4. Adjournment: The meeting adjourned at 8:35 p.m. 1 APPROVED St. Joseph's Facility Task Force Meeting Notes May 24, 2007 St. Joseph's Reuse Ideas: (listed in the order by need) Short Term Reuse Need Art Studio high Cultural Center /Perf Arts /Historical Soc high *Multiple Use Facility high (youth, seniors, mtg rooms, display art, parties, teen night, small plays) *Senior Center high Small Business Incubator high *Wedding Chapel medium Lease to Existing Church low Nondenominational Center low Nursery /Low Cost Day Care low Private School /Charter School low Social Services low Teen Center low Long Term Reuse Need Cultural Center/Art/Gathering Place high *Multiple Use Facility ity high (youth, seniors, mtg rooms, display art, parties, teen night, small plays) Private School /Charter School high Small Business Incubator high Art Studio medium Community /Ecological Garden (outdoor) medium Museum medium Restaurant /Retail medium Senior Housing *Senior Center in Church medium Artists in Residence Working w/ Schools Living in Bldg low ("Living in Building" was added at 5 -24 meeting) Banquet Hall /Bed Breakfast/ *Chapel low DCTC Partnership for Specific Programs low Health Wellness Center low Mixed Use Retail w/ Residential in School low YMCA low These items were listed as both short and long term reuse options. St. Joseph's Facility Task Force Meeting Notes June 28, 2007 APPROVED Members Present: Jim Ahern, Beth Adams, Mike Baxter, Roseanne Byrne, JoAnne Cope, Maureen Geraghty Bouchard, Randy Komorouski, John Loch, Stephanie Molstre -Kotz, Michael Ryan, Jeanne Schwartz, Martha Sherman, Phillip Sterner, Jay Tentinger. Members Not Present: Korey Behlmer, Kim Budde, Mark Debettignies, Tracy Dougherty, Rita Dupre, Matt McDonald and David Whiteman. Staff Present: Dan Schultz, Parks and Recreation Director, Kim Lindquist, Community Development Director, Sonja Honl, Parks and Recreation Secretary. Others Present: Tom Barnard, Director, Lakeville Area Arts Center. 1. Call to order: Baxter called the meeting to order at 6:35 p.m. Baxter suggested that the order of the agenda be changed so that Mr. Barnard could give his presentation before the discussion of reuse ideas. The task force agreed with this. 7 2. Review of notes from May 24, 2007 meeting: The notes from the May 24, 2007 were approved following Mr. Barnard's presentation. 3. Presentation by Tom Barnard, Lakeville Arts Center: Mr. Barnard provided the task force members with a variety of information on the art center including an informational brochure about the art center, and art festival flyer and postcard, and the 2006 -07 Arts Center Season events brochure which is mailed to 18,000 addresses in Lakeville. Mr. Barnard provided the task force with information regarding the history of the Lakeville Art Center, the type of events, activities and classes that are currently offered, and funding. He explained the process the City of Lakeville went through as far as the acquisition of the former All Saints Catholic Church, the establishment of an Arts Center Board in February of 2000, and the renovation of the property which began in December of 2000. There was generous financial support from the City and from builders who were very active in Lakeville at that time. There was support from local businesses, there were a variety of fund raising campaigns by the Friends of the Art Center such as the Buy -A -Chair Campaign (Theater seating cost over $100,000. The committee sold seats at $500 each, and the name of those who purchased seats are on a plaque in the lobby. Wensmann Homes matched up to $25,000 in donations for chairs. Donors like this, helped to get the art center started.) and sales of brick pavers for the front of the church (Pavers were sold at $100 each, and the purchaser's name was engraved on the brick.), and they received donations from many businesses and individuals. They also received grants, the donation of a grand piano worth $30,000, and the donation of hundreds of volunteer hours. A number of factors were instrumental in the successful construction of the Art Center, including a city administrator who had a passion for this project and had done something like this before in another city, a mayor who was a member of the All Saints Catholic Church when they decided to build the art center, and in 2000, the economy was right for the project because Lakeville was growing rapidly and developers /home builders were willing to support the it. The Art Center has a wide service range, drawing people from Lakeville as well as surrounding communities. In 2007, revenue from classes, performances, and rentals at the art center was approximately $100,000, and the City's budget for operating the art center was $200,000. The art center is staffed by a director, an administrative assistant and two part time building attendants. They also have a number of volunteers who help out by serving as ushers for performances, etc. Art instructors who teach classes are individual contractors and are paid from a portion of the fee charged for their classes. The City receives a portion of the class fee, and a portion is used for materials. The art center breaks even on the cost of the shows and classes, but revenue from these does not pay for salaries, utilities, etc. Donors donated 100% of the $5,000 fee for the Late Night Catechism performance so that all of the ticket sales for this event went to the art center. The cost of printing the annual Arts Center Season events brochure is covered by advertising, and advertisers can claim the cost as a contribution because the Friends of the Art Center is a 501C3 organization. The Friends of the 1 St. Joseph's Facility Task Force Meeting Notes June 28, 2007 St. Joseph's Reuse Ideas: (listed in the order by need) Short Term Reuse (3 -5 yrs) Need Art Studio high Cultural Center /Perf Arts /Historical Soc high *Multiple Use Facility high (youth, seniors, mtg rooms, display art, parties, teen night, small plays) *Senior Center high Small Business Incubator high *Wedding Chapel medium Lease to Existing Church low Nondenominational Center low Nursery /Low Cost Day Care low Private School /Charter School low Social Services low Teen Center low Vote by Task Force on Long Term Reuse (5+ yrs) Need Importance of Item 6 -28 -07 Cultural Center /Art /Gathering Place high. 12 *Multiple Use Facility high 8 (youth, seniors, mtg rooms, display art, parties, teen night, small plays) Private School /Charter School high 0 Small Business Incubator high 1 Art Studio medium 7 Community /Ecological Garden (outdoor) medium 0 Museum medium 2 Restaurant /Retail medium 0 Senior Housing *Senior Center in Church medium 0 Artists in Residence Working w/ Schools Living in Bldg. low 0 "Living in Building" was added at 5 -24 meeting) Banquet Hall /Bed Breakfast /*Chapel ..low 3 DCTC Partnership for Specific Programs low 0 Health Wellness Center low 0 Mixed Use Retail w/ Residential in School low 0 YMCA low 0 These items were listed as both short and long term reuse options. Task force members could vote on their top 3 choices, some members voted only twice. 3 St. Joseph's Facility Task Force Meeting Notes July 26, 2007 APPROVED Members Present: Beth Adams, Jim Ahern, Maureen Bartz, Kim Budde, Roseanne Byrne, Mark Debettignies, Tracy Dougherty, Maureen Geraghty Bouchard, John Loch, Matt McDonald, Stephanie Molstre Kotz, Michael Ryan, Jeanne Schwartz, Martha Sherman, Jay Tentinger. Members Not Present: Mike Baxter, Korey Behlmer, JoAnne Cope, Rita Dupre, Randy Komorouski, and David Whiteman. Staff Present: Dan Schultz, Parks and Recreation Director; Kim Lindquist, Community Development Director, Sonja Honl, Parks and Recreation Secretary. Others Present: Julie Andersen, Eagan Art House Coordinator; Terry Davis and Sue Brown, Dakota County Center for the Arts. 1. Call to order: Schultz called the meeting to order at 6:43 p.m. 2. Review of notes from June 28, 2007 meeting: The notes from the June 28, 2007 were approved. 3. Presentation by Julie Andersen, Eagan Art House: Schultz introduced guests speakers, Julie Andersen, Eagan Art House Coordinator, and Terry Davis and Sue Brown, board members from the non profit Dakota Center for the Arts and Humanities. He informed the task force that he had also hoped to have the owner of Studio 61 (Hastings art facility) speak to the task force, but she was unable to do so because she was planning to accept a position in Thief River Falls and closing her facility in mid August. Andersen explained that in 1997, the non profit Eagan Arts and Humanities Council was formed and the city had acquired land and a house between Wescott Road and Diffley Road. The Arts and Humanities Council approached the city about using the house for an art center. The building was renovated with the help of donations, volunteers and the City of Eagan. In 1997 they began offering classes for children and adults at the Art House. In 1998, the Dakota Center for the Arts, which started in a church basement in West St. Paul, was facing the loss of their facility. They approached the Eagan Arts and Humanities Council about the possibility of merging. The two groups agreed to merge and became the Dakota Center for the Arts and Humanities. Andersen handed out spring /summer Art House class information. Current classes include painting, drawing, and basket making classes. She explained that they are also involved with the Eagan Arts Festival, which features approximately 100 artists, and includes mini workshops and food vendors. About a year ago, discussion began with the City of Eagan about incorporating the staff of the Eagan Art House with the city. They had an excellent relationship with the city and the Parks and Recreation Department was already advertising Art House programs in their activities brochure. All Art House staff are now city employees and there are no contract employees. This offers the advantages of lexical support and city maintenance staff to take care of their needs, and it is good for their teachers, too. They still have a relationship with the Dakota Center for the Arts which allows them to apply for grants, etc. Approximately 3,000 students a year participate in their programs, and they have had students from ages 3 to 99. Andersen said that they are limited by having only two classrooms, but they are able to offer classes at the library and through the school district. They also offer classes to boy and girl scout troops, and they have special needs and adapted programs. Schultz asked why the partnership was created. Andersen explained that the Eagan Art House was audited by the IRS to see whether their teachers were contracted or actually employees. Based on the findings of the audit, and because of the strong relationship that already existed, the decision was made for the Eagan Art House staff to become city employees. Terry Davis, Dakota Center for the Arts board member, explained that the building that is now the Art House was originally willed to the city. The Eagan Arts Council contacted the City of Eagan about -1- St. Joseph's Facility Task Force Meeting Notes July 26, 2007 her salary. It was also asked if their programs were self sustaining from program fees and what her budget was. Andersen said she could get more information on this. Schultz asked Davis to talk a little bit about his organization. Davis explained that he is a new board member and coming out of the audit in 2006 has been a quick learning process. They were lucky to have Andersen who had a three year history with the Art House, and they also had a strong person to manage the Eagan Art Festival. Per Davis, the board would like to focus on fund raising and they looked on the website for Minnesota non -profit organizations for information on this. There is a lot to learn and they are still in the learning process. He said that partnering with the city of Eagan adds credibility to their organization. Davis thought the key for the task force would be to look at programming and ask where there is a nitch and whether they are duplicating what's already available in nearby cities and competing for the same types of dasses and for sponsors. It's also important to have a strong partnership with the city and to have a strong group of people who are willing to work. Loch asked about fundraisers. Per Davis, they have a silent auction as a fund raiser. Andersen mentioned that they have a corn feed coming up this fall, and they have a bird house auction at this event. They also raise funds through memberships. Davis stated that they are coming out of a major change in their board members, and they currently have half the number they need. For 2008, they will be focusing on who they are and what they want to do. They need board members to generate ideas and carry them out. Schultz asked if the Dakota Center for the Arts contributes to the city. Davis stated that they do not have the funds for that, but that is where they want to be. Schultz asked if the city has fundraising for programs. Per Andersen, that is not allowed. Dougherty asked if they go outside of the city for funding. Davis said they are trying to work on this, but they haven't gone far outside of the city. Most sponsors are linked to the city in some way. Schwarz asked if there was an art center director. Per Davis, they cannot afford to hire one. 4. Meeting Wrap Up: Schultz reminded the task force that the next meeting will be held on August 23. The meeting location has not been decided yet He will invite a speaker on multipurpose facilities to attend that meeting and we will have a panel discussion with a group of people coining in. Schultz introduced Maureen Bartz, Parks and Recreation Commissioner, who is replacing former commissioner and task force member Kelly Sarnpo. 5. Adjournment: The meeting adjourned at 7:55 p.m. 3 St. Joseph's Facility Task Force Meeting Notes August 23, 2007 Members Present: Beth Adams, Maureen Bartz, Mike Baxter, Roseanne Byrne, JoAnne Cope, Mark Debettignies, Maureen Geraghty Bouchard, John Loch, Matt McDonald, Stephanie Molstre Kotz, Michael Ryan, Jeanne Schwartz, Phillip Sterner, Jay Tentinger. Members Not Present: Jim Ahern, Korey Behlmer, Kim Budde, Tracy Dougherty, Rita Dupre, Randy Komorouski, Martha Sherman, and David Whiteman. Staff Present: Dan Schultz, Parks and Recreation Director; Kim Lindquist, Community Development Director, Sonja Honl, Parks and Recreation Secretary. Others Present: Susan Muelken, Senior Coordinator, Apple Valley Seniors and Paula Nowariak, Recreation Program Manager, Eagan Senior Center. 1. Call to order: Baxter called the meeting to order at 6:36 p.m. 2. Review of notes from July 26, 2007 meeting: The notes from the June 26, 2007 were approved. 3. Presentation by Susan Muelken, Senior Coordinator, Apple Valley Seniors and Paula Nowariak, Recreation Program Manager, Eagan Senior Center: Schultz introduced Muelken and Nowariak. He had also invited Bill Bird, Apple Valley Teen Activities Coordinator, to talk about the Apple Valley Teen Center. He may be arriving late. Tonight's presenters are at the meeting to discuss one of the reuse ideas which is a multipurpose facility. Muelken first provided information on the referendum coming up in Apple Valley for a new senior center. The seniors currently meet in a building that was build in the 1960's and was added onto about 12 years ago. The seniors have an area set aside for them from 8:00 a.m. to 4:30 p.m. This area is theirs alone. Other parts of the building are used by others. They have 600 paid members, but about 200 active members, and approximately 300 people attended their holiday party. Muelken was hired seven years ago and works 20 hours per week, three days per week. They also have two part-time building supervisors who work 15 hours a week and are responsible for answering phones, setting up rooms, making coffee, etc. The Apple Valley Seniors started with Jan Stoven from ISD 196 Community Ed. They began meeting in Burger King, outgrew that space and moved to McDonalds, and eventually ended up in their current spot. Their seniors are very self sufficient and are self starters. They promote and run programs such as bridge, hand and foot, etc. They initiate and coordinate what they want to do. Their dues are $10 per year and most activities are self supporting fees charged cover the cost of the programs. They have an annual garage sale and also sell DMC cards as fund raisers. The staff at the senior center is paid by the city and the maintenance is covered by the city. The seniors have an executive committee with a president, secretary and treasurer, and they are a 501c3 organization. Muelken puts together the monthly newsletter, does mailings and marketing, maintains the membership database and attends meetings as a liaison. The seniors come to her with ideas for trips or programs. She stated that her supervisor has stressed that they are a Parks and Recreation Department, not a social service organization. DeBettignies asked for budget information. Per Muelken, the seniors pay for the printing and mailing of their newsletter and their budget for this for 2007 was $30,000. They have also purchased computers. The city pays for coffee, staff, copier, lights, electricity, and maintenance. Muelken stated that if the referendum passes, they will tear down the current building and rebuild on that spot. Schultz asked how the Apple Valley seniors feel about sharing their space. Muelken said they don't like it not being able to leave things out. They do have cupboards that lock for storage. Schultz asked if the new building would be only for seniors. Per Muelken, they would have to share a couple of rooms. Loch asked what the new space would be used for. Muelken stated that they while they have no design yet, they will have exercise rooms, a large room for parties and luncheons, a bigger kitchen and more bathrooms. Geraghty Bouchard asked if groups are charged for rooms. Per Muelken, non profit groups are free, but private groups pay $40 for three hours. DeBettignies brought up that the current space is 2,200 sq. ft, and the proposed building is more than ten times that size, 24,000 sq. ft. He asked if they would expand the hours for the new 1 APPROVED St. Joseph's Facility Task Force Meeting Notes August 23, 2007 remembers what was discussed differently than Geraghty Bouchard. Baxter stressed that the sales have all been voluntary. He explained that the City had sent a mailing to homeowners on Cameo Ave. in late 2006 expressing interest in purchasing their property if they were interested in selling. City staff then met with the residents, and asked them to consider the City first if they were ever interested in selling their property. Some were interested in selling at the time, others were not. The City left the door open for the Cameo Ave. residents to contact them is they were interested in selling in the future. Geraghty Bouchard mentioned that she has talked to people who remember discussion about the Cameo Ave. neighborhood along with the Genz -Ryan site and that they were going to leave the neighborhood intact. Geraghty Bouchard has received calls from people who have expressed their frustration with what has happened. She was disappointed to see a 50 60 year old neighborhood go. Discussion moved on to what the St. Joseph's task force still needs to accomplish. For the September meeting, we need to put numbers in a concrete format and have a decision by November or December. There may be a referendum for, the athletic complex in the spring, and we need to look at what funds are needed for the St. Joseph's reuse project and include that in the referendum. The original goal of the task force was to have a decision at the end of one year. 4. Reuse Criteria Evaluation Spreadsheet and 2004 Facilities Task Force Report. Lindquist ask the task force review the criteria worksheet that was included with this month's meeting information. Lindquist clarified several items, made some changes to the worksheet, and explained how the worksheet should be filled in. She asked the task force to fill in the worksheets and bring them back to the September meeting for refining. Sterner suggested that the scoring be from 1 to 100 and the members agreed with this. DeBettignies asked about the members who were not present. Schultz said we will come up with an explanation sheet for them. Lindquist asked that the task force let her know by next week if they have any ideas to add to the worksheet. Schultz asked that any task force members.with questions about the 2004 Facilities Task Force Report see him after the meeting. Additional Item: Jeanne Schwartz announced that she, John Loch, and Stephanie Molstre -Kotz have decided to form a 501c3 organization. Their mission is building and strengthening the community through the arts. They have talked to citizens and there is strong support and interest in the arts. They have met with the MN Regional Arts Council and learned a lot from them. They would like to increase the size of the organization and will be holding a meeting on September 20 at 6:30 p.m. at Schwartz's home. She will give her information to Schultz. Loch asked Schultz to send out meeting the dates to the other task force members. They will also be inviting constituents to a meeting on November 1 at 6:30 p.m. and need a facility for that meeting 5. Meeting Wrap Up: Per Baxter, the next meeting will be on September 27, at 6:30 p.m. 6. Adjournment: The meeting adjourned at 8:55 p.m. 3 St. Joseph's Facility Task Force Meeting Notes September 27, 2007 APPROVED Members Present: Beth Adams, Jim Ahern, Mike Baxter, Kim Budde, Roseanne Byrne, JoAnne Cope, Tracy Dougherty, Mark Debettignies, Maureen Geraghty Bouchard, Matt McDonald, Stephanie Molstre Kotz, Michael Ryan, Jeanne Schwartz, Martha Sherman, Jay Tentinger. Members Not Present: Maureen Bartz, Korey Behlmer, Rita Dupre, Randy Komorouski, and David Whiteman. Staff Present: Dan Schultz, Parks and Recreation Director; Sonja Honl, Parks and Recreation Secretary. Others Present: None. 1. Call to order: Baxter called the meeting to order at 6:35 p.m. 2. Review of notes from August 23, 2007 meeting: The notes from the August 23, 2007 were approved. 3. Explanation /Completion of St. Joseph's Task Force Evaluation Criteria Long Range Future Use Worksheet: Schultz reviewed the worksheet and answered questions on individual items. The task force members who hadn't already done so completed the worksheets and handed them in for tabulation. Schultz also talked about the committee timeline as far as meetings. The task force is to finish meeting in December and then Schultz will have a report for the City Council with the recommendation from the task force. Geraghty Bouchard mentioned that the MN Preservation Society does feasibility studies on historic buildings as part of the process for acquiring covenants so they are protected. Doing this for the St. Joseph's Church building may be something the task force would consider including in their recommendation. The totals for each of the reuse ideas were roughly calculated and the results were as follows: Reuse Option Score 1. Arts Cultural Center (art classes, exhibits, performances) 10,329 2. Multi -Use Facility (seniors, teens, banquets, public exhibits, meetings) 8,090 3. Art Studios, with living quarters for artists and classes 5,235 4. Private or Quasi Public Museum open to the public 4,595 5. Private Bed Breakfast and Chapel Rental 2,560 There were general comments on the results. Combining the Arts Cultural Center with the Multi Use facility was discussed. Reuse as an art center was also discussed, and whether our community would be able to support it and fill the entire facility with art related activities. Using the space to serve other community needs such as senior rooms, classrooms, etc. was mentioned. There was discussion on the feasibility of keeping the school. Cope asked what it would cost to tear down the school and build a new building with 2 -1/2 floors, a kitchen and a gymnasium. Byrne mentioned that we need to keep in mind other factors, too, such as parking, rain water ponding, and the importance of the area around the building. Kim Budde said that the school is a pieced together building. She suggested that with the building of the new library, it would be nice to have something beautiful that would compliment the library's architecture in the school location. In response to this, it was suggested that the school's exterior could be remodeled to balance it with the modern library. Considering nonpublic use such as leasing /commercial use was suggested as a way to off set operations costs for the reuse of the facility. Schultz stated that this is a long term project and asked the task force to focus on reaching a consensus on a recommendation focusing on the main use for the facility. 1 Others Present: None. St. Joseph's Facility Task Force Meeting Notes October 25, 2007 APPROVED Members Present: Beth Adams, Jim Ahern, Maureen Bartz, Mike Baxter, Roseanne Byitie, JoAnne Cope, Mark Debettignies, Matt McDonald, Stephanie Molstre -Kotz, Michael Ryan, Jeanne Schwartz, Martha Sherman, Jay Tentinger. Members Not Present: Korey Behlmer, Kim Budde, Tracy Dougherty, Rita Dupre, Maureen Geraghty Bouchard, Randy Komorouski, John Loch and David Whiteman. Staff Present: Dan Schultz, Parks and Recreation Director; Kim Lindquist, Community Development Director; Sonja Honl, Parks and Recreation Secretary. 1. Call to order: Baxter called the meeting to order at 6:45 p.m. 2. Review of notes from September 27, 2007 meeting: Motion by Cope to approve the notes from the September 27, 2007 meeting. Second by Schwartz. The meeting notes were approved. 3. Review of the Evaluation Criteria Spreadsheet: Schultz handed out two spreadsheets with the final results of the evaluation criteria and told the task force that this information will also be forwarded to the City Council. Arts /Cultural and Multi -Use Facility were the two top reuse ideas. The results had been re- totaled and although they varied slightly from the roughly totaled results from last month's meeting, the Arts /Cultural and Multi -Use Facility were still the top two options. 4. Discussion of Recommendations to the City Council: Based on information from past task force meetings, Schultz and Lindquist developed a list of draft recommendations for the City Council. Schultz addressed the issue of the cost to take down the schooL He had spoken with an engineer regarding demolition cost A parish center on Cameo Ave. was recently demolished and the original demo bid was $24,000. There were additional costs for asbestos removal, etc., and the final cost was $50,000 for the 7,000 sq. ft. masonry building. Looking at the square footage of the school, the demo estimate would be $150,000 $180,000 depending on what they find when they begin demolition. The cost for a new building was based on a 21,000 square foot building at $115 $132/sq. ft. This comes to approximately $2.8 million. This would not include site improvements such as the parking lot, landscaping, etc., and it is only a rough estimate. Cope asked if the $1.3 million listed on the spreadsheet under Capital Cost was the cost to upgrade the school building. Baxter and Lindquist confirmed that it was. There was discussion about the cost to improve the school building. Per Schultz, improvements to bring the school up to ADA standards, as well as improvements to the air conditioning/circulation system, bathrooms, mechanicals, elevators, etc. would be needed to make the school useable. Tentinger asked if the $1.3 million figure included asbestos removal. Per Schultz, it does not. Lindquist explained that if the asbestos is not disturbed, it would not have to be removed. Tentinger thought that some would probably have to be removed. Debettignies asked whether there was consensus on removing the out buildings. Byrne brought up the concern with cosmetic work on the school and asked how it would benefit the city if the space is not desirable to users. She has been involved in other renovations and thought that the $1.3 million estimate was low, and that there would be asbestos removal as part of the renovation. She asked if a consultant could be hired to look into what opportunities exist for use of the school. Schultz informed the task force that he recently met with the Rosemount Area Seniors looking for feedback on their needs. They weren't able to provide him with any information. 1 LAST JOSEPHS TASK FORCEIMeeting Notes Other Info\Mtg Notes 10.25- 07.doc St. Joseph's Facility Task Force Meeting Notes October 25, 2007 may be in the wrong space and more money will need to be spent to re -do it. She suggested having a consultant to help with this. Schultz said that we want the public buildings to be used and we need to make sure the new space created doesn't compete with other space in the community, such as the Community Center. Lindquist asked if it was the consensus of the task force to use the building sooner than later. The consensus of the task force was yes. 5. The Task Force supports use of the property as an arts and cultural facility. It is unclear at this time what niche the center can play given existing art centers in Dakota County, but the Task Force believes there is currently a need for arts and cultural related activities which will continue to grow as Rosemount grows. The Task Force supports an arts and cultural center as the long -term use of the church and the site. Schultz explained that they didn't include the multipurpose use here, but there could be senior use somewhere on the site. 6. The Task Force advocates using the public spaces to the greatest extent possible and looking for programming to transition from a multi -use space to an arts and cultural center. As arts programming, use, and demand increase, the use of the facility will be more focused toward artistic pursuits. It was asked if this conflicts with item 5. if senior, etc. use is added. Lindquist said that there may not be immediate arts use of the space, and this is worded to include multiuse that would become more arts and cultural as part of the evolutionary process of the space, and part of the use would be preserved for seniors. Lindquist will re -word this so it is not inconsistent with item 5. Bartz thought the task force should look at trying to find a teen use at the site. She has interviewed senior directors from several of Rosemount's housing complexes, and they already offer a lot of activities for their residents. The three complexes she visited have multiple pages of activities for seniors each week. Schultz explained that area teen centers typically have very low participation and that one reason for this is that teens don't want to be managed by adults. He also noted that the student representatives on the Facilities Task Force that was created a couple of years ago to look into the fadlity needs for Rosemount said they are too busy to use a teen center. Tentinger thought that while we may eventually evolve into an arts and cultural center, he didn't want to state that other groups are restricted from using the space. He asked for wording that it is not strictly going to evolve into an arts and cultural center to keep our options open. 7. The Task Force feels the decision of whether to keep or remove the school facility should be made based upon the ultimate use of the site and the economics and suitability of keeping the building and converting it into part of the arts and cultural center versus removal to allow better and more economical opportunities for development of the arts and cultural center. Ryan would like to see this item reflect the positive attitude of the first item that the school stays. It was also suggested that this item be made into two sentences. McDonald did not agree with the part that states "removal to allow better and more economical opportunities for development of the arts and cultural center." It was agreed that the wording of this item would be revised as follows: The Task Force feels the decision of whether to keep or remove the school facility should be made bared upon the ultimate use of the site, and the economics and suitability of keoing the building or replacing it. Tentinger also mentioned that use as a small business incubator to help businesses start up and expand was suggested at one time. 8. Should the school remain, exterior modifications must be made so the building will complement the quality and aesthetics of the church and new library. The task force discussed the possibility of an exterior facelift for the school building so it would fit better with the other buildings. Tentinger mentioned that Byrne had brought up a good point earlier in asking how we do this cost effectively, and that we would need to have an architect work on this. Byrne suggested putting the two items about the school (7 and 8) together and possibly wording it "the future of the school is uncertain; should the school remain..." 3 LAST JOSEPHS TASK FORCE\Madog Notes Other Iafo\Mtg Notes 10-25-07.doc St. Joseph's Facility Task Force Meeting Notes November 29, 2007 Approved Members Present: Beth Adams, Jim Ahern, Maureen Bartz, Mike Baxter, Roseanne Byrne, Mark Debettignies, Maureen Geraghty Bouchard, John Loch, Stephanie Molstre -Kotz, Michael Ryan, Jeanne Schwartz, Jay Tentinger. Members Not Present: JoAnne Cope, Korey Behlmer, Kim Budde, Tracy Dougherty, Rita Dupre, Randy Komorouski, Matt McDonald, Martha Sherman and David Whiteman. Staff Present: Dan Schultz, Parks and Recreation Director; Sonja Honl, Parks and Recreation Secretary. Others Present: None. 1. Call to order: Baxter called the meeting to order at 6:35 p.m. 2. Review of notes from October 25, 2007 meeting: Motion by Tentinger to approve the notes from the October 25, 2007 meeting. Second by Schwartz. The meeting notes were approved. 3. Review of the Final Report: Schultz informed the task force that the city council had approved funds to hire an architect to identify any changes needed the church building and a detailed cost estimate. They will also be providing drawing for bathrooms and a ramp into the church. We should have the report in approximately five weeks. Tentinger referred to the second paragraph of the Location and Existing Conditions section of the Task Force Report that states that "CNH indicated the structures of the church, gathering area, and school were sound." He asked what the report actually said. Per Schultz, this information was induded in information given to the task force at one of the earlier meetings. He will get this information for the task force. The issue of keeping the school was brought up. Loch asked that the task force vote on this and asked for wording to be included in the report that the task force would like to have the school saved, as it is an integral part of the church complex. Several task force members agreed with this, but others asked for a more flexible wording because we don't know what the future holds, how the building will be used, or the feasibility of using. They wanted to make sure the school building was useful to future users and keep in mind what will happen if they don't want to use it. They were also concerned about the possibility that it could cost millions of dollars to renovate the school and where that money would come from. Those in favor of keeping the school mentioned that it usually costs more to tear down a building and rebuild something else and that the school structure is sound. Ryan asked if the first bullet item could include the school. There was discussion about the short and long term use and that this is an evolving process that will happen over time. There was a motion by Loch that the first bullet point on the recommendation say "the church and school structures will remain. The motion was seconded by Ryan. Tentinger suggested changing the motion to two separate sentences. He had concerns about connecting the church and school and didn't want the motion to give the impression that the task force was not flexible, if in the future the school is found to be too expensive to save. Loch stated that if the first bullet item is changed, the seventh one would need to be changed as well. Some task force members weren't comfortable with the school having the same importance as the church. Loch amended his motion as follows: The first bullet item would remain as it was originally worded. The seventh item on the list would be moved to second, and the following would be added to the beginning of it The Task Force recommends that the school building remain. Ayes: 8 Nays: 2 Abstaining. 1 (Byrne). Discussion of the school continued and it was mentioned that the school building currently is not inviting an inviting looking building for potential users. 1 LAST JOSEPHS TASK FORCE‘Meeting Notes Other Info%ftg Notes 11- 29- 07.doc St. Joseph's Facility Task Force Meeting Notes December 26, 2007 Members Present: Beth Adams, Jim Ahern, Maureen Bartz, Mike Baxter, Mark Debettignies, Maureen Geraghty Bouchard, John Loch, JoAnne Cope, Stephanie Molstre -Kotz, Matt McDonald, Michael Ryan, Martha Sherman, Rita Dupre and Jay Tentinger. Members Not Present: Korey Behlmer, Kim Budde, Roseanne Byrne, Tracy Dougherty, Randy Komorouski, Jeanne Schwartz and David Whiteman. Staff Present: Dan Schultz, Parks and Recreation Director Others Present: Phil Sterner, Ken Talbert and Mary Lou Talbert 1. Call to order: Baxter called the meeting to order at 6:35 p.m. 2. Review of notes from November 29, 2007 meeting: Motion by Tentinger to approve the notes from the November 29, 2007 meeting. Second by Loch. The meeting notes were approved. 3. Review of the Final Report: Baxter asked the task force to review the final report in two parts, first the body of the report and second, the recommendations. Baxter asked if anyone had any questions or comments regarding the body of the report and no one did. Baxter then asked if anyone had questions or comments on the recommendations included in the report. Michael Ryan stated that there should be a new bullet point added that addresses the reuse of the city owned homes on Cameo Avenue. Ryan stated that he feels the homes should be used only as single family homes. Molstre -Kotz asked if it was truly related to the reuse of the church and school. Most felt it had some relation because it was mentioned in an earlier portion of the report. Ryan was concerned about how the houses might be used and what the impact to the neighborhood might be. It was discussed that a number of rumors were being passed around about the possible reuse options for the homes but that the City has not made any decisions yet. Baxter suggested that the new bullet be added as a new number 9 and could read The Task Force recommends that the surrounding properties owned by the City be used in a manner that compliments the St. Joseph's Campus and provides for the best transition for the homes adjacent to the campus." Tentinger made a motion to add the language to the recommendations, second by Cope. 13 voted in favor and 1 abstained. Loch motioned that the Task Force approve the report. Second by Debettignies. Everyone voted in favor. 4. Discussion Presentation of Report to the City Council: Baxter asked if any of the task force members would be interested in helping to present the final report to the City Council. Schultz stated that the report could be presented on Tuesday, January 15, 2008. Baxter stated that the Council meeting starts at 7:30 pm. Molstre -Kotz, Loch and Ryan indicated that they would be interested is presenting to the City Council. Schultz said he would contact those three and set up a time to get together and discuss the presentation. Baxter also encouraged the entire task force to be at the meeting when the task force report is presented. 5. Meeting Wrap Up: Baxter thanked everyone for their work on the task force. He also complimented everyone for the candid discussions and the respect that everyone showed each other. Tentinger asked if the meeting notes would be part of the final report and Schultz said that they would be attached. 5. Adjournment: The meeting adjourned at 7:13 p.m. 1 LAST JOSEPHS TASK FORCE\Meeting Notes Other Info\Mtg Notes 12- 26-07.doc Attachment C FEBRUARY 8, 2008 FORMER ST. JOSEPH'S CHURCH FACILITY ROSEMOUNT, MN NEEDS ANALYSIS STUDY: ACCESSIBILITY CODE MAINTENANCE MECHANICAL ELECTRICAL 7300 WEST 147TH STREET, SUITE #504 APPLE VALLEY, MN 55124-75130 PH: (952) 431 -443: Former St. Joseph's Church Facility will aCCOMOdate a ide variety of community functions includingg performing arts. visual arts. meeting space. facility rental and private events. The Former St. Joseph's Church Facility project renovates the former St. Joseph's Church building with the primary goal to upgrade it to meet current building code requirements for a gen- eral multi purpose assembly space. This upgrade is required prior to an Occupancy Permit when any building is reclassified from one occupancy use to a new use. The scope of the remodeling represented in the schematic design documents is limited to these required code upgrades, basic usability needs and minor maintenance issues. Additional upgrades may be undertaken in the future to fine tune the facility as specific arts programs develop and the specific facility needs are known for these programs. In the meantime, the facility will be fit for a wide variety of community functions including performing arts, visual arts, meetings of all types, or rental for private events. After several meetings with city staff, schematic level drawings and outline narrative specifications were developed to determine the actual designs for each of these building upgrades. Next based on the approved schematic design documents, a detailed cost estimate was developed to get a very close budget for this addition and renovation work. The upgrades address accessibility, building codes, basic comfort, and modernize the mechanical and electrical services as further outlined in the following schematic design overview. The schematic design drawings and narrative specifications are attached in Appendix A. Accessibility: The existing building has many ADA compliance issues including doorway clearances, non- accessible areas, and unsuitable door hardware. To rectify these issues some adjustments need to be made to become compliant. For non accessible areas such as the main entrance and stage areas, handicap accessible ramps need to be added to allow access. The north apse in the Assembly Hall has platform risers that are non accessible and would need to be removed to be compliant. Most of the interior doors do not have the clearance to be ADA compliant and would need to be modified. For example the doors in the north and south apse of the Assembly Hall do not have enough clearance to allow a wheelchair to pass. The doors need to be removed from the frames to have enough clearance to be ADA compliant. At the north door of the Lobby offset hinges need to be added to the door to provide enough clearance to be ADA compliant. Also, electric handicap push buttons will be added to the main entrance and Assembly Hall doors to allow access. Code: Since the existing building was built many years ago, the existing conditions do not meet current code requirements. To make the building a useable space, some adjustments need to be made regarding exiting, plumbing and handrail/guardrail code requirements. For exiting purposes, the main entrance doors do not have the correct exiting hardware and would need new panic hardware to meet code. The door on the north side aisle of the Assembly Hall swings in the wrong direction from the exiting requirements and will need to be switched to swing out from the space. 1 The existing exterior door and stair exiting from the Meeting Room does not currently meet code and will need to be replaced with a new door and stair to be compliant. The existing plumbing conditions do not meet the requirements for the new intended as- sembly use of the building. To meet these requirements an addition will need to be added in the rear of the church to allow for the correct amount of fixtures to be accessible to the main Assem- bly Hall. Many of the handrail and guardrail conditions do not meet code and will need to be raised to 34" and 42" respectively to be code compliant. Maintenance: Overall exterior lnlalae of cxistino. facility vv ith additions. The overall interior of the building is in very good condition considering the age of the building. A few minor issues that need to be addressed are water damage on exterior surfaces and some soiled carpeting in the Assembly Hall. To repair the water damaged areas, the exterior wall leaks need to be fixed and the plaster patched and painted. The carpeting in the Assembly Hall would need to be replaced where the stage is extended and where the risers in the north apse would be removed. An alternate is included to recarpet the entire Assembly Hall due to the stains and wear throughout the space. Mechanical: The mechanical systems in the building have been upgraded over the years and range in different degrees of conditions. The hot fin -tube radiators are in good condition while the boilers have reached the expected service life but are still in good condition. It is recommended that the boiler that serves the existing building be replaced at this time to service the new use of the building. New boilers should be installed in a Mechanical Room addition off the rear of the church since the existing building does not have space to handle the new boilers. There currently is not a cooling and ventilation system in the building which would need to be added to make the building functional. The building control systems should consist of a direct digital control which would allow for remote control access of the mechanical systems which is appropriate since there will likely not be a custodial staff on duty at all time solely at this building. St. Joseph's interior image Also, to meet current building codes a fire protection sprinkler system and associate fire alarm system will need to be added throughout the building. Electrical: The existing building contains electrical systems in good working condition; however most are dated and could be replaced for better efficiencies. New switch gear needs to be added to handle the new function of the building and could be placed in the new Mechanical Room addition. All fluorescent bulbs could be replaced with more energy efficient bulbs and would not affect the original aesthetics of the main Assembly Hall. For life safety, a fire alarm system needs to be installed for the building to be used, as noted above. Four electrical alternates were included to make the building more usable or secure. First, the current sound system in the Assembly Hall is dated and not sufficient enough for the new use of the building. A new sound system alternate is included to meet the general needs of the space. Likewise, data and cable lines chould be added throughout the existing building to provide flexibility in each space for different functions. An alternate for cable televi- sion runs was included to provide the connections to televisions, projectors and the option for broadband internet connections. Finally since the times vary in which the building is in use, an alternate to include a security system was included to protect the building when it is not in use. Revised Schematic Design Budget Estimate for Former St. Joseph's Church Facility CSI Division Description 02000 Sitework and Demolition 03000 Concrete 04000 Masonry 05000 Metals 06000 Wood Plastics 07000 Thermal 08000 Doors, Windows Glass 09000 Finishes 10000 Specialties 11000 Equipment 12000 Furnishings 13000 Special Construction 14000 Conveying Systems 15000 Mechanical 16000 Electrical Subtotal Direct Cost General Conditions Overhead Profit Total w/o Contingency Design Contingency A &E Fee Construction Contingency Total Project Cost Alternates: Alt. 1 Recarpet Assembly Hall Alt. 2 Security System Alt. 3 Public Address/Intercom Alt. 4 Telephone and Data System Alt. 5 Cable Television System 10% 6% 10% 6.75% 5% CSI Division Subtotal $66,164.25 $29,580.50 $70,768.00 $8,660.00 $9,136.00 $24,772.20 $21,330.00 $41,292.25 $9,620.00 $0.00 $0.00 $0.00 $0.00 $465,197.00 $85,886.77 $832,406.97 $83,240.70 $54,938.86 $970,586.53 $97,058.65 $72,000.00 $48.529.33 $1,188,174.51 Total: $17,907.89 $16,826.55 $15,238.40 $28,231.19 $4,402.64 The above cost estimate is the result of a detailed material and labor take -off done by our cost consultant, Professional Project Management (PPM). The cost estimate includes a design contingency of 10% in order to cover the additional information and possible fine tuning that will occur between these schematic design level drawings and the final construction plans and specifications. The estimate is based on a construction start of July, 2008, and construction duration of approximately 8 months. The actual start date selected for the project may impact the inflation rate calculation, up or down, and therefore the final construction cost. I recommend providing for a construction contingency of 5% after the final bids are re- ceived as included above to cover unknown conditions that might be encountered in remodeling of a building of this age. The remodeling and addition shown in this schematic design study will upgrade this great facility to a point that will allow an occupancy permit to for the use of the building for assembly functions. While there may be further remodeling desired as the future uses of the Former St. Joseph's Church Facility develop, this step will make the building very usable by a wide variety of functions taking it well into the future. This remodeled building will provide the City of Rosemount a wonderful community resource both architecturally and through expanded programs and events. 12M 1 o ....In wn....y Jalua3 spy;unowasoa s a ZI ^S 0 00.0 w• *00 a10.uw &Rpm 010.NH 00 1d 00 11I 0 0 0 Jigs 00000..0.08 loop 0•pp••..0..8 _s 00.p 0.pepo ..0.08 e..0 u 0 wpt. ..a 00 •a uwanm•..w,.y u 00 00. 0 0.0.0 00 1 0 00 &MM. 00 0.0 0 •w4 r•w phn0•••... 00.0.00..0 00. 1 NOI10f1N1SNO0 210J ION eeeeesee 11 01 0 0 yin 11 11 11 1 1 11 CD 11 11 11 j 1 1 1 1 1 1. 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MS) R6LYi193 M1311. 31St/ MC 3118 13WI5 Mtll liia MC1 1 1 111 If MO gl; i b i 51 I J O 12 I ti 11 1111 11 11 11 II 110 b 1 1 N i lRI 11111 11 0 0000 0 000 ®0 1 NOLLIDOV olosauuwi 7unourasoy aawao spy lunowesoa z 0 1- J 0 W 0 0 I co I 0 CM-10 Rs's) a41CLGS 1111 AVM MC ]L 13ffiS Mbl 1S3 CM dam NOlLIOCIV olosauu)ry yuneunsoy Jelua3 slay lunowasoa wlaaua IN= Mechanical Design Narrative for Rosemount Arts Center Rosemount, Minnesota Prepared for: CNH Architectures Mr. Quinn Hutson 7300 West 147 Street, Suite 504 Apple Valley, MN 55124 Prepared by Larry D. Svitak, PE e Engineering Design Initiative, Ltd. 420 North 5 Street, Suite 565 Minneapolis, Minnesota 55401 612 343 -5965, Fax 612 343 -5982 December 31, 2007 Rosemount Arts Center Rosemount Arts Center EDI Project No. 07 -042 Design Narrative ©2007Engineering Design Initiative, Ltd. MECHANICAL SYSTEMS NARRATIVE B. Existing Chapel Space: Division 15 Mechanical Rosemount Arts Center GENERAL A. General: The general conditions, special conditions and general requirements apply to all work under this division. 1. This project shall consist of furnishing all labor, materials, services, and equipment necessary for and incidental to the completion of the subsequently described mechanical work as required by the Plans and Specifications. 2. The complete mechanical installation shall conform to all current codes and standards. 3. All fees, permits, licenses, etc., necessary to complete the mechanical work shall be paid by the Contractor. B. Materials: All materials shall be new, of good commercial quality and made by approved manufacturers. Materials shall conform to all applicable codes and regulations. II. HVAC SYSTEMS A. Assembly Hall: 1. The Assembly Hall space includes seating area, stage, balcony, toilet rooms and circulation. 2. An indoor air handling unit with integral electric cooling will serve the space. The unit will contain a supply fan; return fan; CDQ Dehumidification wheel; DX evaporator coil; hot water heating coil; economizer; pre filters; 65% efficient filters; return and relief air dampers and an air cooled condensing unit. The condensing unit will be located the roof of the new addition. Anticipated cooling capacity is 35 tons. 3. The air handling unit shall be Trane M- Series 21 or approved equal. 4. Anticipated air handler capacity is 11,500 cfm. 5. Anticipated outside air required is 2,530 cfm. The outside air damper will be controlled by CO2 space sensor. 6. General exhaust will be provided for the toilet rooms. The fan will be a roof mounted PRV with an anticipated capacity of 500 cfm. 7. The balcony will have a DX blower coil for additional cooling. Anticipated cooling load is 3 tons. The air cooled condensing unit will be located on the roof adjacent to the balcony. 8. Refer to the drawings for proposed duct routing and diffuser locations. 1. An indoor air handling unit with integral electric cooling will serve the space. The unit will contain a supply fan; DX evaporator coil; hot water heating coil; economizer; 65% efficient filters; return and relief air dampers and air cooled condensing unit. The condensing unit will be located the roof of the new addition. Anticipated cooling load is 6 tons. Rosemount Arts Center EDI Project No. 07 -042 Design Narrative ©2007Engineering Design Initiative, Ltd. VI. BUILDING ENVIRONMENTAL CONTROL: Rosemount Arts Center 2. The air handling unit shall be Trane M- Series 3 or approved equal. 3. Anticipated air handler capacity is 1,620 cfm. 4. Anticipated outside air required is 440 cfm. The outside air damper will be controlled by CO2 space sensor. 5. Refer to the drawings for proposed duct routing and diffuser locations. III. HEATING A. The existing heating plant provides hot water to the proposed Arts Center as well as the adjacent buildings that include the school facility. It is the intent of this project to separate the heating system such that the proposed Arts Center Building is heated with its own heating plant. As such, a new, separate heating system will be provided for the Arts Center. B. The existing piping serving the Arts Center will be disconnected from the existing heating system that serves the school. This piping will be re- connected to the new boiler system. All existing terminal units (radiation) will be retained. C. The heating system will consist of two gas fired hot water heating boilers. Each boiler will be sized for approximately 2/3 of the total building load. The anticipated load for each boiler is 800 MBH. Each Boiler shall be Aerco KC1000 or approved equal. A boiler management system (from the boiler mfg.) shall control the burner modulation of each boiler. D. The hot water heating distribution system will be a primary pumping system with two base mounted pumps, each sized for the total building demand. One pump shall be redundant. E. The anticipated base mounted pumps will be 7- 1 /2 -hp and have a flow rate of 125 gpm each. F. A 40% propylene glycol solution will be provided in the system. IV. PLUMBING A. The plumbing system shall consist of the following: 1. Drain, waste and vent systems 2. Cold and hot water domestic potable water 3. Plumbing fixtures B. A new 4 sanitary waste from the new toilet rooms will be connected to the exposed existing sanitary pipe located in the basement. C. An electric tank type 6 gallon, 2500 Watt water heater will serve the lavatories in the toilet rooms. D. As part of this work, the existing domestic water supply shall be disconnected and re- connected into the new water service. V. BUILDING SERVICES: A. A new 6 -inch combined water service will be extended into the Arts Center as work of other Divisions. Rosemount Arts Center ED/ Project No. 07 -042 Design Narrative ©2007Engineering Design Initiative, Ltd. Rosemount Arts Center A. Building control system will consist of electronic direct digital control (DDC), using electric and electronic valves and damper actuators. The system will include field devices, front -end hardware, local panels, wiring, and software to monitor and control system functions. System will be capable of remote access. VII. FIRE PROTECTION: A. The Arts Center will be protected with a wet fire protection sprinkler system. END OF MECHANICAL NARRATIVE Rosemount Arts Center EDI Project No. 07 -042 Design Narrative ©2007Engineering Design Initiative, Ltd. Electrical Design Narrative for Rosemount Arts Center Rosemount, Minnesota Prepared for: CNH Architectures Mr. Quinn Hutson 7300 West 147 Street, Suite 504 Apple Valley, MN 55124 Prepared by Jay Hruby, PE e Engineering Design Initiative, Ltd. 420 North 5 Street, Suite 565 Minneapolis, Minnesota 55401 612 -343 -5965, Fax 612- 343 -5982 December 31, 2007 Rosemount Arts Center Rosemount Arts Center EDI Project No. 07 -042 Design Narrative ©2007Engineering Design Initiative, Ltd. ELECTRICAL SYSTEMS NARRATIVE Division 16 Electrical Rosemount Arts Center GENERAL A. General: The general conditions, special conditions and general requirements apply to all work under this division. 1. This project shall consist of furnishing all labor, materials, services, and equipment necessary for and incidental to the completion of the subsequently described electrical work as required by the Schematic Plans and this Systems Narrative. 2. The complete electrical installation shall conform to all current codes and standards. 3. All fees, permits, licenses, etc., necessary to complete the electrical work shall be paid by the Contractor. B. Materials: All materials shall be new, of good commercial quality and made by approved manufacturers. Materials shall conform to all applicable codes and regulations. II. Electrical Service and Distribution: A. Underground Service/Transformer: 1. The existing single phase utility pole mounted transformers located on the property line at the west side of the building shall be disconnected and removed by utility. 2. The overhead service drop wiring, weather -head and raceway located on the west side of the building shall be disconnected and removed. 3. The local utility (Dakota Electric) shall provide a new pad mounted transformers (120/208 Volt, 3- Phase, 4 -Wire) mounted on the west side of the building near the new toilet rooms. 4. The electrical contractor shall provide the concrete pad for new transformer. 5. The electrical contractor shall provide new underground feeders, conduits, wiring, conductors, etc. from the transformer to the new switchboard. Primary wiring to the transformer by the utility. 6. The Utility will be responsible for all primary and secondary terminations at the Transformer. 7. All charges associated with the replacement of the transformer shall not be part of this contract and shall be borne by the Owner as a separate cost from the Utility (if applicable). 8. Provide a 1200 -amp, NEMA 3R, metering cabinet with current transformers, meter socket at exterior wall of building for metering of electrical service. B. New Main Switch Gear: 1. Provide new 120/208 Volt, 1200 Amp, 3- Phase, 4 -Wire switchgear. The switchgear shall be installed with three sections (main section, and (2) sections of distribution). 2. Provide (3) 225 -amp, 208 -volt, 3- phase, 4 -wire, 42 -pole panel- boards for connecting all loads within the Arts Center. All loads being served by existing panel boards shall be Rosemount Arts Center EDI Project No. 07-042 Design Narrative ©2007Engineering Design Initiative, Ltd. transferred to the new. All new and existing loads within the Arts Center will be served by new panel- boards. III. LIGHTING A. No exterior site lighting will be provided B. Provide interior lighting as noted on the attached plans. C. Provide concealed egress /emergency lighting (Concealite or approved alternate). D. Lighting in identified spaces shall be controlled by occupancy sensors. IV. SOUND SYSTEM A. Provide a sound reinforcement system in the Arts Center. Sound system shall include speakers, DVD player, Tuner, (3) wireless microphones, and (3) hard -wired microphones. V. SECURITY SYSTEM: A. Provide a security system throughout the arts center. The security system shall include motion sensors throughout and magnetic door contact switches. VI. DATA WIRING A. Provide (2) CAT6 cables to each data location shown on the plans. All cabling shall be terminated and tested. B. Provide a wall mounted rack with patch panel. C. Provide (2) wireless access ports to allow connection to the Arts Center Data Network. VII. CABLE TELEVISION A. Provide coaxial cabling to all cable television locations shown on the plans. B. Terminate all cabling in the electrical/mechanical room. VIII. FIRE ALARM SYSTEM A. Provide a fire alarm system throughout the Arts Center. The fire alarm system shall be equipped with the following: 1. Smoke detectors 2. Notification devices 3. Duct smoke detectors for all mechanical equipment over 2000 CFM. 4. (3) flow switches 5. (4) tamper switches 6. (1) fire alarm control panel 7. (1) fire alarm annunciator panel 8. pull stations Rosemount Arts Center Rosemount Arts Center ED/ Project No. 07 -042 Design Narrative ©2007Engineering Design Initiative, Ltd. 9. Off premises reporting (autodialer) IX. EQUIPMENT CONNECTIONS A. Provide electrical connections to the following equipment: 1. (3) air handling units 2. (3) condensing units 3. (1) boiler 4. (4) pumps 5. (2) exhaust fans END OF ELECTRICAL NARRATIVE Rosemount Arts Center Rosemount Arts Center EDI Project No. 07 -042 Design Narrative ©2007Engineering Design Initiative, Ltd. Attachment D Bonnie Neumann, Artistic Director In The Company ofKids Creative Arts ,Inter (Theatre School) www.cokartscenter.com (952) 432 -5525 (952) 220 -1676 The church would provide for a wonderful setting to hold an array of performances. Stage does need to be larger not sure the 2'11" would be adequate. Areas on the side of the stage area could be used for dressing rooms. Probably would need the additional room downstairs. Stage and dressing rooms would need to be handicap accessible. I would angle stairs from the front to the side for entrance and exit to the stage. The right side of the stage would be great for pit orchestra. Some plays have band music. Good spot for that. Seating I would leave front 3 aisles, center and 2 sides. There is some elevated seating that can be put up if you do not need it. Lakeville Arts Center has it. The school has many options available. Some of the classrooms could be used for different types of classes visual arts, painting, sculpture, performing arts, voice, acting, etc. Stairs present a problem for the handicapped. I know you already addressed this. Our theatre school would be very interested in the church and school for holding our classes. We train typical children, but also spec-iali7e in special needs. We have theater and dance classes for children with autism, children who have cognitive and physical disabilities and children who are deaf. Programs such as these are so needed in the area. I could see renting a space on yearly basis (classroom 1 or 2) and holding rehearsals and shows in the church. Our school is very active in the Apple Valley area being members of the Chamber of Commerce, we have the opportunity to have our children (typical and special needs) perform in various venues. I would love the opportunity to discuss further opportunities for the use of both the church and school. Tim Zemanovic 612 508 -5046 St. Joseph Church/School Open House Comments Suggestions Use the school space for art studio pottery, etc. Keep common entry space to display art pieces that are donated by member artists to help fund the building. Create Annual Rosemount Arts Festival Use church side for performing arts /music /movies (add a movie screen) Art studio photography, film, drawing, painting, pottery I would like to be a volunteer Ben Ratkowski Prairie Fire Children's Theatre If the Park Recreation or other organizations would like to bring PFCT to Rosemount, we definitely could use this space. My suggestion is to use it starting in August because the use of the school would be integral in the format of our week -long residency. For scheduling and pricing information contact Deborah Nelson -Pick (Executive Director) at 320 528 -2597. For logistical use of the space contact me at 320 491 -4833 or by e -mail at catchthefire eprairiefirechildrenstheatre.com This is a great space with tons of character. A few suggestions for long -term use as a performing arts space: Don't carpet the stage makes it easier for people who dance or move a lot to twist an ankle or hurt themselves. Use the balcony as a sound /light booth Need curtains for masking (to hide performers) Put sound shells above stage to push sound forward and you don't lose sound up in the rafters If you put in a sound system, make sure monitors and (speakers backstage) are installed. Jon Malta Ellefson RAAC Beautiful church with a lot of possibilities. It could be used as a cultural arts center It could also be used as a senior citizens center more ramps need to be built to be more handicap accessible. The ceiling needs to be repaired appears to be water damaged by the alter and front of the church. Need to discover the needs of the community. Would like to have a quilt show this summer Attachment E AUGUST 1 3, 2008 FORMER ST. JOSEPH'S CHURCH AND SCHOOL FACILITY ROSEMOUNT, MN COST ANALYSIS STUDY UPDATE CHURCH BID PACKAGES SCHOOL UPGRADES 7300 WEST 147TH STREET, SUITE #504 APPLE VALLEY, MN 55124-75E10 PH: (9521431-4433 Former St. Josephs Church Facility will accomodate a wide variety of community functions including performing arts. visual arts, meeting space, fa- cility rental and private events. The Former St. Joseph's Church Facility project renovates the former St. Joseph's Church and School buildings with the primary goal to upgrade it to meet current building code requirements for a general multi- purpose assembly space. This study updates the previous reports provided in 2005 and 2007 with cost estimates updated to current construction cost levels. There are also breakouts of the church remodeling into several different bid packages focusing on specific upgrade elements. In addition, the study evaluates the minimum upgrades to the main floor of the school building that would be required before a change in occupancy from school to an assembly use would be al- lowed. The description of code, accessibility and basic comfort described in the previous two reports may be referenced to describe the work represented in this update. A new schematic design floor plan for the school is attached at the end of this study. AUGUST 1 3, 2008 Revised Schematic Design Budget Estimate for Former St. Joseph's Church Facility The cost estimate below is the result of a detailed material and labor take -off done by our cost consultant, Professional Project Management (PPM) and updated to a 2009 construction start. The cost estimate includes a design contingency of 10% in order to cover the additional information and possible fine tun- ing that will occur between these schematic design level drawings and the final construction plans and specifications. The actual start date selected for the project may impact the inflation rate calculation, up or down, and therefore the final construction cost. I recommend providing for a construction contingency of 5% after the final bids are received as included above to cover unknown conditions that might be encountered in remodeling of a building of this age. CSI Division Description 02000 Sitework and Demolition 03000 Concrete 04000 Masonry 05000 Metals 06000 Wood Plastics 07000 Thermal 08000 Doors, Windows Glass 09000 Finishes 10000 Specialties 11000 Equipment 12000 Furnishings 13000 Special Construction 14000 Conveying Systems 15000 Mechanical 16000 Electrical Subtotal Direct Cost General Conditions Overhead Profit Total w/o Contingency Design Contingency A &E Fee Construction Contingency Total Project Cost Alternates: Alt. 1 Recarpet Assembly Hall Alt. 2 Security System Alt. 3 Public Address/Intercom Alt. 4 Telephone and Data System Alt. 5 Cable Television System AU6uST 13, 2009 10% 6% 10% 6.75% 5% CSI Division Subtotal $70,134.11 $31,355.33 $75,014.08 $9,179.60 $9,684.16 $26,258.53 $22,609.80 $43,769.79 $10,197.20 $0.00 $0.00 $0.00 $0.00 $493,108.82 $91,039.98 $882,351.39 $88,235.14 $58,235.19 $1,028,821.72 $102,882.17 $76,320.00 $51.441.09 $1,259,464.98 Total: $18,982.36 $17,836.14 $16,152.70 $29,925.06 $4,666.80 Exterior Front Entry Bid Package 1 Bid Package 1 includes a new entry ramp, stairs and landing to meet accessibility requirements. At the front entry doors, new handicap operators need to be installed to improve accessibility. New sidewalks are needed to connect to the new accessible ramp and stairs. Bid Package 1 Subtotal General Conditions Overhead Profit Total w/o Contingency Design Contingency A &E Fee Construction Contingency Total Project Cost Bid Package 2 Subtotal General Conditions Overhead Profit Total w/o Contingency Design Contingency A &E Fee Construction Contingency Total Project Cost AUGUST 13, 20013 12% 10% 15% 8% 5% Interior Ramp Stage Extension Bid Package 2 To make the stage accessible, a new ramp and handrails need to be installed in the southwest corner of the assembly space that will also provide a connection to the existing chapel. The existing stage needs to be extended to connect to the new accessible ramp. 12% 10% 15% 8% 5% $52,210.30 $6,265.24 $5,847.55 $64,323.09 $9,648.46 $5,917.72 $3,216.15 $83,105.43 $10,218.40 $1,226.21 $1,144.46 $12,589.07 $1,888.36 $1,158.19 $629.45 $16,265.08 Restroom Addition Bid Package 3 A new building addition to provide new multi fixture men's and women's restrooms is needed to fulfill code requirements. Remodeling of the sacristy is required to provide access to the new restrooms as well as creating a new lobby outside of the new restrooms. The north assembly room needs a few upgrades to allow access from the assembly room to the new restrooms. Bid Package 3 Subtotal General, Conditions Overhead Profit Total w/o Contingency Design Contingency A &E Fee Construction Contingency Total Project Cost Bid Package 4 Subtotal General Conditions Overhead Profit Total w/o Contingency Design Contingency A &E Fee Construction Contingency Total Project Cost AUGUST 1 3, 2008 12% 10% 15% 8% 5% Additional Church HC Accessibility Bid Package 4 To improve accessibility, some doors will require widening and new hardware. Handicap drinking foun- tains need to be installed as well as handicap signage. New handicap parking stalls are required to meet code accessibility requirements. 12% 10% 15% 8% 5% $89,385.40 $10,726.25 $10,011.16 $110,122.81 $16,518.42 $10,131.30 $5,506.14 $142,278.68 $12,698.80 $1,523.86 $1,422.27 $15,644.92 $2,346.74 $1,439.33 $782.25 $20,213.24 HVAC Mechanical Addition Bid Package 5 A new building addition to the west is required to house the new mechanical units. The existing boilers will need to be replaced. A new make -up air and air conditioning unit will need to be installed as well as supply and return ductwork. Bid Package 5 Subtotal General Conditions Overhead Profit Total w/o Contingency Design Contingency A &E Fee Construction Contingency Total Project Cost Bid Package 6 Subtotal General Conditions Overhead Profit Total w/o Contingency Design Contingency A &E Fee Construction Contingency Total Project Cost AuGUsT 13, 2008 12% 10% 15% 8% 5% Fire Suppression System Bid Package 6 A new sprinkler system needs to be installed throughout the existing building as well as water service sized for the new sprinklers. A new fire alarm and smoke detection system needs to be installed. 12% 10% 15% 8% 5% $508,325.54 $60,999.07 $56,932.46 $626,257.07 $93,938.56 $57,615.65 $31,312.85 $809,124.13 $83,494.88 $10,019.39 $9,351.43 $102,865.69 $15,429.85 $9,463.64 $5,143.28 $132,902.47 Summary of Church Facility Bid Packages The previous six bid packages cover most of the planned remodeling but a few miscellaneous items are only included in the overall project cost estimate. These items include items such as new lighting in the h entry, patching and painting former water leaks ws represent $212,623t81 the City staff on the previous study. As shown below these item costs. It is important also to point out that due to economies of scale and general conditions efficiencies, the church facility remodeling will cost up to $157,000 more if done in separate packages. This additional cost will likely be even more when calculating in inflation between the 2009 start date shown on the updated costs and the actual date when the remodeling is undertaken. While breaking the project into smaller steps provides flexibility, there are trade -offs to consider. Total Project All 6 Bid Packages Total Not Included Bid Packages Total Project Cost AuGusT 13, 20013 $1,203,889.02 $212,623.81 $1,416,512.84 Revised Schematic Design Budget Estimate for Former St. Joseph's School Facility The following table is the updated costs to remodel the entire school building based on the 2005 build- ing analysis work scopes but update for a 2009 construction start. These numbers represent preliminary budget costs and unlike the church cost estimates, are not unit cost take -offs. Consequently, this estimate is intended for ballpark comparisons only. School Building Overall Ouantitv Unit Cost Total Cost Exterior 22 $1,823 $40,106 Replace rusting steel lintels over windows Tuckpoint and rebuild brick around NW 1 $6,078 $6,078 corner of building Replace BUR roofs, flashings upgrade 13,500 $13.98 $188,730 insulation to meet code Structure 0 $0 $0 (No work lintels noted above) HVAC 1 $486,202 $486,202 New ventilation cooling system Temperature control system 1 $42,543 $42,543 Boiler replacement (upgrade size of church 1 $36,465 $36,465 boiler to serve both) Plumbing 21,600 $2.73 $58,968 Fire suppression system (Bathrooms will be included below under 0 $0 $0 accessibility) Electrical 1 $182,326 $182,326 Fire alarm, lighting, panel board upgrades Interior Condition Codes Replace corridor doors with fire rated openings 25 $1,724 5 448 Enclose and fire rate stairwell Fire rate corridor wall penetrations 1 $4,862 $4,862 Accessibility 09, 6 9,3 $109 1396 Add three -stop elevator and enclosure 1 10 9,3 9 6 1 09, 3 96 Add single -use HC restroom one per gender 2 Upgrade knob handles not already replaced 20 $608 $12,160 above 1 $6,078 $6,078 Miscellaneous HC upgrades Subtotal $1,268,109 Contingency 15% $190,216 Softcosts Equipment 10% $145,832 Design Fees (A/E) estimated FFE equipment Unknown Minimum Total Church Gathering Area Upgrade $1,604,157 AUGUST 1 3, 2008 St. Joseph's School First Floor Upgrade As an option instead of remodeling the entire school building, the main floor remodeling shown in this option only addresses the minimum handicap accessibility and code updates necessitated by the change in occupancy. This work is shown on the attached sheet SC01 and provides upgrades to three class- rooms, cafeteria, gymnasium and restrooms only. These upgrades include the following items: Handicap access down to the cafeteria and gymnasium rooms Replacement and widening of all room entrance doors smaller than 3' -0" wide Addition of through -wall make -up air units in each occupied space Addition of fire suppression system in first floor only Upgrade of exit and emergency lighting systems First Floor Subtotal General Conditions Overhead Profit Total w/o Contingency Design Contingency A &E Fee Construction Contingency Total Project Cost AUGUST 1 3, 2008 12% 10% 15% 8% 5% $142,576.94 $17,109.23 $15,968.62 $175,654.79 $26,348.22 $16,160.24 $8,782.74 $226,945.99 ilk It CB �s 4I a „0"✓ Y 1 ¢9 Ti ;�4T kill 1 1 1 i 1,1 ,$T1 M11 l .9-de f re f 1 1r 11 T 1 111I w.. 1 n i l a aa It !fh 3�11i1 f 2.1 II 1 1 1� 1 Ti 14 1 it 1 f q•T 11 it E l i 1 d T1 3.1� 11 I C o e4 ay no.wvw'u.�auesoy iooyos ydasor 2 LL 1.00S z O U re y z O U re O O z Attachment F Page One Mar -09 2010 2010 Proposed Proposed Account Description Budget Budget Page One 27 -Feb 2010 BUDGET WORKSHEETS FORMER ST. JOSEPH'S REVENUES Chruch /school use Church use only Other Revenue misc. events 4,000 2,000 art camps, etc church rentals 7,500 7,500 misc. rentals 3,000 2,000 Other rental/events 10,000 0 Advertising Revenue 1,000 1,000 Concessions 2,000 1,000 Vending Machine Revenues 500 0 Transfer From General Fund 134,300 74,300 Subsidy for Operations FUND TOTALS 2010 Budget Worksheet Former St. Joseph's EXPENDITURES 2010 2010 Proposed Proposed Account Description Budget Budget Comments FUND TOTALS 162,300 87,800 162,300 87,800 Comments All Salary Costs Inclusive of 101.00 Salaries Benefits $0 $0 Salary, Taxes, PERA Benefits 101.00 Administrative 30,000 0 PT programming staff 101.00 Technical /Clerical 5,000 0 PT support staff PT support staff 103.00 Part-Time Salaries Benefits 0 0 103.00 Building Attendants 32,000 8,000 PT Building Attendants 211.00 Cleaning Supplies 3,000 1,500 219.00 Other Operating Supplies 3,000 1,500 Events supplies 221.00 Equipment Parts 1,500 1,500 223.00 Building Repair Supplies 7,000 5,000 241.00 Small Tools 1,000 1,000 242.00 Minor Equipment 1,000 1,000 321.00 Telephone Costs 3,000 1,200 349.00 Other Advertising 2,000 1,500 365.00 Workers Comp Insurance 500 500 369.00 Other Insurance 2,000 2,000 381.00 Electric Utilities 15,200 15,200 383.00 Gas Utilities 31,000 31,000 384.00 Refuse Disposal 2,100 1,900 401.00 Contracted Building Repairs 14,000 10,000 404.00 Contracted Mach Equip Repairs 7,000 4,500 415.00 Other Equipment Rental 2,000 500 439.00 Other Miscellaneous Charges 0 0 521.00 Building Structure Purchases 0 0 580.00 Other Equipment Purchases 0 0 Attachment G 01 AE511:447141_ will (3 srortIE 5) 44 arbER 4Rour4D 'PAREJARI PARIOT4 StAus' PRevreib tor" 14',b IA-6 n Feet N 0 25 50 100 \S-a,c,A0/3 Feet N 0 25 50 100 4 J15 ills 0-141-ce_ n 414 I OFFICE BUit.bital Silt: 65 PARKINs4 slAt.1.5 ((.1 .1206tuLAR. ItkribtCAPPED I:35 ACRES 13,000 4 SUILbiNici 1 5T. -10sgTH'S sTALLS 1.50 itcRES 2.01 seft A G'IAANr6t(APPEL') 1 Feet 0 25 50 100 ST. 11 4 RESTAuRAIIT .)13SEPH'S e ret It 11 11 1 1 3 ZH RESTAA1T J 301A 0 SITE: 713 PfkR(Ire1 STALLS (VI llet/UgAR if. 14 101 I.55 ka.e 230 SEAT Res-Do-AAA 5FTE: 67_ filg.tonIC; S TA1.1.5 RE6 A 1-044111cAPpE 1.S0 ALRE5 201 SEAT ever4t5 0 25 50 I Feet 100