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Home My WebLink About6.c. Budget AmendmentsAGENDA ITEM: Budget Amendments AGENDA SECTION: Consent PREPARED BY: Jeff May, Finance Director AGENDA NO. 44 ATTACHMENTS: Council Memo, Resolution, Donation Worksheets Supporting Documents APPROVED BY: the Amendment of the attached memo. DI J RECOMMENDED ACTION: Motion to adopt A Resolution Approving Certain 2009 Budget Items for the General Fund as outlined in I ROSEMOUNT CITY COUNCIL City Council Meeting Date: April 7, 2009 EXECUTIVE SUMMARY ISSUE Amend the General Fund budget to reflect donations expended during the 1St quarter of 2009. BACKGROUND This item is on the agenda for Council to formally amend the 2009 General Fund budget by resolution for donation items that Council had previously authorized covering expenditures made during the first quarter of 2009. Rather than bringing a resolution before the Council each time there is a need to spend money from donations previously received, we have developed procedures that allow us to have you authorize the expenditure and amend the budgets at the time the expenditure is made and then periodically bring to you a resolution that formally amends the budgets for a number of these donation expenditures. The attached memo and donation worksheets support the figures given in the resolution. SUMMARY Recommend the above motion to approve the budget amendments for the 1St quarter of 2009. 4 ROSEMOUNT MINNESOTA M E M O R A N D U M To: Mayor Droste Council Members Bills, DeBettignies, Shoe Corrigan Weisensel From: Jeff May, Finance Director Date: March 20, 2009 Subject: Budget Amendments This is a request to amend both the revenue and expenditure budgets for the General Fund for expenditures of donations previously received. This memo is to show the line by line detail of the actual changes to be made to the budgets, of which the totals ate summarized in the Resolution before you. Detail for Revenues: 101 36230.00 (Donations) Total Revenues Detail for Expenditures: 101 41910 -01- 433.10 (Other Dues Subscriptions) 101 42110 -01- 208.02 (Miscellaneous Supplies Equipment) 101 45100 -01- 439.00 (Other Miscellaneous Charges) Total Expenditures GENERAL FUND DETAIL 5,189.85 5,189.85 2,000.00 1,549.74 1,640.11 5,189.85 WHEREAS, the City Council recognizes the need to amend certain items from the 2009 General Fund Operating Budget, the totals which are as follows: (1) General operating revenues, the total which reflects an increase of $5,189.85; (2) General operating expenditures, the total which reflects an increase of $5,189.85; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Rosemount hereby approves the amendment of the above listed budget items for the 2009 General Fund Operating Budget. ADOPTED this 7th day of April, 2009. ATTEST: Amy Domeier, City Clerk CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 2009 A RESOLUTION APPROVING THE AMENDMENT OF CERTAIN 2009 BUDGET ITEMS William H. Droste, Mayor Motion by: Seconded by: Voted in favor: Voted Against: Members Absent: RECEIPT OF DONATION Donation. Received on: Amount Received: Receipt for Donation: Purpose of Donation: Account for Donation: Amount to be Spent: To be Spent from Acct Purpose of Expenditure: Amend Donation Revenue Acct #101 36230.00: Amend Expenditure Acct #101 41910 -01- 433.10 (The two- dollar amounts should be the same.) Credit: 101- 36230.00 DONATION REVENUE WORKSHEET (Must be Liability assigned for each individual Department.) EXPENDITURE OF DONATION $2,000.00 101- 41910 -01- 433.10 (Must be Expenditure corresponding to individual Department.) IAMC Forum Partner Chairman Sponsor Fee AMENDMENT OF BUDGETS $2,000.00 $2,000.00 4-la"\, GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY Debit: 101 -22225 (Donation Liability $2,000.00 $2,000.00 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on March 3, 2009 AGENDA ITEM: Expenditure of Donation from Dakota Electric AGENDA SECTION: Consent Agenda PREPARED BY: Kim Lindquist, Community Development Director AGENDA NO. 10.6. ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: OW RECOMMENDED ACTION: Motion to approve an expenditure of $2,000 from the donation received from Dakota Electric to be used for marketing opportunities associated with the IAMC Conference. 4 ROSEMOUNT CITY COUNCIL City Council Regular Meeting: March 3, 2009 EXECUTIVE SUMMARY DISCUSSION A donation in the amount of $5000 was received from Dakota Electric to be used in conjunction with the City's economic development efforts. Dakota Electric annually contributes to City economic development efforts including past expenditures for technology upgrades, Downtown Redevelopment planning, City marketing, and payment to consultants for work on the St Joseph's Task Force work. This year, the donation will allow the City to participate in the IAMC Conference marketing opportunity being made available by Positively MN, which will be held in August, 2009. The sponsorship fee to participate in the IAMC Conference is $6,000. The City of Rosemount is partnering with the cities of Burnsville and Apple Valley to create a joint sponsorship and therefore, reducing the fee to $2,000. RECOMMENDATION Motion to approve the expenditure of $2,000 from the donation funds received from Dakota Electric. Yfi Donation Received On: Amount Received: Purpose of Donation: Account for Donation: 101 22222 DONATION REVENUE WORKSHEET RECEIPT OF DONATION (Must be Liability Assigned for Each Individual Department) EXPENDITURE OF DONATION Amount to be Spent: 1549.74 To be Spent from Account #:101 42110 01 208.02 (Must be Expenditure Corresponding to Individual Department) Purpose of Expenditure: AMENDMENT OF BUDGETS Amend Donation Revenue Account #101 36230.00: 1549.74 Amend Expenditure Account #101 -22222 1549.74 (The Two Dollar Amounts Must be the Same) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY Debit: #101 -22222 (Donation Liability 1549.74 Credit:101- 36230.00 1549.74 Journal entry to reduce deferred donation revenue account and increase donation revenue account to actual per City Council action on: January 20, 2009 AGENDA ITEM: Approve Expenditure of Funds From the Police Equipment Fund AGENDA SECTION: Consent Chief Police AGENDA NO. eve PREPARED BY: Gary Kalstabakken, of ATTACHMENTS: Worksheet APPROVED BY: RECOMMENDED ACTION: Motion to authorize expenditure of funds in the amount of $1549.74 from the Police Equipment Fund for the purpose of purchasing body armor. 4 ROSEMOUNT CITY COUNCIL City Council Meeting: January 20, 2009 EXECUTIVE SUMMARY Council is asked to approve the expenditure of funds from the Police Equipment Fund for the purpose of purchasing body armor for Officer Tony Tabaka. The total amount requested is $1549.74. Funds are available in the Equipment Fund to cover this expense. In addition, a reimbursement program through the Department of Justice will reimburse one -third of the cost to the City and these funds will be returned to the Equipment Fund when received. RECEIPT OF DONATION Donation Received on: Amount Received: Receipt for Donation: Purpose of Donation: Amount to be Spent: To be Spent from Acct Purpose of Expenditure: Credit: 101- 36230.00 DONATION REVENUE WORKSHEET Various Various N/A Family Fun Fest Account for Donation: 101 22223.00 (Must be Liability assigned for each individual Department.) EXPENDITURE OF DONATION $395.97 101- 45100 -01- 439.00 (Must be Expenditure corresponding to individual Department.) Family Fun Fest AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101 36230.00: $395.97 Amend Expenditure Acct #101 45100 -01- 439.00 $395.97 (The two- dollar amounts should be the same.) GENER4.LJOURNAL ENTRY TO ADJUST DONATION LIABILITY Debit: 101 22223.00 (Donation Liability $395.97 $395.97 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on February 3, 2009. 2 AGENDA ITEM: Expenditure Approval from the Donation Account Parks Recreation Dept. AGENDA SECTION: Consent PREPARED BY: Dan Schultz, Parks Recreation Director AGENDA NO. (4j. ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: RECOMMENDED ACTION: Motion to approve the donation expenditure of $395.97 for the Family Fun Fest to be held on February 20, 2009, as detailed on the attached donation revenue worksheet. EXPENDITURE AMOUNT USE /ITEM PURCHASED DONATION FROM $395.97 Moore Fun, Inc. .Inflatable "Jumpies" Family Fun Fest Various I ROSEMOUNT City Council Regular Meeting: February 3, 2009 SUMMARY CITY COUNCIL EXECUTIVE SUMMARY Please consider the expenditure of funds from the Donation Account for the above item. RECEIPT OF DONATION Donation Received on: Amount Received: Receipt for Donation: Purpose of Donation: Amount to be Spent: To be Spent from Acct Purpose of Expenditure: Credit: 101- 36230.00 DONATION REVENUE WORKSHEET 02 -05 -09 Account for Donation: 101- 22223.00 (Must be Liability assigned for each individual Department.) $2000 Lions Club of Rosemount N/A Egg Hunt Ntl Entertainment Supplies EXPENDITURE OF DONATION $698.02 101- 45100 -01- 439.00 (Must be Expenditure corresponding to individual Department.) Amend Donation Revenue Acct #101 36230.00: $698.02 Amend Expenditure Acct #101 45100 -01- 439.00 $698.02 (The two- dollarnounts should be the same.) Egg Hunt Ntl Entertainment Supplies AMENDMENT OF BUDGETS GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY Debit: 101 22223.00 (Donation Liability $698.02 $698.02 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on February 17, 2009. AGENDA ITEM: Expenditure Approval from the Donation Account Parks Recreation Dept. AGENDA SECTION: Consent PREPARED BY: Dan Schultz, Parks Recreation Director AGENDA NO. (01/ ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: otti RECOMMENDED ACTION: Motion to approve the donation expenditure of $271.12 for the Family Fun Fest to be held on February 20, 2009, and $698.02 for the Spring Egg Hunt to be held on April 4, 2009, as detailed on the attached donation revenue worksheets. EXPENDITURE AMOUNT USE /ITEM PURCHASED DONATION FROM $271.12 Oriental Trading Family Fun Fest Supplies Rosemount Lions $698.02 National Entertainment Tech Egg Hunt Supplies Rosemount Lions 4 ROSEMOUNT City Council Regular Meeting: February 17, 2009 SUMMARY CITY COUNCIL EXECUTIVE SUMMARY Please consider the expenditure of funds from the Donation Account for the above items. RECEIPT OF DONATION Donation Received on: Amount Received: Receipt for Donation: Purpose of Donation: Account for Donation: (Must be Liability assigned for each individual Department.) Amount to be Spent: To be Spent from Acct (Must be Expenditure corresponding to individual Department.) Purpose of Expenditure: Amend Donation Revenue Acct #101 36230.00: Amend Expenditure Acct #101 45100 -01- 439.00 (The two- dollar amounts should be the same.) DONATION REVENUE WORKSHEET Various $725 N/A Family Fun est 101 22223. EXPENDITURE OF DONATION $271.12 AMENDMENT OF BUDGETS GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY Debit: 101 22223.00 (Donation Liability $271.12 Credit: 101- 36230.00 0 101- 45100 -01- 439.00 Family Fun Fest $271.12 $271.12 $271.12 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on February 17, 2009. 2 AGENDA ITEM: Expenditure Approval from the Donation Account Parks Recreation Dept. AGENDA SECTION: Consent PREPARED BY: Dan Schultz, Parks Recreation Director AGENDA NO. (0.h ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: ow RECOMMENDED ACTION: Motion to approve the donation expenditure of $271.12 for the Family Fun Fest to be held on February 20, 2009, and $698.02 for the Spring Egg Hunt to be held on April 4, 2009; as detailed on the attached donation revenue worksheets. EXPENDITURE AMOUNT USE /ITEM PURCHASED DONATION FROM $271.12 Oriental Trading Family Fun Fest Supplies Rosemount Lions $698.02 National Entertainment Tech Egg Hunt Supplies Rosemount Lions 4 ROSEMOUNT SUMMARY CITY COUNCIL City Council Regular Meeting: February 17, 2009 EXECUTIVE SUMMARY Please consider the expenditure of funds from the Donation Account for the above items. RECEIPT OF DONATION Donation Received on: Amount Received: Receipt for Donation: Purpose of Donation: Amount to be Spent: To be Spent from Acct Purpose of Expenditure: DONATION REVENUE WORKSHEET Rosemount Lions Club $275.00 N/A Account for Donation: 101 22223.00 (Must be Liability assigned for each individual Department.) Family Fun Fest Alpha Bits Band EXPENDITURE OF DONATION $275.00 101- 45100 -01- 439.00 (Must be Expenditure corresponding to individual Department.) AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101- 36230.00: $275.00 Amend Expenditure Acct #101 45100 -01- 439.00 $275.00 (The two- dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY Debit: 101 22223.00 (Donation Liability $275.00 Credit: 101- 36230.00 $275.00 Family Fun Fest Alpha Bits Band Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on March 3, 2009. 2 AGENDA ITEM: Expenditure Approval from the Donation Account Parks Recreation Dept. AGENDA SECTION: Consent PREPARED BY: Dan Schultz, Parks Recreation Director AGENDA NO. (p F ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: RECOMMENDED ACTION: Motion to approve the donation expenditure of $275.00 for the Family Fun Fest that was held at the Rosemount Community Center on February 20, 2009. EXPENDITURE AMOUNT USE /ITEM PURCHASED DONATION FROM $275.00 Rosemount Express Account Entertainment for Family Fun Fest (Alpha Bits Band) Rosemount Lions 4 ROSEMOUNT CITY COUNCIL City Council Regular Meeting: March 3, 2009 SUMMARY Please consider the expenditure of funds from the Donation Account for the above item. EXECUTIVE SUMMARY